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Microsoft Project 2007 Introduction

Microsoft Project 2007 Introduction

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Published by: a7khalid on Jun 24, 2009
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Microsoft® Project 2007: introduction
Project management is a skill that can help you get ahead, and Project 2007 can make it easy for youto sharpen and demonstrate your project management skills. It includes tools to help you get organizedso you can effectively manage a project's scope, deadlines, costs and resources. This class coversproject management fundamentals and how to use Project 2007 to plan your projects.
Lessons
Introduction to project management1.This lesson provides the basics of managing a project using Microsoft Project2007. You'll discover how Project 2007 can help you manage project time,resources, costs and scope, plus you'll learn how to get started in Project 2007.Working with tasks2.Defining, listing, organizing and scheduling tasks are key to any project'ssuccess. In this lesson, you'll discover how to list tasks in a project, organizethem into phases and schedule them to be certain your project comes in ontime.Managing resources3.Most projects involve multiple resources. In this lesson, you'll discover how toassign people and equipment to tasks and define working times for resources toensure effective resource management.Tracking and reporting4.Once a project has been created and resources assigned, you need to track theproject and create reports. In this lesson, you'll learn how to save a baseline of your project, enter progress data, print your plan and generate reports.
Introduction to project management
This lesson provides the basics of managing a project using Microsoft Project 2007. You'll discover how Project2007 can help you manage project time, resources, costs and scope, plus you'll learn how to get started inProject 2007. 
Welcome
PMs (project managers) have a lot on their plates. They must plan, organize,and manage resources to successfully complete assignments while keepingspecific project goals and objectives in mind. Budgets, for instance, or projectscopes are traditionally under the control of a PM as much as schedulingaspects. For many PMs, the only way to balance the work is to use specialsoftware designed for project management.Microsoft® Project 2007 is a time-honored project management program thatoffers you the ability to control project work, schedules, and finances using afairly simple interface. It also makes it easy for you to sharpen and demonstrateyour project management skills by including organizational tools to help youeffectively manage a project's scope, deadlines, costs, and resources.This course is designed for a general business audience interested inunderstanding project management principles and working with Project2007. To get the most out of this course, you should be familiar withMicrosoft® Windows Vista® and basic computer functions.
What to expect in the course
 
This course covers project management essentials and how to use Project2007 to plan your projects. The four lessons in this course are described asfollows:Lesson 1 introduces you to the basics of managing a project using Project2007. You'll discover how Project 2007 can help you manage project time,resources, costs, and scope, plus you'll learn how to get started in Project2007.Lesson 2 shows you how to list tasks in a project, organize them intophases, and schedule them to be certain your project comes in on time.Lesson 3 explains how to assign people and equipment to tasks and defineworking times for resources to ensure effective resource management.Lesson 4 focuses on how to save a baseline of your project, enter progressdata, print your plan, and generate reports.Beyond the lessons, be sure to complete the assignments and quizzes. They'redesigned to test your new knowledge and skills and give you hands-on practicewith Project 2007.Let's get started with the topics in Lesson 1. 
Project management basics
Unlike many types of work in an organization, a project is a temporary venturewith a beginning and an end. Projects can involve almost any type of activity or goal, and are typically collaborative in nature. In business, a project is oftenconsidered to be a temporary organization of related tasks in order to deliver an end result, which usually involves a business goal of some sort.Projects typically involve the following:TimeMoneyResourcesScopeLet's take a look at each one separately.
Time
Projects are expected to be completed in a certain amount of time; it's rare thatone is open-ended. Time frames, however, can vary wildly. Some might bevery short -- a matter of weeks or less -- and others might be very long,involving multiple phases.For example, assume a software package must be installed throughout aninternational organization. A project manager might decide it's best to roll outthe software in stages: perhaps European Union users get the software first,with Asian users receiving it after European users have had a chance to try itout. The PM might even decide that each separate European Union countryneeds a separate time frame for the rollout, extending the entire project evenlonger.Regardless of how a project's time frame is determined, the timing must becarefully tracked by the PM to ensure that budgets, resources, and other issuesdon't go into overruns.
Money
Budgets are major concerns for PMs. When a project doesn't come in on time,
Microsoft Project
Microsoft Project lets youmanage, communicate, andreport project informationquickly and efficiently. Whenused with Project Server, italso enables you to viewresource information acrossyour entire organization.»Microsoft Project
 
for example, cost overruns can go into the millions of dollars on some projects.That's a heavy burden for the PM, who's responsible for budget management. As a result, the ability to track where money is going on a project is critical for PMs. If requests must be made for additional monies, the first thing executiveswill want to know is how the original monies were spent. Knowing that dollarswere eaten up by, say, a key resource or a testing issue can help a PM justifythe need for an increased budget.On the flip side, coming in under budget can be a feather in the cap for a PM.It's usually only possible, however, when dollars are being tightly monitoredthrough some sort of tracking program.
Resources
There are two primary types of resources on projects: people and materials.The people can come from many different areas of an organization, whichmeans that a project manager might need to track the hours an individualspends on a project to determine the costs related to that person's work. Youmight also need to track things like skills sets or experience levels.When you manage people on a project, you need to assign them to specifictasks, too. That means part of your role will be to assign work to teams,and tasks to individuals.Materials can involve all kinds of things, all of which make managing materialsquite complicated. For example, you might need to know the type, brand, cost,and capacity of all equipment being used on a large project spread over several geographic locations.No matter what the resource, a PM needs visibility to things like workloads,availability, and other items at all times during a project.
Scope
For project managers, understanding the scope (extent) of a project is critical.Without knowledge of the total work required to complete a project, a PM canstruggle to meet deadlines, find the right resources, and properly managecosts.Scope creep can sometimes occur on a project -- it's the incrementalexpansion of the scope of a project through added requirements that impactthe schedule and budget. A complete project scope, then, is necessary up front to determine how aproject will be managed and controlled. A skilled PM clearly defines projectrequirements early in the project, and communicates those effectively toeveryone else on the project. Many PMs create scope management plans thatspecify how, when, and why changes will be allowed on a project.Next, learn how Project 2007 helps you manage projects. 
How Project 2007 helps you manage projects
The beauty of a software program like Project 2007 is that it helps you handleall the ke asects of a roect throuh a sinle interface. The followin 

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