Embed Doc
Copy Link
Readcast
Collections

CommentGo Back

Download

Anderson Leadership ForumHospitality

Job Scope1.Preparation of signboards2.Souvenirs3.Ushers GOH, VIP and guests4.Holding area

PREPARATION OF SIGNBOARD

Signs will be put up to direct guests to key locations- Hall, AVT, Canteen, Toilets and theholding areas(inspire town and library)

Signs will be placed at strategic areas including the porch and general areas pertaining tothe listed locations.(refer to example 1)

Signboards will be placed at the entrance of the listed locations.(refer to example 2)4.A map will be provided along with the door gifts for the guests’ easy reference.Example 1:

AVT

* Placed at pillars near the G.O.

AVT

Example 2:

Placed at the entrance of the

AVT

SOUVENIRS

Door gifts

For guests- an ID badge (based on their groups), water bottle, a packet of sweets and amap.*All of this will be put in a small bag

For GOH- a garland of flowers. After being seated in the hall, the GOH will be offeredwater. When the GOH presentation is done, the GOH will be presented with a bouquet of flowers before being ushered back to his seat.

General souvenirs

1.Will be presented at the end of the forum.2.All guests will receive a certificate of participation confirming their presence.3.For the individual schools, a trophy will be presented for the representative to bring back.

The GOH and VIPS will receive a commemorative plaque in memory of the event.

USHERS FOR GOH, VIPS AND GUESTS

Guest and VIPs

TimeDuty*No. of councilors1300-1410

**Ushers will have 3 routes- gate to porch, porch toholding room (library), and porch to holding room(inspiretown).2.All guests will register and affirm their identity at thereception table before proceeding to their holding room.Signing of Guestbook will take place too.3.Once nearly all guests have arrived, the number of councilors will be decreased and dispatched for other duties if required.

After guests are brought to the holding room, theentertainers aka facilitators will take over.IF NEED BE, ushers (backup) will aid.5.They will occupy the guest till the forum begins.TT: 15(not part of presentation)- 8 at gate- 7 at porchTT: 20(facilitatorsOR ushers)- 10 per holding room

1410- 1430HOLDINGROOM

1.Icebreaking will begin. The facilitators will meet their groups2.A runner will be placed inside the holding room andmonitor the number of guest. Once the number growstoo large, the runner will notify the ushers via phone andmouth (if necessary) to confirm that backup is required.3.Another runner will be placed at the hall. Once allpreparations are done, the runner will notify thefacilitators via the same methods.4.The facilitators will then bring the guest to the hall.TT: 4- 1 per holding room- 2 at hall

1410- 1500PORCH

1.Await latecomers.

Bring them directly to holding room OR if briefing byteachers has begun, bring them directly to the hall.TT: 6(not part of presentationor facilitating)- 4 at gate- 2 at porch

1430-1500

1. Briefing by teachers.2. Facilitators will sit with their group. Ushers will stationthemselves around the hall to entertain requests, or stationthemselves outside the hall in preparation for the arrival of GOH.

Allfacilitatorsand ushers.

*Not confirmed till a rough guest list is out**Tentative till holding rooms are confirmed

GOH

*TimeDuty*No. of councilors

1545-16001.Ushers performing their duty at the gate will remain andact as a lookout for the GOH.2.The councilors at the reception will act as runners toinform the executive committee remaining standby atthe porch/anywhere close.TT: 6(not part of presentation or facilitating)- 4 at gate- 2 at porch1600- 1610PORCH1.Once the GOH is spotted, the ushers will signal to therunners

In turn, they will inform the executive committee who willusher the GOH once he arrives.3.The executive committee will lead him to the receptiontable where he will be presented with a garland of flowers.*The 2 runners will stay there to hand the GOH door gifts tothe executive committee who will then present it to the GOH.

Once the executive committee leaves, the receptioncouncilors aka runners will make their way to the hall.TT: 10- reception: 2- executivecommittee: 81600- 1610HALL

While the executive committee ushers the GOH, thelookouts at the porch will scatter and go to the hallquickly. They will signal to the presenters and informcouncilors at the hall that the GOH has arrived.

2 lookouts will be placed outside the hall and should theGOH arrive before the councilors, the lookout will tellthem to stay outside until a councilor inside the hallnotifies them that the GOH has entered and is seated.The other lookout will tell the councilors inside the GOHhas arrived.3.The presenter will tell everyone to stand and await theGOH entrance. Councilors at the hall who were notifiedwill line the aisle and await the arrival of the GOH.4.Door openers will open the door for the GOH.5.Once the door opens, everyone in the hall will begin toclap.6.The executive committee will then lead him to the halland accompany him to his seat before sitting at a row of seats nearby to ease the ushering of the GOH to thestage.TT: 4- will joincouncilors inthe line upTT: 2- 1 to informcouncilorsinside- 1 to warnlookouts tostay outTT: 2**1710-17301. After the GOH finishes his speech, he will be presentedwith a bouquet of flowers to thank him for his presence.2. The executive committee will then usher him back to hisseat.TT: 1- presentbouquet

*Tentative**Sequence may change.*HOLDING AREA (TO BE CONFIRMED)