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MS Access Tutorial

MS Access Tutorial

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Published by Abhijit Pathak

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Published by: Abhijit Pathak on Jun 28, 2009
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02/01/2013

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Introduction to Microsoft Access 97
1
Microsoft ACCESS 97

Microsoft Access 97 is a Database Management System (DBMS), it consists of a database(s) and the information handling applications needed to access it. MS Access can help you create, maintain, and report on data and table relationships in a database.

An Overview of Database
Database

A database consists of one or more than one tables in which data are stored and managed. Inside the database, tables work together with queries and reports to produce the required output.

Table
A table consists of records, which is the data about a particular subject. E.g. a database
might contain a table of data on students (names, student ID, address, telephone number)
Field
A field is a single unit of data, such as a person's name or an address or even a telephone
number. A field generally appears as a single column in a table.
Primary Key field

A primary key field is one that uniquely identifies each record in a table. Your HKID number is an everyday example of a primary key field, because it uniquely identifies you on the government's database.

Form
A form is an interface, which display data or allow users to input and edit data.
Query

A query is a special database feature that allows a user to ask questions and execute commands. When performing a query, you can set conditions for selecting records. It is usually used to summarise or update data such as sorting, filtering, joining tables, and performing calculations.

Introduction to Microsoft Access 97
2
Create a database
To create the database
1. Choose File-> New Database from the Access menu bar, or pressCt rl+N
2. In the file name text box, typeE mploye e and then chooseOK.

You will see an empty Database window title Employee : Database, as in the figure shown below. Each database object that you create in these lessons will be added to the Database window.

Create a table
To create a table

1. In the database window, click theTables tab.
2. Click theNew button in the database window.
3. In the New Table dialog box, click Table Wizards.

Introduction to Microsoft Access 97
3
Choosing Fields for your table
1. Click theBusiness option button
2. In the Sample Tables list, clickE mp l oyees.
3. In the sample fields list, double-click the field names listed in the table below to add
them to the table you are creating. Fields are:
EmployeeID, FirstName, LastName, Title, Salary.
4. Click theNext button to continue to the next wizard screen.
5. When asked what you want to do after Access creates the table, choose Enter data
directly into the table and then finish. This will take you to the design window
shown in the figure below.
Adding, changing and deleting records
To add new records to a table of a database
1. Click theTables tab in the Database window, select a wanted table, and chick the
Openbutton
2. A Datasheet view of the table will be shown

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