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Policy Bulletin
BUL-2424 Page 1 of 11 March 2, 2006Office of the Chief Information Officer 
TITLE:
LAUSD Web site Development and Management Policy
NUMBER:
BUL-2424
ISSUER:
Megan KleeChief Information Officer 
DATE:
March 2, 2006
ROUTING
Local DistrictSuperintendentsLocal DistrictSchool SupportDirectorsAdministratorsTech CoordinatorsITAFs
POLICY
:
 
The Los Angeles Unified School District (LAUSD) encourages the publishing of information on the Internet within the constraints of existing laws and District policy.Through this Internet medium, LAUSD provides the opportunity for schools, offices andorganizations within the District to present information to the public and employeesthrough the use of the District’s Internet web site – 
LAUSD.net
(http://www.lausd.net
 
) andwithin the District’s Employee Intranet – 
Inside LAUSD
(http://notebook.lausd.net/portal/page?_pageid=33,120556&_dad=ptl&_schema=PTL_EP.)LAUSD web sites fall into four categories:
 
Static District web (HTML) sites
. This is where the web page does notchange or automatically update as data changes (School web sites and someoffices hosted on thewww.lausd.k12.ca.usserver.)
 
Portal Driven Pages
(LAUSDnet main pages and Office pages) the web siteautomatically updates as data in a database behind it updates. When thedatabase behind the page changes, the content on the page changes.
 
Inside LAUSD – Intranet pages
. These pages have security built in them.Only authorized people are allowed to see them. In the case of Inside LAUSDweb pages only employees of the District have access to them through their login authorization.
 
Externally hosted sites for District schools/offices
. These sites are externalto the LAUSD network and are on the greater Internet. Some schools/officeshave paid external web developers to develop/host web sites for them.Each site category varies in development and management responsibilities. Each site(office, school or organization with a web page) must assign a District Employee asSitemaster. The Sitemaster is responsible for maintaining and, reviewing and page content.
 
Static District web (HTML) sites
: The LAUSDnet team creates thedirectories and gives login authorization to the school or office.
 
Portal Driven Pages
: The LAUSDnet team creates the framework pages.Designated employees post and maintain content on those pages.
 
Inside LAUSD
: The LAUSDnet team creates the framework pages.Designated employees post and maintain content in addition to the Sitemaster.
 
Externally hosted sites with third party vendors:
Development must be donewithin the constraints of the contracted service with the understanding that all
 
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Policy Bulletin
BUL-2424 Page 2 of 11 March 2, 2006Office of the Chief Information Officer 
content is controlled by the designated District employee Sitemaster and must be compliant with District web policy.
All
web sites representing the Los Angeles Unified School District’s Schools and Offices in
any
of the above mentioned configurations are considered official publications of the LosAngeles Unified School District and as such are subject to all District regulations andguidelines.
Regulations and Guidelines Checklist:
1.
 
All District web publications must comply with all policies and regulations of theDistrict, state, federal and international laws concerning copyright, intellectual property, security and privacy standards, the acceptable use policy and the use of computers. (See District Bulletins: BUL 999 - Acceptable Use Policy (AUP) for District Computer Systems, BUL 1077 – Information Protection Policy, BUL 1553 – Security Standard for Network System Housing, and Reference Guide 1551-Security Standards for Network Systems Housing Confidential Information.)2.
 
All District Web Publications must identify affiliation with the Los AngelesUnified School District.3.
 
School or office information or events intended for public access may be posted onLAUSDnet. Announcements or events that are for employees only should be posted on Inside LAUSD.4.
 
Each school, office or organization publishing on LAUSDnet or Inside LAUSDmust designate a District employee (whose employment status is fulltime) as the“Sitemaster” – who is accountable for the web site as the publisher and overseer.“Contributors” for Inside LAUSD must be fulltime District employees.5.
 
Document or page content on school web sites ultimately is the responsibility of the principal or designated office/organization head. Schools, offices andorganizations may secure the use and support of an advisory committee.6.
 
The owner or their designee, of the site, must review content on a regular basis for accuracy and compliance to District policies.7.
 
Content must adhere to high standards for both community and education. Spelling,grammar, and information must be accurately presented. All content must beappropriate, decent, in good taste, and not intended to harass or demean individualsand/or groups.8.
 
The District Seal must be used on all homepages in the appropriate color palette asstated in the LAUSDnet Design Standards.(http://www.lausd.k12.ca.us/lausd/lausdnet/design/)9.
 
A page (either the homepage or contact page) must contain a readily apparent e-mail contact, complete mailing address, telephone and fax numbers as well as thePrincipal’s, or Office head’s name. A link to the LAUSD homepage(www.lausd.net
 
) must be included on school, office or organizational pages.Photo/Information Releases must be signed by parents or guardians or, in the caseof 18 year olds or emancipated minors, by themselves, to post images, or personalinformation, such as names of students on the web site or any time any person,
 
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Policy Bulletin
BUL-2424 Page 3 of 11 March 2, 2006Office of the Chief Information Officer 
vendor or entity wishes to photograph students, whether or not those photographswill ultimately reside on a web site. A copy of the Photo Consent form can belocated at:http://www.lausd.k12.ca.us/lausd/lausdnet/lausdnet.html. Employeenames may be posted when referenced in an official position such as theSuperintendents, Principals etc. on appropriately related web site for publicityregarding official District business or District Board activities and reports.Consent is still required for students under 18. The Publicity Consent Form can belocated at (http://www.lausd.k12.ca.us/lausd/lausdnet/lausdnet.html). No personalidentifiable information of students or employees, including but not limited tohome address, telephone numbers, health status, Social Security numbers or other  personal data may be posted on a web site.10.
 
All web publications will include an e-mail address and other contact informationof the person maintaining the page or posting the information.11.
 
LAUSDnet and Inside LAUSD will comply with the LAUSDnet Design Standards.12.
 
Commercial use is prohibited (advertisements, business logos, ad banners, etc.) Alisting of school partners may use the partner’s business logo. However there can be no links associated with the use of the logo. If the use of the logo requires alink, to the business site, the logo may not be used.)13.
 
Announcements of fund raising may be placed on District school site web pagesonly when they meet the requirements of the
BUL 1633 on Policies GoverningFund-Raising Activities for Parent Groups, and Publications 465 and 464regarding Student Body Funds for secondary schools and elementaryschools, respectively.
Only school fund raising announcements may be postedand must relate to an approved fund raising organization as defined by DistrictPolicy. Requests for donations placed on web sites should first be coordinated withthe Partnership/Adopt-A-School Office, (213) 241-6989, which may be able toassist schools with resources and policy planning.14.
 
LAUSDnet/Inside LAUSD web pages and content are the property of the LosAngeles Unified School District.15.
 
The District reserves the right to block or remove inappropriate sites that do notcomply with the above policy, or are not incompliance with Federal or State law,including the Children’s Internet Protection Act.
PROCEDURES:
 
Schools and Offices may request information by e-mailingwebmaster@lausd.net.Publishers on the District’s Internet- LAUSDnet and Intranet- Inside LAUSD must adhereto the Acceptable Use Policy (BUL-999) and this policy.ATTACHMENT A: Web site Publication AuthorizationATTACHMENT B: LAUSDnet/Inside LAUSD Publication Procedures.ATTACHMENT C: Glossary
 
ASSISTANCE:
For further information, please call the ITD Customer Support Services Center (Helpdesk)at (323) 224-2277.
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