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F.13 GL Account Automatic Clearing

F.13 GL Account Automatic Clearing

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Published by: Millionn Gizaw on Sep 05, 2013
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GENERAL LEDGER 
END USER TRAINING DOCUMENTS
COST CENTER ACCOUNTING
F.13 -
Functionality
 Automatic clearing allows you to clear many GL accounts in one transaction run. You canuse a test mode to check your entries before posting takes place.In customizing you can define up to three fields that are treated by the system as the sortcriteria for clearing. For instance, you can decide that all the documents with the samevalue in the field “Assignment” can be cleared.
Scenario
Certain GL accounts, e.g. accrual, that are managed on open item basis, have debits &credits transactions. At the end of each month, you want to match (clear) certain debits tocredits automatically.
Requirements
The GL accounts must be flagged as open item.
Menu Path
 Accounting
Financial Accounting
General Ledger 
 Periodic Processing
Automatic Clearing
F.13 -Without Specification of Clearing Currency
Transaction Code
F.13
1.
Double click on F.13 - Without Specification of Clearing Currency
SAPTOPJOBSPage 1 of 4
 
GENERAL LEDGER 
END USER TRAINING DOCUMENTS
COST CENTER ACCOUNTING
Automatic Clearing without Definition of Clearing Currency(SAPF124)
2.
Update the following fields:
Field NameField DescriptionValues
Company codeCode identifying a separatelegal entity for which a separateset of accounts is maintainedfor external reporting purposes
Example:
5200Fiscal yearFiscal year numbe
Example:
2002
3.
Now click
Select GL Accounts
Button . You want toprocess only general ledger accounts, so DO NOT SELECT other types of accounts.
SAPTOPJOBSPage 2 of 4
 
GENERAL LEDGER 
END USER TRAINING DOCUMENTS
COST CENTER ACCOUNTING
4.
Now enter the account number. You can enter a range of accounts (usual setting). Inthis example to simplify presentation only one general ledger account is selected:
Field NameField DescriptionValues
General ledger accountsNumber of general ledger account
Example:
114005
5.
 At the bottom of the screen (you need to use a mouse to scroll the screen down)there’s another radio button you need to select. Click
Only docs which can becleared
. This way the system will clear only thedocuments that fulfill pre-defined clearing criteria (e.g. like the same assignmentnumber).
6.
By default the system is in the test mode. Click
Test run
button to turn it off.
7.
You entered the selection criteria. Now click
Execute
Button to begin clearingprocedure.
SAPTOPJOBSPage 3 of 4

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