Check whether the report needs to bewritten in a compulsory layout (e.g. type of paper, headings footings, standardised form,etc.) What are the client’s requirements?
Determine who the readers of the report will be. The contents of the reportneed to be adjusted to the people who willread it. E.g. How much information do theyalready have about the project? The targetgroup will also determine the level of languageyou need to use.
Check how the contents of thereport need to be arranged.
Be specific. Only include informationrelevant to the project.
The actual writing of the report
Collect the information needed.
Important sources are: Current trends, futuredevelopments, analysis of competitors,interviews with customers.
Arrange your information in a logical way and take care the structure is well balanced.
The way the report is divided determines thestructure. Make use of chapters, paragraphs,sub-paragraphs. Chapters need to be roughlythe same length. Paragraphs should be a