San Mateo Union High School District

Faculty Handbook
(The informational items in the first section of this handbook are alphabetical.)

Capuchino High School

1501 Magnolia Drive
San Bruno, CA 94066

2008-2009

Shamar Shanks, Principal

Ron Berggren, Assistant Principal Instructional Services
Linda Kitano, Assistant Principal Administrative Services
Naomi Tuite, International Baccalaureate Coordinator

School Site Council (SSC) Members:

Dominic Bigue, Dave Ratner, Tina Ish, Scott Kuchenig, Suzanne Truman
Shamar Shanks, Lucy Cerecedes, Linda Kitano, Ron Berggren, Nancy Seal,
and Parent Representatives
...................
Dr. David Miller, Superintendent
Elizabeth McManus, Deputy Superintendent of Business Services
Kirk Black, Associate Superintendent Human Resources/Admin. Services
Matthew Biggar, Associate Superintendent Instruction
.................
Board of Trustees
Linda Lees Dwyer
Peter Hanley
Robert Griffin
Dave Pine
Steven Rogers
David Miller, Ph.
 Table of Contents

Administrative Supervision Duties......................................................................................6

Teaching Staff......................................................................................................................7
Expected School-Wide Learning Results............................................................................8
Critical Academic Needs......................................................................................................8
Mission Statement................................................................................................................8

Teachers Professional Information

Faculty Time Sheet.......................................................................................................9
Absence Statements......................................................................................................9
Absence and Substitute Teacher...................................................................................9
Accidents....................................................................................................................10
Bulletin Announcements.............................................................................................11
Bulleting Board/Mail Boxes.......................................................................................11
Calendar......................................................................................................................11
Change of Address......................................................................................................11
Change of Class Location...........................................................................................12
Classroom Management & Course Requirements......................................................12
Closed Campus..........................................................................................................12
Conferences/Educational............................................................................................12
Copy Machines...........................................................................................................13
Copyright for Teachers...............................................................................................13
Credentials – Renewal of............................................................................................14
Credit Evaluation for Salary Schedule Placement......................................................14
Department Chair Days..............................................................................................14
Donations – Gifts to the School..................................................................................14
Enrollment – Registration of New Students...............................................................15
Evaluation of Teachers................................................................................................15
Examination Schedules...............................................................................................15
Expenditures of District Funds
Purchases under $75.00.........................................................................................16
On Site Purchases Orders for up to $150.00..........................................................16
Purchase Orders for Over $150.00.........................................................................16
Faculty Supervision of Clubs or Groups....................................................................17
Field Trips...................................................................................................................17
Field Trip Release Form.............................................................................................17
Field Trip Request Form.............................................................................................17
Field Trip Transportation Request Form.....................................................................18
Private Cars / Volunteer Driver...................................................................................18
Transportation of Students..........................................................................................18
Grade Books — Classroom Records..........................................................................18
Guest Speakers............................................................................................................19
Keys............................................................................................................................19
Leaving Campus During School Hours......................................................................19
Lockers- Student.........................................................................................................19

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 Meetings
Faculty Meetings....................................................................................................20
Department Meetings.............................................................................................20
Department Head Meetings...................................................................................20
Parking on or Around the Campus..............................................................................20
Parties – Classroom....................................................................................................20
Posters.........................................................................................................................20
Pregnancy Leave Guidelines......................................................................................21
Publicity......................................................................................................................22
Recording....................................................................................................................22
Removal and Disposal of School Property.................................................................22
Repairs........................................................................................................................22
Request for Evaluation of Material.............................................................................22
Research Projects........................................................................................................23
Resignation Letters.....................................................................................................23
Review Week..............................................................................................................23
Special Student Fund..................................................................................................24
Students Guests...........................................................................................................24
Student Records – Cumulative...................................................................................24
Student Study Teams..................................................................................................25
Student Supervision....................................................................................................25
Teacher/Student Non-connected Tours.......................................................................25
Telephones..................................................................................................................26
Tobacco-Free Schools/Smoking.................................................................................26
Visitors on Campus.....................................................................................................26
Use of School Facilities – Non –School Time............................................................26
Unprofessional Conduct.............................................................................................26
Voice Mail...................................................................................................................26
District Grading Requirements – Grading Philosophy & Procedures
Grading Policy and Procedures..................................................................................27
Scholastic Grades........................................................................................................27
The Meaning of Letter Grades...............................................................................28
Citizenship.............................................................................................................28
Progress Report Procedures........................................................................................29
Consequences of Unsatisfactory Performance.......................................................29
Student Progress Report.........................................................................................29
6-week Progress Report.........................................................................................29
GPA........................................................................................................................30
Policy on Student Behavior...................................................................................30
Consequences of Unsatisfactory Performance.......................................................30
Policy on Cheating – Academic Integrity Policy
Definitions..............................................................................................................32
Why Cheating is Wrong.........................................................................................32
Consequences of Cheating and Plagiarism............................................................32
Student Responsibilities..............................................................................................34
Faculty Responsibilities..............................................................................................34
Club & Grade Level Advising & Fundraising
Advisors......................................................................................................................36
Strengthening Student Leadership Suggestions..........................................................36
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 Student Body or Club Finances..................................................................................36
Activity Request Form................................................................................................36
School Calendar..........................................................................................................36
Use of School Facilities After School.........................................................................37
Guidelines and Checklist for Sponsoring and Event..................................................37
Fundraising.................................................................................................................37
On Campus Sales / Off Campus Sales........................................................................37

Guidance Program of the San Mateo Union High School District

Guidance Services......................................................................................................39
Services Available at All Grade Levels.......................................................................39
Educational Career Planning Services........................................................................39
Personal / Interpersonal Development Services.........................................................40
Services Unique to Each Grade Level........................................................................40
Role of the Teacher in Guidance and Counseling.......................................................41
Guidance & Counseling Forms in School Wide Use..................................................42
Change of Program................................................................................................42
Procedures for Changing Program.........................................................................42

Instruction – Material Used – Guest Speakers – Library Services

Code of Ethics of the Teaching Profession.................................................................43
Homework..................................................................................................................45
Tutoring......................................................................................................................45
Question or Challenged Materials..............................................................................45
Controversial Issues / Speakers..................................................................................45
Textbooks & Supplemental Services..........................................................................47
Library Services and Procedures................................................................................48

Student Attendance
Aeries Browser Interface.............................................................................................50
Admits.........................................................................................................................50
Hall Passes..................................................................................................................50
Permits to Leave School.....................................................................................50
Summons.....................................................................................................................50
Withdrawal from School.............................................................................................50
Suspension................................................................................................................50
Illness During the Day ..............................................................................................50
Attendance Office Responsibilities / Procedures........................................................50
The Teacher’s Responsibilities / Procedure- Attendance Reporting...........................51
Attendance on ABI......................................................................................................51
Attendance Update......................................................................................................51
Attendance Reports.....................................................................................................52
Field Trips...................................................................................................................52
Early Dismissals-Athletics.........................................................................................52
Substitute Teachers....................................................................................................52
Truancy......................................................................................................................52
The Teacher’s Role in Attendance.............................................................................53
Tardy Policy...............................................................................................................53
Student Conduct and Discipline
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 Working Philosophy....................................................................................................54
Dress Guidelines.........................................................................................................54
Classroom Behavior....................................................................................................55
Classroom Discipline..................................................................................................55
Lunch..........................................................................................................................57
Halls............................................................................................................................57
Damage to School.......................................................................................................58
Student & Parent Responsibility for Damages..........................................................58
IPod or Cell Phone / Ear Phone Rules.......................................................................58
Library Rules............................................................................................................58
Hazing........................................................................................................................58
Loitering.....................................................................................................................58
Cleanliness.................................................................................................................59
Student Polices – Series 300 of District Policy.........................................................59
Education and Evaluation..........................................................................................59
Detention....................................................................................................................59
School Suspension.....................................................................................................59
Truancy and Tardiness...............................................................................................60
Suspension Conference / Notice................................................................................60
School Work During Suspension...............................................................................60
Assertive Discipline Statement..................................................................................60

Emergency Drills
Emergency Drill Dates...........................................................................................62
Emergency Telephone Numbers............................................................................62
Emergency Preparedness Plan...............................................................................62
Secure the Building................................................................................................63
Leave the Building.................................................................................................63
Take Cover.............................................................................................................63
Drop and Cover......................................................................................................63
Surprise Attack......................................................................................................64
Action Drop and Cover..........................................................................................64
Action Convert School..........................................................................................64
Bomb Threat..........................................................................................................64
Chemical Accident.................................................................................................64
Earthquake.............................................................................................................65
Earthquake Drill Procedures..................................................................................65
Emergency Invasion Procedures............................................................................66
Severe Windstorm..................................................................................................67
Fallen Aircraft........................................................................................................67
Evacuation Procedures...........................................................................................67
Emergency Operations Plan...................................................................................67

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 Administrative Supervision 2008-2009
Shamar Shanks
Departments: Linda Kitano
English Departments:
Social Studies Mathematics
ELD Science
Campus Supervision P.E.
Staff Evaluations Campus Supervision
Staff Development Staff Evaluations
CAPeople Campus Monitor Supervision
Community Relations Dean Evaluation
Parent Newsletter Attendance Office
Staffing Liaison with:
Back to School Night School Safety Advocate
Open House Probation
8th Grade Parent Night Community Liaison
Instructional Minutes Community Agencies
Budget School Resource Office
Financial Office Health Office
Equipment & Supplies Student Handbook/Policies
SARC Report Registration Day
Faculty Meetings New Student Orientation
WASC School Pictures
School Site Council Graduation
Field Trips Campus Safety Plan
Guest Speakers Fire Drills/Emergency Drills
Bell Programming Co-Curricular Assignments
Grants Events Master Calendar
Mentorship Groups Assemblies
Daily Announcements
Plant Maintenance Operation
Student Gov’t/Activities
Spirit Squad
Clubs
“Kid Talk”
Discipline 9-10
School Climate
Yearbook
Athletics/Sports Boosters
Days of Respect Latino
Baccalaureate Spring Festival
Ron Berggren
Departments:
Special Ed
World Language
Fine Arts/Technology
Home Economics
Campus Supervision
Staff Evaluations
Music Boosters
Department Chairs
Student Teacher
New Teacher Support
Instructional Aides
Guidance Department
Curriculum Development
College and Career Advisor
School to Career
8th Grade Articulation
Intake New Students
Master Schedule
Testing-CAHSEE/STAR/IB
Textbook Adoption
GATE
Library Program
Counseling Support Programs
Student Study Teams (SST)
Step to College
Discipline 11-12
New Construction
Drama Booster
International Baccalaureate
Los Hermanos Boys Club
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 Fall – Spring 2008-2009 Staff
Aguayo, Vanessa Irwin, David Sky, Maria
Barajas, Jose Ish, Tina Sullivan, Dave
Barrios, Cissy Knott, Christy 80% Sun, Marcie 20%
Bigue, Dominic Krummel, Sarah Tannous, Kathleen 60%
Bleviss, Sharon Kuchenig, Scott Thomas, Kevin
Bowe, William Kundin, Nate 80% Trimble, Mike
Castro, Anneke Letke , Jason - Truman, Suzanne
Cerra, Nicole Lopez, Martee Tucker, Kristin 80%
Colangelo, Theresa 20% Malatesta, Janeen 40% Tuite, Naomi
Danielson, Dayna - ROP only) Walli, Jewel
40% Meyers, Andrew Whitehurst, Susan 20%
DeGregorio, Michele Millard, Shannon Wilson, Sabrina 60%
De Lacy, Michael Morell, Stacy 40% Wong, Wilton
Denison, Donna Niklaus, Colleen Zepeda, Julian
Devine, Sara Nguyen, Cindy
 Shamar Shanks
Dunn, Michael Olsen, Erik
 Kitano, Linda
Dwyer, Stephen Panda, Julie  Berggren, Ron
 Campana, Ron
Farges, Bernard Placke, Catherine - ROP 60%
Fichera, Michele Ratner, David 80%
Fogle, Kathy Regan, Barbara
Fong, Jennifer Riek, Patty
Gabow, Beth Rodriguez-Callol, Angela 60%
Giammona, Tom Rousseas, Vasilis
Gonzales-Alfers, Andrea Rutigliano, Justine
Guerrero, Denisse Salas, Kimberly
Habeeb, Julie Salvemini, Dan
Hafar, Diana 60% Sarles, Amelia 60%
Henry, Linda Serratto, Kathleen
Hickey-Ferro, Kate Shrigley, Ninon
Hyndman, Adam Skelton, Cindy 40%
Expected School-Wide Learning Results

Students who are becoming…

1. Literate

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 - Read at an academically proficient level
- Use formal writing and oral presentation skills
- Use the technology skills of word processing, presentation software, electronic
mail, digital research sources, and calculation devices

2. Critical Thinkers
- Formulate and explain rationale for their thinking
- Analyze, synthesize, and evaluate information
- Apply thinking skills to problem solving and decision making

3. Practitioners of Academic Habits

- Plan and implement steps necessary to achieve academic, career & personal goals
- Take responsibility for their own learning through practicing study skills,
following directions, and asking questions to clarify their understanding
- Cooperate with adults and peers
- Balance personal and academic responsibilities through time management

4. Contributors to the School Community

- Participate in visual and performing arts, student activities, athletics, and service
projects as avenues for personal fulfillment and continued learning.

Critical Academic Needs

1. Literacy Leading to Understanding

( Reading, Writing, Oral Communication, Technology Information)

2. Critical Thinking and Application

(Problem solving and decision making)

3. Academic Success Skills

Capuchino High School’s Mission Statement

The purpose of Capuchino High School is to provide for the academic and personal
development of all students and to prepare them to become lifelong learners,
equipped to contribute and succeed within the complexities of the 21st century.

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Teachers Professional Information

Faculty Time Sheet

By District contract, teachers will report in person each school day and sign the Daily
Sign- In Sheet in the main office (next to the mail boxes) prior to entering their first
period classes by noting the time showing on the main office clock. All teachers shall
register in person at their respective principal's office at least fifteen minutes before
the beginning period in the morning and be available fifteen minutes after school for
conferences with parents and students. Classrooms need to be open prior to the first
warning bell.

The following Codes are used for absences.
FL  Family Medical Leave (FMLA)
H Holiday
I Employee Illness
PN Personal Necessity ­ Emergency
B Bereavement in Family
P Family Illness
J Jury Duty
M Military
NC Non­Contract
W Work Day (or Start Time)
WC Workers’ Comp.
WP Absence w/o Pay
C Catastrophe
E Excused Absence With Pay (School Business)

Absence Statements
Other than illness; permission must be requested from the Principal for school business
and personal necessity absences. Complete an Absence Statement (available from the
Administrative Assistant) with information and codes corresponding to what you have
written on the sign-in sheet. The absence Statement should be returned to the Principal's
Administrative Assistant immediately.

Absence and Substitute Teacher

Permission from Department Head and Principal is required for you to participate in
curriculum and/or instructional improvement activities including conferences, District
Committee/Council meetings, etc. Obtain the Request for District Support form (see
sample at the end of Section III) from the Principal's Administrative Assistant at least two
weeks in advance of the date(s) you wish to be out. Have your Department Chair sign it;
return it to the Principal's Administrative Assistant who in turn will route it to the

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 Principal. Be sure to note whether a Department Head Day or other another
funding source will cover your release. Once approved, you will secure a substitute by
phoning the District's Automated Substitute System or check with the Administrative
Assistant who can connect you with a good substitute.

If you know before you leave school that you will be absent the next school day (illness,
etc.) notify the Principal's Administrative Assistant before you leave letting her secure
you a substitute or phone the District's Automated Substitute System to secure the
substitute.

If you find that you will be absent after the school day, please phone the District's
Automated Substitute System before 6:45 a.m. The system will be operating nights and
weekends; try to give the system as much time as possible to find a substitute.

If you are uncertain as to how many days you will be absent, call the Principal's
Administrative Assistant each day and report whether you will be returning the following
day.

Teachers are expected to have lesson plans, seating charts, referral slips, hall passes,
etc. available in their classrooms at all times for substitutes. If an absence occurs
and these items have not been left in the classroom, the teacher is expected to get the
necessary plans, etc. for the substitute to either the Department Head or the
Principal's Administrative Assistant before school begins on the date of the absence.

At times you may be asked to substitute for a teacher when we have been unable to
secure a District substitute. You will be compensated on a variable

Accidents
Teachers will exert every precaution to see that accidents are prevented. If an unsafe
situation is found, report it to the administration immediately. In case of accidents or
illness, students are to report to the school Health Office. Teachers are requested not to
administer first aid except in emergency situations. A call to the Health Aide or an
administrator is the recommended first step. Accident reports on students are to be
completely filled out and filed promptly with the Health Services Office. The teacher
responsible is not to leave the campus until the accident report has been filed. These
reports are to be in the District Personnel Office within twenty-four hours. If you are in
doubt about the need of an accident report related to an incident, confer with the Assistant
Principal/Administrative Services.

If you are personally injured, please see the Principal’s Administrative Assistant who will
complete the necessary forms for a workers compensation injury.

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Bulletin Announcements
At the beginning of period four, daily announcements will be read over the PA system.
Teachers will make sure that every student has an opportunity to hear the daily student
announcements. The printed daily bulletins (faculty and student) will be emailed to you
daily. The printed student bulletin should be posted in the classroom and replaced each
day. On Fridays, the announcements are made on video and broadcast at the beginning of
fourth period on your TV monitor.

Announcement forms are available in office and must be returned by 1:00 p.m. All
announcements must have the signature of a faculty member. They are to be read
carefully for content, legibility, correct usage, spelling and grammar before being signed
by a member of the faculty.

All questionable announcements will be reviewed by an administrator prior to being

included in the bulletin. Announcements to be made at other than the scheduled time
must have an administrator’s approval.

Bulletin Board/Mail Boxes

Each teacher is requested to check the mail room near the sign in sheet and mail boxes in
the main office and read all materials daily for any pertinent notices or instructions.

Calendar
The school calendar is a negotiated by the teachers. The Assistant Principal/
Administrative Services, with the Secretary /Receptionist, maintain an up-to-date master
calendar. The Calendar lists all schedules and approved activities and is displayed in the
Administration Service Office.

You must check the calendar before you make a specific request for an activity in order to
see if the date, time, and facility are free of conflicts.

Change of Address

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 The district and office need to be notified immediately if you move or change your
telephone number.

Change of Class Location

Teachers are to confer with the administration and notify the Principal's Administrative
Assistant of any change in the meeting place of a class. Please post a sign on the door of
the scheduled classroom indicating where the class has moved.

Classroom Management & Course Requirements

The teacher should establish their standards and expectations for students in the Course
Prospectus. These policies should be given in writing to each student and made available
at Back to School Night and posted on School Loop.

Closed Campus
Capuchino is a closed campus. Students leaving the campus during school hours, without
a Permit to Leave, are subject to disciplinary action. The San Bruno and Millbrae Police
Departments have been authorized to return students to school if they are loitering in
neighboring areas during school hours.

Conferences/Educational
“Certificated personal in any high school, on recommendation of the Principal and
approval of the Superintendent, are permitted to attend national out-of-state professional
educational conferences in such numbers as are on the approved list. All actual and
necessary expenses for such attendance are to be paid by the District. Expenses incurred
must be within the limitations of the funds allocated to each school for this purpose.”
Approval in advance by the School Board is required for such conference attendance.
The form Request for District Support for Conference/In-service is available from the
Principal’s Administrative Assistant or can be accessed at www.smuhsd.org (click on the
Teachers and Staff tab for the form).

“Certified school personnel may attend national, State, and local conferences of
professional education organizations on the approval list at their own expense provided
such attendance is recommended by their school principal and approved by the
Superintendent. In this circumstance, the District will bear the expense of employing a
substitute if necessary.” Approval in advance by the School Board is required for such
conference attendance. The form Request for District Support for Conference/In-
service is available from the Principal’s Administrative Assistant.

School Board approval is required for conferences requiring overnight stay or travel
outside the Bay Area. Forms for approval can be found at www.smuhsd.org (click
on Teachers and Staff tab).

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Copy Machines
There are two different types of copy machines in the downstairs Administration wing.
Each member of the staff must be trained to properly use the machines; there is no
student usage of these machines. Please set a time with the Faculty Clerk to be trained;
at this time you will be given a number to run the machines. The faculty clerk is
available to make copies of materials for classroom use. Generally, written advanced
notice is necessary to insure that the work will be completed when needed. Using their
individually assigned access numbers, faculty may also operate the copier. Use of the
machine in the front office is restricted to one class set. Larger runs are to be copied on
the machine in the faculty clerk's office. Under the indirect supervision of the teacher,
student assistants may use the copier in the main office area.

Copyright for Teachers

The following guidelines were issued by J.A. Fee of the San Mateo County Office of
Education and are reproduced with the author's permission:

"There is no sample rule of what can legally be copied. The new Copyright law
attempts to clarify in view of the many devices for copying. It is detailed,
lengthy, and must await numerous court cases.”

“One view is that teachers should copy as they wish for school use and see if they
get a ‘cease’ order or a legal suit.”

“A second view is a set of guidelines approved by several publisher groups as to

what they would accept as fair use. These are only guidelines, but within reason
will be a defense against lawsuits. This is a simplified summary of these widely
published guides.”

A teacher may not -

1) make copies without including a notice of copyright.
2) make multiple copies of a short poem, article, story, or essay from the same
author more than once in a class term, or make multiple copies from the same
collective work or periodical issue more than three times a term.
3) make multiple copies of works more than nine times in the same class term.
4) make a copy of work to take the place of an anthology.
5) make a copy of "consumable" materials, such as workbooks.
6) make copies of the same items from term to term.
7) make copies of materials for other teachers to use in their classrooms.
A teacher may -
1) make a single copy, for use in scholarly research or in teaching or in
preparation for teaching a class, of the following: a chapter from a book, an

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 article from a periodical or newspaper, a short story, short essay, or short poem
(whether or not from a collected work), a chart, graph diagram, drawing,
cartoon, of picture from a book, periodical, and newspaper.
2) make multiple copies for classroom use only and not to exceed one per student
in a class, if each copy includes a notice of copyright, of the following: a
complete poem (if it is less that 250 words and printed on more than two
pages), an excerpt from a longer poem (if it is less than 250 words), a complete
article, story, or essay (if it is less than 250 words), a chart, graph, diagram,
drawing, cartoon, or picture per book or periodical.

Credentials - Renewal of
Teachers are requested to check the expiration date on their credentials. If they are found
to expire prior to the close of the next year, renewal procedures should be undertaken
immediately. Credentials are filed with the County Office of Education through the
District Personnel Office. The Superintendent's office will not issue contracts to teachers
who do not hold valid credentials. See the Credential Analyst, Sherry Tsang (558-2248),
at the District Office for further information.

Credit Evaluation for Salary Schedule Placement

See SMUHSDTA Contract Article 10, Section 4.

Courses taken for advancement on the salary schedule must be approved in advance by
the Personnel Office after review by the Department Head, Principal, or appropriate
supervisor. See SMUHSD Contract Article 10, Section 4.

Code of Ethics of the Teaching Profession California Administrative Code, Title 5,

Education, Sections 5480-5485 adopted by State Board of Education.

Department Chair Days

Each Department is given a certain number of days for workshops and school business.
Most of these days are used to cover the costs of a substitute.

Donations - Gifts to the School

The Board of Trustees has requested that they be informed of all donations to the schools

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 every month. Please notify the Principal's Administrative Assistant, who will complete
the proper form, of any gifts received for use of the students or school. This includes
books, supplies, equipment, or cash in any amount form any source. Also please include
the name and address of the donor and the way the gift will be used to help students.

Both the Principal and the district (Superintendent and School Board) systematically
acknowledge all gifts and donations to the schools. Capuchino department heads and/or
teachers directly affected should also acknowledge these contributions.

Enrollment - Registration of New Students

All new students to the District must first prove residency at the District’s Attendance and
Welfare Office and are then given an admit form to enroll at the appropriate district
school. Students entering Capuchino from other high schools will be admitted through an
assistant principal. Each student will be programmed by the assigned counselor and
interviewed by the health records clerk. One or both parents of the entering student are
expected to accompany the student when registering.

To register in a class, the student will present an initialed class schedule to the teacher.
Once the student is programmed, their name should appear on your Aeries roster.

If the teacher finds there is any problem created by admitting a new student to the
teacher's class, the teacher is to sign the student into the class and then see the student's
counselor as soon as possible. If a decision is made later to change the student's
schedule, the counselor will contact and discuss the change with the student. Students
assigned to a class are not to be returned to the office. In case of questions, please
contact the counselor or administrator involved.

Evaluation of Teachers
Teachers are evaluated according to the requirements set forth in the Teacher’s Contract.
Information and procedures regarding the evaluation process are included in the San
Mateo Union High School district Evaluation Handbook. All new teachers and teachers
on the evaluation cycle will be given an evaluation handbook at the beginning of the
school year.

Examination Schedules
A final semester examination schedule will be announced toward the end of each
semester. Examination periods of two hours will be scheduled. No more than two final
examinations will be held in any one school day. A minimum day schedule will be in
effect during final exams as provided in the teacher contract. Teachers are to use their
judgement as to how rigorous the final examinations should be. This decision should be
based in part on the subject being evaluated, the ability level of the class, and the grade

15
level of the students. The amount of work covered by the examinations will be
determined by the teacher with the recommendation that comprehensive final
examinations be given to all college preparatory students in academic classes.
Because of the nature of certain courses, final examinations may be replaced by
culminating activities, performances, oral presentations, or other alternatives as reviewed
and approved by the department chair and Assistant Principal/Curriculum & Instruction.
Teachers are to use their discretion in deciding the length of their examination within the
two-hour time limit; however, all students must be retained in class during the entire
examination period and actively engaged in an appropriate learning activity.
Academic courses should have a rigorous writing experience consistent with the nature of
the subject matter. Unit examinations are to be held at the termination of a unit rather
than at an arbitrary time schedule for report card or progress report convenience.
Teachers will have the option of turning in final grades prior to their departure on the last
day of the semester or by 9 a.m. on the following Monday.

Expenditures of District Funds

All requests for expenditures of district funds require the signature of the department
head and the Principal.

Requests for expenditures of student funds must be signed by a student officer, the
advisor of the group spending money, and the Principal.
If an expenditure of $100 or more is made, a copy of the minutes of the meeting
signed by the club secretary and showing approval of the expenses must be attached
to the receipt. Any expenses for food items in district funds or student funds must
have a meeting agenda attached..

The district will not pay for any “confirming purchases order” submitted by an
individual teacher. Do not buy it, order it, look at it, or even think about it before
getting a purchase order.

Purchases under $75.00

Purchases up to $75.00 including tax and shipping can be made by a staff member with
prior department head approval. Items cannot be purchased on the same day on separate
receipts totaling over $75.00. Fill out a Petty Cash Reimbursement form (see Site
Accounting Technician for this form) have it approved by the department head, attach
itemized receipts then give to Site Accounting Technician for processing. You will
receive an e-mail when the reimbursement check is ready for pickup. If you elect to
spend more than the allowed $75.00, a check request will be processed and you will be
reimbursed within 10 days.

On Site Purchase Orders for up to $150.00

You can spend district funds to purchase items that cost up to $150, including tax and shipping by
obtaining an on-site purchase order from the Site Accounting Technician.

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 Purchase Orders for Over $150.00
You must have a purchase order before making a purchase over $150. This applies to
both charges against district funds and student funds. Please bring requests to the Site
Accounting Technician for processing. When non-warehouse supplies arrive, please sign
and approve the packing slip and return to the Site Accounting Technician’s Office
without delay. The district wishes to pay the bills promptly for cash discount and cannot
do so if you do not acknowledge receipt of the supplies. When signing for receipt of
supplies or requisitions, please indicate the date of receipt and sign your name in full.

Faculty Supervision of Clubs or Groups

Faculty advisors are to check the rooms carefully after their group has used campus
facilities. It is necessary to have chairs, music stands, pianos, etc. moved back to their
original places in order that class work may continue with minimum disruption.

Field Trips

Field trips must be well planned and pertinent to the work of the class. Specific
objectives must be set up for each field trip.

The teacher in charge is solely responsible for the safety and conduct of the students. The
California Education Code, Section 35330 requires that the district employee in charge of
a field trip must have a first aid kit in his possession or immediately available. The first
aid kit is available at the Health Office and should be utilized.

The master calendar should be checked for conflicts before planning a field trip. The
receptionist will enter events on the master calendar. After considering the rationale,
school calendar, transportation, student safety factors, costs, supervision of students
attending he field trip, arrangements for student not participating, and substitute for any
classes that will be uncovered by you, complete and submit a field trip and transportation
request to the principal’s office. This form can be found at www.smuhsd.org (click on the
Teachers and Staff tab) or ask the Principal’s Administrative Assistant for a form. This
form must be submitted 2 weeks prior to the proposed day of the field trip. The approval
form will be returned to you within three days. (By twelve days prior to the trip). An
alphabetical list of participating students should be provided to attendance clerk.
Those absent on the day of the trip should be noted to the attendance office. Staff
members are to note in the class record book field trip absences for any student
listed on the attendance office field trip list.

Field Trip Release Form

Permission slips are necessary for all field trips; they require a signature from each of the
student's teachers and the student's parents. This form is called a Field Trip Release

17
Form (see the Principal’s Administrative Assistant for form).

Field Trip Request Forms (see appendix for form) for overnight and/or outside the area
trips must be signed by the Principal and sent to the district for Board approval 2 months
prior to departure. Overnight trips and trips out of the area also need board approval and
a board write-up must accompany the form. They must also be at the district office one
month prior to the trip in order to be processed for board approval. This must be in
on time or requests will be automatically denied.

Field Trip and Transportation Request Forms should be given to the Site Accounting
Technician for completion. At this time she will check with district transportation for
availability. We have limited bus service, so please plan well in advance.

Criteria for planning a field trip: 1) The place to be visited must have been visited in
advance by the teacher who shall complete all arrangements necessary to make the trip
effective. 2) Students must go and return on school-authorized transportation. There
must be an adult supervisor on each vehicle. 3) No field trips will be permitted during
dead week and finals and should not be planned after May 15. 4) No pupil can be
prevented from making a school conducted field trip or excursion because of a lack of
sufficient funds and no field trip can be conducted if any pupil will be excluded form
participation because of a lack of funds.

Private Cars/ Volunteer Driver

Authorized trips will usually be by school bus. Use of private cars may sometimes be
necessary. The form Adult/Student Drive Application Form #147C (see the Staff
Secretary to the Assistant Principal-Administrative Services for form) should be
completed by the parent or student who is going to drive to a school sponsored event.
Students can not drive other students. A parent volunteer who serves to transport students
may do so, and as a volunteer also acts as an employee of the district and comes under
the coverage in the same manner as an instructor does who is transporting students.

Transportation of Students – Athletics, Cheerleaders, Musical Groups, etc. Students

may not transfer other students in their vehicles to the activity site. Students who
leave directly from the school site should be transported either by school officials, by
their own parent, or by district provided transportation. Where there are large team
activities, such as night football, ant the athletes must report to the home gymnasium in
order to prepare for the event, the athlete would normally be transported on district
provided equipment, both to and from the game. If an athlete decides that (s)he is going
to have to leave early, or wishes to take district equipment with him/her, (s)he should
clear it with the coach and have permission of a parent or guardian. An instructor, as an
employee of the district, may transport students in his/her car if authorized by the
principal. His/her insurance coverage for liability will take priority over district
coverage, but the instructor will be covered by the district insurance as secondary
coverage.

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Grade Books - Classroom Records
A teacher must maintain a record of each student’s assignments, grades, and
attendance that can be interpreted by an administrator that supports or validates a
student’s grade for the course taken with the teacher. These records are to be kept for
5 years by the school. Attendance records are to be verified weekly and submitted to the
Attendance clerk. The grade records will be submitted to the Student Data Analyst at the
end of each semester. You must submit a roster of students in your class with the grades
earned for each or any of the 3 marking periods of the semester. Your roster should
include such identifying information as the teacher name, course, semester, and school
year. You must account for any student who was in your class for any period of time and
who completed assignments and earned grades from you. Any discrepancies between
your grade book rosters and the student information system’s (Aeries) rosters should be
brought to the attention of the SDA.

Guest Speakers
Approval from the Principal is needed before a guest speaker can appear on campus; the
form, Application to Invite Resource Person, is available from the Principal's
Administrative Assistant. If a facility other than your classroom is being used, you will
need to complete an Activity Request.

Keys
School keys are provided by the Principal's Administrative Assistant and are to be
returned at the end of the school year; they must be kept in the immediate possession of
teachers (on chains, trays, or desk tops are not examples of immediate possession). Do
not permit students to use school keys at any time for any reason. Lost keys put the
facility at risk and re-keying is very expensive.

Leaving Campus During School Hours

Teachers are not to leave the campus for personal business during school hours unless an
emergency arises; in this case, notify the Principal's Office in advance giving the
approximate time of return. Sign out in the binder on the front counter in the main office.
Indicate the time of departure and anticipated time of return. Notify the Principal's
Administrative Assistant upon your return.

Lockers - Student
Students are furnished lockers for their convenience. Locks are to be provided by the
student. The lockers are not theft-proof; valuables should not be left in them. These

19
 lockers shall be considered the property of the school and not the property of the student.
The school reserves the right of access to all school lockers. The school is not
responsible for articles stolen from lockers. Students should be sure all lockers are
properly locked at all times. Damaged or inoperative lockers or locks should be reported
at once to the Administration office. Students are not to change lockers or authorize
others to use their lockers without permission of the Assistant Principal Administrative
Services.

Meetings
Faculty Meetings
All teachers, except those specifically excused by the Principal, must attend faculty
meetings. These meetings will be held after school according to the schedule distributed
by the Principal.

Department Meetings
These meetings should be held monthly and are called by the Department Head.

Department Head Meetings

These meetings are held monthly and called by the Principal and run by Assistant
Principal Curriculum and Instruction.

Parking on or Around the Campus

If you park on campus, all vehicles must have a green CHS parking tag placed on the rear
view mirror. Permits may be obtained free of charge from the Administrative Services
Staff Secretary. Parking between buildings in areas not specifically designated for
parking can block fire department access, and these vehicles will be subject to a ticket.
Students are only allowed to park on the street and in spaces not marked as “Staff” in the
main parking lot during the school day.

Parties - Classroom
At specific times during the school year special events may arise which lend themselves
to a classroom celebration. As long as these event are properly planned an conducted, are
not too frequent, do not in any way affect or interfere with other classes and school
programs, and are confined to the classroom, they may be held and can be justified as
part of the total educational process. The time set aside for final examination is not an
appropriate time for these activities. Any classroom activity of this nature must be
cleared with the Principal.

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Posters
All posters for events other than those sponsored by the school must be cleared with the
Assistant Principal Administrative Services. Posters should only be posted on the
bulletin boards provided for that purpose.

Pregnancy Leave Guidelines

Prior to beginning your leave, the District requires a written statement from your
physician providing the following information
a.) A statement indicating that you are unable to perform your essential job duties
or that you are unable to perform these duties without undue risk to you and/or
your pregnancy:
b.) The first date you will be unable to work due to your pregnancy; and,
c.) The expected date that you will be able to return to work
1.) If you have not requested a leave of absence without pay, effective on the first date of
your absence you will begin using your sick leave, including any accumulated sick
leave.
2.) Should your sick leave expire prior to the date that your physician has cleared you to
return to work, you will be placed on differential pay, which is your daily salary rate
minus the daily substitute teacher rate, for the remainder of the time that you are out
on disability, not to exceed five school months.
3.) After the date that you physician has cleared you to return to work, you then may take
up to 20 additional days of maternity / paternity leave at the differential pay rate to
care for the infant as allowed by the contract.
4.) Under the Family Medical Leave Act (FMLA) of 1993, eligible employees may take
up to 12 work weeks of unpaid, job-protected leave in a 12-month period. FMLA
leave runs concurrently with your paid leave; i.e., from the time you begin using your
sick leave until the date your physician has cleared you to return to work, plus any of
the additional 20 days at differential pay to take care of your infant as allowed by the
contract.
5.) After your doctor clears you to return to work and after you use the maternity /
paternity leave of 20 additional days at the differential pay, you will then be on a
leave of absence without pay and without medical benefits. If you have not depleted
all of your FMLA leave of 12 work weeks, you may use the remaining days at which
time the District will continue its portion of the cost of your health and welfare
benefits
For example, if your sick leave absence due to your physical inability to work and
the additional 20-day differential pay period last eight weeks, from that point on,
you will be on a leave of absence without pay and without medical benefits. But
because you have four weeks remaining of FMLA leave the District would
continue to pay its portion of health and welfare benefits.
6.) When you have been cleared by the doctor to return to work, and after you have

21
 exhausted all of your sick leave, your additional 20-day differential pay and FMLA
leave, you have two options:
a.) you may return to active employment
b.) you may request in writing a leave without pay for up to one year
7.) If you choose to take a leave of absence without pay, you may continue all or part of
your health & welfare benefits at your own cost. Please be aware that if you drop your
dental insurance, when you reenroll you will return to the 70% benefit level. Please
check with the Human Resources Insurance Department at (650) 558-2243 to discuss
costs and payment procedures.
8.) If you wish to take a leave of absence without pay you must notify the Human
Resources Department as early as possible in writing.

Publicity
All information released to the press must be directed through the Principal and the
District Office. (Parents, through a form provided by the district in the Student
Handbook, may opt to not have their students photographed by the media. This form
will be kept in the student’s cum file. No special education student may be identified as
such without specific permission from his/her parent).

Recording
No electronic listening or recording device may be used by students or visitors in a
classroom without the teacher's and Principal's permission.

Removal and Disposal of School Property

School property is not to be loaned or taken from the campus for personal use. Any
equipment that is worn out or obsolete must not be destroyed or thrown away. This
equipment must be turned in to the Principal.

Repairs
Requests for repairs, additional cleaning, etc. are to be made in writing to the Principal’s
Administrative Assistant or by contacting the Plant Manager.

Request for Evaluation of Material. (Note Appendix for Forms.)

Upon receipt of the written request, the Principal shall hold an evaluation meeting with

22
 the complainant and appropriate staff members.

In the event further study is necessary, the Principal will forward the written request to
the District Superintendent. The superintendent shall appoint a reviewing committee
composed of the Assistant Superintendent in charge of curriculum and instruction, two
district librarians (in the case of a library book) or two department heads from the
appropriate department (in the case of a textbook or dramatic production).

This reviewing committee shall make its recommendation to the Superintendent. The
Superintendent's decision concerning the recommendation of the reviewing committee
shall be sent in writing to the complainant and to the reviewing committee.

Research Projects
All research or experimental programs carried on by non-district personnel or under the
supervision or sponsorship of non-district individuals or groups must be cleared by the
Principal.

Resignation Letters
The District cannot employ a replacement or declare a temporary teacher permanent until
it has received a resignation or a leave has been requested and approved by the Board of
Trustees. In order to facilitate your replacement the administration will appreciate
receiving your request as soon as possible.

A Letter of Resignation must included the following: 1) a dated letter (2 copies)

addressed to the Director of Personnel stating that you wish to resign and indicating the
effective date of your resignation, 2) a statement of the reason for the resignation. The
Letter of Resignation may contain the following: 1) an expression of gratitude for being
given the opportunity to work in the district and/or for any special treatment received
from any individual or group of individuals. Your Principal will appreciate a copy of the
Letter of Resignation, which will be placed in your personnel file.

Review Week
Review Week will be the five school days prior to finals each semester. No activities that
remove students from classes, disrupt the regular class schedule or require students' time
outside of class without authorization by the school administration, may take place during
this week. This includes, but is not limited to elections, field trips in or outside of school,
assemblies, class meetings, dances, etc. At times, limited scheduling of sports events is
necessary because of league alignments.

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 For any class having an intensive final that covers more material than in the current
instructional unit should use the following guidelines:
1) Some part or all of this week should be used for review.
2) There will be no other major or “unit” tests unless an announced policy exists
whereby such a test is part of the final or district competency test.
3) Any new material introduced will be related directly to that previously
discussed.
4) Any homework or class assignments due during Review Week will be
announced or given by the Friday prior to the Monday of Review Week.
5) Most all assignments, which affect a student’s grade, will be due prior to or on
the first day of Review Week.
6) Accepting late papers is at the discretion of the teacher and is to be within
procedures of the course delineated in the course syllabus.

Special Student Fund

Occasionally you will come across students who need financial assistance for various
reasons, e.g., athletic insurance, athletic footwear, etc. Please notify an administrator;
financial assistance of this type is handled through the administration.

Student Guests
All guests of students cannot be accommodated during the school day. This is
particularly true when other schools are through for a semester or out on a holiday period.
Guests may be permitted, in unusual circumstances if the request is made in writing in
advance. The letter is then presented to the administration who may issue a Visitors Pass
upon completion of the Student Visitor Application. No student guest should be
admitted to a classroom without the proper documentation due to insurance issues.

Student Records – Cumulative

Three are six types of records kept for each student:
1. The Cumulative Record Folder - kept in a locked file in the Administration
building. This folder contains elementary school records, progress reports,
communications from teachers, parents and counselors, and other similar
information.
2. The student Counselor File - kept and maintained by the student's counselor.
This file may include the record of grades, credits, personal data, projected
program, vocational and educational goals, test scores, and brief notes by the

24
 counselor.
3. The Permanent Record (transcript) - kept and maintained by the Data
Analyst
4. The Attendance Record, both cumulative and current - kept and
maintained in the Attendance Office.
5. The Health Record, both cumulative and current - kept and maintained in the
Health Office by the Health Aide.
6. Detention and Behavior Records - kept and maintained on the SIS (student
information system) in the Administration building.

Student Study Team

The teacher, counselor or administrator may refer the student to the Student Study Team
for a comprehensive review of the student's academic progress and related problems. The
basic purpose is to make certain that we have exhausted all the techniques at our disposal
that might help the student with his/her problem.

Student Supervision
All teachers are expected to remain with their classes unless different arrangements are
made with the school site administration. All students are to be actively supervised in
shops, laboratories, or physical education areas. Teachers are to supervise actively
students who remain in classrooms during the lunch hour or after school. Teachers are to
remain with their students until all students have left the room or area under supervision.
Clear rooms of students and lock doors and windows when leaving a room at brunch,
noon, and upon leaving at the end of the day. Students are dismissed by the teacher at the
scheduled end of the period. Classes are dismissed by the teachers, not by the bells.

Co-curricular supervision duties are required from each teacher. A list of activities that
require teacher supervision will be distributed at the beginning of the school year.
Teachers are required to sign up for the events under the direction of the Assistant
Principal Student Services. Each year will vary in point totals and the sign up process
may vary from year to year.

Teacher/Student Non-connected Tours

The following information from the San Mateo Union High School District
Administrative Regulations and Procedures may prove helpful to those faculty members
who sponsor student tours:

25
 During the last few years, an increasing member of district teachers have directed
or chaperoned high school and college students on summer non-school connected
travel programs. While these travel programs are of educational value to teachers
and students, neither the school district, nor individual school, nor teachers may
become involved in the use of the school in promoting any program not
authorized by the Board of Education.

Procedures to be followed by School Personnel:

Teachers may not discuss such tours on the school ground during the school day
with any student
Teachers may not distribute circulars or bulletins concerning such tours or insert articles in
any school publication concerning any aspect of such a program

Telephones
Presently, all classrooms have a telephone. The telephone in each classroom is an
internal/external communication system and should not be turned off. Long distance
calls made on school telephones must be authorized and registered with the Main Office.

Tobacco-Free Schools/Smoking
Smoking and the use of tobacco products by all persons shall be prohibited on district
property. This shall include in school buildings, on school grounds, in district owned
vehicles, and at school-sponsored events off campus. The district shall provide a list of
clinics and community resources that may assist employees who wish to stop using
tobacco products.

Visitors to Campus
All visitors to campus must register at the front office and obtain a visitor identification
badge. This includes guest speakers.

Use of School Facilities - Non - School Time

Requests for the use of the gym, classrooms or other facilities after school, on weekends,
or on vacations must be made with the Facility and Use Coordinator at the District
Office.

Unprofessional Conduct
This code is a set of ideals, which the teaching profession expects its members to honor
and follow. Any violation is unprofessional. However, to constitute unprofessional
conduct and cause for suspension, revocation or denial of a certification document, or
renewal thereof, such violations shall be only those that either involve jeopardy to student
welfare; evidence of malice, serious incompetence or bad judgement; or show a
consistent pattern of misconduct.

Voice Mail
To access the Avaya Voice Mail system from the outside of school, dial 558-2450; from
inside dial 2450 or call the four digit extensions on your telephone list. Only phone

26
 extensions starting with a 2 are accessible from the outside by adding 558 (example 558-
2701). Phone extensions starting with a 3 are internal only; you can only dial internally
or call out, but all incoming calls have to go through the main office in order to be put
through to a classroom. You must dial 9 to get an outside line. Your room extension is
separate from your voicemail extension. You are required to regularly check your
voicemail.

First Time Access and Recording a Greeting. You will be assigned a voice mail
extension. You may access it in your room by pressing “messages” or “voice mail”
and then follow the prompts. To access your voice mail from outside use 558-2450
and follow prompts.

District Gradation Requirements - Grading Philosophy and Procedures

Grading Policy and Procedures
Philosophy
Educators have used many useful methods of reporting students’ achievement. Teachers
do not give grades; a teacher strives to assign the grade that the student has earned
according to criteria established for that class. The following has been developed as
an attempt to provide guidelines for teachers in using grade symbols that will have the
same meaning from department to department and from teacher to teacher within each
department:

1) Typically, the symbols that we use to denote grades A, B, C, D, and F indicate student
progress in meeting course objectives. Care must be taken to ensure that these
symbols do not conceal more than they reveal!

2) Grading on the curve is no longer an acceptable procedure, for in our

classrooms, we look upon students as individuals who need to meet an
established standard. Attitude, punctuality, attendance and citizenship may
impact a student’s quality of participation. If our purpose is to deal with the
inappropriate behavior in a constructive fashion, the services of the counseling
staff, Assistant Principal, detention, and parent conference are available and a
reduction of grade becomes counterproductive.

3) Withholding make-up opportunities because of cutting or inappropriate behavior

denies the student access to educational experiences we deem important. Opportunity
for make-up should be available for students in all classes. The behavior problems
when possible should be managed separately.

4) It is obvious that the teacher is not the only person concerned with grades. Students,
their parents, and the community all have a right to know how grades are determined
and what the various symbols mean. This grading policy has been developed,
therefore, to help the teacher make a meaningful determination of a letter grade to
denote achievement in the mastery of the subject matter of the course

Scholastic Grades

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 1) Capuchino High School aims to maintain the highest standards in assigning grades.
We do not consider grading "on the class average" to be a sound practice. Final
semester grades are determined by computations based on grades earned during each
of the marking periods including the final examination.

2) Teachers should inform their students, at the beginning of each semester, of the method
used in computing grades. It is recommended that the teacher present this information
and a listing of the course requirements in writing to each student on the first day the
class meets, or to a new student when he enters the class. A course syllabus or
outline is to be distributed to all students.

3) Teachers are to inform students as to their progress throughout the semester. Progress
reports are available for use at any time during the school year and especially during
the four designated midterm-reporting periods. Teachers are encouraged to use the
progress reports to communicate positive achievement, as well as need for
improvement. Telephone calls to parents by teachers are also encouraged and
students' telephone numbers are provided on the roll sheets.
4) Each teacher will keep a written record of all grades earned by students. This record
may be called for if there are questions about a grade. The final grade given a student
should be justifiable on the basis of this written record and the teacher's stated
grading procedure. This record must be kept in a form easily interpreted by a
substitute who takes over the class and must be submitted to the Student Data
Analyst at the end of each semester. This is the official record that must be
maintained by the school.

The Meaning of Letter Grades

A Superior
B Better than Average
C Average
D Barely Passing
F Failure
FN Failure for Non-Attendance
DF Drop – Failure
IF Incomplete – Failure
NM No Grade Given – Comments if given will appear
P Pass
W Medically Excused (PE Only) – Documentation must be on file in the Health
Office before giving this grade.
In addition, + (plus) or – (minus) may be marked.

In the Comments column, mark a maximum of 4 comments per student. Additional

comments will be ignored.
A Recent improvement
B Active class participant
C A pleasure to have in class
D Quality of work is excellent
E Outstanding effort
F Does not do homework/reading
G Ineffective use of class time
H Works below apparent ability
K Low test scores
L Too many absences
M In danger of failing
N Excessive tardiness
O Missing/Incomplete work
P Inattentive in class
Q Inappropriate class behavior
R Sp Ed – No progress on goals

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I Does not dress for P.E. S Sp Ed- Some progress on goals
J Please call for conference T Sp Ed- Sufficient progress on goals

Citizenship
Citizenship is not part of the grade but has an impact on a students quality of participation.
It is the policy of this District that each student must assume three basic responsibilities.
These responsibilities are: 1) to conduct himself in such a way that he contributes
constructively to the ongoing program of his school. 2) To behave in such a way that he
does not interfere with the rights of others or with the process of education. 3) To apply
himself diligently to his studies.

Conduct expected of each student:

1) To conduct himself in such a way that he shows respect for the authority and person of
his teachers, other employees of the school, and other persons with whom he comes in
contact while he is under the supervision of the school. 2) To treat other students with
courtesy and respect. 3) To respect and protect property belonging to the school and
property belonging to the school and issued to him for his use. 4) To report to his classes
punctually. 5) To obey classroom regulations as stipulated by his teacher. 6) To follow
the directions of adults on the campus.

Consistent acts of poor or good citizenship in the classroom should be reported in writing
to the student's counselor.

Progress Report Procedures

Using the subject mark information submitted by each teacher Progress Reports are prepared at
the school site. The Progress Report includes current information on GPA and an explanation of
marks and comment codes.

1) Progress Reports are issued at six-week intervals. Therefore, there will be two grades
in addition to the semester “grade of record.”

2) Teachers are provided a minimum of 48 hours to submit their grades after the marking
period has ended.

3) Progress Reports are prepared for mailing to the student's home and usually mailed a
week following the close of the grading period.

4) It is important for each teacher to check his/her grade rosters to determine that the
names of all students in his/her classes appear on them. Any errors should be
reported to the Student Data Analyst for resolution.
Each student must have a letter grade marked. In addition the teacher has the option of
giving up to three comment codes.

5) A teacher's grading system, cut-off scores for grades, and a clear explanation of
grading procedures must be included in the grade book that is stored as a permanent
legal record.

6) Progress Report procedures change from time to time. An email with progress report
instructions and deadlines will be sent to all teachers each marking period.

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Student Progress Report

6 week Progress Reports are sent to all students by the District.

Teachers must by law submit a student Progress Report for pupils who might
earn a final grade of F; this may be accomplished by using the “M” comment on
the 6 week progress reports. If a teacher does not use the “M” comment, the
teacher must contact parent/guardian to inform them of the failing grade. The
contact can be made by phone, email or letter. The teacher must provide
documentation of this contact.

Grade Point Average

1. The cumulative GPA will include all semester grades earned during a student’s
enrollment at the school.
2. All subjects marked with letter grades, A, B, C, D, or F are to be included in
determining the cumulative GPA.
3. Repeated courses: If a student repeats a course, the higher grade achieved is
the grade computed. The lower grade is omitted from the GPA calculation. The
credits remain the same.
4. Graded summer school courses are included in the cumulative GPA calculation.

5. The regulations as established in this document will be monitored through the

Office of the Associate Superintendent for Instructional Services to determine district
uniformity.

Policy on Student Behavior

The school shares with the home and other social institutions the responsibility for
teaching ways of thinking and acting that are acceptable to society.

The San Mateo Union High School District, a part of the American system of free public
education, has adopted this statement of policy in order that all students, parents, school
personnel and other members of the community will have a clear understanding of the
ways of acting required by our society.

1. Conduct and Academic Effort

The School makes very effort to help each student to learn to want to behave in ways
that are acceptable to our American society. Students achieving this goal will:
• Show respect for every individual
• Behave in a manner acceptable to the student and others
• Accept and comply with the standards of conduct and dress established by their
school and community.
• Value theirs and others property
• Be honest and moral in their conduct
• Be regular and punctual in meeting their obligations as a student.
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 To assist in achieving this goal, particular attention is given to helping each student to
identify and to understand his/her own behavior and to work for necessary behavioral
changes.

The student who is willing to make the required academic effort will succeed in school.
Evidences of good intent include:
• Preparing daily assignments
• Having needed materials, such as books, paper, and pencils
• Participating in class work to the extent of his/her ability

Consequences of Unsatisfactory Performance

The school must maintain a learning environment guaranteeing the greatest good for the
greatest number. It is necessary to take action to prevent an individual student from
interfering with the educational growth of others. Such action may include special
diagnosis and prescription, transfer to special programs or schools, suspension, or even
exemption or expulsion from school.
Appropriate action will be taken immediately if, in the opinion of the school, continued
attendance by a student is detrimental to himself or to the good of others.

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Capuchino High School Academic Integrity Policy

Definitions:
Integrity (noun): firm adherence to a code of values; the quality of being complete or undivided;
honesty
Cheating (noun): the act of fraudulently deceiving; obtaining property from another by the
intentional active distortion of the truth; the practice of fraud or trickery; violating rules
dishonestly
Plagiarize (verb): to steal and pass off the ideas or words of another as one’s own; to use without
crediting the source; to commit literary theft; to present as new and original an idea or product
derived from an existing source

Webster’s New Collegiate Dictionary

Simply put, academic integrity means doing schoolwork honestly. Cheating is gaining advantage
dishonestly; plagiarism, a form of cheating, is presenting someone else’s words or ideas as if
they wee your own. Students are sometimes legitimately unsure about what is acceptable, and
what isn’t. Teachers should clearly communicate their expectations to students, and make every
effort to avoid situations in which students are confused about how they are expected to meet
assignment requirements.

Why Cheating is Wrong:

Think of the person you love most in the world-your mom, your little brother, your boyfriend or
girlfriend, whoever it might be. Now, imagine they’re having open-heart surgery. Do you want
them to have the heart surgeon who got a Bin Anatomy, or the one who cheated his or her way
through the class, and got an A? Maybe you think if you’re not planning to be a doctor, cheating
doesn’t matter, but the same idea applies no matter what you plan to do. How about the brakes
on your car – do you want the mechanic who had to take the class twice to get it right, or the one
who cheated for a passing grade?
Good relationships between people are based on trust; cheating violates that trust. Getting a high
school diploma is supposed to mean that you’ve demonstrated certain skills. When you pick up
that diploma, you will want to know that you’ve earned it, not faked your way to it.
Capuchino High School’s purpose is to help students learn and grow both academically and
personally. Plagiarism and cheating go directly against this goal, and undercut the mission of the
school. Among the factors that may lead to cheating are pressure for grades, parental
expectations, poor study skills, and students taking advantage of teachers who don’t adequately
monitor classes. None of these reasons make cheating acceptable. The teachers of Capuchino
are committed to helping our students learn, and this includes helping students to put genuine
understanding ahead of grades.

Consequences of Cheating and Plagiarism:

The consequences of cheating are severe. They are school-wide and cumulative for all the
years you attend Capuchino High School. This means if you violate the policy in a math
class in your freshman year, and a history class in your senior year, you have two offenses
on your record. The professional judgment of teachers (and when appropriate,
administrators) will determine whether cheating has occurred, and the level of the offense,
based on solid evidence and careful review. Students are reminded not to give teachers
cause to consider their actions a violation.

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Level One. Level One violation includes, but is not limited to:
• Looking at, or allowing someone else to look at your own or another’s paper
during an exam, test, or quiz.
• Using unauthorized “cheat” notes.
• Talking or communicating with another student during an exam, test, or quiz.
• Copying work assigned to be done independently, or allowing someone else to copy your
own or another’s work, including computer-generated information and programs.
• Copy or closely paraphrasing sentences, phrases, or passages from an un-cited source for a
paper, or for research.
• Submitting translations from Internet translation programs in a world
language class.
• Giving or receiving test information to or from students in other periods of the same teacher
or same course.

NOTE: Since individual teachers have differing expectations for homework (for instance, some
teachers encourage students to work together, while others may expect students to complete
assignments independently at home), it is the responsibility of teachers to clarify their
expectations to students.

Level Two. Level Two violations include, but not limited to:
• Submitting papers taken from the Internet, other publications, or other
students.
• Submitting individual projects that are not wholly your own work.
• Submitting a computer program developed by someone else.

Level Three: Level Three violations include, but are not limited to:
• Stealing examinations
• Altering grades on a computer database

NOTE: Where appropriate, Level Three violations will also be referred to law enforcement.
Any combination totaling three, either in the number of offenses, or in the level of offenses,
results in the maximum penalty. Penalties are as follows:

First Offense at Level One

• Student receives zero for the assignment
• Teacher notifies parent (via choice of email, phone call, or
• mail)
• Teacher notifies administrator via referral.
• Administrator logs first offense in discipline file and warns
• Student about cheating policy.

Second Offense at Level One; or, First Offense at Level Two

• Student receives zero for the assignment.
• Teacher notifies parent (via choice of email, phone call, or mail).
• Teacher notifies administrator vial referral.

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• Administrator logs offense in discipline file, and suspends student.
• Student becomes ineligible for California Scholarship Federation.

Third Offense at Level One; or, a combination of a Level One and a Level Two Offense; or, First
Offense at Level Three:
• Student receives zero for the assignment, if applicable.
• Teacher notifies parent (via choice of email, phone call, or mail).
• Teacher notifies administrator vial referral.
• Administrator logs offense in discipline file, and suspends student for three days.
• Suspension and cause are reported to colleges in the student’s record.
• Student becomes ineligible for California Scholarship Federation.
• Student becomes ineligible to participate in awards and ceremonies, including graduation.

The Academic Integrity Committee of Capuchino High School gratefully acknowledges Palo Alto High
School and the Connecticut International Baccalaureate Academy, whose policies Capuchino has used in
formulating its own position on Academic Integrity.

Student Responsibilities
1) Arrive in class on time and be prepared, both in attitude and material items, for the
class assignment of the day.

2) Participate actively in class and follow the rules of the instructor.

3) Ask for clarification and seek assistance form the instructor, especially at those times
mentioned by the instructor when he is available to give that assistance and/or
use the respective learning center.

4) Follow the rules of the assignment and refrain from using any unpermitted aid.

5) Do not provide or participate in providing unpermitted aid to others

6) As much as possible, interpret specific assignments as the minimum for the class or
activity and find creative ways to expand this experience.

Faculty Responsibilities
Use the course syllabus, description or outline to define cheating. Below is a sample
taken from the California State University, Chico that can be used as a model.

These examples do not include all possible violations of our academic honesty
expectations, but they do give a good idea of behavior that will result in grade reduction,
disciplinary probation, or suspension/expulsion from the University.

Taking Information
1) Copying graded homework assignments from another student.
2) Working together on a take-home test or homework when not specifically
permitted by the instructor.

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 3) Looking at another student's paper during an examination.
4) Looking at your text or notes during an examination when not specifically
permitted to do so by the instructor.

Providing Information
1) Giving your work to another to be copied.
2) Giving answers to another student during an examination.
3) After having taken an exam, informing another person in a later section of
questions which appear on the exam.
4) Providing a term paper to another student.
5) Taking an exam or writing a paper for another student.

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Club and Grade Level Advising & Fundraising
Advisors
In being an advisor teachers have many responsibilities for leadership and guidance but relax and
enjoy it too! Advisorship is a unique opportunity to become acquainted with the personal side of
students and to be known as a person by students.

Strengthening Student Leadership Suggestions

• Periodically meet with the leader for an in-depth planning session. An evening meeting can
provide the necessary time for extensive brainstorming sessions.
• Meet with the officers once a week at noon. Discuss the status of various club projects and
how to overcome any roadblocks that have developed.
• Encourage the officers to establish a system that will permit officers only so many meeting
cuts. Unexcused cuts in excess of that agreed upon number should lead to the
resignation/replacement by the officer in question.
• Take a "back seat" at group meetings. Work with the officers before the meeting, not during
it. The focus during the meeting should usually be on the officers, not on the advisor.
• Always promote the value of group participation in decision-making among the members.
All members of the group should feel they are a part of major decisions.
• Act as a mediator in-group disputes and avoid the temptation to take sides. Personality and
issue conflicts frequently arise in a student group. The advisor must try to solve the conflicts
through humor, positive suggestions and by focusing the group's attention on the dangers of
the conflict to the success of the total group.

Student Body or Club Finances

1) Any club or class must have a trustee account (a school bank account) if it is handling
money.
2) Money may not be placed in any other account.
3) The Financial Assistant puts out a monthly trustee account statement.
4) It usually takes a couple of weeks to get checks or cash, so plan ahead.
5) Receipts must be kept for all money spent.
6) Money that is collected must be turned in daily to the Site Accounting Technician with a
deposit slip if 100 minutes or over.
7) Purchases of more than $80 require a Purchase Order in advance.
8) Minutes, from the meeting okaying expenditures must accompany all "Requests for
Payment".
9) Agendas signed by the club secretary are necessary for reimbursement for food items for
meetings.

Activity Request Form

Unless the event is an officially scheduled athletic contest, your group must fill out a Activity
Request form for school events of all types: banquets, plays, musicals, awards nights, film showings,
dances, car washes etc. School sponsored events must be administratively approved because of the
liabilities involved, the need for supervision and the necessity to coordinate activities. The Assistant
Principal/Student Services must approve all school events in advance. The Activity Request form
may be obtained from the Receptionist who will check the calendar to make sure there are no
scheduling conflicts. Forms must be submitted at least 10 days prior to the event.

School Calendar

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The Assistant Principal Student Services, with the Receptionist, maintain an up to date master
calendar. The calendar lists all schedules and approved activities and is displayed in the front office
area. You must check with the Receptionist about availability before you make a specific request
for an activity in order to see if the date, time and facility are free of conflicts. She may need to
check with Maintenance, the Librarian, or the teacher of a specific area to make sure the facility is
really available for use.

Use of School Facilities After School

See the Receptionist for a permit.
Please remember that various community groups use our school facilities. Although school activities
take first priority, school groups must be considerate through advanced planning.
Authorization for use of any school facility requires signature of the primary user i.e. department
head, drama teacher, librarian, etc.

Guidelines and Checklist for Sponsoring an Event

1) Be certain the group has carefully analyzed the cost of the event, figured potential income
from the event and determined what would be done if money were lost on the event.
2) Be certain the date is open on the master calendar.
3) Contact Student Government for event checklists and helpful suggestions. Activity
Commissioners are available for working with all school groups.
4) Be certain the Activity Request form is completed and returned.
5) Are the other forms completed (Field Trip Forms, District Band Contact (dances), Request
for an Overnight or Weekend Field Trip (This form requires a write up and needs Board
approval.), Request to Invite Resource Person (guest speaker)?
6) Have the forms been approved by the necessary bodies (Administration, Calendar, SAC
Committee, Board of Trustees, Assistant Superintendent, etc.)?
7) Have the required number of supervisors been secured?
8) Has the event been adequately advertised - Student Bulletin, School Paper - Stampede,
Posters (hallways and rally court area), Local Newspaper (see Principal's Secretary), Cable
T.V., etc.
9) Have the arrangements been made in advance with the Financial Assistant for the right
amount of change if needed for selling concessions at the event?
10) Have all check requests and contracts been filled in order to pay any groups, such as
band, who require payment on the night of the activity?
11) Have arrangements been made to see that all other bills are paid?
12) Has the Plant Manger been informed if the event is at school and if there are any special
needs for tables or PA, etc.? Notification is on the Activity Request form but there should be a
follow-up discussion to make sure instructions were clear.
13) Have clean up arrangements been made including removal of publicity posters.

Fund Raising
Each year concessions are available to student groups. The normal ones are home sports events,
plays, faculty-senior basketball games, etc. There are restrictions on what can be used as fund raisers.
All fund raising must be approved by the Assistant Principal of Student Services by using the
Activity Request Form. Money boxes are available from the Financial Assistant who must have
advance notice? It may be necessary to make your own arrangements for change.

Off Campus Sales

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Selling products to parents, friends, neighbors, etc., (candy, cards, gift checks, etc.) must be approved
in advance by the Assistant Principal of Student Services.

On Campus Sales
With approval and prior scheduling, sales on campus for fund raising purposes may only be held
during lunch or before and after school. Students are not to be dismissed early to set up tables.

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Guidance Program of the San Mateo Union High School District

Guidance Services
The San Mateo Union High School District provides guidance services at each school to assist
students with educational planning for high school and post high school programs, achieving
academic success, adjustment to high school, and personal and social development. The
guidance department believes that each individual student and his/her parents bear the
responsibility for the decisions that affect the life of the student. Counselors provide information
that assists in making these decisions.

Services Available At All Grade Levels

Information Dissemination
Students receive the support they need to adjust to and thrive in the high school setting,
assistance in selecting courses in accordance with their educational goals, and direction in
meeting graduation requirements and the standards required by post-secondary schools or
other career choices.

Student handbook includes school rules, map, bell times and information regarding
CAHSEE tests, graduation requirements and college admission.

Orientation meetings for new students to familiarize them with the school.

Classroom presentations and counseling helps students select courses.

Services of the College and Career Center (staffed by a full-time person), which provides
computerized career information, updated collection of college bulletins and catalogs,
information about test dates and procedures, and financial aid as well as various career,
college and university contact experiences.

Educational Career Planning Services

Planning for college and/or a career is the responsibility of each student and his/her parent(s).
Counselors assist students to make maximum use of available resources in the planning process.
In addition to assuring student access to basic information, the following educational and career
planning services will be available:
• Assistance with program course selection.

• Individual interpretation of test scores on request.

• Referral of identified students for assessment for Special Education or for a 504 Plan.

• Assistance with development of written four-year educational plan during freshman

and/or sophomore year.

• Assistance in developing alternative plans for graduation to those juniors and seniors who
will not be able to graduate with their classes.

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 • Opportunity to do at least one computerized career search or interest inventory/aptitude
test during high school career.

• CAHSEE test information mailed to parents

• College/career speakers scheduled on and off campus.

• District College and Career Fair that brings together representatives from post-secondary
institutions, various careers and the military to a central location in the District.

• Financial Aid information meetings at a central location in the District.

Personal/Interpersonal Development Services

During their high school years, students may have to cope with a variety of circumstances
such as substance abuse, death of a loved one, parents who are not at home or other
personal crises. A student's ability to cope with such crises determines the extent to
which the crises will affect educational progress.

Counselors are available to consult with student about possible solutions. School
counselors however, are unable to spend the time frequently necessary to resolve major
personality and social difficulties. At a minimum, a counselor will provide the following:

• An appointment system that will enable each student to see his/her counselor
within two days.

• Individual follow-up with students who exhibit the following difficulties: 1)

attendance problems, 2) suicide threats, 3) drug/alcohol related problems, 4)
depression, and 5) recurring academic difficulties.

• In the event the counselor is unable to resolve the problem, he/she will facilitate
referral to outside agencies and services within the community and school, which
could help resolve the problem.

• Teacher /staff conferences.

• Parent conferences.

• Student Study Teams

Services Unique to Each Grade Level

In addition to the general services described above, the Guidance Department guarantees that, at
a minimum, the following services will be available at each grade level:

Eighth Grade
The District has Spring orientation meetings to help parents and students select a high
school.

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 The local Administration together with the staff has an Eighth grade parent night at
Capuchino High School to introduce parents and students to the school.
Pre-registration orientation at intermediate/middle schools.
Distribution of registration materials for student to take home to parent.
Individual interview with each student and /or parent to assist in course selection.
Distribution of a student handbook and other informational materials to parents and
students during the summer.

Ninth Grade
At least one ninth grade parent meeting during the fall semester.
Freshmen Introduction to Career Center through group presentations and explanation of
resources available and web-based career interest inventory.

Tenth Grade
Development of four-year educational plan through group or individual review of
graduation and college/career entrance requirements. A daytime and evening sessions
will be available for parents and students to meet on the above.

Eleventh Grade
No less than two classroom presentations to include one of the following:
Graduation planning - Review of graduation requirements. Alternative routes to
graduation.

Career Information - Overview of trends and occupations, opportunities

available, including testing programs, Career Center and employment pursuit.

Twelfth Grade
District level college and career fair as well as financial aide session.
College speakers schedule on campus.
Students going on to college or other post-secondary educational institutions
will be provided information regarding testing requirements and assistance
with financial aide and the college application process.

Follow-up regarding CAHSEE graduation requirement.

Notice of graduation status will be sent to parents by mail if a student is in
danger of not graduating. Parents will be notified during the spring semester if
it is determined that student will not meet the graduation requirements by the
end of the school year.
Parent/student conferences.
Handouts regarding post-secondary opportunities.

Role of the teacher in Guidance and Counseling

Teachers are in contact with individual students to a much greater degree than counselors, and
they are able to play a significant role toward accomplishing the objectives stated above. The
teacher's role would include many or all of the following:

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• Knowing and imparting information with regard to the vocational significance of the
teacher's subject for the student.
• Serving as an occupational resource person.
• Serving as a consultant with regard to college information, especially from the point of view
of the teacher's own college or university experiences.
• Observing the actions and conduct of students and reporting significant behavioral
information to the counselor.
• Participating in conferences and initiating conferences as needed through the counselor.
• Making referrals on students about whom the teacher is concerned.
• Keeping counselors informed as to the progress of students who may need special attention.
• Meeting with parents in explaining more completely the particular needs of the student with
regard to the teacher's subject.

Guidance and Counseling Forms in School wide Use

Change of Program
Changes in the student’s schedules may occur during the first two weeks of school as class
balancing is completed and contract stipulations are met. Counselors meet with all students
requesting schedule changes and evaluates the request according to availability of course and
graduation requirements. Parent permission and contact are made by the counselor if necessary.
Changes affecting IB courses need to be handled through the use of the IB course drop form.

Students can request an appointment with a counselor. Forms are available in the office.
Counselors will call for students at appropriate times during the school day.

Procedures for Changing Program:

No student may be transferred from one class to another, admitted to or deleted from a class
without an official schedule issued by the counselor, administrator or staff member. The student
will receive a printed copy of the schedule with the date and a signature of the counselor. This
schedule will verify that the student is now enrolled in the class. It is the student's responsibility
to return books of dropped classes to the the library. If books are not returned, the library will
issue a fine slip.

Under no conditions may a teacher refuse to enroll a student in class. A conference should
be held with the Assistant Principal, Curriculum and Instruction if there are problems concerning
the change.

Changes on permanent roll sheets: Any discrepancies, errors, omissions, etc., on the permanent
roll sheet should be discussed with the Student Data analyst. Students' names are to be added or
dropped from the list only if the teacher is presented a signed student schedule.

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Instruction –
Material Used - Guest Speakers – Library Services

Code of Ethics of the Teaching Profession

California Administrative Code, Title 5, Education, Sections 5480-5485 adopted by State Board
of Education.

"Preamble. The educator believes in the worth and dignity of man. The educator recognizes the supreme
importance of the pursuit of truth, devotion to excellence, and the nurture of democratic citizenship. The
educator regards as essential to these goals the protection of freedom to learn and to teach the guarantee
of equal educational opportunity for all. The educator accepts his/her responsibility to practice his/her
profession according to the highest ethical standards.

The educator recognizes the magnitude of the responsibility he/she has accepted in choosing a career in
education, and engages himself, individually and collectively with other educators to judge his/her
colleagues, and to be judged by them, in accordance with the provisions of this code."

Principal I. Commitment to the Student. The educator measures his/her success by the progress of
each student toward realization of his/her potential as a worthy and effective citizen. The educator
therefore works to stimulate the spirit of inquiry, the acquisition of knowledge and understanding, and the
thoughtful formulation of worthy goals in fulfilling these commitment goals:
The educator encourages the student to independent action in the pursuit of learning and provides
access to varying points of view.
The educator prepares his subject carefully, presents it to his students without distortion and -
within the limits of time and curriculum - gives all points of view a fair hearing.
The educator protects the health and safety of his/her students.
The educator honors the integrity of his/her students and influences them through constructive
criticism rather than by ridicule and harassment.
The educator provides for participation in educational programs.
The educator provides for participation in educational programs without regard to sex, race, color,
creed, or national origin- both in what he/she teaches and how he/she teacher it.
The educator shall keep in confidence information that has been obtained in the course of
professional service, unless disclosure serves professional purposes or is required by law."

Principle II. Commitment to the Public. The educator believes that democratic citizenship in its highest
form requires dedication to the principles of our democratic heritage. The educator shares with all other
citizens the responsibility for the development of sound public policy and assumes full political and
citizenship responsibilities. The educator bears particular responsibility for the development of policy
relating to the extension of educational opportunities for all and for interpreting educational programs and
policies to the public. In fulfilling these goals:
The educator has an obligation to support his professional and institution and not to misrepresent
them in public discussion.
When he/she criticizes it in public, he/she has an obligation not to distort the facts.
When he/she speaks or writes about policies, he/she takes adequate precautions to distinguish
his/her private views from the official position of the instruction.
The educator does not interfere with a colleague's exercise of political and citizenship rights and
responsibilities.
The educator's institutional privileges shall not be used for private gain.
He/she does not exploit his/her pupils, their parents, his/her colleagues, or the school system itself
for his/her private advantage.
He/she does not accept gifts or favors that might impair or appear to impair professional
judgement or offer any favor, service, or thing of value to obtain special advantage.

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Principle III. Commitment to the Profession. The educator believes that the quality of the services of the
education profession directly influences the action and its citizens. He/she therefore exerts every effort to raise
professional standards, to improve his/her service, to promote a climate in which the exercise of professional
judgement is encouraged, and to achieve conditions that attract persons worthy of trust to careers in education.
In fulfilling these goals:
The educator accords just and equitable treatment to all members of the profession in the exercise of
their professional rights and responsibilities.
The educator does not use coercive means or promise special treatment in order to influence
professional decisions of colleagues.
The educator does not misrepresent the professional qualifications of his colleagues, and will discuss
these qualifications fairly and accurately when discussion serves professional purposes.
The educator applies for, accepts, offers, and assigns positions or responsibility on the basis of
professional preparation and legal qualifications.
The educator uses honest and effective methods of administering his educational responsibility.
He/she conducts professional business through proper channels. He/she does not assign unauthorized
persons to educational tasks. He/she uses time granted for its intended purposes.
He/she does not misrepresent conditions of employment.

Prohibited Instruction
The following is a complete extract of the California Education Code concerning prohibited instruction. Part
1, Division 7, Chapter 5, Sections 8451 through 8455, Education Code, State of California.

8451 - "No teacher in giving instruction, nor entertainments permitted in or about any school, shall
reflect in any way upon citizens of the United States because of their race, color, creed, or national
origin of any ancestry."

8452 - "No textbook, chart, or other means of instruction adopted by the State, county, city or city and
county boards of education for use in the public schools shall contain any matter reflecting upon
citizens of the United States because of their race, color, creed, national origin or ancestry

8453 - "No publication of a sectarian, partisan denominational character shall be distributed or used for
sectarian, partisan, or denominational purposes in any school, except that nothing herein shall restrict
the development and use of school library collections. No sectarian or denominational doctrine shall be
taught in any school. Any school district or city, the officers of which knowingly allow any classes or
students to be taught in violation of this section, forfeits all rights to any state or county apportionment
of school monies, and upon satisfactory evidence of any violation, the Superintendent of Public
Instruction and school superintendent shall withhold both state and county apportionments."

8454 - "(a) No bulletin, circular, or the publication of any character whose purpose is to spread
propaganda or to foster membership and/or subscriptions to the funds of any organization not directly
under the control of the school authorities, or to be used as the basis of study or recitation or to
supplement the regular school studies shall be distributed or suffered to be distributed or shown to the
pupils of any elementary or secondary school, on the school premises during school hours or within one
hour before the time of opening or within one hour after the time of closing of the school. (b) No
pupils of the elementary or secondary school shall be solicited by teachers or others to subscribe to the
fund of, or work for, any organization not directly under the control of the school authorities. (c) No
instruction shall be given through lecture or publication, or the purpose of the subscription or
instruction has been approved by State Board of Education, or by the county board of education, or by
the governing board of the school district in which the elementary or secondary school is situated. No
prohibition of this section shall apply to bulletins or circulars concerning the meetings of their
organizations issued by any parent-teacher association or by any organization of parents formed for the
purpose of cooperating with the school authorities in improving school conditions in the district."

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 8455- "No teacher giving instruction in any school, or on any property belonging to any agencies
included in the Public School System shall advocate or teach communism with the intent to
indoctrinate any pupil with, or inculcate a preference in the mind of any pupil of communism. The
Legislature in prohibiting the advocacy or teaching of communism with the intent to indoctrinate any
pupil with, or inculcate a preference in the mind of any pupil for, such doctrine does not intend to
prevent the teaching of the facts of the above subject but tends to prevent the advocacy of, and
inculcation and indoctrination into communism as is herein after defined, for the purpose of
undermining the patriotism or the belief in, the government of the United States and of this State in
the minds of the pupils in the Public School System. For the purposes of this section, communism is a
political theory that the presently existing form of government of the United States or this State should
be changed by force, violence, or other unconstitutional means, to be a totalitarian dictatorship which
is based on the principles of communism as expounded by Marx, Lenin and Stalin."

Homework
During grades 9, 10, and 11 all students must enroll in six classes four of which generally are solids
(substantial homework subjects). The typical academic student in grade 11 will enroll in five solids and one
elective. During grade 12, students by Board Policy may enroll in no fewer than 5 classes.

Each instructor is responsible for teaching the students the specific techniques of studying the teacher's subject.
Major homework assignments are assigned sufficiently ahead of their due date to insure reasonable
opportunity for completion by students. Homework due dates are to be reasonable. Students are to be held to
the deadline, and expectations are made only for school-accepted reasons. Written homework is expected to be
neat, structurally correct, lucid, and accurate. Assigned homework is to be educationally purposeful. The
students understand its value and relationship to the course objective. Assigned homework is always
collected, checked, graded or otherwise evaluated, and returned to students. Homework should never be
used as a punishment. The majority of students in any one class should not have to spend more than 30
minutes per day on homework (averaged over a week's time) per subject outside of class time. Faculty is
encouraged not to assign homework to be done on school holidays. The length of homework assignments is to
take into consideration related out-of-class demands, such as field trips, rehearsals, practice, meetings, etc. It
is expected that faculty members, as appropriate, will conduct informal surveys of their students or other
means to determine the amount of student time being spent on homework assignments.

Any class having an intensive final that covers more material than in the current instructional unit should use
the following guidelines: 1) some part or all of this week should be used for review. 2) There will be no other
major or unit tests unless an announced policy exists whereby such a test is part of the final or district
competency test. 3) Any new material introduced will be related directly to that previously discussed. 4) Any
homework or class assignments due during Dead Week will be announced or given by the Friday prior to the
Monday of Dead Week. 5) Most of all assignments that affect a student’s grade will be due prior to or on the
first day of Dead Week. 6) Accepting late papers is at the discretion of the teacher and is to be within
procedures of the course delineated in the course syllabus.

Tutoring
No member of the teaching staff shall be permitted to give instruction of any nature in a school building where
a charge is made for such instruction. Teachers employed in our District shall not tutor for a fee for students in
their own classes. We also recommend that no Capuchino teacher tutor any Capuchino High School student
for a fee.

Questioned or Challenged Materials

The review of questioned or challenged materials shall be handled on an individual basis. Every effort should
be made to meet with those persons or groups questioning school materials to consider their objections,
keeping in mind the best interests of the student, the community and the school and the curriculum, and to
bring about a meeting of minds on the questions under consideration. An impartial, courteous and factual
manner shall be maintained at all times. Careful, sympathetic and dispassionate attention will be accorded the
objector.

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In most instances the complainant will make his objections known to the teacher or librarian involved. In the
event the complainant presents his complaint to another person or office, however, the complainant shall be
referred to the principal of the school involved. The principal, at his/her discretion will involve appropriate
members of the school staff.

If the complainant or the principal and librarian (in the case of a questioned library book) or the principal and
teacher (in the case of a questioned basic or supplementary textbook) feel that the problem requires further
study, the complainant will be invited to complete the district form, Request for Evaluation of Material.
(Note Appendix for Forms.)

Upon receipt of the written request, the principal shall hold an evaluation meeting with the complainant and
appropriate staff members.

In the event further study is necessary, the principal will forward the written request to the District
Superintendent. The superintendent shall appoint a reviewing committee composed of the assistant
superintendent in charge of curriculum and instruction, two district librarians (in the case of a library book) or
two department heads from the appropriate department (in the case of a textbook or dramatic production).

This reviewing committee shall make its recommendation to the superintendent. The
superintendent's decision concerning the recommendation of the reviewing committee shall be sent in writing
to the complainant and to the reviewing committee.

Controversial Issues/Speakers
In order to encourage students "to think critically and be guided by critical thought", it is essential that the
study of controversial issues be a part of the curriculum. It is recognized that free discussion of controversial
issues is the heart of the democratic process. Only through a clear understanding of the issues and unsolved
problems that face our society can students be prepared to assume the fundamental qualifications of a
reasonable citizen. The student has a right to study any controversial issues which has political, economic, or
social significance about which he should begin to develop an opinion, to have free access to all relevant
information appropriate for the maturity of the student and needed to better understand the issue, and to study
under competent instruction in an atmosphere free from bias and prejudice.

Criteria for determining appropriateness of controversial issues:

• No issue involving indoctrination of religions or sectarian belief may by law be included in class
discussions.

• The study of controversial issues shall be limited to questions within the range of maturity and
comprehension of students.

• Issues selected should be current, of interest to the students, and have a meaningful relationship to the
curriculum.

• Materials shall be available on both sides of the issue so that alternatives can be discussed and
evaluated.

• If resource speakers are used, they must be carefully selected so that all sides of the issue will be
presented to the students and approval from the Principal must be obtained two weeks prior (if
possible) to the invitation by completing the form, Application to Invite Resource Person. (See
form in the appendix).

• The staff member shall be present throughout any meeting of students with a resource person.

46
 • If payment is to be made to the resource people, a requisition (Form 215) is to be submitted to the
Principal at least three weeks in advance. No retroactive requests for payment can be honored.

Rights of the student

• To study any controversial issues that have political, economic, or social significance about which he
should begin to develop an opinion.

• To have free access to all relevant information appropriate for the maturity of the student and needed
to better understands the issue.

• To study under competent instruction in an atmosphere free from bias and prejudice.

The responsibility of the teacher is to determine the wisdom of considering a given controversial issue based
on the following:
• Relationship to the curriculum

• Adequate time to explore the issue

• Maturity of student

• Teacher’s competency to handle the issue. It is also the responsibility of the teacher to see that the
facts, evidence, and aspects of an issue are honestly and objectively presented, to recognize that the
teacher has a right to express a personal opinion (provided the teacher exercises special care to avoid a
misunderstanding and that this opinion need not be accepted as authoritative answer), to recognize the
obligation to uphold, protect, and define the fundamental tenets of our democracy, and to guide
students to proper sources and qualified persons who can assist them to develop their own opinion.

The basic assumptions relative to parents and the community are that they display a tolerant attitude toward
debatable questions and that they recognize the right of youth to understanding based on all available facts and
arguments.

Textbooks and Supplement Services

Textbooks (District Policy 461.2)

Teachers of the subject area are responsible for the recommendation of basic textbooks and shall refer
them to the department chair and subject area curriculum council for review and recommendation.
The Superintendent or his designee is responsible for presenting subject area curriculum council basic
textbook recommendations to the Board of trustees. The Board of Trustees is responsible for the
adoption of basic textbooks. The school principal is responsible for authorizing the purchase of basic
textbooks.

Supplementary and Reference books (District Policy 461.3,4)

Teachers of the subject area are responsible for the selection of supplementary textbooks. The
department head of the subject area, Assistant Principal-Curriculum and Instruction, and the school
principal are responsible for approval of supplementary textbooks. The school principal is responsible
for authorizing the purchase of supplementary reference books. The Board of Trustees provides that if
any of the materials are challenged, such complaint shall be made in writing to the principal of the
school, who will provide for a review of the complaint according to established District policy 462.

Other Learning Media (District Policy 461.6)

The school teaching staff and the school librarian or media specialist are responsible for the selection
of other learning media (461.6.1). The school principal is responsible for approval and authorization
to purchase other learning media (461.6.2).

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 Free and Inexpensive Materials (District Policy 461.7)
The school teaching staff is responsible for the selection of free and inexpensive learning materials
(461.7.1). The department head of the subject area is responsible for approval of free and inexpensive
learning materials (461.7.2)

Inspection and Review of Instructional Materials (District Policy 461.8)

All primary supplemental instructional materials and assessments, including textbooks, teacher's
manuals, films, tapes, and software shall be compiled and stored by the classroom instructor and made
available promptly for inspection by a parent or guardian in a reasonable time frame (461.8.1). The
curriculum, including title, descriptions, and instructional aims of every course offered by a public
school, shall be compiled at lease once annually in a prospectus. Each school site shall make its
prospectus available for review upon request. When requested, the prospectus shall be reproduced
and made available. Schools officials may charge for the prospectus an amount not to exceed the cost
of duplication (461.8.2).

Disposition of Obsolete and Unusable Instructional Materials (District Policy 461.9)

When in the opinion of the school principal a textbook or other instructional material is damaged
beyond repair or usability, or when the information contained in the textbook or other learning
material is obsolete, that textbook or learning material may be declared obsolete or unusable and
disposed of in the manner prescribed in the California Education Code and established administrative
procedures.

Textbook Procedures
Textbooks are checked out and returned to the library through the computerized Destiny System. The
textbooks are distributed at the beginning and end of each semester through the library. During the
school year, students can come directly to the library to check-out or return textbooks if their need
changes. Class sets of books can be checked out to teachers depending upon availability. Students are
fined for damaged or unreturned textbooks.

Require each student to cover each book with wrapping paper or book cover. Important: Only one
copy of any textbook is to be issued to a student at a time. A second copy may be issued only after
student pays for lost copy.

Student Withdrawal: When the teacher signs a student’s Withdrawal Notice (Form 263), be sure to
indicate in the column “Charges Due” if the student’s textbooks have been returned (“clear”, “OK”,
etc.). Students must return books directly to the library where they can be checked-in and their
records can be cleared from the Destiny System.

Audio Visual Aids and Equipment

Capuchino provides its own equipment. Catalogs of County and school resources are available in the
library. We expect all AV materials will be previewed before being integrated into the instructional
sequence. The Principal must clear films with an R rating.

Library Services and Procedures

The library is open to all students, faculty and staff who desire to do research, homework, or recreational
reading. However, the use of the library is a privilege, which may be revoked due to misconduct. The library
hours are 7:30 a.m. - 3:30 p.m. (open during brunch and lunch).

Teachers are encouraged to bring classes to the library. The librarian will develop, with teacher input,
library related instructional units. Teachers bringing classes to use the library facilities must sign up in
advance on the calendar at the librarian's desk. The librarian can successfully assist and instruct only
one class at a time. However, the facilities will accommodate two classes each period and teachers are
welcome to use the facilities with their classes. Please discuss your library assignments with the
librarian in advance so that everyone will have a successful learning experience. Faculty members are
responsible for the activities and conduct of their classes while they are in the library. Faculty

48
members are required to accompany their classes to the library and to supervise their students while in
the library.

Individuals and groups of students coming to the library independently should present a hall pass
verified by the classroom teacher with time of departure upon entry. It may be necessary to assign
students in this category to seats. Teachers should verify the availability of space in the library for
individuals or groups before dispatching students.

Circulation of library materials - all such items taken from the library by faculty, students, or staff
must be checked out. Various arrangements can be made for use of materials: Reference, Reserve
Overnight, 3 days, 1 or 2 weeks. Materials may be renewed expect when there is a reserve pending.
Students will be charged a fine of 5 cents a day for all overdue materials after a week's grace period.

Bibliographies - teachers are urged to compile a list of outside reading materials for their courses.
The librarian is ready to assist in this endeavor, and a complete set of bibliographies is kept on file in
the library. We solicit your assistance in suggesting the purchase of new titles that would be
appropriate for our high school library.

Orientation of students to proper use of the library is a continuous activity.

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Student Attendance
Aeries Browser Interface
Attendance is taken on an electronic system called Aeries Browser Interface (ABI). ABI is an
application that can be accessible for parents to view their child’s attendance, grades and progress
reports. Teachers are instructed to take attendance at the beginning of each class with ABI. Teachers
will receive a paper copy of their attendance the following week and are required to sign and date this
document and return to the Attendance Clerk. This information is required by Ca. Ed. Code and kept
on file for a period of five years.

Admits are no longer issued to students. All attendance can be viewed on ABI.

Hall Pass- Hall passes must be given to students who are permitted to leave your room during class
time.

Permit to Leave School-

All students must obtain a Permit to Leave School from the Attendance Office if a student needs to
leave school before the end of their regularly scheduled day. Student must present a written note from
their parent with0 dismissal time along with a phone number where the parent can be reached. Students
are responsible for completing any missed class work. If a student leaves campus without following
the proper procedure, the absence will be considered as a cut. The San Bruno Police and Millbrae
Police Department are authorized to return all students back to the school campus.

Summons:
Only an Administrator, Dean, Counselor or the Attendance Office may issue a summons. Summons
must be delivered to the Attendance Office before the period of the summons. The Attendance Clerk
will have an office TA deliver the summons to the teacher.

Withdrawal from School- When a student withdraws from school, the student secures an official
withdrawal slip. Do not sign the student out until all school property is accounted for, such as books,
equipment, fines, etc. A student withdrawing from school will follow directions in this order:
• Present a note to the Counseling Secretary signed by a parent or legal guardian requesting
withdrawal.
• Secure signature of all teachers, librarian, etc.
• Secure signatures of Assistant Principal and Counselor, and return withdrawal slip to the
Counseling Secretary.
• Students' transcripts will not be available until the above procedure has been completed and all
outstanding bills paid.

Suspension
Suspension is school initiated and the parent or guardian shall be notified prior to the removal of the
student from school. When a student is suspended, he or she is to remain away from all school
campuses within the district. It is the discretion of the teacher to allow the student to make up
assignments. Students must make all requests for make-up work or tests within three days of
returning from suspension.

Illness During the Day

When a student becomes ill during the school day, the student is to report to the Health Office. The
Health Aide will contact a parent or follow the parent's instructions on the Medical Emergency Card if
a parent cannot be reached. Students not following this procedure will be considered truant.

Attendance Office Responsibilities/Procedures

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 • The Attendance Office clerk compiles and post attendance accounting records and prepares attendance
report summaries. The Attendance Office clerk contacts parent concerning student absences and
notifies school officials; counselor, dean, Assistant Principal, and performs related duties as assigned.
• The Attendance Office Clerk updates student attendance records using ABI, prints weekly attendance
records, and maintains teacher records for five years.
• The Attendance Office contacts parents of students who are reported absence during the morning and
maintains a record of all handwritten notes from parents.
• The Attendance Office calculates apportionment attendance and average daily attendance figures and
prepares weekly and monthly enrollment and attendance reports for the District Office.
• The Attendance Office answers telephone calls from teachers, parents, or school officials, and provide
pertinent information from the attendance files.
• The Attendance Office greets students and parents to verify excused absences.
• The Attendance Office performs a variety of clerical duties to support the school’s administrative
functions.
• The Attendance Office prepares letters, memoranda and reports.
• The Attendance Office clerk supervises office workers.
• The Attendance Office assists in Registration and locker assignments.

The Teacher's Responsibility/Procedures - Attendance Reporting

A daily attendance record must be maintained by all teachers for every student in each class.
Attendance records are kept on Aeries Browser Interface. All information of enrollment dates are
kept on the electronic system. This is the official attendance record; therefore, proper maintenance is
paramount. You will be required to sign and date your Attendance record sheets on a weekly basis
and is kept as the permanent attendance record for that year. These records are stored for five years;
surprisingly heavy use is made of them during that time.

The teacher is personally responsible for maintaining and submitting the attendance report.
Students should not have access to Aeries ABI and should not post the attendance.

Attendance on ABI
Teachers may log in to ABI, type the name of the user into the User Name field and press Tab. Type
the password that has been assigned in the Password field. Click the mouse on the drop down arrow
to the right of the School field and click the mouse on the school selected.

Click the mouse on the Log In button and the Home page will display. At the top of the screen tabs
will display that allow you to access Attendance, Grades, Student Info and various Resources. Place
the cursor on the Attendance tab and click the mouse. Once you have accessed the Attendance screen,
click the mouse on the Attendance option. The current period for the teacher signed into ABI and all
students currently enrolled for that period will display. The Current Period is determined according to
the bell schedule.

The entry field for the date selected will display in yellow and the previous days will display with any
previous absence codes entered.

To change the date, click the mouse on Change Date at the top of the screen.

A date selection box will display with a drop down to access various months. All dates displayed are
color-coded. Each color represents whether the date can be updated or view only. The date displayed
in green is the current date to be updated. The dates in red are holidays and cannot be accessed.

The dates displayed in yellow are the dates within the preset date range and can still be updated. As
the date advances past the date range the buttons display in gray and are View Only.

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 To display an attendance date by period, click the mouse on the date selected. The Current Period for
the teacher signed into ABI and all students currently enrolled will display. The Current Period is
determined according to the bell schedule.

Attendance Update
To select the attendance period, click the mouse on the period number to be updated in the View
Period field.

The View Period field will display the period selected and the students enrolled and the students
enrolled. Attendance for previous days will also display for these students. To update the attendance
click the mouse on the absence mark button for the student selected. A black dot will display below
the absence mark.

After all absence marks have been entered click the mouse on Submit Attendance – Even if all
students are present. This will automatically update the Aeries database and the date displayed in
yellow will now contain the absence mark. Once the period is updated the View Period: field will
change from red to black.

If there is attendance that still needs to be updated, messages will display in red at the top of the
screen.

Remember: Attendance must be submitted daily regardless if there are no absences or tardies.

Attendance Reports
Click the mouse on the Reports tab and the attendance reports will display. To print the weekly
attendance, click the mouse on Weekly Attendance Report. Select the Period and Week to print. Click
the mouse on the submit button and a report will display.

Click the mouse on the Printer button to print the Weekly Attendance Report.

To print the class roster, click the mouse on Class Rosters. Select the period and Attendance Month to
print. Click the mouse on the Submit button. The report will display. Click the mouse on the Printer
button to print the Class Roster.

The entry field for the date selected will display in yellow and the previous days will display with any
previous absenced codes entered by you or the Attendance Clerk.

To change the date, click the mouse on Change Date at the top of the screen.

If a student misses your class for three consecutive days, check with attendance and call home or if you
feel a student's attendance should be checked, inquire at the Attendance Office. Do not wait until someone
asks about the student's attendance. When you call home bring up homework. Remind parent/guardian
that homework can be requested through Counseling Secretary 2705 or School Loop.

Field Trips
The Attendance Office will mark students attending a Field Trip as “A” (activity). If the student did
not attend the field trip, the teacher in charge must notify the Attendance Clerk and they will change
the absence to “U” or “E”.

Early Dismissals - Athletics

Each teacher will be given a list of students who are to be dismissed early for the various sports. The
time of dismissal will be in the daily announcements. The Attendance Office will mark the absence as
a “A” and is considered an excused absence. Do not release students earlier than the designated time.
If there is a question, call the front office.

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Substitute Teachers
Substitute Teachers will receive a roster for your class and will submit a paper copy of attendance to
the Attendance Office. The Attendance Office will be responsible to post the absences on ABI.

Truancy
Truancy is a results when parent and school have not permitted the absence: such absences are illegal
and will be handled at the administrative level. In truancy cases, the student will be readmitted to the
class, although the teacher is not obligated to permit the make up of materials missed. A student who
has an excessive number of absences or an unusual attendance pattern should be referred by the
teacher to the student's counselor, who will then attempt to determine the cause(s) and correct the
problem. Please refer a student to the Dean as soon as an attendance problem is noted. The Dean will
communicate the actions taken to the referrer.

The Teacher's Role in Attendance

The teacher should meet with the student in order to determine the reason for any unexcused absence
or cut. Perhaps the subject or level of the subject is too difficult; perhaps the student is in over his
head, etc. The teacher could then consider possible solutions such as tutoring by the teacher or
Student Tutor, private meetings before and after school hours, or a program change at the semester if
all efforts to aid prove futile.

The teacher should not wait beyond three school days to contact the student's counselor on
background information about the absence or the student having attendance difficulty.

It is important that the teacher take some of above actions before reporting the case to the counselor
for active involvement.

Tardy Policy
Students are expected to be in their classes on time to gain the maximum benefit from the
learning environment. The following consequences will be given if a student is tardy to class.

1-2 Tardies Teacher Warning

3rd Tardy Teacher Consequence
4th Tardy One After School Detention with the Dean
5th Tardy Two After-School Detentions with the Dean
6th Tardy Referral to the Dean and a Thursday School (90 min.)
7th/8th Tardy Referral to the Dean, Saturday School (3 hours)
9th Tardy Referral to the Dean, parent conference, Progress Report for 6 weeks.
(If the Progress Report is not turned in, 1-week of Community Service at lunch is given.)
10th Tardy Referral to the Dean, Parent Conference held
11th Tardy Referral to the Dean, and any combination of the following:
10-hours, outside of school, community service
Attendance Contract with Probation
Referral to the District SARB
Referral to San Mateo County Juvenile Probation
Referral to Counseling Services
Referral to SSA/SST/Kid Talk
Multiple Saturday School or Community Service during lunch
10-hours outside of school, Community Service,
Suspension from school related activities; dances, sporting events, assemblies,
rallies, etc.

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Student Conduct and Discipline

Working Philosophy
The general public judges a school many times on the basis of the conduct of one student. We should
strive for good conduct in all phases of the school life of each student. An atmosphere that assists
students in becoming self-directed and responsible for their own behavior should characterize our high
school.

All teachers must be a part of the supervision of students in the corridors and on the school grounds.
Evading the responsibility by "not seeing" an act of misconduct or ignoring it promotes poor discipline
and morale.

The role of the teacher should be that of active involvement. The presence of the faculty member is a
deterrent particularly when it is known that reports of infractions will be followed by appropriate
disciplinary action. Assignments of a faculty member to supervisory duties will be kept to an absolute
minimum consistent with obvious safety, welfare, and legal considerations.

The school community has to be a meaningful life beyond just the function of learning subject matter.
Supervisory involvement should be looked at as another way of increasing contact with students.

Generally the normal workload for faculty includes attention to, and time spent in, the following areas:
 Actual classroom teaching and adequate preparation for classroom activities including
accurate attendance accounting.
 Opening classrooms to students at least five minutes before class is to begin, especially
before first, third, fourth, and fifth periods.
 Responsibility for student activities and services to students, which include:
 Sponsoring clubs and activities
 Supervision of student activities
 Campus supervision
 Contact with parents concerning student accomplishment. Teachers are encouraged to phone
parents of students who are having attendance behavior or academic problems.

Students are entitled to basic constitutional and statutory rights within the framework of due process. The
educational process can best be served through a reasonable exercise of authority that will assure students
of the democratic process.

"The Board of trustees wishes to insure the rights of students held under the United States Constitution
and its Bill of Rights and the laws of California. It is the intention of the Board to insure these liberties
and to insure the practice of expression and inquiry within an environment which shall maximize freedom
for all students without discrimination to a student." (Preamble - Series 350, Board Policy)

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Dress Guidelines
The school helps guide students toward becoming employable. Appropriate dress and personal
appearance may often determine a person’s employability. School is the student’s place of
business, and students who are dressed in appropriate school clothing seem to do a better job.
The district recognizes that the type of clothing and style of hair are a matter of personal
choice. Three primary factors influence the District's expectation for what is acceptable.
Students are expected to dress in a manner that is not disruptive to the learning process, is
safe, and does not construe gang affiliation. Listed below are examples of what the school
district considers inappropriate.

This list is representative but not all inclusive and may change as determined by the school
administration and local law enforcement agency.

• Students may not wear suggestive, revealing, or transparent clothing that could divert
attention from the learning process or may contribute to inappropriate behavior.
• Students may not wear clothing that does not cover undergarments completely; sagging,
halter tops, strapless tops
• Students may not wear clothing that does not cover the midriff.
• Students may not wear clothing that promotes obscenity, drugs, alcohol, tobacco, sex, or
violence or prison/jail life.
• Examples may include but not limited to:
• Scarface, dice, $$$, gambling, guns, jewelry, accessories, etc.
• Students may not wear clothing/hats that promote gang involvement.
• Examples may include but not limited to:
• Areas codes; 415, 650, 510, “the bay”,
• Excessive amounts of red or blue, old English style writing, XIII, XIV, Norte, Sureno,
Westside, Eastside, “No snitching”, web style belts, etc.
• Students may not wear clothing, jewelry or accessories which are potentially dangerous.
• Examples may include spiked jewelry, chains, gold teeth,
• Gloves, unless weather permitting, etc.
• Students must wear appropriate footwear.
• Backpacks or school materials may not be “tagged” with graffiti related to gang
Violations will result in a change of clothing. The student may be required to go home and parents will be
notified. Repeated violations may result in disciplinary action.

Classroom Behavior
Any student disrespecting or talking back to a teacher, using threatening language or slurs towards a teacher is
an automatic referral to the Dean/Administrator with minimum in-house suspension for that class period.

Note: All classroom rules that are broken should be dealt with by teacher.

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Recommendations for teachers seeking assistance in classroom management of students defying their rules;
1. First Time – Teacher verbal warning and write name on board
2. Second Time – Teacher consequence and teacher phone call to parent (keep track of date and time)
3. Third Time – Teacher call parent and request conference with the Dean present. Behavior contract
created between the Dean, teacher and student.
4. Fourth Time – Automatic referral to the Dean and student is given a minimum Thursday School (90
minutes) with progression of consequences on additional referrals.

Classroom Discipline
All teachers are requested to require courteous conduct by all students whether in the classroom or on campus.
Teachers need to build favorable relations in the classroom by planning work carefully; treating students fairly;
arranging the environment so as to prevent undesirable behavior; and avoiding sarcasm, threats, and
humiliating remarks.

Each teacher should attempt to correct misbehavior wherever possible. Sending a student to the appropriate
Assistant Principal should be a measure reserved for repeated offenses with no successful correction by the
teacher, or for serious violations such as insubordination and fighting.

A cooperative effort between teachers and the counselor and administrative personnel could, through
preventive measures, greatly reduce the number of typical behavior problems that occur in our school.
Maintaining and improving proper classroom management and a good learning environment is an extremely
important responsibility of each faculty member. There are times when a teacher, who is in a most strategic
position, is able to detect patterns of behavior by individual students, which are detrimental to his and/or his
classmates, academic progress.

Teaching in a humanistic manner enables the teacher to be aware of the beginning development of irregular
behavior patterns in the students and allows an attempt to determine the cause of a change in behavior and help
the student correct it. The teacher, however, has a responsibility to the class as a whole and when, in his
estimation, he has not succeeded in helping the student change his behavior, then other resources available to
the teacher must be used. The Dean and Guidance Department, through its resources, can be of great
assistance to the teachers in a preventive approach to further development of a typical behavior on the part of
the student.

Teachers are relied on for early identification of problems and knowledge as to when the Dean should be
notified. The Dean after receiving written notification, on a student referral form, will summons the student.
The form will be used by the Dean to provide information back to the teacher on the results of his conference
with the student. Please do not send the student to the Dean except in instances of acute behavior that stops the
instructional program. Use the student referral forms and the Dean will summon the student.

The Dean will work with the students who have or display the following:
• Recurring emotional problems
• Academic problems (study habits, reading handicap, language barriers, etc.)
• Inattention (day dreaming, withdrawn, passive, no materials)
• Misplaced (academically)
• Questionable language
• Attendance problems (excessive absences, tardies, cuts)
•
Classroom discipline is the responsibility of the classroom teacher. The teacher should initially attempt to
solve problems that arise by dealing with the class as a whole or individually with the student involved, which
ever seems appropriate. Teachers should carefully consider how they discipline students and try to avoid
sarcastic or "put down" methods, especially in front of the class, which can create significant problems and
reactions from students. The teacher might use the following methods: room clean-up; parent contact; before
school, lunch or after school detention in class; hold student or class in the room at the end of 3rd or 6th period;
and/or privately talk with the student; or have a three-way conference with the Dean.

56
The support service available for use by the teacher is the student holding area located in the counseling center.
The teacher may immediately remove a student from the classroom by sending him/her to the Counseling
Center with the Referral Slip. The student will be held in the area for the remainder of the period and will
then be released to attend the next period class. The teacher should make arrangements to meet with the
student prior to class the next day.

Teachers will continue to refer overt behavioral actions to Dean.

The normal procedures to deal with misbehavior are stated above and normally detention or suspension or
some other penalty is assigned. However, the Education Code does give the teacher the right to suspend a
student from his own class. This is a very serious action and should only be taken in extremely rare cases.
The Education Code states in Section 10601:

Section 10601 states: "A teacher may suspend, for good cause, any pupil from his or her class for
the day of the suspension and the day following. The teacher shall immediately report the
suspension to the principal of the school and send the pupil to the principal for appropriate action. As
soon possible, the teacher shall ask the parent or guardian of the pupil to attend a parent-teacher
conference regarding the suspension. A school administrator shall attend the conference if the
teacher or the parent or guardian so requests. The pupil shall not be returned to the class from which
he was suspended, during the period of the suspension, without the concurrence of the teacher of the
class and the principal." "Suspension may be made when other means of correction fail to bring about
proper conduct." (303.1- District Policy)

In the high schools of the district it will be assumed that all suspensions will be reviewed and approved by the
Assistant Principals, rather than the Principal, as stated in the law.

In all high schools of the district it is recommended that the suspending teacher complete the following
procedures with the full assistance of the school administration:

The student is to be informed of the suspension before being sent from the room to the office of the
appropriate Assistant Principal. (Note: Certificated personnel, including the teacher, can be held
legally liable if the student is suspended for more than a total of twenty days during any one year.
The teacher may wish to check the number of days a student has been suspended previously, before
taking action.)

Immediately notify the appropriate Dean of the action taken. (This may be done by intercom,
telephone or by a written message.)

Before leaving the campus for the day, the suspending teacher must:

 Submit a written report to the Dean. The Dean will include this statement in the notification of the
suspension to the parents and to the suspendee.

 Inform the appropriate Assistant Principal's Secretary as to when he/she is available for the
readmission conference.

 The teacher or Dean will arrange for and hold a conference with the suspendee and his parent
before the student is readmitted to the class.

Lunch
Lunch on campus requires all students to remain on campus during lunchtime. Students violating this
requirement will be dealt with by the administration. The following regulations apply during the lunchtime:

57
 The out-of-bounds areas are the football stadium area, baseball field and main parking lot, bus
loop, tennis courts, and Emergency Vehicle Access Road.
All students will remain on campus.
 No smoking allowed on campus.
 Auto traffic will be monitored in the main parking lot.

Halls
Students are not to run in the hall or loiter there while classes are in session. The following regulations apply:

Students should not be given permission to go to lockers during class or study periods.
 Students, if they are to be in the halls for any reason during a period, should be given corridor
passes by their respective teachers.
 In order to eliminate running in corridors and to discourage tardiness, teachers should be in the
corridors during passing periods on a regular basis.
 If your classes must be changed from one room to another, please maintain order and quiet when
the students are in the halls.
Notify the Principal's Administrative Assistant when and where your class is meeting if you move
from the room listed in the master schedule, You should post a sign on your door as to the current
class location.

Damage to School
If a student damages any school property, it must be reported to the Assistant Principal-Student Services
immediately. Appropriate charges will be assessed.

If damage is malicious, result of horseplay, or intentional, the student will pay the cost involved. If the student
is not identified but it can be definitely established that a member of our student body is a fault, the cost may
be paid from the Student Body Fund.

Student and Parent Responsibility for Damages

The Education Code or California states that any pupil who defaces, damages, loses, or destroys school
property, including books, may be suspended or expelled, and the parent or guardian of the pupil shall be liable
for such damages. It is up to the parent and student to pay for damages. Students guilty of such offenses may
not be allowed to return to school until the parents have made complete restitution or have started on a
program of payment on which the school agrees.

Ipod or Cell Phone/Ear Phone Rules

1. When a Ipod, cell phone or ear phone is confiscated during class or during a passing period (including
when the phone goes off during class), that item is to be taken by a staff member and the student’s
name is written on a piece of paper along with a call to the office for the campus aide to come by to
pick up the item.

2. Send to Ms. Seal’s desk:

A. First Offense = Parent Pick Up
B. Second Offense = 5 day hold (parent pick-up)
C. Third Offense = 30 day hold (parent pick-up)
D. Fourth Offense = 60 day hold (parent pick-up)
E. Fifth Offense = We keep for the remainder of the school year (parent pick-up)

Note: Refusal to give item to staff or teacher or to turn item over intact (including SIM card battery), equals
immediate phone call to the Dean for assistance and consequence moved up an extra step for not complying
(this equals a minimum five day hold).

Library Rules

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The following rules are considered minimum essentials for the efficient operation of the media/library and
protection of materials and equipment:
 Students are encouraged to come to and remain in the library, but are expected to work quietly out
of respect for others.
 Students are to use library materials in a careful manner at all times.
 Material taken from the library must be properly signed for at the charge desk.
Food and drinks in the library is prohibited.
 Students who abuse the rules of good conduct in the library may forfeit their right to use it.

Hazing
Please call the attention of your students to Section 16126 in the California State School Code. Students
should be made familiar with this section.

"No student in attendance at any public, private, parochial, or military school, college, or other
educational institution, shall conspire to haze engage in, degrade or disgrace any fellow student or
person attending the institution. The violation of this section is a misdemeanor, punishable by a fine of
not less that fifty dollars ($50) not more than five hundred dollars ($500) or imprisonment in the
country jail for not more than six months or both." (See also Section 33.52 Board Policy.)

Loitering - Warning
The Penal Code Section 626.6 and 653G prohibit unauthorized people from being on a school campus. All
visitors should register and be cleared by the administration. Please make your students aware of this code's
regulations.

Section 653G of the Penal Code - Warning

"Every person who loiters about any school or public place at or near which children attend or
normally congregate is a vagrant, and is punishable by a fine of not exceeding five hundred dollars
($500) or by imprisonment in the county jail for not exceeding six months, or by both such fine and
imprisonment”. This also pertains to visitors for students and guests of students, unless properly
cleared.

As used in this section, 'loiter' means to delay, to linger, or to idle about any such school or public
place without a lawful purpose for being present."

Cleanliness
It is important that we keep our school and surrounding areas (including immediate neighborhood) clear.
Please dispose of your trash in the proper receptacle. Re-cycling bins are placed in different locations around
the campus. It is our feeling that this is extremely important to the morale and spirit of our school

Student Policies - Series 300 of District Policy

District Policies will prevail in generally all cases concerning student rights, privileges, restrictions, etc.
Copies of the District Policies are available from the Principal’s Administrative Assistant. Students, as per
Series 300 have the right of appeal to a review board for any action of a teacher or administrator. Category
307.a-397.5 of Board Policy will best explain this process.

Education and Evaluation

"Students have the right to a reasonable explanation from the instructor at the beginning of each course in
which he is enrolled as to the course objective and the criteria of evaluation. A student shall have sufficient
opportunity to review and discuss his evaluation, including the right of appeal..." (See Section 354.4 Board
Policy.)

Detention
The use of detention before or after school for disciplinary reasons is sanctioned under California State Law.
Students are required to attend detention as assigned in accordance with these State law and San Mateo Union
High School District regulations. Students who fail to serve their detentions as assigned may be required to

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have a parent conference or be suspended. If a student is absent on a day he or she is assigned detention, the
detention must be made up when the student returns to school. Suspended students may be required to have
their parents attend a conference with the Dean at which time the detention will be reassigned. Regular
attendance rules will apply. Students who are disruptive or late will be dismissed and not receive credit for the
detention.

School Suspensions
Students may be suspended for violations of Education Code Section 48900;
*** Mandatory police report
• May require police report
• Note: School property to include, but not limited to, electronic files and data bases.

(A1) Caused, attempted to cause, or threaten to cause physical injury to another person.
(A2) Willfully used force or violence upon the person of another, except in self-defense.
(b) Possessed, sold, or otherwise furnished a firearm, knife, explosive, or other dangerous object, unless, in the
case of possession of an object of this type, the pupil had obtained written permission to possess the item from
a certificated school employee, which is concurred in by the principal or the designee of the principal. ***
(c) Unlawfully possessed, used, sold, or otherwise furnished, or been under the influence of a controlled
substance listed in Chapter 2 (commencing with Section 11053 of Division 10 of the Health and Safety Code,
an alcoholic beverage, or an intoxicant of any kind. *
(d) Unlawfully offered, arranged, or negotiated to sell a controlled substance listed in Chapter 2 (commencing
with Section 11053) of Division 10 of the Health and Safety Code, an alcoholic beverage, or an intoxicant of
any kind, and either sold, delivered, or otherwise furnished to a person another liquid, substance, or material
and represented the liquid, substance, or material as a controlled substance, alcoholic beverage, or intoxicant.*
(e) Committed or attempted to commit rob or extortion.*
(f) Caused or attempted to cause damage to school property or private property. ***
(g) Stolen or attempted to steal school property or private property. ***
(h) Possessed or used tobacco, or products containing tobacco or nicotine products, including, but not limited
to, cigarettes, cigars, miniature cigars, clove cigarettes, smokeless tobacco, snuff, chew packets, and betel.
(i) committed an obscene act or engaged in habitual profanity or vulgarity.
(j) Unlawfully possessed or unlawfully offered, arranged, or negotiated to sell drug paraphenalia, as defined in
Section 11014.5 of the Health and Safety Code.*
(k) Disrupted school activities or otherwise willfully defied the valid authority of supervisors, teachers,
administrators, school officials, or other school personnel engaged in the performance of their duties.
(l) Knowingly received stolen school property or private property.*
(m) Possessed an imitation firearm.*
(n) Committed or attempted to commit a sexual assault as defined in Section 261, 266c, 286, 288, or 289 of the
Penal Code. ***
(o) Harassed, threatened, or intimidated a pupil who is a complaining witness or a witness in a school
disciplinary proceeding for the purpose of either preventing that pupil from being a witness or retaliating
against that pupil for being a witness, or both. ***
(p) Unlawfully offered, arranged to sell, negotiated to sell, or sold the prescription drug Soma. ***
(q) Engaged in, or attempted to engage in, hazing as defined in subdivision (b) of Section 245.6.
(r) Engaged in an act of bullying, including, but not limited to, bullying committed by means of an electronic
act, as defined in subdivisions (f) and (g) of Section 32261, directed specifically toward a pupil or school
personnel. ***
(s) Aids or abets, as defined in Section 31 of the Penal Code, the infliction or attempted infliction of physical
injury to injury to another person. ***
48900.2 Committed sexual harassment as defined in Section 2125.***
48900.3 Caused, attempted to cause, threated to cause, or participated in an act of hate violence as defined in
subdivision (e) of Section 233.***
48900.4 Intentionally engaged in harassment, threats or intimidation, directed against school district personnel
or pupils.***
48900.7 Terrorist threats against school officials, school property, or both. ***

Truancy and Tardiness

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Truancy and tardiness are no longer cause for suspension and it is the intent of the Legislature that school
officials seek other alternatives to this problem. (Section 48900)m, however, if continued truancy and tardiness
affects the education of a student, continued defiance will be considered.

Suspension Conference
Preceding each suspension of a non-emergency nature, an informal conference shall be held between the
student and a school official that shall include: (Section 48903 b & c)
 the reason for the disciplinary action.
 the nature of the evidence against the student.
 the student shall be allowed to present his or her defense against the charges.

Suspension Notice
The parents of the student shall be notified in writing within 24 hours of the beginning of the suspension.
(Section 48903d). A re-entry meeting will be held with the student and parent when the student returns after
suspension.

School Work During Suspension

Teachers have the discretion to allow students to complete and/or make up work missed while on suspension.

Assertive Discipline Statement

The goal of the Assertive Discipline Plan of Capuchino High School is to maintain a learning environment,
both in the individual classroom and in other campus areas, which is free from student behavior that interferes
with learning and/or endangers an atmosphere conductive to learning in a safe environment.
"Teachers have the right to teach and students have the right to learn."

The plan includes the following:

A school -wide emphasis on the consistent application of discipline measures by teachers and
administrators which
1. encourages the initial handling of "behavioral concerns" at the teacher level.
2. stresses positive reinforcement and preventive measures,
3. utilizes a sequence of negative consequences in respond to inappropriate behavior.

Teacher developed classroom discipline plans that support the above goal.
1. When appropriate, classroom discipline plans will be in writing and include standards,
rules and consequences. Plans will be mutually agreed upon by the teacher and Assistant
Principal and will be communicated to the students.
2. The plan will allow for appropriate diversity of classroom management styles.
3. Teachers may choose to develop an "assertive discipline plan" or to exercise other
classroom management options.

A discipline plan that will be applied to all students in their behavior in non-classroom areas by
 the active participation and support of the entire faculty and administration in
maintaining the school-wide plan.
 the active participation and support of the entire student body maintaining the school-
wide plan.

Appropriate administrative action which

 will support all assertive discipline plans.
 will support other classroom management options after the teacher has utilized a
reasonable sequence of negative consequences.
 will immediately support teachers faced with "severe" behavior problems.
 will support rules of student conduct as described in the teacher's handbook.

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 Emergency Drills 2008-09
School Site Disaster Coordinator, Linda Kitano
District Disaster Coordinator, District Nurse

Emergency Drill Dates

Dates Period Type of Drill
September 25, 2008 1 Fire Drill
October 16, 2008 2 Lock Down Drill
November 19, 2008 3 Earthquake Drill Evacuation
December 11 2008 6 Fire Drill
January 23, 2009 4 Fire Drill
February 9, 2009 1 Earthquake Drill
March 31, 2009 5 Drop and Cover Drill
April 24, 2009 4 Secure the Building Drill
May 5, 2009 7 Earthquake Drill

Emergency Telephone Numbers

Fire Department San Bruno 911 616-7098

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 Fire Department Millbrae 911 259-2300

Police Department San Bruno 911 616-7100

Police Department Millbrae 911 259-2400

All other emergencies 911

Emergency Preparedness Plan

Emergency Action Plans
General Procedures

Mass panic can be one of the greatest dangers to students. Staff members should remember that
in times of stress students will look for leadership to those who are normally in an authoritative
position. Remain calm; size up the situation and take action based on known facts.

The teacher must keep a copy of their class rosters with him/her at all times in order to
take attendance in an emergency.

A well-prepared and tested plan for prompt and positive protection actions minimizes injuries
and loss of life in a major disaster.
This plan outlines actions that the school staff may be called upon to execute in an emergency.
All School staff members must be thoroughly familiar with the content of this plan.

In the absence of orders form his/her superiors, each school principal is authorized and directed
to implement plans as described herein; or take such other action as may, in his/her judgment, be
necessary to save lives and mitigate the effects of disasters. As soon as possible thereafter, notify
the School Disaster Coordinator and District Office.

A principal may implement one or more of these Emergency Actions in coping with the
following disasters.

Secure the Building

The warning at the school shall be disseminated by Telephone and consist of bringing students
into the classroom or holding them in the classroom pending further instructions.

Leave the Building

The warning signal at the school for Action to Leave the Building will be the Fire Alarm and an
orderly movement of students and staff from inside the school building to an outside area of
safety. The following are reasons for leaving the building: fire, bomb threat, chemical accident,
explosion (or threat of explosion), post earthquake, and other similar occurrence, which make a
school building uninhabitable.

Take Cover
The warning signal is a steady siren in case of enemy attack. Take shelter in a properly prepared
shelter in or near the school. Fallout shelters are marked with distinctive yellow and black signs,
and will be stored with food, water, medical kits, sanitation supplies and radiation meters.

63
If adequate shelters are not available, full utilization will be made of shielded areas within the
school building. Every precaution will be taken to minimize the possibility of flying objects
such as shattered glass or venetian blinds. Take Cover is considered appropriate for a severe
windstorm as well as enemy attack.

Drop and Cover

The warning for this type of emergency is the beginning of the disaster itself such as an
earthquake or surprise nuclear attack as noted by intense light or tremendous sound.

Action Drop consists of finding shelter preferably inside the school building and giving the
command to Drop, Duck and Hold.

Students and staff immediately take a protective position under desks or furniture and hold on to
it, with backs to windows.

The Protective Position means drop to knees, hold on to furniture and bury face in forearm, make
the body as small as possible, close eyes and cover with forearms.
Teachers should instruct students to react in the same manner on their own to this type of
catastrophe in case it occurs while they are on their way to or from school, or the teacher is
temporarily not present.

Outside - Earthquake
1) Command "drop" is given.
2) Move away form buildings.
3) Take Protective Position.

Surprise Attack
1) Command "drop" is given
2) If within a few steps of any solid object (tree, ditch, or curbing), get behind it and lie
prone with head away from light or blast; cover head, face and as much of the skin surface
as possible; close eyes and cover ears with forearms.

Action Drop and Cover

is considered appropriate for but not limited to Earthquake, Explosion, and Surprise Attack.

Action Convert School

Upon direction of the proper Disaster Corps officials of the Red Cross acting as the Welfare
Division of the Disaster Corps, Action Convert School consists of preparation of the school for
conversion into an Emergency Hospital, First Aid Station, or Congregate Care Center.

During the school day, the notification to the school staff to convert the school will be
disseminated by telephone. If the emergency occurs during other than school hours, the
necessary school staff will be alerted and preparation as described above will be implemented.

Bomb Threat (Peacetime)

In the event of bomb threat within the school, the following will be accomplished:

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The Principal or designated representative will call Police (911) and Fire Department (911) and
immediately inform the District Office (Superintendent and Assistant Superintendent of
Educational/Administrative Services) of the bomb threat.

Have the person receiving the threat record in writing all the information regarding the call:

1.) Describe the caller (old, young, male, attitude of caller, etc.).
2.) Describe any background noises.
3.) Note exact time of the call.
4.) What were the exact words said.
5.) Where the call was received and by whom.

There will be a meeting of administration and the police and fire to determine the appropriate
action to be taken.

Send a written report to the Assistant Superintendent of Educational/Administrative Services.

Chemical Accidents
Chemical accident of a disaster magnitude would include tank truck accidents involving large
quantities of toxic gases. Should such an accident endanger the students and staff, the following
will be accomplished:

1.) Determine the need to implement Action Leave Building.

2.) Determine whether the students and staff should leave the school ground.
3.) If appropriate, take action to evacuate the buildings and, if necessary, the area.
4.) Move crosswind - never up or downwind - to avoid fumes
5.) With the school staff, maintain control of the students at a safe distance.
6.) Render first aid as necessary.
7.) Notify the Fire Department 911.
8.) Take roll.
9.) Notify the School Disaster Coordinator, District Office.
10.) The principal will direct other action as required.
11.) Students and staff should not return to the school until Disaster Corps officials
declare the area safe.

Earthquake
Earthquakes usually strike without warning. The following actions, as time permits, will be
accomplished.

Inside the School Building:

1.) The teacher, or other person in authority, implements Action Drop and Cover.
2.) Try to avoid glass and falling objects. Move away from windows where there are
large panes of glass and out from under heavy suspended light fixtures.
3.) The Principal implements Action Leave the Building when the earthquake is
over. Special consideration should be given to exit routes, as many schools have
heavy architectural ornaments over the main entrance. DO NOT RUN,
particularly on stairways.
4.) Do not light any fires after the earthquake.
5.) Avoid touching electrical wires that may have fallen.
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 6.) Render first aid if necessary.
7.) Take Roll.
8.) Request assistance as needed, through channels, from Disaster Corps.
9.) If possible, notify the School Disaster Coordinator.
10.) The Principal will determine the advisability of closing the school. If
necessary, the Principal will try to procure the advice of competent
authority about the safety of the building.

On School Grounds:
1.) The teacher, or the person in authority, implements Action Drop.
2.) The safest place is in the open. Stay there until the earthquake is over.
3.) Move away from buildings, trees and exposed wires.
4.) DO NOT RUN.

Earthquake Drill Procedures

When an announcement is made over the PA, direct your students to follow the procedures for an
earthquake.

In the classroom
1.) Avoid glass and falling objects. Move away from windows and out from under
suspended light fixtures. Get under desk or table if possible.
2.) Take the appropriate Protective Position:
Drop to knees, clasp both hands behind neck, bury face in arms, make body
as small as possible, close eyes and cover them with forearms.
3.) An announcement will be made to exit the building by your predetermined route.
Remain outside the building until the announcement is made to return to your
classroom.
4.) Remember on all disaster drills you must take your roll book to your
predetermined evacuation location and check students off in your roll book. In
the event of an emergency, you must be able to account for students present and
those missing.

Outside
1.) Move away from the building and take the Protective Position.
2.) Wait for the announcement to report to your predetermined route.
3.) Remain outside the building until the announcement is made to return to your
classroom.
4.) Remember on all disaster drills you must take your roll book with you and check
students off in your roll book. In the event of an emergency you must be able to
account for those students present and those missing.

Emergency Invasion Procedures – Secure the Building Drill

In the event of an emergency that would be potentially harmful to students and staff the
following procedures are to be followed:

1.) The emergency would be announced via the P.A. system. The Campus Aide would
notify classes like P.E., which do not hear the P.A.

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 2.) Classroom Teachers - Lock classroom doors from the outside. Direct any students
in the hall to enter the closest classrooms and remain there until further notice.
Inform students that there is an emergency on campus and that for their safety
they need to stay in that class until their safety can be ensured. Teachers in
classrooms should close windows and blinds and move students away from
windows.
3.) P.E. Teachers - Move students into the nearest indoor location and direct students
to bring equipment with them. Follow directions above. (P.E. Department will
assign appropriate indoor locations).
4.) Classified Staff - Lock all office doors from the outside and close windows. Keep
any student with you in the office; move away from windows.
5.) Teachers on Prep - Notify the front office of your location. Stay at that location
unless otherwise directed.
6.) Area Supervisors - Each supervisor will be assigned to an area and will lock
exterior building doors and will make the rounds to assess the situation to
determine the next course of action.

Principal -Administration Building

Asst. Principal, C/I - P Portables – FPA Building
Dean - Lower English Building, 500, Main Gym
Asst. Principal, Admin Svcs. - A 100, A 200, A300
Campus Aide - Cafeteria, Feast, Upper Gym, Upper English
Plant Manager - Science Wing

7.) Maintenance and Operations Employees - Under the direction of the plant
manager will help to secure buildings and area.
8.) An announcement will be made to return to your normal classroom activities
indicating that the drill or emergency is over.

Severe Windstorm
The U.S. Weather Bureau can usually forecast severe windstorms with a high degree of accuracy.
If high winds develop during school hours with little or no warning, the following Emergency
Actions will be accomplished:

1.) Implement Action Take Cover.

2.) Students and staff should be assembled inside shelters of buildings.
3.) Close windows and blinds.
4.) Remain near an inside wall, on the lower floors if possible.
5.) Avoid auditoriums, gymnasiums, and other structures with large roof spans.
6.) Evacuate classrooms bearing full force of winds.
7.) Keep turned to a local radio station for latest advisory information.
8.) Take roll.
9.) Notify utility companies of any break, or suspected break.
10.) If possible, contact the School Disaster Coordinator, Board of Education.
Maintenance and Operations Employees - Under the direction of he plant manager will help to
secure buildings and areas.

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 Fallen Aircraft
If an aircraft falls near the school, the following will be accomplished:

1.) The principal will determine which action, if any, should be implemented. Where
necessary, teachers will take immediate action for the safety of students without
waiting for directions from the principal.
2.) All students and staff will be kept at a safe distance, allowing for possible
explosion.
3.) Notify the Fire Department 911.
4.) Notify the School Disaster Coordinator and the District Associate Superintendent
Business Services.
5.) The principal will direct further action as required.

Evacuation Procedures
On hearing the fire signal, a class should immediately rise, (leaving books, papers, etc. in their
rooms) leave in a quick, orderly manner. The teacher is to check the rooms for slow students,
then close the door. Students are to walk rapidly, without running, keeping single file until they
clear the buildings. Absolute silence is to be maintained throughout the drill. Proceed to the
assigned areas immediately. (See map attached)

1.) Teachers must carry their class rosters with them on any emergency so an
accurate count of students can be made.

2.) Each teacher in charge of a class should see that the class remains in a group by
itself after reaching the outside of the building.

3.) When a fire drill is sounded, students are to leave the buildings through exits as
described on the map in each classroom. Once the class is clear of the building,
students are to remain as a class group and stand away from the buildings.

4.) Students may return to the classroom when an announcement is made over the
PA.

5.) When the fire alarm rings during lunch, brunch or passing time, all teachers are
asked to immediately help clear the buildings of students. Please make sure that all
restrooms are empty of students. All teachers are expected to evacuate all building
areas until the "all clear" announcement is made.

Emergency Operations Plan (Disaster Preparedness)

Inventory:
Location of First Aid Kits
1.) Adminst. Building - Kitchen
2.) Math Wing - Math Office
3.) Room 202 - Office
4.) Room 402 - Feast
5.) Gym - Boys locker room
6.) English Wing - Career Center
Facilities
1.) Command Station -Admin. Building
2.) First Aid Treatment Center - Lower Gym
3.) Holding area for ambulatory casualties-
Lower Gym
4.) Morgue area - Foyers of auditorium and
Little Theater

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7.) Auditorium – Office

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