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Discriminationprocedures Track Changes 9-26-13

Discriminationprocedures Track Changes 9-26-13

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Published by FIRE
Discriminationprocedures Track Changes 9-26-13
Discriminationprocedures Track Changes 9-26-13

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Published by: FIRE on Sep 30, 2013
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Procedureseffectivedate:September23,2013.Theseproceduressupersedeformerpolicynos.406.5;406.5.1;407.1;406.4andaccompanyingprocedures.Page1
 
 Author 
Deleted:
August22
DiscriminationGrievanceProcedures
Purpose
Thepurposeoftheseproceduresistoprovideapromptandequitableresolutionforcomplaintsorreportsofdiscriminationbaseduponrace,color,religion,nationalorigin,creed,serviceintheuniformedservices(asdefinedinstateandfederallaw),veteranstatus,sex,age,politicalideas,maritalorfamilystatus,pregnancy,physicalormentaldisability,geneticinformation,genderidentity,genderexpression,orsexualorientation.AnypersonbelievingthattheyhavebeensubjectedtodiscriminationorharassmentonanyofthesebasesmayfileacomplaintorreportwiththeUniversity.Theseproceduresaddressallcomplaintsorreportsofallegeddiscriminationorharassment,includingconductthatviolatestheDiscrimination,Harassment,SexualMisconduct,StalkingandRetaliationPolicy(hereinafterreferredtoas“PolicyViolations”).Theproceduresalsoaddresscomplaintsorreportsofretaliationagainstthosewhohaveopposedpracticesforbiddenunderthepolicy,thosewhohavefiledcomplaintsorreportsunderthepolicy,andthosewhohavetestifiedorotherwiseparticipatedinenforcementofthepolicy.
UniversityComplaintsandReporting
Complaintsandthird-partyreportsofdiscrimination,includingPolicyViolations,shouldbemadetotheEqualOpportunity&AffirmativeActionOffice/TitleIXCoordinator(“EO”).TheEOstaffmembersaretrainedtohelpyoufindtheresourcesyoumightneed,toexplainallreportingoptions,andtorespondappropriatelytoconductofconcern.Allinstancesofretaliationshouldbereportedandwillbeaddressedinthesamemanner.ThecontactinformationfortheEOislistedbelow.EqualOpportunity/AffirmativeAction/TitleIXCoordinatorUniversityofMontanaUniversityHall020Missoula,Montana59812406-243-5710eoaa@umontana.eduwww.umt.edu\eo
IXCoordinator
Complaintsandreportsshouldbemadeassoonaspossibleafteranincident.TheEOcoordinatesandtracksallcomplaintsandreportsunderthisprocedure.Thereareseveralavenuesavailableforsubmittingacomplaintorreport:
 
LeaveaprivatevoicemessagefortheEO;
 
FileacomplaintorreportontheformcontainedontheEOwebsite;
 
SendaprivateemailtooneoftheEOstaff;
 
MailalettertotheEOoffice;
 
VisitoneoftheEOstaff(itisbesttomakeanappointmentfirsttoensureavailability).
 
 Author 
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confidential
 
 
Procedureseffectivedate:September23,2013.Theseproceduressupersedeformerpolicynos.406.5;406.5.1;407.1;406.4andaccompanyingprocedures.Page2
 
 Author 
Deleted:
August22
 
ReporttoanothertrustedUniversityofficial(e.g.,ResidentAssistant,Professor,Coach,Advisor)whowillprovideinformationasrequiredunderthepolicytotheEO.IfthereisacomplaintabouttheEOoranystaffmemberthatispartoftheEOOffice,oriftheEOorEOstaffhasacomplaint,thatcomplaintshouldbefiledwiththePresidentoftheUniversity.ThePresidentwillappointanothertrainedindividualtotaketheplaceoftheEOforpurposesofthecomplaint.
CriminalReporting
Pleaserememberthatifsomeoneisinimmediatedangerorneedsimmediatemedicalattention,thefirstplacetoreportis911.YoumayalsoreporttotheUniversityOfficeofPublicSafety(406-243-4000),ortotheMissoulaCityPoliceDepartment(406-552-6300).Someformsofdiscriminationandharassmentmayalsobecrimes.Forexample,sexualassault,stalkingandrapearecrimes.Criminalreportsshouldbemadetolawenforcement,evenifitisuncertainwhethertheparticularconductisacrime.Callinglocallawenforcementcanhelpyou:Obtainemergencyandnonemergencymedicalcare;getimmediatelawenforcementresponseforyourprotection;understandhowtoprovideassistanceinasituationthatmayescalatetomoreseverecriminalbehavior;arrangeameetingwithvictimadvocateservices;findcounselingandsupport;initiateacriminalinvestigation;andanswerquestionsaboutthecriminalprocess.
ConfidentialityofComplaintsandReports
Partiesintheseprocesses,includingtheComplainant,theindividualaccusedofaPolicyViolation(“Respondent”),andwitnesses,haveprivacyrightsandreasonableexpectationsofconfidentialityintheinvestigationofmatterssubjecttothisprocedure.Inaddition,theintegrityoftheprocessdependsonensuringreasonableexpectationsofconfidentiality.TheEOwillkeepconfidentialthecomplaint,report,witnessstatements,andanyotherinformationprovidedbytheComplainant,Respondent,orwitnessesandwilldisclosethisinformationonlytotheComplainant,Respondent,orwitnesses,asnecessarytogivefairnoticeoftheallegationsandtoconducttheinvestigation;tolawenforcementconsistentwithstateandfederallaw;tootherUniversityofficialsasnecessaryforcoordinatinginterimmeasuresorforhealth,welfare,andsafetyreasons,andtogovernmentagencieswhoreviewtheUniversity’scompliancewithfederallaw.TheinvestigationreportandanywrittendecisionfromtheDiscriminationGrievanceCommitteewillbedisclosedonlytotheComplainant,Respondent,EO,DisciplineAuthority
1
asnecessary,andUniversityofficialsasnecessarytoprepareforsubsequentproceedings(e.g.,UniversityPresidentandUniversityLegalCounsel).MembersoftheDiscriminationGrievanceCommitteehavethesamestrictobligationstokeepallinformationtheylearnconfidential,subjecttothelimitedexceptionwhennecessarytoprotecthealth,

1
Inthecaseofemployees,theDisciplineAuthorityistheUniversityAdministratorwiththeauthoritytoimposesanctionsinaccordancewithapplicableemploymentpoliciesandproceduresandcollectivebargainingagreements.Inthecaseofstudents,theDisciplineAuthorityistheDeanofStudents.
 
 Author 
Deleted:
confidentiality
 Author 
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privacy
 Author 
Deleted:
privacy.
 
 
Procedureseffectivedate:September23,2013.Theseproceduressupersedeformerpolicynos.406.5;406.5.1;407.1;406.4andaccompanyingprocedures.Page3
 
 Author 
Deleted:
August22
welfareorsafety.Informationaboutcomplaintsandreports,absentpersonallyidentifiableinformation,maybereportedtoUniversityofficials,includingtheUniversityCouncilonStudentAssault,andexternalentitiesforstatisticalandanalysispurposespursuanttofederalandstatelawandUniversitypolicy.
AnonymousandThirdPartyReporting
TheEOacceptsanonymousandthird-partyreportsofconductallegedtoviolatethisPolicyandwillfollowuponsuchreports.Theindividualmakingthereport(Reporter)isencouragedtoprovideasmuchdetailedinformationaspossibletoallowtheEOtoinvestigateandrespondasappropriate.TheEOmaybelimitedintheabilitytoinvestigateananonymousreportunlesssufficientinformationisfurnishedtoenabletheEOtoconductameaningfulandfairinvestigation.
RoleoftheEO
TheEOischargedwithcoordinatingtheUniversity’scompliancewithfederalcivilrightslaws,allofwhicharelistedattheendoftheseProcedures.TheEOisnotanadvocateforeithertheComplainantortheRespondent.TheEOwillexplaintobothpartiestheinformalandformalprocessesoutlinedbelowandtheconfidentialityprovisionsasoutlinedabove.Whereappropriate,theEOwillprovidetobothpartiesinformationaboutoptionsforobtainingmedicalandcounselingservices;informationaboutmakingacriminalreport,informationaboutreceivingadvocacyservices,informationaboutotherhelpfulcampusandcommunityresources.TheEOwilloffertocoordinatewithothercampusofficials,whenappropriate,toimplementinterimremedialmeasuressuchasno-contactorders,rearrangementoflivingarrangements,oracademicaccommodations.TheEOwilldescribetheprocessofafairandimpartialinvestigation.TheEOwillexplaintherightoftheRespondenttoreviewandrespondtoallegationsandevidenceagainsthimorher.TheEOwillexplaintobothpartiestheirrightstohaveapersonofsupport,unionrepresentative,orattorney,withthemduringtheirinterviewsandduringthehearingstageoftheseprocedures.Ifanindividualdoesnotwanttopursueacomplaint,theEOwillinformtheindividualthattheUniversityislimitedintheactionsitcantakewithoutthecooperationoftheindividual.TheEOwillalsoexplaintopartiesandwitnessesthatretaliationforreportingallegedviolationsofthepolicy,orparticipatinginaninvestigationofanallegedviolation,isstrictlyprohibitedandthatanyretaliationshouldbeimmediatelyreportedandwillbepromptlyaddressed.
ImmediateActionandInterimMeasures
TheUniversitymaytakeinterimmeasurestoassistorprotectthepartiesduringthegrievanceprocess,asnecessaryandwiththeComplainant’sconsent.SuchmeasuresforastudentComplainantmayincludearrangingforchangesinclassschedulesorlivingarrangements,issuingano-contactorder,obtainingcounseling,andmodifyingtestschedulesorotherclass

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