MS-EXCELFOR CHARTEREDACCOUNTANTS
Qaseem Usman Rais
C
hartered Accountant
THE INSTITUTE OF CHARTEREDACCOUNTANTS OF PAKISTAN
TABLE OF CONTENTS
1 Basics & Beyond.........................................................................................................41.1 Introduction.........................................................................................................41.2 The EXCEL Screen.............................................................................................41.3 Moving Around...................................................................................................52 Data Entry...................................................................................................................82.1 Text.....................................................................................................................82.2 Number (including date, time, percent)..............................................................82.3 Formulae.............................................................................................................82.4 Functions.............................................................................................................92.5 AutoComplete.....................................................................................................92.6 AutoCorrect.......................................................................................................102.7 AutoFill.............................................................................................................102.8 Data Validation.................................................................................................113 Totals & More...........................................................................................................133.1 + + + ,…. why not?...........................................................................................133.2 SUM() Function................................................................................................133.3 QuickSum.........................................................................................................133.4 SUBTOTAL() Function....................................................................................143.5 SUMIF() Function............................................................................................143.6 Sorting Data......................................................................................................143.7 Sub-Totals.........................................................................................................153.8 Conditional Sum Add-In...................................................................................164 Queries in Lists.........................................................................................................174.1 AutoFilter..........................................................................................................174.2 Advanced Filter.................................................................................................175 Functions...................................................................................................................195.1 Lookup Functions.............................................................................................195.2 Date Functions..................................................................................................195.3 Numeric Functions............................................................................................215.4 Text Functions..................................................................................................215.5 Financial Functions...........................................................................................215.6 Some more functions........................................................................................226 The Look & Feel of Output......................................................................................246.1 Formatting.........................................................................................................246.2 Styles.................................................................................................................256.3 Conditional Formatting.....................................................................................266.4 Custom Views...................................................................................................266.5 Printing..............................................................................................................276.6 Saying it with Charts.........................................................................................277 Copying & Moving...................................................................................................287.1 Paste Special.....................................................................................................298 Saving Work & Protecting It....................................................................................308.1 File-Level Protection........................................................................................309 Analysing Data..........................................................................................................32
9.1 Data Tables.......................................................................................................329.2 Scenarios...........................................................................................................339.3 Goal Seek..........................................................................................................339.4 Solver................................................................................................................3310 PivotTables...........................................................................................................3510.1 Creating a Pivot Table......................................................................................3510.2 Layout of the PivotTable..................................................................................3710.3 Some Examples:................................................................................................3711 Auditing Tools......................................................................................................4111.1 Auditing Toolbar...............................................................................................4111.2 Documenting a Sheet........................................................................................4111.3 Migrating Data from Other Software................................................................4311.4 Common Audit Techniques..............................................................................4312 Automating MS-EXCEL......................................................................................4412.1 Open EXCEL each time computer starts..........................................................4412.2 Open a particular file each time EXCEL starts.................................................4412.3 Create a new file based on a template each time computer starts.....................4412.4 Specifying the Defaults in EXCEL...................................................................4412.5 Customizing Menus & Toolbars.......................................................................4512.6 Customization Options......................................................................................4612.7 Templates..........................................................................................................4612.8 Workspaces.......................................................................................................4712.9 Talking with Other Software............................................................................4713 Introduction to Macros..........................................................................................4813.1 Global Macros vs. Individual Macros...............................................................4813.2 Use of Macro Recorder.....................................................................................4913.3 Running Macros................................................................................................4913.4 Basics of VB Programming..............................................................................511 ANNEXURE A: KEYBOARD SHORTCUTS........................................................532 ANNEXURE “B” IMPORTANT EXCEL FUNCTIONS........................................553 ANNEXURE “C”: COMMON ERROR CODES....................................................594 ANNEXURE “D” LIST OF ADD-INS PROVIDED WITH MS-EXCEL..............61
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MS Excel for Chartered Accountants
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