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Resolution Authorizing City Cosponsorship 09-10-13

Resolution Authorizing City Cosponsorship 09-10-13

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Carmel City Council Agenda Item
Carmel City Council Agenda Item

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Published by: SebViz2 on Sep 12, 2013
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09/12/2013

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38
CITY
OF
CARMEL-BY-THE-SEA
CouncilReportSeptember
10, 2013
To:
Honorable
Mayor
andMembers
of
the City Council
From:
Jason Stilwell,CityAdministrator
Submitted by:
Janet Bombard,LibraryDirector
Subject:
Consideration
of
aresolution authorizingCitycosponsorship
of
anevent honoring
former
CarmelPublicLibraryFoundation Board DirectorsandHarrison Memorial Library Board Trustees
Recommendation:
Adopt
the
Resolution.
Executive Summary:
The Harrison MemorialLibraryBoard
of
Trustees and the Carmel PublicLibrary Foundation
(CPLF)
arerequesting City cosponsorship
of
aCarmelPublic Library Foundation
donor
event
to
honor
former
CPLF
BoardDirectorsand LibraryBoard Trustees. The event will be heldat
the
Harrison Memorial Library Park Branch on Sunday, November
3,
2013,
from
3:00-5:00
p.m.Wine and hors d'oeuvreswillbeserved.
Analysis/Discussion:
Donorcultivation events such
as
this are designed
to
advance theCarmel Public LibraryFoundation'sefforts directed
toward
major
gift
fundraising.The Carmel Public Library Foundation heldits
first
eventhonoring
former
boardmembers in
2010,
and plans
to
make
it
an
annualaffair.
As
a City Support Group,
the
Carmel Public Library Foundation
is
requiredby
the
City's SupportGroups Policy C89-47
to
obtain approval
from
the
Harrison Memorial Library Board
of
Trustees
for
the
use
of
libraryfacilities
for
fundraisingactivities.SupportGroupsPolicyC89-47also requiresCity SupportGroups
to
secure cosponsorship
with
the
CityCouncil
for
anyeventheld in aCity buildingatwhichalcoholicbeverages will beserved.The Harrison
Memor
ialLibrary Board
of
Trusteesapproved theuse
of
the
Park Branch Library
for
thisevent
at
itsAugust
25, 2103
meeting.TheCarmelPublic Library Foundation will also
se
cureaDaily LicensePermit
from
the
Department
of
Alcoholic BeverageControl
for
thisevent.
1
 
39
Fiscal
Impact:
None
Budgeted (yes/no)
N/A
Previous CouncilAction/DecisionHistory:Funding Source( general fund, grant, state)
N/AAt
the
September14,2010 meeting,
the
CityCouncil adoptedaResolution authorizing city cosponsorship
of
a brunch
for
former
BoardDirectors and Trustees.
Reviewed
by
:
CityAdminist
rator
~
City
Attorney
D
Administrative Services
D
Asst.City Admin.
D
Dir
of
CPB
D
Dir
of
Public
Svcs
D
PublicSafety Dir
D
Library Dir
D
Other
D
2
 
40
CITY OF CARMEL-BY-THE-SEACITY COUNCILRESOLUTION NO. 2013-A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA
AUTHORIZING CITY COSPONSORSHIP OF AN EVENT HONORINGFORMER CARMEL PUBLIC LIBRARY FOUNDATION BOARD DIRECTORSAND HARRISON MEMORIAL LIBRARY BOARD TRUSTEES
WHEREAS,the Carmel Public Library Foundation requests City cosponsorship
of
anevent on November 3, 2013,at the Harrison Memorial Library Park Branch honoring formerCarmel Public Library Foundation Board Directors and Harrison Memorial Library BoardTrustees; andWHEREAS, the use
of
Harrison Memorial Library Park Branch for the event onNovember 3, 2013 has been approved by the Harrison Memorial Library Board
of
Trustees; andWHEREAS, the Carmel Public Library Foundation is a City Support Group; andWHEREAS, the City's Support Groups Policy requires City Support Groups to obtainCity Council approval to cosponsor events at which alcohol is served;andWHEREAS, the event will include the serving
of
wine and other beverages.NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL
OF
THE CITYOF CARMEL-BY-THE-SEA DOES:
1.
Agree to cosponsor an event honoring former Carmel Public Library Foundation BoardDirectors and Harrison Memorial Library Board Trustees on Sunday, November 3,2103,at the Harrison Memorial Library Park Branch.
2.
Authorize the City Administrator to notify the Harrison Memorial Library Board
of
Trustees and Carmel Public Library Foundation
of
the Council's agreement to co-sponsorthe event.3. Authorize the City Administrator to officially notify the City's insurance carrier
of
theco-sponsorship.
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