Policy Issuance No. 19, OvertimeJanuary 16, 2006Page 23. Overtime: time worked in excess of 40 hours in one work week (i.e.: overtime begins with the 41
st
hour worked within oneweek). A normal work week is 40 hours.4. Compensatory Time: Time off the job with pay granted to a non-exempt employee in lieu of cash compensation for overtimework, which must be granted at the rate of one and one-half (1½) hours for each overtime hour worked. The Department maygrant compensatory time to exempt employees at a rate of one toone for overtime hours worked.5. Workweek: A workweek consists of seven (7) consecutive 24hour periods or 168 consecutive hours. The work week forNMDOL begins on Saturday and ends on Friday.
II. Authorization for Overtime
A. All supervisors and managers must make every effort to avoid the use of overtime.B. Overtime will normally be scheduled in advance of the required work. Allovertime must be requested by the employee’s immediate supervisor.Requests for such authorization must be in writing, form (ES-011 Rev.2/93) and include justification, which outlines the need for the overtimework, the cost to the Department and the requested method payment of compensation (cash payments or comp time). Requests must be submittedthrough supervisory channels with final approval by the Division Directorprior to the date of requested overtime.C. In the event overtime work must be performed in a situation which arisesthat does not allow sufficient time to request the proper prior authorizationthrough channels, the following provisions apply:1. All reasonable methods of contacting the Division Director or theDeputy Director must be exhausted.2. In the event of the unavailability of approving authority, theBureau Chief may approve overtime work.3. A follow-up request for approval should be submitted on atimely basis to ensure that the overtime reported is in the samepay period as it is performed.4. The follow-up request should include a statement that areasonable attempt was made to contact the Division Director.
Policy Issuance No. 19, OvertimeJanuary 16, 2006Page 35. This type of overtime must be limited to emergency situations.D. Form ES-011 (Rev. 2/93), Request and Record of Overtime, must besubmitted to the Division Director in order to request authorization andappropriate compensation.E. The approved overtime form reflecting total hours worked must besubmitted for payment with the Biweekly Time and Attendance Report tothe Financial Management Bureau, Payroll/Benefits Office.F. Overtime shall be recorded and computed in thirty (30) minuteincrements.G. All supervisors and managers must maintain accurate records of overtimefor their employees.
III. Overtime SchedulingA. Supervisors Shall:
1. Ensure that no non-exempt employee works overtime withoutproper authorization. All supervisors have an obligation to stopthe work of non-exempt employees under their supervision,which may lead to unauthorized overtime.2. Supervisors must ensure that non-exempt employees arecompletely relieved from duty during the employee’s lunchperiod. No non-exempt employee will be allowed to eat lunch athis/her workstation unless the supervisor can assure anuninterrupted lunch period.3. If employees work beyond their normally scheduled workdaywithout prior authorization, they must inform their supervisorimmediately of the excess hours worked. Non-exemptemployees who engage in unauthorized overtime work afterbeing told to refrain from doing so may be subject to progressivediscipline.
B. Selection Process
1. If overtime is required that is not within an employee’s regular job description, the supervisor must offer overtime to otheremployees under his/her supervision who are more experiencedand or qualified to perform the duties.
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Department of Labor: PI no19
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