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Advance Notes

Advance Notes

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Published by vvikash

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Published by: vvikash on May 28, 2009
Copyright:Attribution Non-commercial


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Communication is essentially the transfer of ideas, messages or information from one person to another. It is effective when itgets the desired action or response. Basic communication skillsare essential for continued success, whether personal or professional. At the very base one needs to understand thecommunication process
Since effective communication is essential for success, you have to make an all-outeffort to improve your communication skills. To do so, job seekers and others those whohave interest to enhance their communication skills can take the following course.1. To communicate your response, you have to understand the point being made in thequestion. To understand, you have to listen carefully. Listening is the key to your understanding.2. Plan and conceptualize your thoughts before giving a response. This requires your ability quickly and focuses on the core point. You may take a moment’s pause tocompose your thoughts before answering, but think before you answer.3. Sharpen your language skills. Use simple words and short sentences as far aspossible. Strictly avoid long sentences, which can confuse and make you lose track of your talking points. Reading articles and books can help a candidate improve hislanguage skill and participate effectively in the communication process.4. Remove the fear of failure from the mind. Look at the silver lining of the cloud. Onefailure may be a learning point for success in the next interview. The world is not lostwith one failure in an interview, as long as you are open to learning from the experience.So, take it easy.5. Perceive rightly. Be rational and don’t rush into a judgment without analyzing themessage. Try to perceive the message from the point of view of the sender.6. Make it a habit to put down thoughts on a piece of paper, if you are not comfortablewith mental conceptualization. Then, try to verbalize them.7. Avoid needless communication. It takes away your valuable time and also tends toexpose your inconsistency. Answer to the point with relevant information, and do notresort to long elaboration.8. Be mindful about the body language of the receiver. Quite often, the interviewer’sbody language conveys the signal about your effectiveness and correctness of answer. Itwill also tell you when to stop. If you don’t stop soon, you may be at a disadvantage.
Facilitating CommunicationIn addition to removal of specific barriers to communication, the following generalGuidelines may also facilitate communication.1. Have a positive attitude about communication. Defensiveness interferes withCommunication.2. Work at improving communication skills. It takes knowledge and work. Thecommunication model and discussion of barriers to communication provide thenecessary knowledge. This increased awareness of the potential for improvingcommunication is the first step to better communication.3. Include communication as a skill to be evaluated along with all the other skillsin each person's job description. Help other people improve their communicationskills by helping them understand their communication problems.4. Make communication goal oriented. Relational goals come first and pave theway for other goals. When the sender and receiver have a good relationship, theyare much more likely to accomplish their communication goals.5. Approach communication as a creative process rather than simply part of thechore of working with people. Experiment with communication alternatives. Whatworks with one person may not work well with another person. Vary channels,listening techniques, and feedback techniques.6. Accept the reality of miscommunication. The best communicators fail to haveperfect Communication. They accept miscommunication and work to minimize itsnegative impacts.Communication is at the heart of many interpersonal problems faced by farmemployers. Understanding the communication process and then working atimprovement provide managers a recipe for becoming more effectivecommunicators. Knowing the common barriers to communication is the first stepto minimizing their impact. Managers can reflect on how they are doing and makeuse of the ideas presented in this paper. When taking stock of how well you aredoing as a manager, first ask yourself and others how well you are doing as acommunicator.Communication has its own importance in all aspects of life. Communicationbecomes easy only when the information is shared in simple and plain terms.Many of us make several mistakes in communication. Such mistakes are alwaysunnoticed by us and we never try to rectify those.
Here are the 10 common communication mistakeslisted out.
1. Talking fast and rapidly:
This is the most common mistake a person makes while communicating with others. A clear conversation is moreclearly understandable. While talking too fast makes the listener impatience and confused.
2. Talking too much:
The proverb “empty vessel makes more noise”, will be the best match for this mistake. Likewise people willevaluate you to be an empty vessel when you talk more. Usage of short verbal conversation is always appreciatedand welcomed every where.
3. To follow up basic verbal etiquette:
While conversing with others basic manners and etiquette has to be followed. The conversation will loose itsvalues if it does not have mannered words in them.
4. Negative body language:
Negative body postures and signs make the listener irritant and unease to listen or communicate with. So to makethe communication more brilliant negative body languages should be avoided.
5. Mastery over listener:
While having a conversation, avoid dominating your partner or listener. Give him/her the opportunity to share their opinion. Never go for a monologue way of conversation.
6. Interruption:
For a good communication, avoid interrupting in the middle when one person is talking. When a person is talkingtry to listen and understand and then ask excuse for the interrupting and then tell your suggestions or comments.Otherwise wait for him/her to finish and then share your thoughts.
7. Contradicting talks:
Never bring in contradiction during a conversation, especially when talking with the higher authorities or your ownboss. This may cause unnecessary troubles and misunderstanding.
8. Poor contribution:
There are few people who listen and take information from others, but never contribute their suggestions. This isalso a big communication mistake, because the communication again turns to monologue patterns.
9. Undesired advices:
There are people who give immediate advices for any problem told by others. So, the listener may again getrestless and the communication is finally end. So, even while suggesting advices see that whether it is reallyrequired or not.
10. Loose talks:
Avoid talking unnecessary matters. Talk only to the pertained topic. This saves time and energy for both conversingpeople.

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