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Resolution Authorizing the City Administrator to Execute a Professional Agreement With MuniTemps 08-06-13

Resolution Authorizing the City Administrator to Execute a Professional Agreement With MuniTemps 08-06-13

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Published by L. A. Paterson
Carmel City Council Agenda Item
Carmel City Council Agenda Item

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Published by: L. A. Paterson on Aug 11, 2013
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08/11/2013

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76
Name:
CityCouncil
Agenda Itern
Summary
Meeting Date:6August 2013Prepared by: Heidi Burch
Consideration
of
a Resolution authorizing theCityAdministrator
to
execute aprofessionalservicesagreement with GovernmentStaffingServices, Inc., (MuniTemps) for City Clerk consulting services in an amount not
to
exceed$25,0
00
.
Description:
As part
of
the initiative to reorganize the City Clerk's Office and update thepolicies and processes therein,staffis seeking to extend a contract with atemporary consultant hired to develop arecordsretention policy, establish an indexingsystem,assist withtechnologyupgrades and other vital organizational projects.
Overall Cost:
Not
to
exceed $25,000
Staff Recommendation:
Staff recommendsthatCouncil authorizetheCity Administrator
to
signtheagreement.
Important Considerations:
The consulting clerk isa CertifiedMunicipalClerk withthe International Institute
of
Municipal Clerks and a member
of
the Institute
of
CertifiedRecordsManagers.
DecisionRecord:
NIA
Reviewed by:
·~
-cJ,),?
Date
 
77
CITYCOUNCILCITY OF CARMEL-BY-THE-SEARESOLUTION 2013-A
RESOLUTION
OF
THE CITY COUNCIL
OF
THE
CITY
OF
CARMEL-BY THE-SEA AUTHORIZING
THE
CITY ADMJNISTRATOR
TO
EXECUTE
A
PROFESSIONALSERVICESAGREEMENT
WITHGOVERNMENT
STAFFINGSERVICES,
INC., (MUNITEMPS)
FOR
CITY
CLERK
CONSULTING SERVICESIN
ANAMOUNT NOT
TO EXCEED $25,000.
WHEREAS, the Cityisin themidst
ofreorganizing
the
City
Clerk
's
Office
and
updating
thepolicie
s
and
processes
therein; andWHEREAS, a
temporary
consultant
was
hired
to
develop
a recordsretentionpolicy,establish
anindexing
system, assist
with
technology
upgrades and
other
vitalorganizationalprojects;
and
WHEREAS,
staff
is seekingto
extend
the
contract with
Munitempsin
order
to
complete
the
project.NOW, THEREFORE, BE IT RESOLVED, THAT THE CITY COUNCIL OF THE CITYOF CARMEL-BY-THE-SEA DOES:Authorize theCityAdministratortoexecute a professional servicesagreementwith Government Staffing Services,Inc.(MuniTemps) forCity ClerkConsultingservicesinan amount not
to
exceed$25,000.PASSED AND ADOPTED BY THECITYCOUNCIL OFTHECITY OFCARMEL-BY-THE SEA on this 6
111
day
of
August,20
13
by the following roll callvote:AYES:COUNCILMEMBERS:NOES:COUNCIL MEMBERS:ABSENT:COUNCIL MEMBERS:ABSTAIN: COUNCIL MEMBERS:SIGNED:Jason Burnett,MAYORATTEST:Heidi Burch,City Clerk
 
78
Municipal Staffing Agreement
GOVERNMENT STAFFING SERVICES, INC.,
DBA
MuniTemps,
with its San Francisco/BayArea Office:
at
2121 N. California Blvd., Walnut Creek,
CA
94596
("STAFFING FIRM"),and the
CITY OF CARMEL
BY
THE SEA,
with its principal office located
at
Monte VerdeStreet , CARMEL
BY
THE SEA.
CA
93921
("CITY") agree to the terms and conditions setforth in this Municipal Staffing Agreement (the "Agreement").
STAFFING FIRM's Duties and Responsibilities
1.
STAFFING FIRM will:a.Recruit, screen, interview, and assign its employees ("Assigned Employees") toperform the type
of
work described on Exhibit A under CITY's supervision at thelocations specified on Exhibit A; b.Pay Assigned Employees' wages and provide them with the benefits that STAFFINGFIRM offers to them;c. Pay, withhold, and transmit payroll taxes;provide unemployment insurance andworkers'compensation benefits; and handle unemployment and workers' compensation claims involving Assigned Employees;
CITY's Duties and Responsibilities
2.CITYwill:a.Properly supervise Assigned Employees performing its work and be responsible forits business operations,products, services, and intellectual property;
b.
Properly supervise,control, and safeguard its premises, processes,
or
systems,andnot permit STAFFING FIRM employees to operate any vehicle
or
mobile equipment(unless authorized under section 2.f.below),
or
entrust them with unattendedpremises, cash, checks, keys,credit cards, merchandise,confidential
or
trade secretinformation,negotiable instruments,
or
other valuables without STAFFING FIRM'sexpress prior written approval
or
as strictly required by
the job
description provided toSTAFFING FIRM;c.Provide Assigned Employees with a safe work site and provide appropriate safetyinformation, training, and safety equipment with respect to
any
hazardoussubstances
or
conditions to which they may
be
exposed at the work site;d.Not change Assigned Employees'
job
duties without STAFFING FIRM's express priorwritten approval; ande.Exclude Assigned Employees from CITY's benefit plans, policies, and practices, andnot make
any
offer
or
promise relating to Assigned Employees' compensation
or
benefits.
Rev.B/12
Page 1

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