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MISSION:
POSSIBLE
COUNCIL
for caring communities
PR
VIDERS\u2019
Marriott Copley Place\u2022 Thursday, October 29, 2009
Providers\u2019 Council\u2022 250 Summer Street\u2022 Suite 237\u2022 Boston, MA 02210
p: 617.428.3637\u2022 f: 617.428.1533\u2022 www.providers.org
Providers\u2019 Council 34th
Annual Convention & Expo

\u201cTD Insurance is proud to be a Platinum Sponsor and Premier Exhibitor at this event. It identifies our company as a supporter of the human service sector and an organization that providers know is sensitive to their needs. This is an exceptional venue for increasing our visibility, seeing old friends, and making new connections, which is why we\u2019ve come back for the past 33 years!\u201d

Jeffrey Fox, Executive Vice President, Human & Social Services Practice Group
TD Insurance

\u201cThis is the tradeshow to be at to connect with nonprofit human service providers from across the state. Not only is it a great opportunity to generate new business by showcasing our products and services, but it also gives us the opportunity to catch up with leaders and purchasing staff from many customers at one time. Don\u2019t miss out!\u201d

Joel Coran, Major Accounts Representative
Ricoh Business Systems
What our 2008 exhibitors said about the Providers\u2019 Council expo...
Invitation toExhibit,
Advertise& Sponsor
On the day of the Expo, the exhibiting
organization agrees to:
\u2022 Arrive at the convention hall no later than7:30
a.m. to prepare for the 8:00 a.m. Expo opening
\u2022 Have available and distribute sufficient copies of
a general brochure or similar literature to Expo
visitors
\u2022 Supply any audio-visual equipment, extension
cords, easels or similar exhibit supports that are
necessary. Electrical and data outlets may be
available for a fee upon request
\u2022Staff the exhibit continuously from 8 a.m.
to 4 p.m.
\u2022 Pay Marriott Copley Place directly for any
phone, internet or audio-visual needs
\u2022 Only use display materials which are either
flame-proof or fire-proof and conform to
city, state and national fire prevention codes
\u2022 Hold harmless the Providers\u2019 Council for any
loss, theft or damage to property of the
exhibitor, his/her employees or representatives,

as well as any damage to property or injury to
persons during the term of this agreement from
any cause whatsoever by reason of the use or
occupancy of the exhibit space by the exhibitors
or his/her assigns, and the exhibitor shall

indemnify and hold harmless the Council from
all liability which might ensue from any cause
whatsoever

\u2022 Fit its exhibit in the space provided (6 ft. by 3 ft. for standard exhibitors; 8 ft. by 3 ft. for premier exhibitors). If your exhibit does not fit in the

allotted space, the Providers\u2019 Council reserves
the right to relocate you.

The Providers\u2019 Council reserves the right to
use its discretion in selection of exhibitors,
exhibit locations, advertisers and sponsors for
its 34thAnnual Convention & Expo.

Intensify your exposure by advertising in the Program Book.
Distributed to more than 1,000 attendees, the Convention\u2019s Program
Book is your opportunity to:
IIncrease your organization\u2019s visibility
ICongratulate an Award of Excellence recipient from your agency
IHighlight your products and services
IShow your support for the Council and the human services sector
Special advertisement locationsare available, including: spot-color
center insert,back cover space and inside front & back cover spaces
and inside front & back facing spaces.Council chooses spot color.
IAll advertisements, other than the center insert, areblack and
white.Please ensure you are sending your advertisement in
grayscale format with no colorand please embed all fonts.
IIf your ad contains any color, we reserve the right to grayscale it.
IWe will accept high quality .tif or .pdf files, as well as ads done in
QuarkXPress. Advertisements and questions should be e-mailed
toBill Yelenak atbyelenak@providers.org.
ITo maintain a high quality when producing your advertisement,
please send a digital file. We will not accept hard copy or faxed ads.
IThe Council reserves the right to reject any ad for any reason.
Space is limited to 20 Premier and 40 Standard Exhibitors.
Reserve today to ensure your chance to participate. Expo and advertising sold out in 2007 & 2008!
Premier Exhibitors
Non-members: $1,800
Members: $1,500
Standard Exhibitors
Non-members: $700
Members: $550
The Providers\u2019 Council offers sponsorship opportunities and
maximum exposure to organizations wishing to make a gift.
ISponsorship levels range from ourPlatinum Sponsor level for
Major Convention Sponsors ($10,000) \u2014 which receives many
benefits including alogo illumination, complimentary luncheon
table for 10 people and the opportunity to place apromotional
itemin the conference bag \u2014 to our Friends level ($500) \u2014
which receives name recognition in the Council\u2019s Program Book.
IOther sponsorship levels includeGold Sponsors ($7,500), Silver
Sponsors ($5,000), Bronze Sponsors ($3,000) and Benefactors
($1,000).
IOrganizations receive sponsorship of events based on their
sponsorship level. Signs will be at events indicating sponsors.
ISome benefits are dependent on sponsor timing. Please file your
sponsorship agreement early to get the most from your benefits.
IFor alist of benefits available to sponsors, please see the inserted
sheet or visit www.providers.org/sponsorship. For questions about
sponsorship, contactMichael Ripple at mripple@providers.org.
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Premier Exhibitors receive the Standard package, plus:
IA larger (8 ft. by 3 ft.) exhibition table
IPlacement in high-traffic areas to maximize your exposure
IListing on the Expo Bingo card to help drive attendees to your
table
IA full page advertisement (a $500 value) in the Convention\u2019s
Program Book, which is given to all 1,000 attendees
IFour complimentary tickets to the afternoon lunch (a $220
value)
IAdmission for four exhibit staff
IA link to your company\u2019s website with your organization\u2019s
description on our website at www.providers.org
IAcknowledgment in our industry newspaper, The Provider, which
is distributed to 2,500 readers and potential customers
Standard Exhibitors receive:

IOne 6 ft. by 3 ft. exhibition table
IAdmission for two exhibit staff
IListing on the Providers\u2019 Council website and in theE x hibitors

Directory of the Convention\u2019s Program Book, given to all 1,000
attendees
Pricing:
IQuestions? Contact Kevin Gilnack at kgilnack@providers.org.

Convention
Program
Book
Advertising

Terms of
Exhibition
Exhibitor
Packages
Be a Sponsor
at the
Council\u2019s
Convention
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K
K
Back Cover. . . . . . . . . ... . .. .. . .. .. . .. $ 800
K
K
Full Page Spot-Color Center Insert.. .. . . $ 700
K
K
Inside Covers or Facing Pages. .. . .. .. $ 600
K
K
Full Page (7\u00bd w x 10 h). .. . .. .. . ... . . . $ 500
($350 for Council Members)
K
K
Half Page (7\u00bd w x 5 h). . . . . . .. . . . . . . . . $ 400
($250 for Council Members)
K
K
Quarter Page (7\u00bd w x 2\u00bd h). . . . . . . . . . .. $ 300
($175 for Council Members)
K
K
Quarter Page (3\u00be w x 5 h). . . . . . . . . . . . . $ 300
($175 for Council Members)

Premier Exhibitor Package. . . . . . . . . . . .$______ $1,800 (Non-members) $1,500 (Members)Includes 4 lunch tickets
Exhibitor Package. . . . . . . . . . . . . . . . . . .$______ $ 700 (Non-members) $550 (Members) No lunch tickets
Lunch for Exhibitors only. . . . . . . . . . . . .$______ $ 55 per person
Advertisement. . . . . . . . . . . . . . . . . . . . . .$______ Please see above for price list
Sponsorship. . . . . . . . . . . . . . . . . . . . . . .$______ Please see above for price list

Total Payments. . . . . . . . . . . . . . . . . . . .$______

Name (printed)__________________________________________________________________________ Organization______________________________________ Job Title_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Address___________________________ City_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ State_ _ _ _ _ Zip_ _ _ _ _ _ _ _ _ Phone_____________________ Fax____________________ Email_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Advertisements

Please include your
ad and indicate the
size advertisement
you are purchasing.E-mail

your advertisement to
byelenak@providers.org.
Exhibits
Please attach a separate
sheet that describes,in
25 words or fewer,your
organization and its mission.

Table location will be
assigned on a first-paid,
first-served basis.Please

return this form with
payment promptly to
ensure one of your top
choices of exhibit space.

Contact
Information
Payment

Please enclose a check
or return with credit card
information for payment.
Checks should be made out to
Massachusetts Council of
Human Service Providers, Inc.

All payments must be received no later than August 28, 2009.

Cancellation Policy

Refunds will be provided
only if cancellation is
received in writing
by September 21, 2009.
There is a $50 fee for
processing refunds.

Who will be attending the Expo from your organization?
____________________________________________________________________________________
Desired space choices:(Tables 1 \u2013 20 are reserved for Premier Exhibitors)
1st__________________________ 2nd____________________________ 3rd__________________________
Does your exhibit require an electrical outlet or phone line?
KElectrical outlet KPhone line
I agree to the \u201cTerms of Exhibition\u201d stated on the previous page.
Signature__________________________________________________________________________________
Title___________________________________________________ Date______________________________
Credit Card Payment
MasterCard
Visa

Cardholder\u2019s Name. . . . . . . . . . ____________________________________________ Card #. . . . . . . . . . . . . . . . . . . . . ____________________________________________ Expiration Date. . . . . . . . . . . . . . ____________________________________________ Cardholder\u2019s Signature. . . . . . . . ____________________________________________

Black and white .tif or .pdf files, as well as QuarkXPress files, for PC via email or on disk. If you are sending a .pdf file,
please be sure the fonts are embedded.All artwork must be sent to byelenak@providers.org by August 28, 2009.
COUNCIL
for caring communities
PR VIDERS\u2019
K
K
Platinum Sponsor. .. .. . .. .. .. .. . .. $ 10,000
K
K
Gold Sponsor. . . . . . .. .. .. .. . .. .. . .. $ 7,500
K
K
Silver Sponsor. . . . . . . .. .. .. .. . .. .. . $ 5,000
K
K
Bronze Sponsor. . . . . . . . . . . . . . . . . . . . $ 3,000
K
K
Benefactor Sponsor. . . . . . . . . . . . . . . . . $ 1,000
K
K
Friend Sponsor. . . . . . . . . . . . . . . . . . . . . . $ 500
Sponsorship

Please indicate which level
of sponsorship you are
interested in.Return this

form and e-mail a copy of
your logo to the Council at
byelenak@providers.org.
Please refer to the insert to view benefits for each level of Sponsorship. Some benefits are contingent upon timing of
sponsorship. To make the most of your sponsorship opportunity, please sign up as soon as possible.
Please complete appropriate sections of the contract and return with full payment at Massachusetts
Council of Human Service Providers,Inc.,250 Summer St., Suite 237, Boston, MA 02210.T h e
deadline for Expo Registration and Advertising in the Program Book is August 28, 2009.
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