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lail::
INBOX:
Re: DoD
Document Request #9/CITF
-
Procedures (FOUO) Page
1 of 2
78.30MB/476.84MB (16.42%)
Date:
Thu,
2 Oct
2003
17:23:08-0400
From:
""
<sdunne@9-11commission.gov>^PTo:
""
<team5@9-11
commission.gov>
9,
""
<team1@9-11commission.gov><ff
Cc:
""
<frontoffice@9-11commission.gov>^
Subject:
Re: DoD Document
Request#9/CITF
-
Procedures (FOUO)
Janice,
Tom &
Tom:
You
should
now
have
the
green light, since
we
haveagreementon the guidelines below. Please let me know once you go out there(Friday
afternoon?)
as to how
this
is
working. Thanks. Steve
Forwarded
message from
""
<sdunne@9-llcommission.gov>
Date: Thu,
2 Oct 2003
17:09:00 -0400
From:
""
<sdunne@9-llcommission.gov>
Reply-To:
""
<sdunne@9-llcommission.gov>
Subject:
Re: DOD
Document Request
#9/CiTF
-
Procedures
(FOUO)
To:
"Downs,
Pat,
Ms,
OSD-USDI"
<Pat.Downs@osd.mil>
Pat:
Thanks
for
your email.
The
procedures
you set
forth
are
consistent with
ourdiscussions, we
will
go
forward
on
this basis
and
hope
to
start using
the
CITF
databaseinthis mannerassoonaspossible.I
will
let youknowif wehaveany questions or concerns going forward. Thanks again for your help in settingthis
up.
Steve>Quoting "Downs,
Pat,
s,
OSD-USDI"
<Pat.Downs@osd.mil>:
> FOROFFICIALUSEONLY
>
>
Steve,
>
> I
would
like
to
clarify
the
procedures
for
Commission
staff
>
access
to the
CITF
database
and its
contents.
>
>
During visits
of the
commission
staff
to the
CITF,
a
CITF
>
employee
will
sit at the
database
terminal
and
conduct
data
searches
on
> behalf of commission
staff.
The data searches
will
be done in coordination
>
with Commission
staffmember(s)
present. Parameters
of the
data searches
for
>
Document Request
#
9
will
be
limited
to:>
> a) The
names
of
individuals
submitted
by the
Commission
as>
part
of the
original Document Request
# 3
dated
June
6,
2003;>
> b)
Names
of
individuals
submitted
by the
Commission
as
part
> of the
first, second,
and
third
supplements
to
Document Request
#
3
(dated>
June
11,
July
31, and
September
30,
2003,
respectively);>
> c) The
names
of
individuals
submitted
by you to me via>
e-mail
on
September
30,
2003;
and
>
> d)Topical search terms submittedin thesame
e-mail
as in
>
c)
above.
>
>shouldtheCommission wish
to
add
additional
namesof>
individuals
to the search parameters or significantly modify
topical
search> terminology, the commission
will
need to submit a formal
supplemental
>
request
to
Document Request
#
9.>>
>
Commission
staff
will
be
able
to
view
disseminated
>
intelligence
repprts
on-line
at the
CITF database
terminal.
Hard
copies
of
>
Doo-9riginated
disseminated
intelligence
reports
can be requested by
>
Commission
staff.
Copies
will
be
transferred
by the
CITF
to the
DOD
OGC
http://kinesis.swishmail.com./webmail/imp/message.php?actionID=148&mailbox=INBOX&... 10/3/03
 
::
INBOX:
Re: DoD
Document Request #9/CITF
-
Procedures (FOUO) Page
2 of 2
>
document
processing
facility
for
delivery
to the
Commission.
The
commission
>
will
need
to
request hard copies
of any
disseminated
intelligence
reporting
>
originating
from
other
Departments/Agencies
directly
from those
originating
>
organizations.
>
>Commission
staff
will
not be
able
toview
non-disseminated> or raw
reporting
on-line,
but
will
be
able
to
view,
and
will
be
provided,> thedocument reference numbers/datasothat theymayrequest
hard
copiesof> those documents,
either
from the Department or from another
>
Department/Agency
depending upon
the
origins
of the
documents. Copies
of
>DoD-originated
non-disseminated
or rawreportsas
well
as any
CITF
> system-generated products requested by Commission
staff
will
be transferred> by the
CITF
to the DOD
OGC
where they
will
undergo appropriate
legal
and> security reviewstodeterminethe
level
of
access
to begrantedto the>Commission.
>
> whenever possible, the Department
will
endeavor to expedite>document reviewsanddeliveriesto theCommissionand
access
determinations.
>
>
Please
acknowledge that you understand these procedures.
> Pat>>
>PatDowns>
OUSD(I)
>
3C-281
Pentagon>
703-695-1860
>
>
>
This
may
contain information
exempt
from mandatory
disclosure
under
the
> Freedom
of
information
Act
(FOIA).
Exemption(s)
may
apply.
End
forwarded
messageEnd
forwarded
message
http://kinesis.swishmail.com./webmail/imp/message.php?actionID=148&mailbox=INBOX&...
10/3/03
 
.dl::
INBOX: Re: CITF "living" document request
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Date:
Thu,
16 Oct
2003
18:51:14
-0400
From:
""
<dmarcus@9-11commission.gov>4|
To:
Janice
Kephart-Roberts
<jkephart-roberts@9-1
1
commission.
gov>^
Cc:
""
<frontoffice@9-11commission.gov>#,
""
<team5@9-11commission.gov>^l,
""
<team1
@9-
1
1
commission
gov>
9
Subject:
Re: CITF "living" document request
Janice:
I'm
not clear from your e-mail whether the
problem
you describe in thelast
paragraph
has nowbeen resolved.Also, if youthinkyou can
live
withthe
formal
document request
requirement
for RTBS and
ASPS
that you want, OK, but if
you
want
we
could
press
for
something more informal
like
we
have with
theFBI'S
ACS
system.Quoting Janice Kephart-Roberts
<jkephart-roberts@9-llcommission.gov>:
>
Philip,
Chris,
Dan and
Steve:
> I
wanted
to let you
know that
the
issue that arose with
the
commission's
>
"living"
document request
to the
Criminal
Investigative
Task
Force
(CITF)
at> DOD has
been resolved,
for
now.
we can
request
the
"reason
to
believe"
>
(RTB)
and ASP
analytical
products based
on a
recommendation from
a
CITF
>
analyst with
access
to
them
who
will
look
at
each database response
to our
> word search queries, but we
will
not be allowed to see them
until
the> redaction process
takes
place. Hopefully that redaction
will
only
include
>
information that
the
Commission does
not
need
to
complete
its
work.
> we are
required
to
submit
the
list
of
products
as a DOD
document request
>
because
DOD
seeks
to
keep
a
consistent
record
of
what
the
Commission
>
requests. This approach
will
accommodate
our
needs,
I
believe.
In the
case
> of
Team
5, our
initial
research requests were saved,
and
I've
asked
our>
technical assistant
at the
CITF
(our
POC is
aware
of
this
and
agrees)
to>
review those
initial
searches
for
RTBS
and
ASPS,
and
secure
fax
them
to me.> I
will
then submit
a C9nsoli
dated
DOD
document request
via the
front
office
>
combined with
the
initial
DOD
products which
I was
able
to
review
>
previously.
> The
issue
was that
upon attempting
assisted word searches on
issues
>
pertaining
to
Team
5
last week,
with
our POC in the
room,
I was
told
I was
>
unable
to see or
request
any
document containing "nondisseminated
>
intelligence".
The
definition
of
"nondisseminated"
as
understood
by
those
> in the
room from
DOD was any
document from another agency which
had not
been
>
disseminated
to any
other entity outside
of
normal
agreements
of>
distribution.
The
effect
of
that definition
was to
eliminate
our
access
to>
what
I've
been told
are the
most useful documents
to us:
analytical
>
products
and
recommendation products
on
individual
detainees that
are a>
condensation
and
analysis
of
detainee information.
>
I
hope
this
helps. Let me
know
if
there
are any
questions.
http://kinesis.swishmail.com/webmail/imp/message.php?index
;
=1158
10/17/03
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