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SECTION VIII

Guidelines for audits ashore and on board


ISM Section III Company responsibilities and authority

Details

Available ?
Acceptable?
Satisfactory?
Yes
No

Comments / remarks

Shore items
Company and management details.

................................................................

Senior management/decision making


personnel (incl. backups in case of
absence).

................................................................

Details re-structural and departmental


organisation of the company.

................................................................

Duties, responsibilities and authority


description/details of personnel involved
in SMS.

................................................................

Interface and lines of reporting of all


communications between master and
shore staff.

................................................................

Ship and shore staff selection criteria.


Shore staff knowledgeability and
qualifications.

................................................................

Shore staff awareness and job familiarity.

................................................................

Training program details/drills.

................................................................

Provision of adequate resources/shore


support (financial support, technical
support, backup information, database,
etc.) for designated person.

................................................................

Ship items
Documentation re internal and external
interrelations ashore and on board.

................................................................

Relevant information regarding


responsibility and authority of shore
based personnel supervising or
supporting ships.

................................................................

Description of responsibility/duties of
crew performing duties which may affect
S & E P.

................................................................

Interface and lines of reporting of all


communications between master and
shore staff.

................................................................

Requests re shore support and details of


shore response.

................................................................

Figure 1.8.3 Checklist for ISM Section III Company responsibilities and authority
SHIP SURVEY AND AUDIT COMPANION 1

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