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Taconic Board Job Descriptions 2013

Taconic Board Job Descriptions 2013

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Published by Gregory Cohen
Taconic Board Job Descriptions 2013
Taconic Board Job Descriptions 2013

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Published by: Gregory Cohen on Oct 11, 2013
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11/04/2013

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TaconicRoadRunner’sClub
BoardMembersJobDescriptionsAsofOctober,2013
President
● ThePresidentistheCEOofthecorporation,andhasresponsibilityforthegeneralmanagementofthecorporationandcarriesouttheresolutionsoftheboardofdirectors.CreatesboardmeetingagendasLeadsmonthlyclubmeetingWithsecretary,maintainmembershipinRRCAandUSATF
Vice-President
Attendboardmeetings.LeadboardmeetingsandmonthlyclubmeetingsinabsenceofpresidentServeonsubcommitteesasneededorserveascommitteeheads
MembersatLarge
AttendboardmeetingsServeascommitteeheads.
Secretary
Takeminutesatboardmeetingsanddistributesametoboard.Interfacewithinsurancecompanyandracedirectorstosecureclub’sinsuranceandissuecertificatestorequestingmunicipalities.Withpresident,maintainmembershipinRRCAandUSATFWritethisdocument
Treasurer
● TheTreasurerhasthecareandcustodyofallthefundsofclub,maintainsthebankaccount,signsandexecutescontracts,checks,drafts,notesandordersinthenameoftheCorporation.ReceivedepositsfromrunsignupandotheronlinesourcesReceivemailedpaymentsandreconcilesame● Reconcileprofit/lossofindividualracesandthecluboverallFileregulatorypaperworkandtaxes.Providefinancialsnapshotstoboardatmeetings
 
RaceCoordinator
January
LettertoYorktownVACgivingdatesofTRRCracesheldinFDRPark
September/October
Sendpreliminaryraceschedulefortheupcomingyeartoracedirectorsforfeedback/changes/confirmdates,etc.
October/November
Finalizeraceschedule,sendtoGregCforTRRCWebsite,AndyKimmerlingatWestchesterRR
OTHER
● Invitenon-BoardRaceDirectorstoaRaceDirectormeetingincombinationwitharegularboardmeeting.AttendallTRRCBoardmeetings● Invitenon-BoardRaceDirectorstoTRRCBoardmeetingprecedingtheireventtoreviewanyissues.E-mails:● Salesrepresentatives(usuallyforwardtoracedirectors)Requeststohaveothereventslistedonourwebsite,forwardtoGregCohenforinclusiononwebsiteifappropriateInformrequestersthatweareunabletohelpwithnon-TRRCracesandotherevents
MembershipCoordinator
Maintainsmembershiplist.Encouragespeopletojointheclub.fieldsquestionsfrommembersandprospectivemembers
 
Scoring/TimingDirector
TRRCcurrentlyuses
TheRaceDirector
scoringsoftware.WepurchaseasupportsubscriptionfromRaceManagementSystems,Inc.whichentitlesustosupportfromRogerBradshawaswellasallsoftwareupdates.ThesoftwareisinstalledonaDellLaptopwhichispropertyofTRRCandheldbytheracescorer.
Beforeraces
SetracesupinscoringsystemImportregistrationsintoscoringsystemfromRunSignUp(orotheronlineregistrationsystem)EnterpaperregistrationsintothescoringsystemEstablishapre-registrationlist;printlabelsandattachthemtobibsforpre-registeredrunnersChargethelaptop,printer,andtimemachines● Bringpre-registeredbibs,race-daybibs,andscoringequipment(laptop,timemachines,printer)totherace
Duringrace-dayregistration
Enterparticipantsintoscoringsystem● Assignavolunteer(s)tobeattheracestarttostartthetimemachine(s)
Duringraces
AssignvolunteerstomanthetimemachineandtakeselecttimesImporttimesfromthetimemachine(s)Enterbibnumbersfromthespindles● Produceresultsreports;troubleshootdiscrepanciesasneededPrintresultsreportsforparticipantstoviewandforawardsceremony
Afterraces
Sendresultstowebmastertopostonrunner.org

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