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State audit of SUNY travel expenses

State audit of SUNY travel expenses

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Published by Cara Matthews
State Comptroller Thomas DiNapoli audit of SUNY administration travel expenses
State Comptroller Thomas DiNapoli audit of SUNY administration travel expenses

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Published by: Cara Matthews on Aug 17, 2013
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10/28/2013

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New York State Oce of the State Comptroller
Thomas P. DiNapoliDivision of State Government Accountability
Report 2012-S-100July 2013
Selected Employee TravelExpensesState University of New YorkSystem Administraon Oce
 
2012-S-100
Division of State Government Accountability
1
Execuve Summary
Purpose
To determine whether the use of travel monies by selected government employees complied
with rules and regulaons and is free from fraud, waste, and abuse. The audit covers the periodApril 1, 2008 to March 31, 2011.
Background
New York State’s execuve agencies spend between $100 million and $150 million each yearon travel expenses. These expenses, which are discreonary and under the control of agencymanagement, include car rentals, meals, lodging, transportaon, fuel, and incidental costs suchas airline baggage and travel agency fees. As part of a statewide audit iniave to determinewhether the use of travel money by selected government employees was appropriate, we auditedtravel expenses for the highest-cost travelers in the State, each of whom incurred over $100,000in travel expenses during the three year audit period, as well as other outliers. As a result of this analysis, we selected one State University of New York System Administraon Oce (SystemAdministraon) employee for audit whose expenses ranked among the highest in the State in thearea of lodging. In total, we examined $188,074 in travel costs associated with this employee.
Key Findings
Most of the expenses we examined were appropriate. However, the employee selected for audithad charges totaling $5,021 that were either for non-reimbursable expenses ($200 hotel roomsmoking charge) or lacked adequate assurance that the charges were for the most reasonableand economical method of travel ($4,821 in car service charges).
Key Recommendaon
• Recover the $200 hotel room smoking charge from the hotel or the employee.
Other Related Audits/Reports of Interest
 
2012-S-100
Division of State Government Accountability
2
State of New YorkOce of the State ComptrollerDivision of State Government Accountability
July 31, 2013
Dr. Nancy L. Zimpher
ChancellorState University of New YorkState University PlazaAlbany, NY 12246Dear Chancellor Zimpher:The Oce of the State Comptroller is commied to helping State agencies, public authoriesand local government agencies manage government resources eciently and eecvely and, byso doing, providing accountability for tax dollars spent to support government operaons. TheComptroller oversees the scal aairs of State agencies, public authories and local governmentagencies, as well as their compliance with relevant statutes and their observance of good businesspracces. This scal oversight is accomplished, in part, through our audits, which idenfyopportunies for improving operaons. Audits can also idenfy strategies for reducing costs and
strengthening controls that are intended to safeguard assets.
Following is a report of our audit of the State University of New York System Administraon Oceentled
Selected Employee Travel Expenses
. The audit was performed pursuant to the State
Comptroller’s authority as set forth in Arcle V, Secon 1 of the State Constuon and Arcle II,Secon 8, of the State Finance Law.This audit’s results and recommendaons are resources for you to use in eecvely managingyour operaons and in meeng the expectaons of taxpayers. If you have any quesons aboutthis report, please feel free to contact us.Respecully submied,
Oce of the State Comptroller Division of State Government Accountability 

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