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F-04 GL Account Clearing

F-04 GL Account Clearing

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Published by Millionn Gizaw
SAP
SAP

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Published by: Millionn Gizaw on Aug 23, 2013
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08/29/2014

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GENERAL LEDGER 
END USER TRAINING DOCUMENTS
COST CENTER ACCOUNTING
F-04 -
Functionality
SAP System offers the following methods to clear accounts with open
 
item management:
Posting with clearing
Using the posting with clearing function, you enter document line items and thenselect the open items to be cleared. Once you have fulfilled all the prerequisites
for clearing 
, the system clears the open items. The system generates one or moreoffsetting postings for the open items to be cleared
 Account clearing 
 
In this clearing procedure, you select open items that balance to zero from anaccount. The system then marks these items as cleared. It enters a clearingdocument number and the clearing date in the document items. The clearing datecan be the current date or a date that you enter manually. The clearing documentnumber is the number of the most recent document involved in the clearingtransaction.
Automatic Clearing
You can use the Automatic clearing program to clear open items from customer,vendor, and G/L accounts. This program uses predefined criteria to group together open items per account. If the balance of the group of open items equals zero inlocal, foreign, and where applicable, the parallel currency, the items are marked ascleared.
Scenario
In this scenario we performed post with clearing using transaction code F-04 (Manualclearing) with Partial clearing function.You can perform the same clearing for GL Account without posting using F-03.
Requirements
None
Menu Path
 Accounting
Financial Accounting
General Ledger 
 Document Entry
F-04 - Post with Clearing
Transaction Code
F-04
1.
Double click on F-04 - Post with Clearing
SAPTOPJOBSPage 1 of 8
 
GENERAL LEDGER 
END USER TRAINING DOCUMENTS
COST CENTER ACCOUNTING
Post with Clearing: Header Data
2.
Update the following fields:
Field NameField DescriptionValues
Document date
Example:
08.06.2002Company codeEnter here required companycode number 
Example:
5200PeriodNumber identifying a fiscalmonth
Example:
06Currency/rateCode identifying the currencyused in the transaction
Example:
USDPstKyDescription of the PstKy.
Example:
40 AccountCode identifying the GeneralLedger, Vendor, or Customer account
Example:
114000
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GENERAL LEDGER 
END USER TRAINING DOCUMENTS
COST CENTER ACCOUNTING
3.
Click
Enter 
Button to confirm your entries.
Post with Clearing: Add G/L account item
4.
Update the following fields:
Field NameField DescriptionValues
 AmountAmount of the line item
Example:
100
5.
Click
Process open items
Button .
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