CALL FOR PROPOSALS (CFP)

Response to the Social and Livelihood Needs for HIV/AIDS Prevention in East Africa
Reference: UNODC/SLP/2013 Issuance Date: 9 October 2013 Closing Date and Time: 23 October 2013, midnight Kenyan time

1. Introduction
The United Nations Office on Drugs and Crime (UNODC) in Eastern Africa announces call for grant proposals for the implementation of the project Response to the Social and Livelihood Needs for HIV/AIDS Prevention in East Africa This document is intended to provide the eligible civil society organizations (CSOs) and governmental organizations with information about the UNODC Project and to guide applications through the current Call for Proposals. It provides an overview of the intended activities and the eligibility criteria and application procedures. 1.1 Background The mission of UNODC to counter illicit trafficking, organized crime and terrorism, to fight corruption and promoting justice and integrity and improving health and human development. UNODC is a member of the United Nations Joint Team on AIDS, and under the UNAIDS Division of Labour, is entrusted to support the national response to prevent HIV among drug users and prisoners. Since 2005, UNODC has been providing technical support to key stakeholders at national and decentralized levels to undertake advocacy, develop evidence-informed legislation and policies, comprehensive strategies and programmes for injecting drug users, prisoners and people vulnerable to human trafficking. It has supported various CSOs and governmental organizations in the United Republic of Tanzania to directly implement HIV and drug dependence interventions. In 2011, with funding from the OPEC Fund for International Development (OFID), UNODC initiated a project entitled Response to the Social and Livelihood Needs for HIV/AIDS Prevention in East Africa that is specifically targeting marginalized people (people who inject drugs and people who use drugs, injecting drug users in recovery, inmates and those recently released from prisons affected by HIV and drug use). The overall goal of this project is to provide social and livelihood support to these target groups. The specific project objective is to enable the targeted groups to better access HIV and drug dependence treatment and harm reduction services and to increase the effectiveness of related interventions through the provision of low-threshold social and support services within the community or prison settings. The local capacity to deliver basic social support services and livelihoods assistance as part of HIV services and drug treatment and rehabilitation will be enhanced within the framework of a continuum of care for individuals in marginalized communities and vulnerable situations. The overall result of the project is restoration of human dignity, decrease of health and social risks with higher chances for treatment, rehabilitation and reintegration into society and improved livelihood of people.

1.2 Rationale The HIV prevalence in Mainland Tanzania is 5.1 while in Zanzibar is 1% among the general population and URT ranked 152th in the UNDP Human Development Index. Various studies indicate that injecting drug use is an emerging public health problem and people who inject drugs are highly stigmatized and marginalized. Socio-economic marginalization increases risk factors, while weakening protective factors such as strong family and social bonds, positive self-esteem, education, employment and income. Drug dependent persons are compelled to pursue sex work, crime and other hazardous behaviour in order to acquire money to pay for drugs, which further aggravates their risk of being infected with HIV and AIDS. UNAIDS refers to drivers of HIV infection as structural and social factors, such as poverty, gender inequality and human rights violations that are not easily measured that increase peoples vulnerability to HIV infection. It recommends that a comprehensive approach to HIV prevention must address not only risk but also deep-seated causes of vulnerability which reduce the ability of individuals and communities to protect themselves and others against infection while calling for the provision of more opportunities and greater equality in education and employment for women, young people and marginalized populations. Complementing conventional HIV and drug addiction prevention and treatment of individuals living with AIDS as well as drug dependent individuals with basic, medium and longer term social assistance interventions may increase the uptake and impact of these interventions and prevent relapse.

2. Objectives of the call for grant applications

The purpose of this Call for Proposals is to competitively select Civil Society Organizations and/or governmental organizations (Grantees) that will receive grants from UNODC to organize, coordinate and carry out relevant activities to achieve the following project objective: Individuals, including young people and women, that are drug dependent, imprisoned or recently released from prison and at risk of HIV infection or living with HIV are more motivated to participate in prevention and treatment interventions and comply better with activities as a consequence of immediate and longer term assistance that improves their daily life situation. Expected outcomes of the project should include the following: 1. Trained staff provide basic socio-economic assistance to individuals that are drug-dependent, imprisoned or recently released from prison and at risk of HIV infection or living with HIV. 2. Individuals that are drug dependent, imprisoned or recently released from prison and at risk of HIV infection or living with HIV targeted for socio-economic livelihood services maintain a stable relationship with outreach and drop-in work and comply with treatment activities. 3. Individuals that are drug dependent, imprisoned or recently released from prison and at risk of HIV infection or living with AIDS have access to and use improved income-generating opportunities. 4. Individuals that are drug dependent, imprisoned or recently released from prison and at risk of HIV infection or living with AIDS targeted for socio-economic livelihood assistance make healthy decisions and behave in a way that does not create risks to others or themselves. 5. Basic data is available to serve as evidence for the efficacy of project activities and lessons learned for future sustainable livelihoods projects.

Measures of Success Project results will be assessed in terms of the following: adherence to treatment, attendance of services increased through provision of livelihood services, services provided, target group members reached with income generating or marketable skills, enterprises established, reduction in risky behaviour and relapse rates, Target Groups Primary beneficiaries of this project consist of marginalized individuals that are vulnerable to HIV infection or living with HIV as a consequence of drug dependence, imprisonment or recent release from prison. Project Timeline The grants will cover the period: November 2013- August 31 2014.

3. APPLICATION PROCESS
Timeline This Call for Proposals is open from: 9 October to23 October 2013. A totaltwo (2) organizations (CSOs and/or governmental organizations) (1 Mainland and 1 in Zanzibar) will be supported following this call with relevant experience and competencies. Additionally, subject to the funding availability under the project, UNODC may include up to 2 organizations with relevant experience and competencies in the reserve list of pre-selected organizations and involve these organizations in the project implementation subject to funding availability. The duration of the grant projects will be up to 12 months, and the maximum award that will be allocated per organization will not exceed USD 35,000.00. UNODC reserves the right not to award full amount of available funds under this call. A Grant Appraisal Committee formed by UNODC will select and approve the grant projects. UNODC will sign grant agreements with the successful organizations whose projects are recommended for funding by the Grant Appraisal Committee. Funding will be provided in several installments according to the payment schedule included in the grant agreement between the UNODC and the Grantee, subject to successful project implementation and reporting by the Grantee and documented evidence of results. Eligibility Criteria Any civil society organizationand governmental organization may apply for funding under this Call for Proposals provided they meet the following minimum requirements: 1. Registered in the United Republic of Tanzaniaas a not-for profit organization (does not apply to the governmental organization). 2. Located and operational within the primary targeted areas where the problem of injecting drug use is well documented: Dar es Salaam, Unguja and Pemba 3. At least 3 years solid experience in service delivery of HIV and drug use prevention, harm reduction services, care and treatment interventions for people who use drugs (particularly injecting drug users), drug using commercial sex workers, men who have sex with men and inmates, and inmates released from prison 4. A functioning drop-in-centre that delivers onsite and outreach HIV prevention and drug dependence treatment. 5. A core team of service providers possess relevant training and experience of serving people who use drugs including injecting drug users and those who are living with HIV. 3

The following additional criteria are desirable: 1. Established partnerships with relevant government ministries and related institutions, such as the Ministry of Health and Social Welfare, Drug Control Authority (Tanzania Mainland& Zanzibar), Ministry of Home Affairs, and Tanzania/Zanzibar Commission for AIDS. 2. Demonstrated networks with HIV and drug dependent treatment centres. 3. Demonstrated good track record in service delivery in the following: - Outreach workers conversant with working with drug users, HIV prevention among this population, - Voluntary Counselling and Testing workers deliver confidential counselling for drug users and their families. - The team will ensure a good gender representation. Preference will be given to eligible applicants that meet the minimum plus additional criteria. Applications from civil society organizations that do not pass the minimum eligibility criteria will NOT be further considered. Eligible costs UNODC grant may cover the following costs: Entrepreneurship training Renovation (requires strong justification) Procurement of equipment (requires strong justification) Consumables and supplies Core staff allowances and expert fees Travel and communication (should not exceed local rates) Rent and utilities The following costs are ineligible International travel Research Currency exchange losses Debts Obligations of Grant Recipients Successful grantees for this award will be required to sign a formal Agreement with the UNODC. The Agreement will be shared when the organization/institution will be informed of the success of the application. The Grantee is responsible for monitoring project implementation and evaluating its results. UNODC will also monitor the project through Grantee reports, site visits, meetings with project personnel and stakeholders and participation in project events. It is critical that the Grantee describes in the project proposal the system of monitoring behavioural change through the provision of services of the client of the programme. The Grantee will submit the following reports according to UNODC format: Interim narrative progress report covering first three months of the project implementation , including updates on the activities carried out and results achieved;

Interim financial report covering first three months of the project implementation , including copies of all materials produced and supporting documents; Final substantial and financial reports together with conclusion of an independent audit company.

Eligible recipients will be required to submit an audit report on the funds utilized. For this purpose, records of expenditures (such as invoices, purchase orders and payroll records) must be kept for a period of two years following the completion of activities. Finally, the information provided by the recipients will form the basis of reports submitted by UNODC to the OPEC Fund for International Development (OFID), on the activities and organizations and institutions supported by the SLP grant. UNODC requires that all reports should be accompanied by photographs (provided with consent of the beneficiaries) which may be used in further fundraising campaigns. Application Format All applications must be developed in English and adhere to the attached template in the Annex. Submission of Applications 1. The full narrative proposal plus budget and annexes should be submitted electronically to the following email address: easternafrica@unodc.org 2. The subject of the email should cite your agency name and reference number for this call: The closing date for submission is 23 October 2013 at midnight Kenyan time. Applications received after the closing date will NOT be reviewed nor considered for funding. UNODC reserves the right to accept or reject any submissions. Evaluation Criteria Description
1. 2.

Project Relevance: proposal in accordance with the Call for Proposals in terms of the objectives and the application process Significance: project responsive to the needs of target population and national development and HIV prevention framework Experience: interventions imprisonment infectionfor at Reputable organisation that has implemented for persons affected by drug dependence, and vulnerable to or affected by related HIV least 3 years

3.

4. 5.

Personnel: core team of project staff sufficient and competent in working with the targeted population Partnership: well-defined networking strategy and collaboration with relevant government and nongovernmental stakeholders-at national and local levels

6. 7. 8. 9.

Infrastructure: functioning project office and service delivery point located within the targeted project areas Work plan: logical approach and methodology with feasible timeline Budget: clear and justified costing, demonstrates maximal use of available resources and good value for money M&E: well defined monitoring and reporting system including indicators, mile-stones, expected targets/results, linking of activities to outcomes, behavioral change and continuity of activities beyond donor funding
TOTAL SCORE RANKING

10. Sustainability: mechanisms in place for building sustainability

ANNEX
Sustainable Livelihood Project: Response to the Social and Livelihood Needs for HIV/AIDS Prevention in East Africa
Ref: UNODC/SLP/2013

APPLICATION FORM
1. BASIC INFORMATION OF APPLICANT
NAME OF THE ORGANIZATION

YEAR OF REGISTRATION CONTACT INFORMATION (Address, phone, fax, email, web)

HEAD OF AGENCY (Name, phone, email) CONTACT PERSON FOR PROPOSAL (Name, phone, email)

PROJECT TITLE LOCATION OF THE PROJECT PROJECT TIMELINE (Start and end dates) TOTAL FUNDS REQUESTED (TSH and USD) SIGNATURE OF HEAD OF AGENCY 10 Months

4. EXECUTIVE SUMMARY (maximum 500 words)

3. BACKGROUND (rational/justification for the project: highlight key issues the project needs to address, relevant statistics for target population in intended project location)

4. GOAL, OBJECTIVES AND EXPECTED RESULTS

5. TARGET GROUP AND STAKEHOLDERS (number, sex and locations of target population; names and roles of collaborating partners)

10

6. IMPLEMENTATION PLAN (strategy and methodology for project implementation; use matrix to summarize the core activities by objectives what actions, when and by whom. Highlight possible constraints)

Objective

Activity

Quarter 1

Quarter 2

Quarter 3

Month 10

Responsibility

11

7. PROGRAM MANAGEMENT (organisational history, infrastructure, experience with target population and in delivering socio-economic support, organogram, number and roles of individuals who will implement the project)

12

8. MONITORING AND EVALUATION (describe methodology for data collection and reporting, how success will be measured, how the project outputs will contribute to the achievement of the project outcomes- see part 2 of the proposal)

Objective

Indicator

Milestones/Targets Quarter Quarter Quarter 1 2 3

Frequency Month 10

Responsibility

13

9. SUSTAINABILITY (explain previous and current donor funding for various agency projects, proposed exit strategy for individuals targeted under this project and how the organization will assure continuity of activities initiated)

14

10. BUDGET (explain cost assumptions/justification for each category and objective as per detailed budget below). DETAILED BUDGET EXCEL TEMPLATE (attach as Annex III)
Quantity 1. Personnel Unit Cost Quarter 1 Tsh Quarter 2 Tsh Quarter 3 Tsh Month 10 Tsh Total TSh Total USD

2. Operational Costs 2. Audit 3. Project Activities Objective 1 Activity 1.1 Activity 1.2 Objective 1 Subtotal Objective 2 Activity 2.1

Please note that in line with UNODC policies the government officials cannot receive remuneration under the project.

15

11. ANNEXES Mandatory for all applicants: I. II. III. IV. V. VI. Organizational charter Registration certificate (CSOs) Detailed Budget in Excel 2011-2012 Programme reports on service delivery to target population(s) 2011-2012 Audit report Bank account details

Optional Annexes VII. CVs of key team members

16