LondonderryTownshipBoardofSupervisors MeetingMinutes January7,2013 7:00pm TheLondonderryTownshipBoardofSupervisorsheldtheirreorganizationalmeetingand theirregularscheduledmeetingonMonday,January7,2013,attheMunicipalBuilding,783 SouthGeyersChurchRoad,Middletown,Pennsylvania,beginningat7:00p.m.

Present: AndyDoherty,Chairman RonaldKopp,ViceChairman AnnaDale,Member BartShellenhamer,Member MikeGeyer,Member SteveLetavic,TownshipManager BethGraham,OfficeManager JimJenkins,Treasurer WadeBurrell,PublicWorks AndrewKenworthy,Engineer MikeJohnson,GolfCourseManagerPeterHenninger,Solicitor

Absent:

REORGANIZATION: TemporaryChairmanMrs.DalemotionedtonominateRonKopp,Mr.Shellenhamer seconded.Motionapproved. ChairmanMr.DohertymotionedtonominateRonKopp,Mrs.Daleseconded.Motion approved. ViceChairmanMr.GeyermotionedtonominateAnnaDale,Mr.Dohertyseconded.Motion approved. SecretaryMrs.DalemotionedtoappointSteveLetavic,Mr.Shellenhamerseconded. Motionapproved. Manager/SecretaryTreasurerMr.DohertymotionedtoappointSteveLetavic,Mr.Geyer seconded.Motionapproved Asst.SecretaryTreasurerMrs.DalemotionedtoappointJimJenkins,Mr.Doherty seconded.Motionapproved. TreasurersBondAmount$500,000.00Mr.Shellenhamermotionedtoapprovethe TreasurersBond,Mrs.Daleseconded.Motionapproved. LegalCounselJonesandHenninger/PeterHenningerMrs.Dalemotionedtoappoint JonesandHenninger/PeterHenninger,Mr.Dohertyseconded. Motionapproved. AuditorsBrownShultz,SheridanFritz/JimKoontzMrs.Dalemotionedtoappoint BrownShultz,SheridanFritz/Jim Koontz,Mr.Dohertyseconded.Motionapproved. EngineersHRG/AndrewKenworthyMr.Shellenhamermotionedtoappoint HRG/AndrewKenworthy,Mrs.Daleseconded.Motionapproved. VacancyBoardChairmanMelHersheyMr.DohertymotionedtoappointMelHershey, Mrs.Daleseconded. Motionapproved. FireMarshalStatePoliceMrs.DalemotionedtoappointtheStatePolice,Mr.Geyer seconded. Motionapproved. PlanningCommissionBruceGrossman,Termending2016Mr.Shellenhamer motionedtoappointBruceGrossman,Mr.Dohertyseconded.Motionapproved. Park&Rec.BoardBillAngeloff,Termending2017Mr.Dohertymotionedtoappoint BillAngeloff,Mr.Geyerseconded. Mr.ShellenhamerabstainedduetobeingrelatedtoMr. Angeloff. Motionapproved. Park&Rec.BoardBruceBarry,Termending2017Mrs.Dalemotionedtoappoint BruceBarry,Mr.Shellenhamerseconded.Motionapproved.

BoardofSupervisors January7,2014 PageNo#2 Park&Rec.BoardNewMember,RobertAckell,Termending2015Mr.Doherty motionedtoappointMr.Ackell,Mrs.Daleseconded.Motionapproved. Park&Rec.BoardNewMember,GeneRhoads,Termending2014Mr.Doherty motionedtoappointGeneRhoads,Mrs.Daleseconded.Motionapproved. ZoningHearingBoardGaryCarlson,Termending2017Mr.Shellenhamermotioned toappointGaryCarlson,Mrs.Daleseconded.Motionapproved. ZoningHrg.Brd.vacancyforB.Shellenhamertermending2012. Noactiontaken. ZoningSolicitorJohnDavidsonMrs.DalemotionedtoappointJohnDavidson,Mr. Shellenhamerseconded.Motionapproved. Code/ZoningOfficervacancyDarrinRobinsonresignedinDecember,noactionwas taken. SEORobertWhitmoreMr.DohertymotionedtoappointRobertWhitmore,Mr. Shellenhamerseconded.Motionapproved. AlternateSEOHRGEngineeringMrs.DalemotionedtoappointHRG,Mr.Doherty seconded.Motionapproved. RightToKnowOfficerSteveLetavicMrs.DalemotionedtoappointSteveLetavic,Mr. Geyerseconded.Motionapproved. Asst.RightToKnowOfficerBethGrahamMrs.DalemotionedtoappointBeth Graham,Mr.Dohertyseconded.Motionapproved. CAPCOGAnnaDaleMr.DohertymotionedtoappointAnnaDale,Mr.Shellenhamer seconded.Motionapproved. CAPCOGAlternateBartShellenhamerMr.DohertymotionedtoappointBart Shellenhamer,Mrs.Daleseconded.Motionapproved. CommunitiesThatCareMikeGeyerMrs.DalemotionedtoappointMikeGeyer,Mr. Dohertyseconded.Motionapproved. Depository: SusquehannaBanksGen.Fund&MidPennBanksGCFundMr. ShellenhamermotionedtoapproveSusquehannaBankandMidPennBank,Mr.Geyer seconded.Mrs.Daleabstainedbecauseshedoesbusinesswiththem.Motionapproved. 2013HolidayScheduleMrs.Dalemotionedtoadoptthe2013HolidaySchedule,Mr. Dohertyseconded.Motionapproved. Resolution20131FeeScheduleMr.ShellenhamermotionedtoadoptResolution20131, Mrs.Daleseconded.Motionapproved. Resolution20132MileageReimbursementRateMr.Shellenhamermotionedtoapprove Resolution20132,Mrs.Daleseconded.Motionapproved. PSATSParticipation&VotingDelegateAnnaDaleMr.Shellenhamermotionedto appointAnnaDale,Mr.Geyerseconded.Motionapproved. 2013EmployeesWagesMr.Dohertymotionedtoapprovethe2013Employee Wages, Mrs.Daleseconded.Motionapproved.

REGULARMEETING SalutetheFlag CitizensInputNone ApprovalofMinutesDecember3,2012 Mr.ShellenhamermotionedtoapprovetheDecember3,2013minutes,Mrs.Daleseconded. Motionapproved.

BoardofSupervisors January7,2014 PageNo#3 ManagersReportSteveLetavic AppointmentofPublicWorksDirectorWadeBurrell Mr.DohertymotionedtoappointWadeBurrell,Mrs.Daleseconded.Motionapproved. EagleScoutResolutionDiscussion Mr.LetavicaskedfordirectionfromtheboardastoifaresolutionistobecreatedforBoy ScoutswhodotheirEagleScoutprojectinthetownship,butarenotwithLondonderry TownshipTroop#97.TheboardagreedunanimouslythatnomatterwhichTroopthey belongto,solongastheyhavecompletedtheirEagleScoutprojectinourtownshipa resolutionshouldbecreated. HazardMitigationGrantProgramUpdateforPeterHenninger Mr.LetavicreportedforPeterHenninger,Solicitor,thatthetownshiphashadsettlementon8 ofthe10propertiesalongSwataraCreekRoad. Onehomeownerhasanissuewiththeir insurancecompanyduetonothavingkepttheirreceiptsfortherepairsthatweremadeand anotherhasaproblemwiththeirmortgage.Oncetheseissueshavebeenclearedup,Mr. Henningerwillschedulesettlementontheremainingtwoproperties. Thenextstepistoadvertiseandacceptbidsforthedemolitionofthehomes. TreasurersReportJimJenkins Mr.Jenkinsrequestedpermissiontopaybillsintheamountof: GeneralFund $99,221.40 HMGP $4,345.50 GolfCourseFund $12,669.70 EscrowFund $2,549.61 LiquidFuels $648.00 Mr.Dohertymotionedtoapprovepaymentofinvoices,Mrs.Daleseconded. Motion approved. 2011GamingGrantReimbursementRequest Mr.JenkinsrequestedpermissiontosubmitforreimbursementtheHRGinvoicesforthe WaterlineExtensiononVineStreetintheamountof$10,883.88. Mr.Shellenhamermotionedtosubmitforreimbursement,Mrs.Daleseconded.Motion approved. PSATSConference st Mr.JenkinsaskedthattheboardmemberslethimknowbyJanuary21 iftheywouldliketo attendthe2013PSATSConferencesothathecansubmitpaymentintimefortheearly registrationdiscount. DepartmentReports Zoning&CodesSteveLetavic LivingHopeChurchTimeExtensionuntilApril18,2013 Mr.Shellenhamermotionedtoacceptthetimeextension,Mrs.Daleseconded.Motion approved.

BoardofSupervisors January7,2014 PageNo#4 LytleFarm,PhaseITimeExtensionuntilApril9,2013 Mrs.Dalemotionedtoacceptthetimeextension,Mr.Shellenhamerseconded.Motion approved. ZoningHearingLovesTravelStopSignHeightVariance Mr.LetavicinformedtheboardoftheZoningHearingscheduledforJanuary14,2013in regardstotheheightofthesignrequestedbyLovesTravelStop. PublicWorks WadeBurrell WorkCompletedDecember,2012 Completedweeklyroadchecksincludingcheckingsigns,stormwaterinlets,general roadconditions,andforpossibledebrisonroadwayscausingahazardtothe community. RespondedtoPennsylvaniaCallOnerequestsforinspectionsofundergroundutilities. Inspectedthefencelinearoundthedumpsiteatthegolfcourse. CleanedoutswalesthatwerefilledwithleavesonMiller. CleanedroadshouldersonSnavely,Roush,Kennedy,andBeagleRoads. CutupandremovedtreefromNewberryRoad. Assistedgolfcoursepersonnelwithcuttingornamentalgrassesoffofgolfcourse. WorkedwithPennDOTflushingpipesonSwataraCreekRoad. Startedcleaningandorganizingshoparea.Assembledsignracktohelporganizethe townshipssigninventory. Correctedsafetyissuesthatwerefoundbythesafetycommitteeinthemaintenance buildingandtownshipoffice. Removedtreesandcleaneduptheareabehindmaintenancebuildingandorganized thetownshipspipeinventory. DrovetoLancasterTruckBodiestomeetwiththefabricatorwhoisbuildingthe townshipsnewtrucktogooverspecificationsandcertainspecificmeasurements. th th RespondedtothreesnoweventstheweekofDecember24 throughDecember30 . Mr.KoppinformedMr.BurrellthatLiftTrucksinLondonderryTownshipdoesfabrication workandisontheCoStarslistofapprovedvendorsandsuggestedthatweuselocal businesseswheneverpossible.Mr.BurrellwasunawareofLiftTrucksbutwillkeepthemin mindforfuturefabricationwork. WorkScheduledforJanuary,2013 Prepareforinclementweather. Starttreetrimmingonnecessaryroads. Continuepullingshouldersonnecessaryroads. Startaregularcatchbasincleaningprogram.

BoardofSupervisors January7,2014 PageNo#5 GolfCourseMikeJohnson TotalgrossrevenuesforthemonthofDecemberwere:$23,878.22comparedto $22,353.06in2011.TotalgrossrevenuesYTDare$989,190.84comparedto $858,909.75in2011. WearecontinuingtomarketourGolfTeeSponsorshipProgramtoanybusinessor individualthatwouldliketoadvertisewithusonourgolfcourseteesignsaswellasin ourclubhouse. Wehavetheclubhouserentedout3timesinJanuaryforprivateevents. ForthemonthofJanuarywewillbesendingoutallofourinformationregardinggolf outings,clubhouserentals,membershipsaswellasotherspecialstoourpastoutings, clubhouseguestsandgolfersthathaveplayedourcourse.Wewillcontinuetomarket thecoursethiswinterbyattendingEastandWestShoreChamberEvents,Harrisburg andLancasterYoungProfessionalEventsaswellasattendingvariousother marketingeventsthroughoutourareasuchas 2013FarmShow 2013Pa.AutoShow 2013OutdoorShow 2013Pa.BuildersShow Sofarforthe2013golfseasonwehave84golfoutingsbooked,aswellas15 clubhouserentals. Wewillcontinuetocleanandwinterizeourgolfcartsfortheseason,oilchangesfilters etc Wewillbecleaningandpaintingtheclubhouseasneeded. WewillbehostingourSuperBowlPartyagainthisyear,thedateforthisyearsgame isFebruary3rd.Ourpartystartsat4pm.Wewillbehavingalldaydrinkspecials,food buffet,gamesandprizes.Thefeeis$15.00foradultsand$10.00forchildren. SolicitorsReportNoReport EngineerAndrewKenworthy OnLotSewageDisposalSystemOrdinance Mr.KenworthyremindedtheboardthatthenextOLSDSPublicMeetingisscheduledfor th March4 . ACT537 Mr.KenworthyreportedthatheisworkingwithDTMA&Middletownonestablishing capacitiesandtheabilitytoservedifferentareas. Hecontinuestomeetwiththemtofinalize the537plan. FloodRepairWork ThebidwasawardedtoGraceIndustries.Thecontractpaperworkisbeingprepared.Once contractissignedtheywillbeabletoproceed. ARLEGrantProject ThebidwasawardedtoPERCS.Thecontractpaperworkisbeingprepared.Oncecontract issignedtheywillbeabletoproceed.

BoardofSupervisors January7,2014 PageNo#6 DauphinCountyLocalShareMunicipalGrantProgram Waitingtohearwhowasawarded,shouldbearoundMarch. ThegrantwouldbefortheVine StreetsewerextensionwithMiddletown. VineStreet/PAAmericanWaterServiceExtension Mr.KenworthystatedtheyarecontinuingtoworkwithPAAmericanWaterforwaterline extensionfromGamingGrantFundsforlastyeartoprovideawaterlinedownVineStreet acrossRte.283.Also,theyreworkingwithPAAmerican WaterthroughPennDOTtoextend waterlineunderRte.283. IronMineRunEmergencyProtectionProject Preconstructionmeetingtookplacethismorningandworkhasstarted. GrantforParkWork LondonderryTownshipwasnotawardedanymoneyforparkplanning.DauphinCounty receivedverylittlemoneyfrom thisgrant.Theywillrevisitthisgrantinthefuture. FriendsInActionLandDevelopmentPlan AdamKeiperofLightHeiglepresentedtheplantotheboardmembers. Mr.ShellenhamermotionedtoapprovethewaiverrequestforthePreliminaryPlanandthe TrafficStudy,Mr.Geyerseconded.Mrs.Daleabstainedfromvotingduetoherhusbands businessrelationshipwithZeagerBros.Motionapproved. Mr.GeyermotionedtoapprovethedeferralofCurbsandSidewalks,Mr.Shellenhamer seconded.Mrs.Daleabstainedfromvotingduetoherhusbandsbusinessrelationshipwith ZeagerBros.Motionapproved. Mr.ShellenhamermotionedtoapprovetheplancontingentthattheMPDSpermitisinorder withtheConservationDistricthavingreceiveddocumentationofitandthe$219,250.00 improvementguaranteebeincluded,Mr.Geyerseconded.Mrs.Daleabstainedfromvoting duetoherhusbandsbusinessrelationshipwithZeagerBros.Motionapproved LovesTravelStopPreliminaryFinalLandDevelopmentPlan&LotAddOn Mrs.DalemotionedtoapprovethewaiverofthePreliminaryPlan.Mr.Shellenhamer seconded.Mr.Dohertyrequestedarollcallvote.Mr.Geyeryes,Mrs.Daleyes,Mr. Shellenhameryes,Mr.Dohertyabstained,Mr.Koppyes. Mrs.DalemotionedtoapprovethedeferralofCurbsandSidewalks,Mr.Shellenhamer seconded.Mr.Dohertyrequestedarollcallvote.Mr.Geyeryes,Mrs.Daleyes,Mr. Shellenhameryes,Mr.Dohertyabstained,Mr.Koppyes. Mrs.DalemotionedtoapprovetheLandDevelopmentPlanandLotAddOnwiththe commentspertheJanuary4,2013memo,Mr.Shellenhamerseconded.Mr.Doherty requestedarollcallvote.Mr.Geyeryes,Mrs.Daleyes,Mr.Shellenhameryes,Mr. Dohertyabstained,Mr.Koppyes.

BoardofSupervisors January7,2014 PageNo#7 NewBusiness Mr.GeyeraskedwhatcanbedonetostoptractortrailersfromusingDeodateRoadand WhitmanLanewheretheyaregettingstuckandtearingupyardstryingtobackoutormake theturnontoLocustGroveRoad. Mr.Burrellwilllookintotheproblem. OldBusinessNone ExecutiveSession Mr.KoppadjournedtoExecutiveSessionat9:15pm. Mr.KoppreconvenedtheRegularMeetingat9:25pm Mr.GeyermotionedtoadjourntheRegularMeetingat9:26pm,Mrs.Daleseconded.Motion approved.