OFFICE OF THE MAYOROFFICE OF CONTRACT SERVICES

253 Broadway – 9

FloorNew York, New York 10007(212) 788-0010 Fax (212) 788-0049MARLA G. SIMPSON

Director

M E M O R A N D U M

TO: Agency Chief Contracting OfficersFROM: Marla G. SimpsonDATE: July 8, 2009SUBJECT: Mayoral Directive – Temporary Pre-Registration Review (TPR) ProcessAs you know, on Monday, Mayor Bloomberg announced an immediate review of all Citycontracts to ensure that the City meets its legal obligation to maintain a balanced budget. The Fiscal Year2010 budget, adopted by the City Council in June, included new revenues that require approval by theState Legislature. The lack of action in the State Senate on the new revenue package has cost the City$60 million in the month of July, and if the State Senate fails to act on the revenue package this year, theCity stands to lose nearly $900 million. The temporary review process, which will be jointlyadministered by the Office of Management and Budget (OMB) and the Mayor's Office of ContractServices (MOCS), will ensure that the City does not enter into non-essential contracts.Effective immediately, all prior delegations that permit Agency Chief Contracting Officers(ACCOs) to exercise Mayoral approval are hereby suspended indefinitely. In addition, all contracts andgrant awards valued at more than $100,000, must be submitted to OMB and MOCS throughTPR@cityhall.nyc.govprior to submission to the Comptroller for registration or filing. In addition tothose contracts that ordinarily require MOCS’ approval, all other contracts or grant awards that requireComptroller registration or filing, including all competitive sealed bid awards, purchase orders for goodsand non-contractual grants, both expense- and capital-funded, must undergo this Temporary Pre-Registration Review (TPR) process. This applies to City Council/Borough President discretionary awardsas well. All organizations should be made aware that, without a registered contract, payment for theservices they provide is at risk

as the City is not able to commit to these awards in the absence of StateLegislative approval of the City’s revenue package.Instructions for the specific materials you must submit for those contracts or grant awards youpropose to register (or file) with the Comptroller during this period will follow under separate cover.The TPR package must contain a detailed justification of why the proposed award reflects the purchase of essential goods, services or construction.