MCPS Procurement Manual as published Feb 2007

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PROCUREMENTMANUAL

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The Procurement Office supports Montgomery County Public Schools (MCPS),Department of Materials Management (DMM), mission, vision, and strategic goalsby:Providing vendor contracts for schools to purchase quality goods and services atreasonable costs.

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Section 1: Procurement Governance…………..……………… Page 4Section 2: Procurement Authority…………………………….. Page 7Section 3: Procurement Principles…………………………….. Page 9Section 4: Procurement Objectives……………………………. Page 11Section 5: Procurement Responsibility……………………….. Page 13Section 6: Responsible Persons……………………………..… Page 16Section 7: Thresholds for Determining Method of Procurement Page 18Section 8: Procurement Methods……………………………... Page 20Section 9: Purchasing Card User’s Guide…………………….. Page 36Section 10: Prebid Conference/Site Visits……………………… Page 45Section 11: Selection of Vendors………………………………. Page 47Section 12: Resolution of Protests and Disputes………………. Page 49Section 13: Other Jurisdictions……………..………………….. Page 51Section 14: Cooperative Bids…………………………………... Page 53Section 15: Maintenance Services……………………………... Page 55Section 16: Quality Assurance………………………………… Page 57Section 17: Purchase of Used Equipment……………………… Page 59Section 18: Disposal of Property……………………………….. Page 61Section 19: Customer Relations………..………………………. Page 63Section 20: Unauthorized Purchases…………………………… Page 65Section 21: Vendor Relations………………………………….. Page 67Section 22: Definitions…………………………………………. Page 70Section 23: Acronym Guide…………………………………….. Page 76

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