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Saving a Word Document as Read-Only

Saving a Word Document as Read-Only



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Published by Kantharaj.P

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Published by: Kantharaj.P on Jul 17, 2009
Copyright:Attribution Non-commercial


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Sometimes you'll want to circulate a file to other people, but you don't wantthem to change your words. There are several ways you can make yourWord 2007 document read-only. The first, and simplest, way is to use thecapabilities of your operating system to make the change. Simply createyour document, and then (from outside of Word) change the properties of the document to indicate it is read-only.The other way to accomplish this is from within Word itself, by followingthese steps:1 Create your document as you normally would.2 Click the Office button and click Save As, or simply press F12. Worddisplays the Save As dialog box.3 Specify the location and name of the file as you want it saved.4 Click the Tools button and choose General Options. Word displays theGeneral Options dialog box.5 In the dialog box you can specify a password and read-onlyrecommendation for the file.6 Click on OK to close the dialog box. Word again displays the Save As dialogbox.7Click on Save to save your file.The only problem with these approaches to protecting your document is thatanyone can still load the file and then use the Save As option command tosave their own copy of the document. The only sure way around this is tosave the document in some other application format (such as a graphicimage or in Adobe Acrobat) that precludes any use of the information exceptfor reading.There is another option that may also fit the bill. This involves saving yourdocument as a Word form, which can be easily protected. To accomplish this,follow these steps:1 Display the Review tab of the Ribbon.2 Click the Protect Document tool within the Protect group. Word displaysthe Protect Document pane at the right side of your document.3 In the Editing Restrictions section of the pane, choose the Allow Only ThisType of Editing In the Document checkbox. Word enables the drop-do wn listunder the checkbox.4 Using the drop-down list, choose Filling In Forms.5 Click Yes, Start Enforcing Protection. Word displays the Start EnforcingProtection dialog box.6 Enter a password (twice) in the dialog box.7 Click on OK.8 Save the file as normal.

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