LondonderryTownshipBoardofSupervisors MeetingMinutes February4,2013 7:00pm TheLondonderryTownshipBoardofSupervisorsheldtheirregularscheduledmeetingon Monday,February4,2013,attheMunicipalBuilding,783SouthGeyersChurchRoad, Middletown,Pennsylvania,beginningat7:00p.m.

Present: RonaldKopp,Chairman AnnaDale,ViceChairman AndyDoherty,Member BartShellenhamer,Member MikeGeyer,Member BethGraham,OfficeManager JimJenkins,Treasurer WadeBurrell,PublicWorks AndrewKenworthy,Engineer PeterHenninger,Solicitor SteveLetavic,TownshipManagerMikeJohnson,GolfCourseManager

Absent:

REGULARMEETING SalutetheFlag CitizensInputNone ApprovalofMinutesJanuary7,2013 Mrs.DalemotionedtoapprovetheJanuary7,2013minutes,Mr.Dohertyseconded. Motionapproved. ManagersReportSteveLetavic NoReport. DepartmentReports TreasurersReportJimJenkins Mr.Jenkinsrequestedpermissiontopaybillsintheamountof: GeneralFund $60,224.09 HMGP $3,445.21 GolfCourseFund $12,912.05 EscrowFund $0 LiquidFuels $0 Mr.Shellenhamermotionedtoapprovepaymentofinvoices,Mrs.Daleseconded. Motion approved. Zoning&CodesVacantPosition Mr.HenningersuggestedthatMr.LetavicbeappointedasthetemporaryCode/Zoning Officer. Mr.DohertymotionedtoappointSteveLetavicastheTemporaryCode/ZoningOfficer,Mr. Shellenhamerseconded.Motionapproved. MunicipalOfficeBethGraham

BoardofSupervisors February4,2013 PageNo#2 Resolution20133JustinSchneider,EagleScout Mrs.DalemotionedtoapproveResolution20133,Mr.Shellenhamerseconded.Motion approved. Resolution20134StevenMcGovern,EagleScout Mrs.DalemotionedtoapproveResolution20134,Mr.Geyerseconded.Motionapproved. SafetyCommittee ReOrgwascompletedatourJanuarymeeting:PaulSchmidtwaselectedasChairman, SamRisteff,ViceChairmanandBethGraham,Secretary. Inspectionsofeachbuildingandbothparkshavebeencompletedandmostrepairs and/orcleanuphavebeencompleted. AEDwasorderedfromPhysioControlfortheGolfCourseClubhouse. 2013Goalsidentified:1)SafetyTraining/Orientationforallnewemployees2)By Lawstobewritten3)GetCommitteeMembersfromtheBar&GrillandtheFire Company4)Createanoutlineforwhensafetyequipmentisrequired(safetyglasses, chaps,etc.)andconsequencesofnotfollowingtheoutline. Pavilion&BallFieldRentals: Pavilions:9largeand3small th th AnnualDauphinCountysoftballtournamentscheduledforSeptember28 &29 CleaningServiceCoverallCleaningServicestartedcleaningourbuildinginJanuaryona weeklybasis.Everythingisgoingwellwiththeexceptionofafewminorglitchesthatwere workingtocorrect. Server&EmailOmegaSystemshascompletedtheirinstallationofthenewserverandalso hassetupallofthefulltimeemployeeswithuniformemailaddresses. Ouroldemail addresseshavebeensetuptofilterintoournewemailsothatwecontinuetoreceiveemails fromcontactsmadepreviously. Laserfische WehadtheinitialmeetingwithFullCircleSolutionstodiscussthe implementationoftheLaserfischeelectronicstorageprogramthatwaspurchased. InstallationandtrainingbegantodayandwillcontinuethroughWednesday. Projector&ScreenSDKElectronicsinstalledanewprojector,screen,switchplateand cablesinthemeetingroomtocorrecttheproblemswewerehavingandprovideahigher resolution. Websites WemetwithWeberAdvertisingtobeginthedesignprocessofthenewTownship websiteandGolfCoursewebsite.Thesetwowebsiteswillbedesignedinafashionthatpulls boththesesitesandtheBar&Grillwebsitetogether,keepingtheirlookcohesivefor marketingandpromotions.
th Stars&StripesSaluteTheStars&StripesSaluteisscheduledforSat.,June29 .The th 257 ArmyBandhasconfirmedforthisdate,aswellasSchaeferPyrotechnics.Asinpast years,wewillneedtoraiseapproximately$25,000.00tocoverthecostoftheeventand another$5,000.00todonatetotheLebanonV.A.MedicalCenter. PublicWorks WadeBurrell

BoardofSupervisors February4,2013 PageNo#3 WorkCompletedJanuary2013 Completedweeklyroadchecksincludingcheckingsigns,stormwaterinlets,general roadconditions,andforpossibledebrisonroadwayscausingahazardtothe community. RespondedtoPennsylvaniaCallOnerequestsforinspectionsofundergroundutilities. Respondedtoroadpermitrequests,andissuedpermits. Inspectedthefencelinearoundthedumpsiteatthegolfcourseandstartedcleaning upproblemareasaroundthefence. Startedourcatchbasindocumentationprogram.Wehavephotographedand documentedrepairworkon215catchbasinsthroughoutthetownship. RespondedtosnowandicestormsthatwehadduringthemonthofJanuary. Tookpossessionofthenewtruckandreceivedtrainingonsomeofthenew components. WorkScheduledforFebruary,2013 Prepareforinclementweather. Starttreetrimmingonnecessaryroads. Continuepullingshouldersonnecessaryroads. Continuecatchbasindocumentationandbeginnecessarybasinrepairs. GolfCourseMikeJohnson TotalgrossrevenuesforthemonthofJanuarywere:$8,537.38comparedto $9,141.03in2012.TotalgrossrevenuesYTDare$8,537.38comparedto$9,141.03in 2012. WearecontinuingtomarketourGolfTeeSponsorshipProgramtoanybusinessor individualthatwouldliketoadvertisewithusonourgolfcourseteesignsaswellasin ourclubhouse. Wehavetheclubhouserentedout4timesinFebruaryforprivateevents. ForthemonthofFebruarywewillbesendingoutallofourinformationregardinggolf outings,clubhouserentals,membershipsaswellasotherspecialstoourpastoutings, clubhouseguestsandgolfersthathaveplayedourcourse.Wewillcontinuetomarket thecoursethiswinterbyattendingEastandWestShoreChamberEvents,Harrisburg andLancasterYoungProfessionalEventsaswellasattendingvariousother marketingeventsthroughoutourareasuchas 2013OutdoorShow 2013Pa.BuildersShow Sofarforthe2013golfseasonwehave88golfoutingsbooked,aswellas18 clubhouserentals. Wewillcontinuetocleanandwinterizeourgolfcartsfortheseason,oilchangesfilters etc Wewillbecleaningandpaintingtheclubhouseasneeded. EngineerAndrewKenworthy OnLotSewageDisposalSystemOrdinance Mr.KenworthyremindedtheboardthatthenextOLSDSPublicMeetingisscheduledfor th March4 .

BoardofSupervisors February4,2013 PageNo#4 ARLEGrantProject WorkisscheduledtobeginbyPERCSonThursday,2/7. HazardMitigationGrant Closingshaveoccurredon9propertiesalongSwataraCreekRoad. HRGhassubmittedfor Chapter106DEPPermitinpreparationoftheremovalofthehomes. CDBGDRGrant TheyhavesubmittedfortheCommunityDevelopmentBlockGrantDisasterReliefwhich wouldprovidereimbursementofthe3%matchassociatedwiththeworkfromtheHazard Mitigation. DauphinCountyLocalShareMunicipalGrant(GamingFunds) SewerextensionofRte.230intoMiddletown,waitingforresultsofapplication. ACT537 Continuingonwiththat,havehitafewbumpsintryingtocoordinatewithDTMA& Middletown.Itseemstohaveslowedabitbuttheyaremovingahead. HighwayOccupancyPermit CurrentlypreparingtheHighwayOccupancyPermitapplicationincoordinationwithPA AmericanWatertoextendthewaterlinefromthenorthsideofRte.283tothesouthside alongVineStreet.Thiswasfundedthroughthegamingfundsawardedlastyear. IronMineRunEmergencyProtectionProject Workhasstarted. MS4StormWaterManagement MetwiththeConewagoCreekInitiativeandhaveadraftmemorandumofunderstandingso thattheeffortsofboththetownshipandtheCCIcanshareeffortstosupporteachothers goals. SolicitorsReportPeterHenninger SwataraCreekRoadHMGPProperties Mr.HenningerreportedthathehasfiledforTaxExemptstatusfor9parcelspurchasedby thetownship,thetenthproperty(Sage)isongoing. NewBusinessNone OldBusinessNone ExecutiveSessionNone Mr.ShellenhamermotionedtoadjourntheRegularMeetingat7:32pm,Mrs.Daleseconded. Motionapproved.