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Creating Order Types


Orders are subdivided into order types according to their usage. The order type contains a great deal of control information that is important for the management of orders. The order type is client-specific. It can be used in all controlling areas. Examples of order types are production orders, maintenance orders, capital investment orders and marketing orders. You create the order type for your trade fair orders in the Implementation Guide (IMG) for Overhead Orders an. 1. If the order type for the trade fair order is the first order type you are going to create, you must first carry out the worksteps Activate Prerequisites and Order Management in the Controlling Area in the implementation guide Overhead Management, section Overhead Cost Orders. 2. You create an order type by choosing the workstep Define Order Types in the section Order Master Data. 3. In the Maintain Order Types overview screen, choose New entry. 4. A dialog box appears, in which you can enter the order type and the order category. Order Categories in the SAP R/3-System are preset. They characterize the technical attributes of the orders. Examples of order categories are CO-Production Order (04), PPC-Production Order (10), Maintenance Order (30). An order category determines, for example, to which SAP application an order is assigned to. The order category controls which functions are possible with a particular order. Each order category can have several order types. Choose Order type, and enter a four-digit key and a description for your order type (for example 0410 , Internal Order - Trade Fair Order ).

When you allocate a key for the order type, you must ensure that the same name range is used for all order categories. You should therefore agree a common naming convention with other applications that use orders (for example, PP, PM). Enter 1 in the Order Category field ( = Internal Order (Controlling)). You can display possible order categories using F4-Help. 5. Save your entries. 6. The Maintain Order Categories detail screen appears. Make the following entries:

Set the Release immediately indicator, so that you can post business transactions to your trade fair orders as soon as you create them. To completely reconstruct the chronological course of the order status, set the Change document indicator. The system then writes the status change documents for the trade fair orders. If you want to carry out cost planning for trade fair orders, enter a planning profile (for example 000001 ). The planning profile summarizes the control parameters for cost planning. The residence time is required so that you can archive the orders at a later date and delete them from the system. Enter a residence time (for example, six months). Residence time 1 defines the time period that must elapse between the setting of the deletion flag for an order and the setting of the deletion indicator. Save your entries. 7. Hide any order fields that you do not require for your trade fair orders. o To do this, choose Field selection and select Hide for those fields you do not require. For example, for your trade fair order you should hide the following fields: Results analysis key, settlement cost element, processing group, requesting cost center, application date, applicant, capital investment measure profile, costing sheet, sales order number, work breakdown structure element (WBSElement), general ledger account (to which an order is settled), business location, applicants telephone number, plant, overhead key, the work permit granted indicator o Save your field selection.

Notes:
You can find notes relating to the creation of order types in the Implementation Guide (IMG) for Overhead Orders in the Order Master Data section.

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