Matching Grants Report to The Rotary Foundation

The Rotary Foundation One Rotary Center 1560 Sherman Ave. Evanston, IL 60201-3698, USA Fax: 847-556-2151 E-mail: contact.center@rotary.org

The primary partner Rotary clubs/districts must submit Progress Reports every twelve months during project implementation. The Final Report is due two months after completing the project.

Project Information
Matching Grant Number Progress report
77164

Project Country

The Philippines

Final report
n/a n/a

Reporting Period from: July 1, 2012

to

June 28, 2013 3780 3740

Host Partner Rotary Club:

District: District:

International Partner Rotary Club:

Project Narrative
1. Briefly describe the project.

a. What were your original objectives?

The objectives were to: 1. Provide educational books and materials, classroom furniture, school uniforms and teaching equipment for the benefit of more than 250 children from impoverished families in Baseco who attend the school ran by the World Mission Community. 2. Provide a feeding truck as well as feeding equipment & utensils to boost feeding program of the World Mission Community for more than 1,000 children living in the impoverished areas.

b. What was actually accomplished? (Photographs can help to tell your story. Please submit any
action photos that you have that show beneficiary participation and demonstrate Rotarian involvement in the project. Please also indicate the name of the photographer.)
The project accomplished its objectives, although there were unforeseen delays. The items listed in the project proposal were purchased and conveyed to World Mission Community as proposed. An official turn-over in November 2012 (less the feeding van, which was still under construction) was made in the site in the presence of delegates from Korea and the incumbent Manila Mayor Alfredo Lim. When the van was finished, we had a simple ceremony to celebrate it in the parking grounds in Quezon City Memorial Circle where the Rotary Club of Sto Domingo regularly met.

Baseco is a povertystricken area in the periphery of progressive Manila. This area is the compound of Bataan Shipping and Engineerng Company (thus the name, BASECO). It has 6,000 to 10,000 families, mostly transients, who have no other place to stay in the big city. There are around 20,000 children.

The Tambakan Church ran by the World Mission Community is located along the northern edge of the squatter colony. The right side of this building is the worship area (where the November 23 turn over ceremony was held). To the left are two classrooms. This building also houses the Pastor.

This is one of the classrooms in the Church. Shown in photo are RI D3780 grants sub-comm chair PP Romarico Tongos (left) and WMC liason officer Lee Kyoung Ug (right).

A short walking distance from the Church is one of the four feeding centers operated by the World Mission Community. The feeding centers currently provide food at lunch on Wednesdays and Saturdays only to around 250 children.

The tables inside the feeding centers were made of wood, while the chairs were made of monoblock plastic.

Purchase of most educational materials and feeding equipment, minus the feeding van, were finished by the time PRIP Dong Kurn Lee visited the country. PRIP Lee graced the turn-over ceremony along with Honorable Mayor Alfredo Lim.

Members of the Rotary Club of Sto Domingo went ahead of the international and district delegations to make sure that the place is ready as planned. Shown in photo were PP nd Mandy Lim (2 from right), Rtn. Anselmo Ortiz-Luis rd (3 from right) and PP Rico Angtuaco, Club rd Secretary (3 from right).

Volunteers from the World Mission Community, mostly Koreans who are studying in Metro Manila, sang the opening song along with the kids from Baseco. On display during the occasion were the educational materials on samples of classroom furniture brought in for the occasion.

Shown n photo are the kids seated on chairs purchased by the project. Theyre also wearing uniforms purchased by the project. Due to space limitation, only 100 students were accommodated inside the hall.

Seated at the left of the stage were RI D3780 TRF chair PDG Dulce Coyukiat along with Rotarians from the Rotary Club of Sto Domingo, the Rotarians from RI District 3740 (Korea) and the spouse of rd PRIP D.K. Lee (3 from left). Shown partly on the foreground are some of the toy sets purchased by the project. Watching from outside were some parnts and residents of the area who wanted to witness the event.

The Turn-over document was signed by incumbent RI D3780 Governor Rufino Policarpio III (left), RI D3740 IPDG Jin-Goo Kim nd (2 from right) and RI D3780 IPDG Jess Cifra (right), among others. It was witnessed by PRIP nd Dong Kurn Lee (2 from right).

Manila Mayor Alfredo Lim nd (2 from right) signed the Turn-Over document as a witness assisted by RC Sto Domingo PP Marvin Macatol (left). Looking on were (L-R) PP Mandy Lim, RI D3780 DG Rufino Policarpio III, RI D3780 DGSC Romarico Tongos and PRIP Dong Kurn Lee (seated)

Honorable Mayor Alfredo Lim III gave a warm speech to everyone present during the occasion.

Photo opportunity with Mayor Alfredo Lim with members of the Korean delegation.

The feeding van was completed in March. A simple turn-over was done on April 9, 2013 at the parking grounds in Quezon Memorial Circle.

WMCs Lee Kyoung Ug explained to the district officers and members of the Rotary Club of Sto Domingo how they intended to use the kitchen equipment installed inside the feeding van.

As shown in photo, the feeding van could be opened at the right side to serve food. The simple turn-over for the van was attended by incumbent RI D3780 DG th Rufino Policarpio (4 from rd left), IPDG Jess Cifra (3 from right) and PDG Dulce rd Coyukiat (3 from left).

Lee Kyoung Ug conveyed the message of thanks to Rotary after the photo session outside the meeting venue.

c. When and where did the project take place, and who were the beneficiaries?
The project took place in Baseco, Manila.

Google Map link: http://j.mp/trf_mg_77164_site The beneficiaries were the 250 students currently enrolled in the school operated by the World Mission Community, plus the additional 100 students that they could accommodate due to the additional educational materials and furniture. Also counted as beneficiaries are the 1,000 kids, aside from the students, who would continue to benefit from the feeding program of the World Mission Community.

2. Scope change. If the project was changed, how and why was it changed?
N/A. There was no change in scope.

Rotarian Involvement and Oversight

3. How did Rotarians manage and oversee the project?
The key roles played by the Rotarians were the following: 1. 2. 3. 4. 5. Handling and disbursement of project funds Validation of prices submitted by suppliers Coordination with the Manila City Hall Organizing the turn-over ceremonies Project site visits and monitoring of use of project donations 16

4. How many Rotarians from the host partner district / club participated in the project? 5. In what way did the host Rotarians participate in the project? Please list all non-financial involvement.
Being a District-to-District project, the 1. 2. 3. 4. 5.

PDG Jess Cifra Fund signatory and project oversight PDG Dulce Coyukiat Fund signatory and project oversight PDG Danilo Espinosa Fund signatory and project oversight DGSC PP Romarico Tongos Review and approval of fund requests PP Marvin Macatol, RC Sto Domingo coordination with World Mission Community, review of purchase documents, report preparation 6. PP Paul Park, RC Sto Domingo liaison with District 3740 7. PP Mandy Lim, RC Sto Domingo organizing of turn-over ceremony 8. PP Johnson Ty, RC Sto Domingo organizing of turn-over ceremony

6. How many Rotarians from the international partner district / club participated in the project?

7. In what way did the international Rotarians participate in the project? Please list all non-financial involvement.
1. IPDG Jin-Goo Kim project proposal preparation, communication with RI D3780, ocular visits, coordination with World Mission Community in Korea 2. DGSC Seung Nam Kim - gathering of signatures, allocation of DDF 3. PP Jin-Kyu Kim project proposal preparation 4. Others project site visit

Community Impact
8. How many people benefited from the project? 9. What was the impact of the project on the beneficiaries?
The impact of the project on the beneficiaries are: 1. Improved access to basic education in a place very proximate to their home under the guidance of an institution known for its high moral standards 2. Improved access to nutritious diet, which, in turn, can help them absorb school lessons more 1,350

10. What are the expected long-term community impacts of the project?
The long-term impact is a generation of Baseco residents who shall be well-trained and molded (physically, mentally and spiritually) to become productive members of the community and society. It will create a mass of kids who will dissociate themselves from wasteful behavior, situations and influences.

Financial Statement
Currency Used: 11. Income
Sources of Income Currency Amount

Philippine Peso (Php)

Exchange Rate:

P43

= 1 USD

1. TRF Matching Grant Award 2. Contribution from World Mission Community 3. Other Income (identify): 4. Interest Income (if any): Total Income:

Php

Php

2,127,600.36 8,961.43 0.00 927.85 2,137,489.64

12. Expenses (add rows as needed)

Budget Items Name of supplier Currency Amount

1) 2011 ISUZU NHR 4 Wheeler Light Duty Truck 2) Air-conditioning System 3) 10.0 footer Water Tight Aluminum Van 4) Baking Machine 5) Feeding Equipment & Utensils 6) Food & Drinks for Turn-Over Ceremony 7) Educational Materials: Cubby Hole (4) & Cabinets (3) 8) Educ Materials: 185 childrens chairs, 15 teachers chairs, 70 childrens tables 9) Educ Materials: assorted educational toys 10) Educ Materials: 95pcs Story Books 11) Educ Materials: 830pcs School Uniform 12) Educ Materials: 305pcs Student Workbooks 13) Educ Materials: 10 charts, 5 green boards, 10 sets Flashcardville, 10 sets puppet theater, 7 story books 14) Educ Materials: 10 sets Human Body Charts 15) Bank Charges

Isuzu Alabang Automotive Dealership Isuzu Alabang Automotive Dealership Red Dragon (formerly DJM) Truck Body Builder Kitchen Link Enterprise Hawaii Appliances & Kitchenwares SM Supermarket Robinsons Handyman

Php Php Php Php Php Php Php

932,500.00 44,650.00 250,000.00 300,000.00 281,605.00 69,938.14 12,221.00 91,380.00 11,025.00 8,729.50 47,295.00 48,020.00

Hawaii Appliances & Kitchenwares Php Andings Toys & Flowers Php Visual Mix Php Cotton, Poly & Cloth Enterprises BAF Printing Services C&S Teaching Learning Enterprise Php ATOZ Php Php Php 23,266.00 660.00 2,137,489.64 16,200.00 Php Php

Total Expenses:

13. Bank Statement - A bank statement that supports the above statement of income and expenses must be attached to this report.

Important please read:

q For final reports, if there is less than US$200 remaining, please spend it on eligible items. If there is more than US$200 remaining, it must be returned to The Rotary Foundation. [Note: In India, government rules require that all unutilized funds be returned to the Rotary International South Asia Office.] q For grant awards over US$25,000, attach an Independent Financial Review to each progress report and the final report. q Keep all original receipts for at least five years, or longer if required by local law. Do not send receipts to TRF unless requested by staff. q If your project involves a revolving loan fund you will need to visit the Rotary website at: www.rotary.org to download the Report Supplement for Revolving Loan Grants.

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14. Certifying Signature Either the Host or International Partner must certify the report. If the grant is club sponsored the current club president must certify the report and if the grant is district-sponsored the district grants subcommittee chair must certify the report.
By signing this report, I confirm to the best of my knowledge that these Matching Grant funds were spent according to Trustee-approved guidelines and that all of the information contained herein is true and accurate. Original receipts for all expenses incurred will be kept on file for at least five years, or longer if required by local law, in case they are needed for auditing purposes. I also understand that all photographs submitted in connection with this report will become the property of RI and will not be returned. I warrant that I own all rights in the photographs, including copyright, and hereby grant RI and TRF a royalty free irrevocable license to use the photographs now or at any time in the future, throughout the world in any manner it so chooses and in any medium now known or later developed. This includes the right to modify the photograph(s) as necessary in RIs sole discretion. This also includes, without limitation, use on or in the web sites, magazines, brochures, pamphlets, exhibitions and any other promotional materials of RI and TRF.

Print Name: Rotary Title: Print Name: Rotary Title:

Marvin Isidore C. Macatol Immediate Past President Romarico M. Tongos DGSC, 3780

Signature: Club: Club:

RC Sto Domingo QC

Date: Date:

July 28, 2013 RI 3780

District: District:

Signature:
Paraiso QC

July 28, 2013 RI 3780

In our effort to improve our grant program, wed appreciate your feedback on the following questions: A. Rotary Impact select all that apply

Our club or districts international Rotary connections are stronger as a result of this project. Club membership has increased as a result of this project. Visibility of Rotary in our community has increased. Our clubs awareness of the needs in our community has increased. Volunteer activity in our club or district has expanded. Our club or district is more active in pursuing Foundation grants and Rotary programs. Awareness of the needs in our community has increased among Rotarians in other countries. Participation in this Matching Grant has not changed our club or district in any significant way.

B. Project Sustainability select all that apply

The project will continue to function without Foundation funds. Equipment purchased with grant funds is being maintained with local materials and expertise. If training was a component of the project, trainees are using their knowledge and skills. This project has provided community members with the skills, knowledge, or institutions that will allow them to help themselves. The community has initiated additional projects related to the same or similar problems. The project has not been sustainable.

C. Suggestions Given your experience, do you have suggestions to improve the Matching Grants program?

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If your project clearly demonstrates Rotarian involvement and is worthy of publication, please complete an RI Newstip Form, available on the RI website at www.rotary.org. Please attach action photos showing the beneficiaries or showing active Rotarian involvement and indicate the name of the photographer.

Report Checklist
Does your report include the following?

Time period of reporting How and what the project accomplished Rotarian participation, oversight and management Rotary impact Itemized report of income and expenses A bank statement Certifying signature Independent Financial Review for grant awards of US$25,001 or more

Have you done the following?

Made copies of the report for both the host and international partner Returned surplus funds over US$200 (except in India where all unutilized funds must be returned) Made a file to store the report and receipt copies for five years or longer if required by local law

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