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Vocal&Instr
umentalSect
ions
Vocal&Instr
umentalSect
ions
Penciller
•
The Penciller needs to arrive 20m before commencement
of the section.
•
Sign Volunteer Book on arrival and departure
•
Ask Adj. what he or she requires of you.
•
Write Section number, title of song or item and date on top
of Adj. report sheet and hand Adj. the appropriate music
for each item.
•
Write down the Adj. comments on the report sheet in
legible handwriting when asked, transfer the marks onto
the Official Results sheet and help sort the Adjudication
sheets.
•
Hand all paper work ( music, adj. report sheets and result
sheets) to the collector from the office.
•
You may need to ensure that enough certificates are signed
by the Adjudicator.
Green Room
•
Please arrive 45 mins. before commencement of session.
•
Sign Volunteer Book on arrival and departure
•
PLEASE DO NOT TAKE ANY NEW ENTRIES – transfers are
acceptable when an error has been made.
•
Mark the competitors’ names off in the green room
program (also cancel out any non‐competitors’ names).
Collect music and music photocopies + Form No.2, ensure
that music has Section No. and Competitor No. clearly
marked (if Form 2 is not attached, ask competitor to fill out
one and attach to music.
•
Print clearly the names of the items on the list provided and hand to Stage Manager when completed , ready for each section.
•
Place all music in correct order in the Section Folders and
hand to Penciller at Adjudicator’s table prior to Section
about to commence.
•
Organise morning or afternoon tea for Adjudicator.
Door Person
•
Please arrive at least 45 mins. before Session commences.
•
Sign Volunteer Book on arrival and departure
•
Collect Programs, Tickets, Teachers’ passes, chocolates, etc
from table in top foyer Office.
•
Collect float & tickets from Office Volunteer
•
Sign Volunteers book on arrival & also when leaving.
•
A ticket must be given to each paying member of the
audience.
•
Tally sale of programs, Day & Season tickets.
•
Place tickets (rolls) & takings in bag provided and to Ticketek
Office at end of your session.
•
Return left‐over Programs, tickets and chocolates to top
foyer Office.
Stage Manager
•
Please arrive 30 mins. before the commencement of the
session. Please begin on time.
•
Sign Volunteer Book on arrival and departure
•
Collect Competitor’s Item Sheet from Green Room and see
that Competitors are present ready to perform.
•
Welcome Adjudicator.
•
Change numbers on the stand at front of Stage.
•
Announce Competitor’s number (not name) and item on
Stage (including Sponsor’s name if mentioned in Stage
Manager’s book.)
•
Assist with putting music stands on stage (technicians will
move piano where necessary)
•
Record results in Stage Manager’s Book, announce results
(giving names) and present trophies and prize money if
requested. Any trophies to be presented will be left labeled
on table in props room.
Vocal&Instr
umentalSect
ions
DanceSectio
ns
Office
•
Please arrive 45 minutes before the commencement of
Session.
•
Sign Volunteer Book on arrival and departure
•
Collect prize money and door float from Ticketek office and
keep in a safe place.then give to Door person when arrives
•
Help Green Room volunteer at the beginning of each
session.
•
Collect folder from Penciller (containing music, Adjudicator
reports and Result sheets).
•
Take folder to Office and write out Certificates for place
getters. Ask recipients to sign for money prizes only (12
years and under receive medals, 13 years and over receive
money).
•
Give out Adjudicator Report Sheets, certificates and prizes
(either medals or money) and original music or CAL
stamped music.
•
All photocopied music to be placed in a box for discarding.
•
Write out CWD Press Release – please print carefully.
•
Keep any unclaimed result sheets and certificates in folder.
•
If a Perpetual Trophy is awarded, ensure that this is signed
for in the special place in the black folder.
Contact Person
…………………………………………………………………………………..
Phone:
……………………………………………………………………………………
Penciller
•
The Penciller needs to arrive 20mins. before commencement
of the session and assist the Adjudicator by the following:
•
Write the competitors Section number and Title of dance at
the top of the Adjudicator Report Sheet.
•
Write down the Adjudicators comments on each competitors
sheet.
•
Work the house lights – down during performances and up
for adjudication.
•
At the end of each section hand the Adjudicator the report
sheets for marks and placings to be added.
•
Transfer the markings onto the Official Record Sheet (front of
folder).
•
Place comment sheets inside appropriate folder to be
collected by the Office person.
Green Room
•
Arrive 30mins before commencement of session.
•
Mark the competitors names off in the Green Room Program
(also cancel out any withdrawals) and slot Tape/CD into
correct position in tape box.
•
Write down name of Demi‐Character / National Character
next to name and also give details to Stage manager.
•
Assemble competitors in Green Room ready for next section.
Allow only one competitor at a time on side stage during
performances.
•
Help with placing props on stage.
•
For Impro sections, assemble competitors in Green Room, escort to upstairs dressing room and supervise. Send down competitors when called for.
•
Organise m/tea and a/tea for Adjudicator
•
PLEASE TRY TO KEEP GREEN ROOM QUIET DURING SECTIONS
DanceSectio
ns
DanceSectio
ns
Door Person
•
Please arrive 45mins before session commences.
•
Collect money (Float) and tickets from Theatre Staff in
downstairs office area.
•
Collect chocolate and programs from Dance Office area.
•
Sign Volunteers book on arrival and when leaving.
•
A ticket MUST be given to each paying member of the
audience.
•
Collect redeemed Volunteer Vouchers.
•
Tally sale of programs, Day and Season tickets.
•
Put all money and tickets (including volunteer vouchers).
into bag and return to Theatre Office
•
Return left over programs and chocolates to office area.
Stage manager
•
Arrive 30mins before session. Please start on time.
•
Sign Volunteers book on arrival and when leaving.
•
Check with Green Room if any competitor has withdrawn,
mark off names in Stage Manager book.
•
Welcome Adjudicator, audience & competitors at
commencement of each session( plus any other relevant
information).
•
Change numbers on stand at front of stage.
•Announce Competitors number (NOT name) and name of
character where necessary‐ including Sponsors name if
included in Stage Book.
•Assist with placing props on stage.
•Work curtains for beginning of Championships and Groups
(if time permits).
•Record results in Stage Managers Book and announce
results to audience
Tape/CD Player
•
Arrive 30mins before session.
•
Sign Volunteers book on arrival and when leaving.
•
Check with Green Room that tapes have been handed in for
that section
•
Take tape/CD box to desk and play appropriate tape/CD.
•
Use timer provided, commence timing from beginning of
dance OR music (whichever one starts first).
•
Return tape/CD to competitor at completion of dance.
•
Return empty box to outer room and repeat process.
•
Help with improvisations if necessary;
ANY PROBLEMS / COMPLAINTS PLEASE DIRECT TO A
COMMITTEE MEMBER
MAKE SURE YOU COLLECT YOU VOLUNTEER VOUCHERS FOR
EACH SESSION YOU VOLUNTEER IN
Contact Person
…………………………………………………………………………………..
Phone:
……………………………………………………………………………………
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