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Technical Report Writing

Technical Report Writing

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Published by: SAYED on Jun 10, 2009
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THE UNIVERSITY OF THE WEST INDIES
 
ST. AUGUSTINE, TRINIDAD AND TOBAGO, WEST INDIES
 FACULTY OF ENGINEERING &ENGINEERING STUDENTS’ SOCIETY
TechnicalReportWritingWorkshop
Facilitated by: Halcyon LawrenceMarch 03, 2007
 
 2
Table of Contents
Topic 1: The Communication Model.............................................................................4
 
Topic 2: Five Cs of Technical Communication..............................................................7
 Clarity.............................................................................................................................7Structural Clarity (document level)............................................................................7Stylistic Clarity...........................................................................................................7Grammatical Clarity....................................................................................................7Contextual Clarity.......................................................................................................7Conciseness.....................................................................................................................8Document level Conciseness......................................................................................8Paragraph/sentence level Conciseness........................................................................8Concreteness...................................................................................................................8Coherence.......................................................................................................................8Document level Coherence.........................................................................................8Paragraph level Coherence.........................................................................................8Context............................................................................................................................9
Topic 3: Grammar for Engineers.................................................................................13
 Sentence Construction..................................................................................................13Sentence Structures.......................................................................................................14Punctuation...................................................................................................................15Punctuating Vertical Lists, Chicago Manual of Style Guidelines............................18Defining Grammar........................................................................................................19Common Grammatical Errors...................................................................................19
Topic 4: Information Structures...................................................................................28
 What are the different types of Informational Infrastructures?....................................28Definitions.....................................................................................................................28When should a term be defined?...............................................................................28Writing Definitions...................................................................................................28Sample Definition.....................................................................................................28Guidelines for Writing Definitions...........................................................................29
 
 3Descriptions..................................................................................................................29Physical Attributes of objects may include:..............................................................29Guidelines for Writing Descriptions.........................................................................30Non-Instructional Process Discussions.........................................................................30Process vs. Causal Discussions.....................................................................................30Writing Process Discussions.....................................................................................30
Topic 5: Parts of the Report...........................................................................................33
 Abstracts.......................................................................................................................33Informative Abstracts................................................................................................33Descriptive Abstracts................................................................................................33Qualities of A Good Abstract...................................................................................33Steps for Writing Effective Report Abstracts...........................................................33Sample: Descriptive Abstract...................................................................................34Sample: Informative Abstract..................................................................................34References using Chicago Manual of Style Citation Guide.........................................37Introduction...............................................................................................................37Book - (one author)...................................................................................................37Book - (two to three authors)....................................................................................37Book - (more than three authors)..............................................................................38Book - (corporate or organization author)................................................................38Journal Article - (one author)....................................................................................38Journal Article - (two authors)..................................................................................39Newspaper Article....................................................................................................39Encyclopedia Article.................................................................................................39Electronic Journal or Newspaper Article..................................................................40Electronic Book........................................................................................................40Web Site....................................................................................................................40Other Electronic or Internet Citations.......................................................................40
Appendix A: Parts of the Report and Sample Formatted Report.............................44
 
References........................................................................................................................61
 

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