Microsoft Office 2010

Technical Preview
Reviewer’s Guide
July 2009
Contents
Introduction ....................................................................................................................................................................... 1
Overview of the Microsoft Office 2010 Technical Preview .......................................................................................................................1

Microsoft Office 2010 at a Glance ................................................................................................................................... 5

Bring Ideas to Life.....................................................................................................................................................................................................6
Enable People to Work Together More Effectively................................................................................................................................... 32
Anywhere Access to Your Work ....................................................................................................................................................................... 43

What’s New in Office 2010 by Application .................................................................................................................. 48

Access 2010 ............................................................................................................................................................................................................. 48
Excel 2010................................................................................................................................................................................................................. 53
InfoPath 2010 .......................................................................................................................................................................................................... 57
OneNote 2010 ........................................................................................................................................................................................................ 60
Outlook 2010 .......................................................................................................................................................................................................... 65
PowerPoint 2010.................................................................................................................................................................................................... 69
Publisher 2010 ........................................................................................................................................................................................................ 75
SharePoint Workspace 2010 ............................................................................................................................................................................. 80
Word 2010 ............................................................................................................................................................................................................... 85

Conclusion........................................................................................................................................................................ 90

Feature Availability/Disclosure/ Known Issues ............................................................................................................ 91

Introduction
Overview of the Microsoft Office 2010 Technical
Preview
We in the Office team are incredibly excited to bring you this early peek into the next major release of Microsoft® Office. As
we’ve crossed this important technical preview milestone, we’re happy to share this information with you. Do keep in mind,
this is still an early peek; there are places where the paint and polish are missing. Despite that, you should be able to get a
good idea for how exciting this release will be.

We believe Microsoft® Office 2010 raises the bar for what the best productivity experience can be, across the PC, phone and
browser. With over 500 million customers worldwide, the amount of data we receive is staggering. We are constantly
analyzing that data to improve the products and deliver to you a consistently better experience version over version. We have
two primary objectives. First, we focus on building all of the essentials for the way you work today, and we make sure that
those work the way you expect. Second, we think about the way you will want to work tomorrow, and we build tools that
anticipate your changing needs.

Today’s essentials are things such as copy and paste. Nearly 20 percent of the clicks in Microsoft Office are around copy
and paste. Even though we support hundreds of clipboard formats across Microsoft Office to give you the highest-fidelity
copy-and-paste experience, we know that a lot of times the thing you do right after pasting is hit Undo. Paste Preview in
Office 2010 gives you an advantage. When you see a format you weren’t anticipating, you don’t have to hit Undo. Just try a
different format, and you’ll probably get what you expected.

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 Today’s essentials also include printing. We know that 60 percent of people print an average of 60 times per month. Even
in this digital decade we are far from being paperless. The Ribbon was a great enhancement to help people use more of the
tools available inside their documents. To complement that, we are introducing the Microsoft® Office Backstage™ view to
help people use more of the tools available outside their documents. For printing specifically, the Backstage view combines
the most common print options together with Print Preview to save you from clicking through several dialog boxes.

E-mail is essential. Think about how e-mail has become a lifeline for you or your company. We know the average person
reads about 1,800 messages per month and deletes about 1,500 of them. Even though e-mail is so important to you, don’t
you wish you could spend less time managing it? The answer isn’t to throw it all in one flat folder with tags. In Microsoft®
Outlook® 2010 and Microsoft® Exchange Server 2010 we’re greatly improving Conversation View to help condense the size
of your Inbox. We’re adding a Clean Up tool for conversations, so that all the redundant parts of messages can go away,
leaving just the unique responses behind. You can also Ignore all current and future conversations with one click. And we’re
adding customizable Quick Steps to help you turn those common multistep tasks into simple one-click actions.

Data visualization is essential. Turning numbers into pictures helps us all make sense of the world. Microsoft ®
Excel® first
had 3-D charting in 1990. In Office 2007 we totally revamped the chart engine to bring rich, dynamic charts and new chart
types that are now becoming the standard for how people visualize their results. We’re improving things even more in
Microsoft® Excel® 2010 with things such as Sparklines, which quickly summarize data in small spaces, giving you a better way
to spot trends across sets.

Collaboration is essential. While each of us can do a lot on our own, our best work often comes when we can harness the
power of teams. Microsoft SharePoint® Server is fast becoming a popular collaboration platform. SharePoint will be at the
center of how you use Microsoft Office 2010. It will feature the same Ribbon interface as applications like Microsoft® Word

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 2010 and Excel 2010. It will be the jumping-off point for viewing Office documents in the browser. And it will make its own
leap forward in data visualization with Microsoft® Visio® services for dynamic data-driven diagrams.

We aim to deliver the essentials better than anyone else. But we also recognize that your needs are changing. Things
that may seem advanced today become essentials tomorrow. In 1991 Microsoft Word was the first word processor to support
drag and drop — a feature that fundamentally changed the way people interacted with productivity software. Now we all look
at drag and drop and can’t remember a time when it didn’t exist.

Tomorrow, we’ll look back and not be able to imagine life without Microsoft ®
OneNote®. Already it’s changing the way
people work. At Microsoft Corp. we saved over $1 million this past year converting paper training resources to digital
notebooks. Many of our managers are having better dialogues with their employees by using OneNote. Our teams are
building digital repositories for ideas and making institutional memories permanent with OneNote. With Microsoft®
OneNote® 2010, we can see multiple authors working on the same surface, adding different types of content. We can use
Version History to see past versions of the pages. We can pivot by tag or by author. We can even apply the power of search to
look across our entire archive of thoughts, ideas, meeting notes, conversations, and even images and audio clips.

Tomorrow, you will have a much better experience as you transition across desktop and Web. Today, very few people
use Web-based productivity applications in any serious way. Tomorrow, it will be an integral part of your total experience.
What matters to you are the document and the tools you use to create it. You shouldn’t have to worry: Am I plugged into the
network? Do I have my PC? The Microsoft® Office Web Apps give you more flexibility to stay connected to your work over
the Web. We did the hard work of preserving document fidelity, so you don’t have to do the hard work of fixing it up time and
again. Word renders beautifully and will let you make quick edits on the fly. You can trust that your document will still look
beautiful when you are back at your desk. Excel makes it easy to view, edit, and even collaborate on the Web, giving you
confidence that your data is always close at hand.

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 And tomorrow we’ll be even more mobile. Today, we all rely on mobile devices for communication and living that “always
on” lifestyle. But e-mail is only part of the picture. Your documents are landing in Microsoft SharePoint Server and you need to
be able to see them when you have to make that last-minute review. Microsoft Office Mobile will bring you the capability to
see those documents on your favorite Microsoft® Windows Mobile® Smartphone.

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Microsoft Office 2010 at a Glance
So taking all this in — customer feedback, research into marketplace changes — Office 2010 is designed to give you the
best productivity experience across the PC, phone and browser. It will help you get things done more efficiently and will give
you a boost by providing the tools you need to truly bring your ideas to life, helping you work with others more
effectively, and enabling anywhere access to your work.

The section that follows represents just some of the benefits you’ll find in the Technical Preview release of Office 2010. For a
more detailed list of available new features by application, please reference the What’s New section at the end of this guide.

Many of the features in Office

2010 can be found consistently
across multiple applications. The Microsoft® Access® 2010 Microsoft® Outlook® 2010
goal is to help ensure you have
the tools you need when you Microsoft® Excel® 2010 Microsoft® PowerPoint® 2010
need them while removing the
Microsoft® InfoPath® 2010 Microsoft® Publisher 2010
hassle of learning new features
over again when working
Microsoft® Office Communicator 2007 R2 Microsoft® SharePoint® Workspace 2010
between applications. Look for
the Office 2010 product icons in Microsoft® OneNote® 2010 Microsoft® Word 2010
the following sections to see
where you can find the features
described.

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Bring Ideas to Life
Microsoft Office 2010 enables you to express yourself in more creative ways. Enhanced visuals mean you don’t need to
be an expert to deliver polished and professional documents. Combine pictures, text and videos to grab your audience’s
attention and inspire them with your ideas. Make an impression with your numbers using new at-a-glance visuals, time-saving
reports and accessible business intelligence.

Here are some examples of how working in Office 2010 makes you more productive than ever before:

Improved! Edit Pictures Right Within Select Microsoft Office Applications

Save time and money by applying artistic effects to pictures without using
additional photo editing programs.

Edit images without ever leaving the Quick Tip

application. It’s a great way to transform your
familiar pictures into new vibrant pieces.

Available In:
 To find the new photo editing tools, select or insert a picture. The
Picture Tools Format tab appears automatically when an image is
selected and displays all of your photo editing tools.
 Distinctions per product can be found in the Product-Specific
Highlights table located on the following page.

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 Choose from a
variety of
artistic effects .

Product-Specific Highlights

 All new artistic effects, such as marker, line drawing, blur, glass
and pastels.
 New correction tools, including sharpen, soften, and improved
brightness and contrast.
 All new color tools, including color saturation, color tone and
an improved recolor tool.
 Improved crop and background removal tools allow for quick
picture formatting.
 Improved picture styles include the ability to convert your
pictures directly into SmartArt™ graphics, such as several new,
photo-centric SmartArt layouts.

 Improved pan, crop and zoom features enable you to easily  New picture captions allow you to choose from a variety of
swap out pictures while preserving the look and layout of your layouts such as placing the caption at the top, bottom, or sides
document. of your photos, or overlaying text.

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 New! Embed, Edit and Manage Video Within PowerPoint 2010

Visualize putting together an amazing presentation.

Edit your videos right in PowerPoint 2010 — no additional software required — so you can make your media fit your message
perfectly, without interrupting your creative flow.

Choose from a
variety of video
editing and
formatting
tools.

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 Audio and video formatting makes it easy to work with Quick Tip
video files. Break your file into smaller, more manageable
pieces or reduce the file size for simplified sharing. And,
take advantage of several new features to help you
Available In:
present your media most effectively:
 You can find all the video editing features when you add
 Video triggers. Schedule an animation to appear at a
in a video. To add a video, on the Insert tab of the
certain point in your video, so your audience can Ribbon, in the Media group, click Video. Then click
easily follow along.
Video from File to find and insert your video.
 Video trim. Quickly and easily trim your video so your  The Video Tools Format and Edit tabs appear
audience only sees what you want them to see. automatically when a video is selected.

Trim videos right within

PowerPoint 2010.

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  Video controls. As a presenter, you can pause, rewind, fast-forward and stop audio and video content without leaving
slide show mode during your presentation.

 Media compatibility optimization. Access video or audio elements during your presentation by simply clicking on your
video link as if you were launching your video. Use Optimize Media Compatibility to change video in your presentation
into a format that will play in more places.

 More format flexibility. Insert a core set of audio and video formats with no additional software or installation necessary.
Supported video formats can be extended by installation of DirectShow codecs available from third parties (fees may
apply). Specific formats supported out-of-box will vary with operating system. Example supported formats include AVI,
WMV, WMA, MP3, MOV, and H.264.

 Video tools. Add fades, video effects, video styles and more.

Add video s tyles and

effects. Your effects
are retained while
the video plays.

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 New! Analyze Data and Create Compelling Visualizations Using Excel 2010

Turn complexity into clarity.

New options in Excel 2010 let you quickly visualize and

comprehend data:
 Sparklines. Sometimes, numbers speak for themselves. At
other times, charts or graphs can effectively provide or
supplement information. With Excel 2010, you can take
advantage of numbers and charts within the same cell.
Sparklines are small charts in a worksheet cell that provide
a clear and compact visual representation of your data.
You can use them to show trends in a series of values, such
as seasonal increases or your monthly expenditures. You
can also use them to highlight maximum or minimum
values. By positioning a Sparkline near its corresponding
data, you can increase the impact of that data.

Inserting Sparklines next to data can

provide more context for numbers.

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  Slicer provides a rich visualization of your PivotTable view so that you can dynamically segment and filter the data to
display just what you need.

Use Slicer fil ters to

display and
analyze the right
data points
quickly.

 Search Filters in your tables and PivotTables make it easier to look through large amounts of data.

 Enjoy more interactive and dynamic PivotCharts. You can quickly gather more insights within your PivotCharts. Slice
and dice data directly in a PivotChart, independent of PivotTables, to analyze and capture the most compelling view for
your numbers.

 Improved Conditional Formatting is now even more illustrative in Excel 2010. New options let you quickly visualize and
comprehend data. Find more styles, icons and data bars as well as the ability to highlight specified items (such as the
maximum/minimum value) in a few clicks.

 Improved SharePoint Excel Services lets you share your easy-to-read spreadsheets with your team while maintaining a
single version of the workbook. Your colleagues can enjoy (yes, enjoy) the same powerful sorting and filtering capabilities
found in Excel 2010, with the same fidelity as in the desktop application, in a browser.

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  “Project Gemini,” an add-in feature for
Quick Tip
Excel 2010, lets you experience lightning-
fast manipulation of large data sets
(often in millions of rows), streamlined
integration of data and the ability to Available For:
effortlessly share your analysis through  Get the "Project Gemini" add-in feature for Excel 2010 by pre-
SharePoint 2010. (Requires a free, registering for SQL Server 2008 R2 CTP2 at:
separate download.) http://www.microsoft.com/sqlserver/2008/en/us/r2.aspx

Model and share

powerful analysis
from your desktop
with the “Project
Gemini” add-in
for Excel 2010 and
SharePoint Server
2010.

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 New! MailTips, Quick Steps, and Conversation View in Outlook 2010

Be the master of your information, not the other way around, with new e-mail
shortcuts and views.
Outlook 2010 was made to help keep you connected and organized. It’s redesigned to manage the vast amounts of
information coming at you every day from multiple sources. New options and shortcuts help keep your inbox efficient and
under control with familiar and powerful security tools.

Improved connectivity with Microsoft Exchange will support the use of multiple Exchange accounts in Outlook 2010, making it
simple for you to manage several accounts in one place.

Outlook 2010 together with Microsoft Exchange provides a scalable, high-performance communications infrastructure that is
at once easily managed by IT and simple to use for the business professional. Advanced e-mail management tools for both IT
departments and the people they support make this combination a smart choice for organizations of any size.

MailTips alert you when you are about to send an e-mail to Quick Tip
the following:

 A large distribution list — avoid spamming a large

audience with unnecessary messages.
 Someone who is out of office — save time from sending
e-mails that won’t be responded to in time for your
deadlines.
 External parties — help prevent sending confidential
information outside the company.
Available In:
 IT departments in organizations can configure
MailTips according to a wide variety of options.
 Exchange 2010 is required.

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 MailTips can help
you prevent
sending e-mails to
unintended
recipients .

Compliant and security-enhanced messaging is simple and effective across the organization using Outlook 2010 and
Exchange 2010. Tools such as Retention Policy and Automated Policy Application using Windows Rights Management
Services allow corporate messaging to be encrypted, transmitted and retained.

Quick Steps let you take the multi-command tasks you

perform most down to just a single click: Quick Tip
 Spend less time in your inbox or calendar by
reducing the number of clicks needed to take action.
Available In:
 Forward an e-mail to people with an embedded
 Look for Quick Steps on the Home tab of the Ribbon, in
task, file a note into a specified folder and reply to it,
the Quick Steps group.
schedule a team meeting, and do more in a flash.
 Use pre-defined Quick Steps, customize them in a few
 Avoid searching for commands by keeping your
easy steps, or create your own Quick Steps.
favorites front and center, and grouped together.

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 Find Quick Steps on the Home tab of the Ribbon .
Easily customize Quick Steps to speed e -mail
processing.

Conversation View helps you save time managing

your e-mail. Get straight to the relevant facts.
Quick Tip
Conversation View improves the tracking and
managing of related e-mails while saving valuable
inbox space and letting you manage large amounts
Available In:
of e-mail with ease. Entire conversations can be
condensed and categorized, or even ignored, with a  Delete entire conversation threads in seconds.
single click. Outlook 2010 turns dozens of e-mails  Outlook 2010 defaults to Conversation View for every
into just a few conversations to reduce information folder you create.
overload.

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 Clean up an
entire conversation
in just a few clicks.

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 New! Paste Preview for Office 2010

Seeing is believing.
Just like you can review your bill before you sign it or sample a fine bottle of wine, you can preview your formatting before
committing to it and impress your audience with the results. Paste is the most frequently used Microsoft Office command. To
make those clicks count, we created Paste Preview so you can see what your additions will look like before you drop them in.

No more undoing and manually formatting after you Quick Tip

have pasted. Paste Preview will enable you to get it
right the first time:

 Reuse content to easily ensure that the object Available In:

selected appears exactly as intended, resulting in
 On the Home tab, in the Clipboard group, click the arrow
consistent, professional-looking documents.
beneath the Paste button to view Paste Options. Then,
 Paste Options items change contextually to best hover over Paste Options to preview results before
fit the content you are reusing. pasting.
 ScreenTips provide additional information to help you
make a decision.
 The Paste Options gallery can be accessed after pasting.
Click the icon that appears when you paste to expand
Paste Options. Or, if you prefer to use the keyboard, press
CTRL to expand Paste Options and then use the left and
right arrow keys to move through the options.

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 Preview formatting
before committing.
For example, the
options shown here
enable you to paste
tables to appear as
you intended.

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 New! OpenType Typography from Publisher 2010 and Word 2010

Put your own flourish in your documents and publications by getting the most
out of OpenType fonts.

Give your publications and documents that extra Quick Tip

something special with new OpenType typography
features that improve the typography capabilities in
Publisher and Word.
Ligatures, Stylistic Sets, and more provide simple but
effective ways to add a new look to text when using
OpenType fonts. For example, try existing fonts such
as Calibri, Corbel, and Cambria. Or try Gabriola, a
new font in Office 2010 that offers a rich array of
Stylistic Sets.
Available In:
 In Word 2010, on the Home tab, in the Font group, click
the dialog launch icon. In the Font dialog box, click the
Advanced tab.
 In Publisher 2010, select text within any text box. Then, on
the Text Box Tools Format tab, explore the options in the
Typography group.
 Available options vary by font.
 Distinctions per product can be found in the Product-
Specific Highlights table located on the following page.

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 Add a new level of
sophis tication to your
publications and
documents with
Stylistic Sets.

Product-Specific Highlights

 Ligatures.  Ligatures.
 Stylistic Sets.  Stylistic Sets.
 Alternate Number Forms and Number Spacing.  Number Styles.
 OpenType kerning.  True Small Caps.
 Stylistic Alternates.
 OpenType kerning.

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 Improved! Search Navigation and Info Capturing for OneNote 2010

OneNote already helped organize your multi-person projects. Now it’s even
easier.
Keep the right details in the right place by capturing and searching all types of content with OneNote 2010. Improved search
navigation provides quick access to your information with a single click:

 See search results as you type to quickly narrow selection.

 A new smart ranking system learns from past choices and prioritizes section names, page titles and recent picks. Properties
such as author, date, tag name, section and notebook names can all be used to find your search results. Jump to anywhere
in your notebooks with OneNote Search.

Document ideas and notes quicker with new editing tools:

 Quick filing. With OneNote 2010 you can organize information from multiple sources — documents, Web pages, and e-
mail messages — and file it into a OneNote 2010 notebook with just a few clicks, reducing time spent transferring data
from one notebook to another. An improved experience lets you quickly determine where to file information.

 Linked Notes. As you take notes, OneNote 2010

Quick Tip
automatically links to the application that you
referenced, including Internet Explorer, Word
2010 or PowerPoint 2010. An icon is placed in-
line to indicate the referencing application. Available In:
Everything you add to OneNote 2010  To view your Linked Notes, simply click an application icon
automatically links to the right place in the in your notes. OneNote 2010 will take you to the exact spot
source material. you referenced.

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 Improved search
navigation in
OneNote filters
through multiple
types of content
and shows you
search resul ts as
you type.

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 New! Spot Trends Quickly to Gain Insights in Access 2010

Conditional Formatting, similar to what you would find in Excel, makes it easier to communicate your analysis more clearly by
using professional-looking data bar charts. Whether you’re creating a report or reading it, formatting helps you easily spot
trends and make better, faster decisions:

 Add data bars, maximum/minimum icons and

Quick Tip
more.

 Use rules to define the values to highlight.

 Gain insights from complex lists of data. Available In:

 Forget the learning curve. Out-of-the-box templates and
 Easily convey insights to others.
reusable components make Access 2010 a fast and simple
database solution.

Use Conditional
Formatting in
Access 2010.

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 New! Forms Designer in InfoPath 2010

Streamline your business processes — make forms that function, and save your
organization time and money.
Collect better info, faster: InfoPath 2010 streamlines business processes. Easy-to-make — and easy-to-use — electronic forms
help reduce redundant data entry and raise the quality of the data you collect.

 Work with InfoPath 2010 client forms online or

offline to complete forms, even if you’re not Quick Tip
connected to your company’s network.

 With the push of a button, the designer

automatically generates great-looking forms Available In:
based on SharePoint regular or external lists, new  To fill out a form that someone designed for you, find InfoPath
pre-built rules, form layout sections, styles and Editor under Microsoft Office programs on the Windows Start
menu.
more.

 Fill out a form in a straightforward way — via InfoPath Editor. We removed all the extra tools for people who just want to
open and fill out a form.

 Help is always close at hand with form data validation, ScreenTips and Conditional Formatting.

 With InfoPath 2010 and SharePoint Server 2010, all browser-form content is now Web Content Accessibility Guidelines
(WCAG) 2.0 AA-compliant and accessible to people with disabilities.

 Work online or offline with a native implementation of forms in SharePoint Workspace 2010.

 InfoPath 2010 now helps ensure business process information integrity by preserving forms content via support of digital
signatures.

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  Learning to use InfoPath tools is a breeze with the familiar Microsoft Office interface, including benefits such as a spelling
checker, font formatting, improved cut and paste, and other tools.

 Use InfoPath 2010 forms inside Outlook 2010 messages, and easily collect data in a desired form in a centralized place (a
SharePoint library or a database).

 Create an XPS or PDF version of your completed InfoPath 2010 form for ease of archiving.

Straightforward
forms design in
InfoPath 2010.

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 New and Improved! Ribbon

All the tasks you need are right at your fingertips for enhanced productivity.
The Ribbon was introduced in Office 2007, when it decorated a few Microsoft Office applications. It made the commands and
tools available more visible and easier to access so you could focus on your content.

In Office 2010, every application now has the Ribbon, including favorites such as OneNote 2010, SharePoint Workspace 2010
(formerly known as Microsoft Office Groove 2007), InfoPath 2010, and the new Office Web Apps. The Ribbon brings new
features such as Quick Steps in Outlook 2010 to your attention.

Through detailed and extensive research we have learned Quick Tip

the commands people use most, the sequence in which
people commonly use them, and which commands are
accessed through the toolbar, mouse and keyboard.
New For:
Based on that research, we updated the Ribbon from
applications in the Microsoft Office 2007 suites and made Improved For:
commands easier to find. This helps you have a better
 The Ribbon is contextual. New tabs appear based on
experience and helps you get more tasks done in less
selected objects such as tables or pictures.
time across all Office 2010 applications.
 Ribbon tabs can be customized or replaced with your
own custom tabs. Through the Options menu in
Backstage view, you can easily create new tabs that
bring together your favorite commands and groups.
Or, customize existing tabs to fit your needs.

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 The Ribbon
appears in all
Office 2010
applications,
making everyone
more produc tive.

Sh ow n h er e
(f r om t op t o b ot t om ) :
P ubli she r , On e N ot e ,
Sha re P oint
Wo rks pac e , and
I nfoP at h .

Page 28 of 92
 New! Microsoft Office Backstage View

Find everything you need all in one place. No pass necessary.

Backstage view was designed using data on product feature usage generated by the Customer Experience Improvement
Program. Related but separate tasks are brought together. For instance, printing tools — previously spread across several
commands — are all together on one cozy clickable Print tab within Backstage view.

Backstage view is extensible. For businesses, IT can

incorporate work and information flows from other
systems and highlight them right within the most
useful Microsoft Office application. For example, Quick Tip
Backstage view lets you bring those back-end
accounting or HR workflows right into Office 2010.
Available In:
Backstage view—both simple and powerful to use:

 Find commonly accessed commands when

opening or finishing a document, including
opening new or existing files, defining document
properties, and sharing your information.
 The Ribbon, Mini-Toolbar and Live Preview all help
you work in your documents; Backstage view
helps you work with your documents.
 Now, when you click the Office button (which appears to
the left of the Home tab on the Ribbon), up pops
Backstage view — a single point of reference for essential
information.
 Distinctions per product can be found in the Product-
Specific Highlights table located at the end of this section.

 Assign metadata to a file, check for accessibility, or

make sure it’s finalized and ready for prime time.

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 Preview exactly
what will print
using Backstage
view .

Product-Specific Highlights

 Backstage view replaces the traditional file menu to let you share, print and publish with just a few clicks.

 If printing or e-mailing just isn’t fast enough, speed things up  Find Automatic Replies (Out of Office), Mailbox Cleanup, and
and share your desktop instantly while you co-author. Check manage voice mail.
colleagues’ online status, and if they’re around, just drop the
1
document into an instant message or share your desktop.

1
Office Communicator 2007 R2 and Office Communications Server 2007 R2 are required.

Page 30 of 92
 New! 64-Bit Scalability for Microsoft Office 2010

Power users: This is for you.

Take advantage of the 64-bit version in Excel 2010, for Quick Tip
example, as it harnesses the power of 64-bit machines
to create even bigger, more complex spreadsheets.
Excel 2010 offers 64-bit scalability for the Excel guru
Available For:
or analyst working with massive, memory-intensive
datasets, and provides support for gigabyte-sized
spreadsheets.  Select 64-bit during installation.

Maximize new
and existing
hardware
investm ents with
64-bit versions of
Office 2010
applications.

Page 31 of 92
Enable People to Work Together More Effectively
Office 2010 is more powerful than ever when combined with SharePoint 2010 for businesses and institutions or Windows
Live™ for personal use. In Office 2010, you can connect, share and accomplish more with the ability to work on projects
together with people online in real time, no matter where they are. Common features among multiple applications mean less
time struggling to find the tool you need and more time working on the project at hand.

Here are some examples of how working together with people is more efficient and saves time in Office 2010:

New! Co-authoring in Office 2010

Work together without waiting using this breakthrough technology.

Co-authoring in Word 2010 is a project leader’s Quick Tip

best friend. Connecting multiple team members
on a single project in real time makes coordinating
changes and meeting deadlines a snap. Each
person on your team can work on their section of
your Word 2010 document, online simultaneously.
Edits are highlighted so you can easily see what’s
been changed.
Available In:
 For businesses: SharePoint 2010 is required for access.
 For personal tasks: Office Web Apps can be accessed through
the Windows Live services offering, using a Windows Live ID.
They will be available at a later date during the Technical
Preview, with limited functionality during this milestone.
 Distinctions per product can be found in the Product-Specific
Highlights table located in this section.

Page 32 of 92
 When team members are working on a Word 2010 document, their name and icon show you what section they’re editing.
And, with Office Communicator installed, it takes just a click to call or instant message them with vital (or just nosy)
questions.2

View others who

are co-authoring
the same
document, see
their changes and
communicate
with them.

2
Office Communicator 2007 R2 and Office Communications Server 2007 R2 are required.

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 Product-Specific Highlights

 Multiple authors using the Word 2010 desktop application can
edit a document at the same time.
 Block authors from sections of your document when you edit.
Automatically sync your offline changes when you’re back
online.
 Your changes are available to others when you save and others
get your changes when they save.
 View presence information so you can see if the co-author is
online and launch a full conversation while working on the
3
document together.
 Multiple authors using the OneNote 2010 desktop application
® ®
or Microsoft OneNote Web App can edit a notebook at the
same time.
 Automatically sync offline changes when you’re back online.
 See who else is using a notebook and what they’re doing with it,
with author indicators.
 Keep track of who has changed what and when, and restore
changes and deletions from the Recycle Bin, with version
history.
 Changes sync in near real time without you having to save.

® ®
 Multiple authors using the Microsoft Excel Web App can edit
a spreadsheet at the same time.
 Automatically sync your offline changes when you’re back
online.
 Changes sync in near-real time without you having to save.
 Multiple authors using the PowerPoint desktop application can
edit a presentation at the same time.
 Automatically sync your offline changes when you’re back
online.
 Your changes are available to others when you save and others
get your changes when they save.

3
Office Communicator 2007 R2 and Office Communications Server 2007 R2 are required.

Page 34 of 92
 New! Streamlined Communications

The presence icon is the key.

Presence information is consistent throughout several Quick Tip

Office 2010 applications. View the availability of a person
while co-authoring your document in Word 2010 or
reading your e-mail in Outlook 2010. Initiate a
Available In:
conversation without the need to switch applications.
 Get used to this adorable little button. You’ll see it
in your favorite Microsoft Office applications beside a
person’s name when they are available. Hover over it to
open a menu of communication options including the
Hover over your person’s availability, status and ways to contact them.
contact to  Click to expand a menu revealing a full information card
open a menu of with a person’s contact details and organizational
communication hierarchy.
options or click  Launch into a conversation via instant messaging or e-
to expand for mail or click to give them a call.

more details.  Microsoft Office Communications Server 2007 R2 and

Microsoft Office Communicator 2007 R2 are required
for presence, real time communications and desktop
sharing capabilities.
 Distinctions per product can be found in the Product-
Specific Highlights table on the following page.

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 Product-Specific Highlights
 See presence information, and click to communicate within a
document in co-authoring. Hover over the presence icon to
display a quick connect menu to initiate a conversation without
needing to switch applications.
 View the availability and click to communicate with your
buddies when Smart Tags are enabled within Word 2010. Smart
Tags visually indicate personal names automatically.
 See presence information, and click to communicate within a
document in co-authoring. Hover over the presence icon to
display a quick connect menu to initiate a conversation without
needing to switch applications.
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 See your Communicator buddy list in Outlook and click to
initiate a real-time conversation with them.
 See presence along with search results while looking for a
contact.
 Hover over a presence icon to display a quick connect menu
that can be used to initiate a conversation from Outlook.
 Hover over a presence icon to display a quick connect menu
that can be used to initiate a conversation from SharePoint
Workspace.
 New! Free Your Lists & Libraries (and Yourself) from the Chains of SharePoint Server

With SharePoint Workspace 2010

Save your server-based documents onto your PC and take them with you. View and edit your content offline, then sync your
changes onto the server when you’re back in the office. You can even access enterprise data that is linked to back-end
systems while you’re out.

Take SharePoint on the go with SharePoint Workspace 2010:

 With a few simple clicks from SharePoint Server

Quick Tip
2010, sync libraries, InfoPath forms and lists
directly to your PC.

 Use Windows Search to find content you have

Available In:
taken offline in SharePoint Workspace 2010.
 SharePoint Workspace is the next generation of Groove. It
 Have the freedom to work and access your is available as part of Office 2010 and as a standalone
information from wherever you are, even when product.
you’re not connected.
 SharePoint Workspace is included in the Technical
 Sync only changes between the desktop Preview. However, the features that allow you to take
application and the server saving precious server content offline have a dependency on SharePoint
bandwidth and time. Access enterprise data offline Server 2010, which will be available later this year.
wherever you are. Add and edit records, and  You can still use the Groove functionality to create peer
synchronize those changes to SharePoint when workspaces today.
you connect again (available to those who use
Microsoft SharePoint Business Connectivity
Services).

Page 37 of 92
 Select content to
take offline;
efficientl y sync
changes only.

Page 38 of 92
 New! Broadcast Slide Show in PowerPoint 2010

Beam your brilliant presentation all over the world, instantly.

Broadcast Slide Show in PowerPoint 2010 lets remote audiences view your presentation in their browser window — whether
or not they have PowerPoint installed on their computer. Just send out the slide show hyperlink via instant messaging or e-
mail. You can broadcast your presentation inside your company’s firewall using SharePoint Server 2010 or externally using
Windows Live. It’s near-real-time show and tell.

 Share your slides without disrupting your meeting

— broadcast your slides from within the Slide
Show tab of the Ribbon in PowerPoint 2010.

 No need to worry about what broadcasting tool Quick Tip

your audience has.

 There is no need to e-mail a huge file to your

Available In:
audience, and you don’t have to worry about
delays or cluttered e-mail boxes.  This feature requires Microsoft SharePoint Server 2010 for
business use or Windows Live for personal use.
 Your content can be controlled by allowing it to be
shown without giving access to the PowerPoint
file.

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 Share a
presentation
with others
instantl y.

Page 40 of 92
 New! Instantly Share Your Document

Using Office Communicator 2007 R2 and Backstage View.

There’s no “I” in team, so why keep all those documents to yourself? Start a sharing session with a couple of clicks in
Backstage view. Your colleagues will get a clear view of the application and instantly see the changes you make.

 Search and find contacts to share your document

Quick Tip
with, and if they’re available, send an instant
message or share your desktop.

 Attendees see the application, and the changes

Available In:
made, virtually instantaneously.
 Send documents with instant messaging.
 Office Communicator 2007 R2 and Office
Communications Server 2007 R2 are required.
 Desktop sharing is currently enabled. This is the ability to
share your entire desktop rather than a specific
application.

Page 41 of 92
 Start sharing
from right within
Office 2010
applications.

Page 42 of 92
Anywhere Access to Your Work
Office 2010 gives you a familiar and intuitive experience across personal computers (Windows and Macintosh),
Smartphones and browsers so that you have the freedom to use Microsoft Office from more locations and devices. Here are
examples of how staying connected to your work and team has been made so much easier in Office 2010:

New! The Office Web Apps

Work online from anywhere, in multiple browsers, on virtually any computer.

The Office Web Apps give you a familiar Quick Tip

Microsoft Office experience when you are
away from your Microsoft Office applications
on your computer. The Office Web Apps allow Available For:
you to work with your Microsoft Office files
 For businesses: The Office Web Apps require Microsoft
from more places and on more devices —
SharePoint 2010. Open your Word, Excel, PowerPoint, and
Macs included — by providing browser-based
OneNote files from a site running the Office Web Apps, by
viewing and lightweight editing of Word
selecting Open in Web from the dropdown menu next to the file.
2010, Excel 2010, PowerPoint 2010 and
 For personal tasks: To use the Office Web Apps, you must have
OneNote 2010 files.
a Windows Live ID. The Web Apps will be available through
Windows Live at a later date during the Technical Preview, and
will have limited functionality at that time.
 Distinctions per product can be found in the Product-Specific
Highlights table located in this section.

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 Leave your computer behind knowing that you’ll still have online access to your work and to the core set of Microsoft Office
tools. Your ability to collaborate and share documents doesn’t come to a standstill when you’re away from your Microsoft
Office applications on your computer. Sharing is also made easier. When you send your colleagues and friends a link to files
you want to share with them, they can open these files directly from a browser without worrying about what version of
Microsoft Office they are using on their computer.

Find lightweight
editing, a familiar
user interface and
high-fidelity
viewing with the
Office Web Apps.

Page 44 of 92
 Product-Specific Highlights
 Experience the familiar look and feel of Microsoft Office.
 High-fidelity viewing in a browser (Internet Explorer, Firefox and
Safari) so everything looks just as you pictured it.
 Edit documents without worrying about data/formatting loss.
 Formatting retained when you copy and paste within the Office
Web Apps and from other Office applications.
 Use essential authoring capabilities such as tables, bullets and
styles.
 Consistent user interface with the Word desktop application.
 Slide shows are high fidelity and include builds and animations.
 In-browser and full-screen Slide Show views.
 Editing tools include the ability to select a theme, apply slide
layouts, add/remove slides, edit text, etc.
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 Background proofing capabilities include auto-correct, spelling
checker, auto-numbering/bulleting and undo/redo.
 Insert pictures, charts and tables into your projects wherever
they’re needed.
 Save directly from the desktop applications to the Web in the
Windows Live offering.
 Multiuser co-authoring — more than one person can edit data
at the same time.
 Use the same formulas you know from the Excel desktop
application and get the same results.
 Multiuser co-authoring for multiple people working on a
notebook.
 Support for multiple pages, links and navigation improves the
collaborative experience.
 Automatic versioning and the ability to show who authored
content in the notebook.
 Automated synchronization with OneNote 2010 allows you to
keep your notebook up to date (Internet connection required).
 New! Stay Up to the Minute with Office Mobile 2010

Bring big power to your small devices.

Sometimes you’ve got to work when you’re moving

between point A and point B. Microsoft Office Mobile
brings the powerful Office 2010 tools you use every
day to the mini screen of your mobile device. Don’t
waste a minute — take action while you’re on the
road.
Experience rich interfaces designed for small devices:
 View charts, graphs and images as you see them
on your main computer.
 Seamlessly copy and paste across programs.
Quick Tip
Available For:
 Availability: Available concurrently with the final release
of Office 2010.
 Distinctions per product can be found in the Product-
Specific Highlights table located on the following page.
 Office Mobile 2010 is not included in Office 2010
applications, suites, or Web Apps.

Page 46 of 92
 Enjoy the new
Outlook 2010
features on your
Smartphone.

Product-Specific Highlights

 Create, edit and save Microsoft Office documents from your  Essential authoring capabilities include tables, bullets and font
Smartphone. styles.
 Send documents via e-mail or save them directly back to  Microsoft Office ease of use benefits such as Auto Correct and
SharePoint 2010 or Windows Live. background spelling checker.

 Conversation View allows you to save time by combining
related messages so they can be moved, categorized or deleted
in a single click.
 Find people in your organization from your phone by searching
your global address list.
 Online access to your e-mail, calendar, contacts and tasks from
anywhere, any time.
 Browse SharePoint sites, document libraries and other lists from
your Smartphone.
 Open documents directly from SharePoint or Windows Live for
viewing or editing, and save them directly back to the server.
 Sync documents on your Smartphone so you never miss a beat
— when a document is modified on the server, the copy on
your Smartphone gets synced automatically.

Page 47 of 92
What’s New in Office 2010 by
Application
The following tables are sneak peeks into some of the new value and enhancements you’ll find in each of the Office 2010
applications.

Access 2010
Feature Description Where to Find

Bring Ideas to Life

New! Web Database
Create your database in Access and publish it
to the Web. Your database, including data,
forms and reports, can be opened via a
browser. Share it with your co-workers and
friends over the Web.
 Click the Office button on the Ribbon to open
Backstage view. Click New and then click Blank
Web Database.
Note: This feature requires Microsoft SharePoint
Server 2010 to publish and share a Web database.

New! Navigation Form Create navigation forms for your database  Start with an open database. On the Create tab
without writing any code or logic. Simply of the Ribbon, in the Forms group, click
drag-and-drop, and specify forms or reports Navigation to view a list of available navigation
to display. layouts.

Page 48 of 92
 New! Macro Designer New and improved tools make it easier for
and Improved! you to build out logic and expressions in the
database.
Expression Builder
New! Application Parts Save time and effort by re-using database
parts built by others for your database.
New! Data Macros Use Data Macros to attach logic to your data
— centralizing the logic on the table, not the
form. Write your logic with ease using Macro
Designer and make it snappy with Data
Macros.
New! Office themes Easily apply consistent, professional designs
across your Access databases using Office
themes.
Page 49 of 92
For Macro Designer:
 Start with an open form. On the Create tab, in
the Other group, click Web Macro or Advanced
Client Objects, and then click Client Macro.
For Expression Builder:
 Start with an open table. On the Table Tools
Modify Fields tab, in the Fields & Columns
group, click Calculated Field.
 Start with an open database. On the Create tab,
in the Templates group, click Application Parts.
 Start with an open table. On the Table Tools
Modify Fields tab, in the Table Logic group,
click Create Table Events.
 Start with an open form or report. On the Home
tab, in the Views group, click View and then
click Design View or Layout View.
 The Form (or Report) Layout (or Design) Tools
tabs appear automatically, based on your view.
 On the Design tab, in the Themes group, click
Themes.
 New! Web Browser The Web Browser control is great for enabling
control Web 2.0 content integrated inside an Access
Form.
New! Data bars You can create rich and dynamic reports that
support Data Bars and rich Conditional
Formatting to gain insight on the data.
Improved! Spot trends Now you can apply Conditional Formatting to
quickly to gain insights your Access 2010 reports. Both you and your
audience will more easily spot trends, helping
in Microsoft Access
you make better decisions.
2010.
Page 50 of 92
 Start with an open form. On the Home tab, in
the Views group, click View and then click
Layout View or Design View.
 The Format Layout (or Design) Tools tabs
appear automatically, based on your view.
 On the Design tab, in the Controls group, find
controls including the Web Browser Control,
Label, Button, List Box, Tab Control, and
Subform/Sub Report.
 Start with an open report. On the Home tab, in
the View group, click Design View or Layout
View.
 Select a numeric field. On the Report Layout (or
Design) Tools Format tab, in the Control
Formatting group, click Conditional
Formatting.
 In the Conditional Formatting Rules Manager
dialog box, click New Rule. Then, in the New
Formatting Rule dialog box, under Select a
rule type, click Compare to other records.
 Start with an open report. On the Home tab, in
the Views group, click View and then click
Design View or Layout View.
 The Report Design (or Layout) Tools tabs
appear automatically. Select a control and then,
on the Format tab, in the Control Formatting
group, click Conditional Formatting.
 Improved! Pre-built Find templates that you can start using
database templates without customization on Microsoft Office
Online. You can also select prebuilt
Community-Submitted database templates
and customize them to meet your needs.
 Click the Office button to open Backstage view.
Click New and then search Office Online for
templates.

New! Backstage view The Backstage view replaces the File menu to  Click the Office button (which appears to the left
help you get to the tasks you need and of the Home tab on the Ribbon) to open
complete your work more efficiently. With Backstage view.
Backstage view, you get a single location for
essential information about your database
such as permissions and version information.
You can also find new and existing templates,
and sharing options including print, online
and e-mail.

Improved! Ribbon Find the right commands quickly so you can  The Ribbon replaces the menus and toolbars and
focus on results. Ribbon tabs can now be is located along the top of your screen.
customized or replaced with your own
custom tabs. Through the Options menu in
Backstage view, you can easily create new
tabs that bring together your favorite
commands and groups. Existing tabs can also
be customized to fit your needs.

Page 51 of 92
 Enable Teams to Work Together More Effectively

New! Web Services You can now connect to data sources via Web For Web Services connection:
connection and service protocol. Include Web services and  Start with an open database. On the External
line-of-business applications data right in the Data tab of the Ribbon, in the Import group,
support for Microsoft
applications you build. click Web Service.
SharePoint 2010 Business
Connectivity Services For Business Connectivity Services:

(BCS)  This feature is configured in SharePoint Server

Improved! Data This feature has been improved to enable you
caching and to take a Web database into offline mode.
Any changes made in offline mode are
synchronization
automatically synchronized with the master
database on the server.
2010.
 Open any Web database that has been
published to SharePoint Server 2010 and then
make changes to data, forms or reports.
 Click the Office button to open Backstage view
and then click Sync All.
 To sync changes back, click Sync All.
Note: This feature requires SharePoint Server 2010
and is enabled after publishing to SharePoint

Anywhere Access to Your Work

New! Get access to the You can now access, save and edit data from  With an Access database open, click the Office
database from virtually your desktop application, Web browser, or button to open Backstage view. Click Share and
Smartphone. then click Publish to SharePoint.
anywhere
Note: This feature requires Microsoft SharePoint
Server 2010 to share it as a Web Database.

Page 52 of 92
 Excel 2010
Feature Description
Bring Ideas to Life
New! Sparklines Tiny charts that fit within a cell and give a
visual trend summary alongside your data.
New! Slicer Delivers enhanced PivotTable visual filtering
functionality to let you quickly and intuitively
drill-down through large amounts of data.
New! “Project Gemini” You can download the “Project Gemini” add-
add-in in to efficiently model any business scenario.
Experience lightning-fast manipulation of
large data sets (often in millions of rows),
streamlined integration of data and the ability
to effortlessly share your analysis through
SharePoint 2010.
New! Search Filter Easily find relevant items among potentially
thousands (or even millions) of items in tables
or PivotTables.
Page 53 of 92
Where to Find
 On the Insert tab of the Ribbon, in the
Sparklines group, click Line, Column or
Win/Loss.
 On the Insert tab, in the Filter group, click
Slicer.
 Sign up at
http://www.microsoft.com/sqlserver/2008/en/us/
r2.aspx to pre-register for SQL Server 2008 R2
CTP2. Free, separate download required.
 In any active table or PivotTable, click the
arrow that appears on row or column headings
to access the Search Filter.
 In a PivotTable, you can also click the arrow that
appears when you hover on a field name in the
PivotTable Field List, under the heading
Choose fields to add to report.
 Improved! Conditional New options let you quickly visualize and  On the Home tab, in the Styles group, click
Formatting comprehend data. Find more styles, icons and Conditional Formatting.
data bars as well as the ability to highlight
specified items (such as the
maximum/minimum value) in a few clicks.
Improved! Charting Improved performance and increased
performance charting limits allow more data points in a
series.
Improved! Functional Improved accuracy of a number of key  On the Formulas tab, in the Function Library
accuracy statistics and financial functions. Older group, click Financial or More Functions,
functions are still supported for compatibility. Statistical.

Improved! Math Create and display math equations with a rich  On the Insert tab, in the Symbols group, click
equation support set of equation editing tools. Equations.

Improved! Picture Edit photos without using additional photo-  Select a picture in your workbook. Or, to insert a
editing editing programs. picture, on the Insert tab, in the Illustrations
group, click Picture.
 The Picture Tools Format tab appears
automatically when a picture is selected.

New! Paste Preview Effortlessly reuse content by previewing how
information will look when it is copied and
pasted.
 When you’re ready to paste content, click where
you intend to paste in the workbook.
 On the Home tab, in the Clipboard group, click
the arrow beneath the Paste button to view
Paste Options. Or, right click at the insertion
point to view Paste Options. Then, point to
individual Paste Options to preview results and
click your preferred option to paste.

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 Improved! Additional Incorporate great-looking graphics into your  On the Insert tab, in the Illustrations group,
SmartArt graphics professional documents without a large click SmartArt and then select a SmartArt
consulting team or time commitment. layout.
 The SmartArt Tools Design and Format tabs
appear automatically whenever your insertion
point is in a SmartArt graphic.

New! Backstage view The Backstage view replaces the file menu to  Click the Office button (which appears to the left
help you get to the tasks you need and of the Home tab on the Ribbon) to open
complete your work more efficiently. With Backstage view.
Backstage view, you get a single location for
essential information about your
spreadsheets, such as permissions and
version information. You can also find new
and existing templates, and sharing options
including print, online and e-mail.
Improved! Ribbon The enhanced Ribbon is available across all  The Ribbon appears at the top of the screen.
Office 2010 applications so you can access  In Backstage view, click Options to customize
more commands quickly and create custom the Ribbon.
tabs to personalize the Office 2010
experience to your work style.

New! 64-bit edition Excel 2010 offers 64-bit scalability for the  Select the 64-bit option when installing.
Excel guru or analyst working with massive,
memory-intensive datasets, and provides
support for gigabyte-sized spreadsheets.

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 Enable Teams to Work Together Effectively
SharePoint 2010 and Share analyses and results across the
Excel Services organization by publishing spreadsheets and
dashboards to the Web.
integration
Anywhere Access to Your Work
New! The Excel Web The Excel Web App extends the reach of Excel
App to the Web and enables you to view and edit
Excel spreadsheets from a Web browser.
Experience high-fidelity viewing and the
familiar Excel interface. You can also work
simultaneously with others on spreadsheets.
Improved! Excel Mobile Stay up to the minute with the Microsoft Excel
2010 application Mobile 2010 application and take action on
the go with a familiar experience designed for
small devices.
Page 56 of 92
 Click the Office button on the Ribbon to open
Backstage view and then click Share. Click Save
to SharePoint and then click Publish to Excel
Services.
Note: This feature requires SharePoint Server 2010.
 For business use. The Excel Web App must be
run on Microsoft SharePoint 2010.
 For personal use. The Office Web Apps can be
accessed through the Windows Live services
offering.
 The Web Apps will be available through
Windows Live at a later date during Technical
Preview and will have limited functionality at this
milestone.
 Office Mobile 2010 is not included in Office 2010
applications, suites, or Web Apps. It will be
available concurrently with the final release of
Office 2010.
 InfoPath 2010
Feature Description Where to Find

Improve Forms Driven Business Processes with Microsoft InfoPath 2010

New! Ribbon Now it’s easier than ever to design and  InfoPath Designer 2010 and InfoPath Editor
deploy electronic forms using the new 2010.
Ribbon.  In Backstage view, click Options to customize
the Ribbon.

New! Backstage view The Backstage view replaces the traditional  Click the Office button (which appears to the left
File menu to help you get to the tasks you of the Home tab on the Ribbon) to open
need and complete your work more Backstage view.
efficiently.

New! InfoPath Editor Fill out a form in a straightforward way via  InfoPath Editor.
InfoPath Editor. We removed all the
unnecessary functionality for people who just
want to open and fill out a form.

Improved! Collect With InfoPath 2010, you can collect the right  InfoPath Editor.
better, more accurate information, from the very start, using data
validation (e.g. mandatory fields, value
information
ranges, input formats), ScreenTips and
Conditional Formatting (e.g. highlight date if
it is past due).

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 Improved! Build Now you can build sophisticated forms more  InfoPath Designer.
sophisticated forms easily using the new pre-built rules (rules
management and quick rules), form layout
easily
sections, styles and more in InfoPath 2010.

New! Work with forms Now you can work either on or offline, with a  InfoPath integration with SharePoint Workspace.
online or offline native implementation of InfoPath forms
inside SharePoint Workspace 2010.

Improved! Combine Easily combine data from many sources  InfoPath Designer.
data from different simultaneously by using Web services, XML,
Microsoft SQL Server and Access 2010 data
sources
connections in the same form.

Improved! Design a InfoPath 2010 now has improved parity  InfoPath Designer.
form once for rendering between client and SharePoint Server forms,
providing a more consistent and richer
in the browser and on
experience (controls available in both:
your PC
bulleted, numbered and plain lists, multiple
selection list box, combo box, picture buttons,
hyperlink, choice group and section. Also,
filtering functionality is available in both
environments).

New! Easily portable InfoPath 2010 allows you to package a  InfoPath Designer.
forms custom InfoPath solution with relative URLs
on one machine and redeploy the solution on
any other server, saving solution developers
lots of time and effort.

Improved! Information Office InfoPath 2010 better ensures  InfoPath Designer and Editor.
integrity information integrity by supporting the
Cryptography Next Generation digitally
signed forms.

Page 58 of 92
 New! Create WCAG InfoPath 2010 forms on SharePoint Server  SharePoint Server 2010-supported browsers,
2.0-compliant forms for 2010 are now compliant with WCAG 2.0 AA to including Internet Explorer, Firefox and Safari.
help you create forms that are accessible to
accessibility
people with disabilities.

New! Extend your InfoPath 2010 is fully integrated with  InfoPath 2010 and SharePoint 2010.
InfoPath forms solutions SharePoint Server 2010. For organizations
that use both products, InfoPath 2010 forms
can be extended to Internet browsers and
mobile devices, used in SharePoint-enabled
business workflows, and more. Designers also
have more options to create InfoPath forms,
such as easily auto-generating forms from
SharePoint regular or external lists.

Page 59 of 92
 OneNote 2010
Feature Description
Bring Ideas to Life
New! Quick filing OneNote 2010 helps save you time by
eliminating the need to regroup information
after the fact. With quick filing, you can easily
pick a notebook to send your notes to as you
insert them from multiple sources, including
documents, Web pages and e-mail messages.
New! Linked Notes Notes automatically link directly to the
referring source (Word 2010, PowerPoint
2010 or Internet Explorer), so you can
remember where your ideas came from.
Quickly and easily add Incorporate screenshots into your work
screenshots into your without leaving the application.
work
New! Math equation Create and display math equations in your
support notes, using a rich set of equation editing
tools.
Page 60 of 92
Where to Find
 In an application in which you are creating
content, such as Word or PowerPoint, select
Send to OneNote 2010 as your printer.
 After you click Print, the Select Location in
OneNote dialog box opens in OneNote so that
you can specify where to place your printout.
 In Word 2010 or PowerPoint 2010, on the
Review tab of the Ribbon, in the OneNote
group, click Linked Notes. Then, select the
notebook and section in which to place your
linked notes.
Note: To access this feature in Internet Explorer, on
the Tools menu, click Linked Notes.
 On the Insert tab, in the Illustrations group,
click Screen Clipping.
 On the Insert tab, in the Symbols group, click
Equations.
 New! Apply styles to Save time by using the same shortcut keys
your text found in Word 2010 for basic styling of text.
The new styles are added to give you more
formatting options to structure and organize
your thoughts.
 Find the Styles group on the Home tab.
 Or, use familiar keyboard shortcut keys including
CTRL+ALT+1,2,3 to apply Heading styles and
CTRL+SHIFT+N to apply Normal style.

New! 64-bit edition Maximize new and existing hardware  Select the 64-bit option when installing.
investments with 64-bit performance
enhancements.

New! Backstage view The Backstage view replaces the traditional  Click the Office button (which appears to the left
File menu to let you share, print, and publish of the Home tab on the Ribbon) to open
your notes with just a few clicks. Backstage view.

New! Ribbon New to OneNote 2010, the Ribbon replaces  The Ribbon replaces the menus and toolbars
traditional menus and tool bars. A fresh, found at the top of the screen.
highly visual layout of the commands,  In Backstage view, click Options to customize
grouped logically in tabs, helps you find the the Ribbon.
features you need fast. The new Ribbon is
also customizable to meet your personal work
style.

Improved! Navigation An improved Navigation Bar offers the tools  Find the Navigation Bar on the left of the screen,
Bar you need to easily organize and jump below the Ribbon.
between your notebooks. You also can better
visualize and expand page groups to improve
note structure and placement.

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 Improved! Search Improved search functions in OneNote filter
navigation through multiple types of content, including
videos and other embedded objects as well as
Digital Ink notes. In addition, a new ranking
system learns from past choices, prioritizing
notes, pages, page titles and recent picks so
you can get to your information faster and
easier.
Improved! Page tabs Organize, structure and easily scan notebook
content.
Enable Teams to Work Together More Effectively
Co-authoring in a Allows multiple people to update and share a
shared notebook notebook simultaneously.
New! See what’s new New content is highlighted when working
with multiple users on a shared notebook.
Highlighting provides you with a distinct view
of new changes since you last opened the
shared notebook.
New! See who wrote it Instantly see who added new information to a
shared notebook, so you can effectively judge
the content’s value.
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 In the Search box (found on the right of the
screen below the Ribbon), begin to type a search
term. An expanded search navigation pane
appears as you type, displaying results in your
recent locations, text in titles, and text in body.
 By default, find page tabs on the right of the
screen, below the Search box.
 To create a shared notebook, on the Share tab
of the Ribbon, in the Shared Notebook group,
click New Shared Notebook.
 On the Share tab, in the Shared Notebook
group, click Recent Edits.
 On the Share tab, in the Shared Notebook
group, use the Hide Authors and Find by
Author commands.
 New! Versioning The versioning feature provides a version  On the Share tab, in the History group, click
history by date and author. If someone Page Versions.
changes content inadvertently, you can view
the change history and undo changes at any
time. In addition, changes are merged
automatically and synced up when you are
online.

Improved! Wiki linking With wiki linking, you can easily reference and  On the Insert tab, in the Links group, click Link.
browse through related content such as note
pages, sections and section groups within a
notebook. Automatically generate links to
new content so everyone using the same
notebook is automatically pointed to the right
place.

Improved! Language Simplify and customize your multilingual
tools experience with separate ScreenTip, Help and
Display language settings.
 Click the Office button on the Ribbon to open
Backstage view, and then click Options. In the
OneNote Options dialog box, click Language.
Note: Changing these settings from any application
changes them for all applicable Office 2010
applications.

New and Improved! Use on-demand translation and a Mini  On the Review tab, in the Language group, click
Translation tools Translator to easily work across language and Translate.
cultural barriers.
Additionally, English assistance and Windows
English text-to-speech playback are available
from the Mini Translator.

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 Anywhere Access to Your Work
New! The OneNote The OneNote Web App extends the reach of
Web App OneNote to the Web and enables you to
view, create and edit OneNote notebooks
from a Web browser. Create a shared
notebook and invite others to view and edit it.
Multiple people can simultaneously edit, view
recent changes and access version history.
Improved! OneNote Stay up to the minute with OneNote Mobile
Mobile 2010 2010 to take action on the go with a familiar
user experience designed for small devices.
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 For business use. The OneNote Web App must
be run on Microsoft SharePoint 2010.
 For personal use. The OneNote Web App can
be accessed through the Windows Live services
offering.
 Office Web Apps will be available through
Windows Live at a later date during Technical
Preview and will have limited functionality at this
milestone.
 Office Mobile 2010 is not included in Office 2010
applications, suites, or Web Apps. It will be
available concurrently with the final release of
Office 2010.
 Outlook 2010
Feature Description Where to Find

Bring Ideas to Life

Improved! Conversation Conversation View improves the tracking and
View managing of related e-mails while saving
valuable inbox space, letting you manage
large amounts of e-mail with ease. Condense
and categorize entire conversations — or
even ignore them — with a few clicks.
By default, Outlook 2010 opens in Conversation
View. To clean up a conversation, do the following:
 On the Home tab of the Ribbon, in the Delete
group, find Clean Up and Ignore options.

New! Quick Steps Create and save custom actions in a new way  On the Home tab, in the Quick Steps group,
with Quick Steps. They help you manage and click the dialog launcher for more options.
respond to information rapidly by creating
and defining common tasks to execute with a
single click. Delete and reply, move to specific
folder, create a new e-mail to your team, and
more.

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 New! MailTips For business users, sending unnecessary e-
mail messages to out-of-office contacts,
accidentally replying to a large distribution
list and distributing confidential information
outside the company are frequent concerns.
With the new MailTips feature, you’re alerted
when you are about to send e-mail to a large
distribution list, to someone who is out of the
office or to individuals outside the
organization.
New! Quick contacts Outlook 2010 provides access to your
contacts directly from your inbox using the
quick contacts — simply begin typing the
name of the person you’re looking for and
Outlook will show you the people you can
connect with.
Improved! Additional Get more options for professional designs
Office themes consistently across your Office documents,
including Outlook e-mail messages, with a
new selection of themes.
Improved! Additional Incorporate great-looking graphics into your
SmartArt graphics professional documents without a large
consulting team or time commitment.
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 Outlook 2010 must be connected to Exchange
2010 to view this feature. (MailTips appear
automatically if your Exchange administrator has
set them up.)
 Available from the main Outlook window, on the
Home tab, in the Find group.
Note: Requires Office Communicator Server R2 or
later as well as Office Communicator 2007 R2 or
later.
 In a new e-mail message, on the Options tab,
find the Themes group.
 On the Insert tab, in the Illustrations group,
click SmartArt and then select a SmartArt layout.
 The SmartArt Tools Design and Format tabs
appear automatically whenever your insertion
point is in a SmartArt graphic.
 New! Backstage view The Backstage view replaces the File menu to
help you get to the tasks you need and
complete your work more efficiently. In
Outlook 2010, the Backstage view is where
you’ll find Automatic Replies (Out of Office),
Mailbox Cleanup, Rules and Alerts, and more.
Improved! Ribbon The Ribbon replaces the traditional menu at
the top of the Outlook window to help you
find the right commands quickly. You can
create custom tabs to personalize the Ribbon
to your work style.
Enable Teams to Work Together More Effectively
New! Schedule View Set appointments, share your calendar
and group scheduling availability and manage your schedule stress-
free. Stay connected by sharing your time
tools
with others and staying up to date on their
schedules in one place using Group
Scheduling View.
New! Streamlined Outlook 2010 allows you to save time and be
communications more productive by providing presence and
status information for all the people you work
with, so communicating is a snap — make
phone calls, start video conferences, or meet
virtually in a few clicks using Outlook and
Office Communications Server.
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 Click the Office button (which appears to the left
of the Home tab on the Ribbon) to open
Backstage view.
 The Ribbon replaces the menus found at the top
of the main Outlook window.
 In Backstage view, click Options to customize
the Ribbon.
 With your calendar open, on the Home tab of
the Ribbon, in the Arrange group, click
Schedule View.
 Also on the Home tab, find group scheduling
tools and related features in the Manage
Calendars and Share groups.
 Colleagues see your availability in the Reading
pane, when viewing e-mail messages.
Note: Office Communicator 2007 R2 and Office
Communications Server 2007 R2 are required.
 New! People Search Outlook 2010 integrates with Office
and Contact Cards Communicator to make searching for people
and communicating with them through
instant messaging, e-mail or phone simple
and efficient. New contact card with pictures
and contact details is fun and easy to use.
 Open an e-mail message and then hover over a
name in the message header.
Note: Office Communicator 2007 R2 and Office
Communications Server 2007 R2 are required.

Anywhere Access to Your Work

New! Receive voice With Exchange Server 2010, you can receive Note: Requires Exchange 2010 Unified Messaging.
mail and faxes directly voice mail and faxes directly to your inbox.
Access them anywhere using your PC,
to your inbox
Internet-connected phone with Outlook
Mobile, or Outlook Web Access.

Improved! Outlook Stay up to the minute with Outlook Mobile  Office Mobile 2010 is not included in Office 2010
Mobile 2010 2010 to take action on the go with a familiar applications, suites, or Web Apps. It will be
experience designed for small devices. available concurrently with the final release of
Office 2010.

Page 68 of 92
 PowerPoint 2010
Feature Description
Bring Ideas to Life
Improved! Additional Incorporate great-looking graphics into your
SmartArt graphics professional documents without a large
consulting team or time commitment.
Improved! Animations Bring presentations to life by adding realistic
with easier access motion to stationary objects. PowerPoint
2010 also makes it easy to access, discover,
apply, modify and replace your animations.
New! Animation Painter Format multiple animations as you would use
the Format Painter tool to format text.
Improved! Slide Captivate audiences with exciting special
transitions effects, such as high-quality 3-D effects, that
look just like graphics you’d see on TV.
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Where to Find
 On the Insert tab of the Ribbon, in the
Illustrations group, click SmartArt.
 The Smart Art Tools Design and Format tabs
appear automatically when your insertion point
is in a SmartArt graphic.
 Select an object to animate. Then, on the
Animations tab, in the Custom Animation
group, click Add Animation.
 Select an object that has an animation you want
to copy.
 On the Animations tab, in the Custom
Animation group, click Animation Painter.
Then select the object to which you want to
apply the copied animation.
 On the Transitions tab, in the Transition to This
Slide group, point to any transition in the gallery
to preview or click a transition to apply it to
selected slides.
 New! Presentation Easily organize and navigate through your  On the Home tab, in the Slides group, click
Sections slides by dividing your presentation into Section and then click Add Section.
logical sections.

New! Video editing and Trim video from right within PowerPoint. Add  Select a video in your presentation. Or, to insert
formatting fades, video effects, video styles and more. a video from your files, on the Insert tab, in the
Media group, click Video and then click Video
from File.
 The Video Tools Format and Edit tabs appear
automatically whenever a video is selected. Find
new video formatting and editing tools on both
of these tabs.

Improved! Picture Save time and money by editing photos  Select a picture in your presentation. Or, to insert
editing without using additional photo editing a new picture, on the Insert tab, in the Images
programs. group, click Picture.
 The Picture Tools Format tab appears
automatically when a picture is selected.

New! Paste Preview Effortlessly reuse content by previewing how
information will look when it is copied and
pasted.
 When you’re ready to paste content, click where
you intend to paste in the presentation.
 On the Home tab, in the Clipboard group, click
the arrow beneath the Paste button to view
Paste Options. Or, right click at the insertion
point to view Paste Options. Then, point to
individual Paste Options to preview results and
click your preferred option to paste.

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 Improved! Additional Enjoy a wide range of additional, out-of-the-
Office themes box layout and style options for formatting.
When you add graphics, PowerPoint 2010
automatically matches them to your chosen
theme.
New! Incorporate Quickly and easily incorporate screenshots
screenshots into your work — without leaving PowerPoint.
Improved! Math Create and display math equations with a rich
equation support set of equation editing tools.
Improved! Note printing Quickly and easily print out multiple pages of
presentation notes to share with others.
New! Expert advice Receive creative advice from Academy Award-
winning Duarte Design on how to produce
high-quality presentations using PowerPoint
2010.
New! Backstage view The Backstage view, available in all Office
2010 applications, replaces the traditional File
menu, helping you quickly get to operations
such as save, share, print and publish with just
a few clicks.
Improved! Ribbon The enhanced Ribbon is available across all
Office 2010 applications so you can access
more commands quickly and create custom
tabs to personalize the Office 2010
experience to your work style.
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 On the Design Tab, in the Themes group, select
a theme.
 On the Insert tab, in the Images group, click
Screenshot.
 On the Insert tab, in the Symbols group, click
Equation.
 Click the Office button to open Backstage view
and then click Print. Under Other Settings, click
Full Page Slides and then, under Slide options,
click Notes.
 Available at the final release of Office 2010.
 Click the Office button (which appears to the left
of the Home tab on the Ribbon) to open
Backstage view.
 The Ribbon appears at the top of the screen.
 In Backstage view, click Options to customize
the Ribbon.
 Enable Teams to Work Together More Effectively
New! Merge and Quickly compare multiple presentation
Compare versions and combine edits into a single
presentation file.
New! Co-authoring Work with other people editing the same
presentation, at the same time.
New! Broadcast Slide Instantly broadcast your slides to a remote
Show audience who can view your presentation
online even if they don’t have PowerPoint
installed on their computer.
New! Create a Video Share a high-quality version of your
presentation with virtually anyone by making
a video of your presentation.
Improved! Record Slide Use powerful recording functions to record
Show narration, laser pointers and animation
timings for playback during your slide show.
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 On the Review tab, in the Compare group, click
Compare.
 To see this feature, save your presentation to a
SharePoint Server 2010 Site or Windows Live,
and then have someone else open the
presentation while you are still in it.
 Click the Office button on the Ribbon to open
Backstage view and then click Share.
 To see other editors, in Backstage view, click Info
or view active editors at the bottom of your
screen.
 On the Slide Show tab, in the Start Slide Show
group, click Broadcast Slide Show.
Note: This feature requires Microsoft SharePoint
Server 2010 for business use or Windows Live for
personal use.
 Click the Office button to open Backstage view.
Click Share and then click Create a Video.
 On the Slide Show tab, in the Set Up group,
click Record Slide Show.
 Improved! Streamlined View the availability of a person while co-
communications authoring your document and initiate a
conversation without having to switch
applications.
New! Instantly share Search for team members and view their
your document availability for sharing your document with
them through instant messaging capabilities
in Office Communicator 2007 R2.
Improved! Language Simplify and customize your multilingual
tools experience with separate ScreenTip, Help and
Display language settings.
New and Improved! Use on-demand translation and a Mini
Translation tools Translator to easily work across language and
cultural barriers.
Additionally, English assistance and Windows
English text-to-speech playback are available
from the Mini Translator.
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 Send invitation by instant message while co-
authoring on a slide.
Note: Office Communicator 2007 R2 and Office
Communications Server 2007 R2 are required.
 Click the Office button to open Backstage view
and then click Info. When this feature is
available, People Currently Editing appears at
the top of the pane.
Note: Office Communicator 2007 R2 and Office
Communications Server 2007 R2 are required.
 Click the Office button to open Backstage view
and then click Options. In the PowerPoint
Options dialog box, click Language.
Note: Changing these settings from any application
changes them for all applicable Office 2010
applications.
 On the Review tab, in the Language group, click
Translate.
 Anywhere Access to Your Work

® ®
New! The PowerPoint The Microsoft PowerPoint Web App  For business use. The PowerPoint Web App
Web App extends the reach of PowerPoint to the Web must be run on your Microsoft SharePoint 2010.
and enables you to view and edit PowerPoint  For personal use. To use the PowerPoint Web
presentations from a Web browser. View in App, you must have a Windows Live ID.
high fidelity and do limited editing of
 The Office Web Apps will be available through
PowerPoint presentations online. You see the
Windows Live at a later date during Technical
familiar interface and a subset of the
Preview and will have limited functionality at this
commands in PowerPoint as you work online.
milestone.
You can also give full-screen presentations.

Improved! PowerPoint Stay up to the minute with PowerPoint  Office Mobile 2010 is not included in Office 2010
Mobile 2010 Mobile 2010 to take action on the go with a applications, suites, or Web Apps. It will be
familiar experience designed for small available concurrently with the final release of
devices. Office 2010.

Page 74 of 92
 Publisher 2010
Feature Description Where to Find

Bring Ideas to Life

Improved! Easier access Easier access to templates created by both  Click the Office button on the Ribbon to open
to online templates businesses and the Publisher community. Backstage view and then click New.
Customize any template you find to
accommodate your specific needs.

Improved! Access Masters, borders, sidebars and graphics help  On the Insert tab of the Ribbon, in the Building
galleries of built-in and you generate professional-looking results. Blocks group, click Page Parts.

community-submitted
content
New! Create and share Connect with others in the Publisher  Click the Office button in the Ribbon to open
new templates community from within Publisher 2010. Backstage view and then click Share.

Improved! Picture Swap out pictures while preserving the look
editing tools and layout of your document. Pan, zoom and
crop photos with more predictable results
than before. Use Live Preview to try out
different artistic effects for photos.
 Select a picture. The Picture Tools Format tab
appears automatically when a picture is selected.
 Explore both new and improved features
available on this tab. For example, in the Adjust
group, click the Change Picture button for the
option to replace or remove the picture; or, point
to a Picture Style, Adjustment settings, or other
formatting options to preview the results on
your selected image before you apply them.

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 New! OpenType Add a new level of sophistication to many
typography OpenType fonts by using Stylistic Alternates,
Stylistic Sets, Ligatures, true small caps, and
Number Styles.
New! Paste Preview Effortlessly reuse text by previewing how
information will look when it is copied and
pasted.
Design schemes Choose from many schemes and fonts or
create your own.
New! Backstage view The Backstage view, available in all Office
2010 applications, replaces the traditional File
menu, helping you quickly get to operations
such as save, share, print and publish with just
few clicks.
New! Ribbon New to Publisher 2010, the enhanced Ribbon
is available across all Office 2010 applications
so you can access more commands quickly
and create custom tabs to personalize the
Office 2010 experience to your work style.
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 Select text in any text box. Then, on the Text
Box Tools Format tab, find Ligatures, Stylistic
Sets, and more in the Typography group.
 Click into the text box where you intend to paste
your copied text.
 On the Home tab, in the Clipboard group, click
the arrow beneath the Paste button to view
Paste Options. Or, right click at the insertion
point to view Paste Options. Then, point to
individual Paste Options to preview results and
click your preferred option to paste.
 On the Page Design tab, in the Schemes group,
explore Color Schemes and Font Schemes. At
the bottom of both galleries, find the option to
create your own.
 Click the Office button (which appears to the left
of the Home tab on the Ribbon) to open
Backstage view.
 The Ribbon replaces the menus and toolbars
found on the top of the screen.
 In Backstage view, click Options to customize
the Ribbon.
 New! 64-bit edition Maximize new and existing hardware  Select the 64-bit option when installing.
investments with 64-bit performance
enhancements.

Enable Teams to Work Together More Effectively

New! Template Live Reuse content across multiple templates such
Preview as your organization’s contact information or
key branding elements with Live Preview.
 Click the Office button to open Backstage view
and then click New.
 Click the template category that you want and
then click to select a template.
 Customize the template using the options in the
pane on the right side of Backstage view and
preview the changes as you make them.

Save time by storing Enter and save your company or
company information organization’s name, contact information and
logo for use in any publication.
To save your information:
 Click the Office button to open Backstage view.
Click Info and then click Edit Business
Information.
To use your business information in a document:
 On the Insert tab, in the Text group, click
Business Information.

Easily categorize and Categorize and access your own templates  Click the Office button to open Backstage view
access your own within My Templates and then click Save As. In the Save as type box,
select Publisher Template (*.pub).
templates

Page 77 of 92
 Save and access Create building blocks that can be both re-
frequently used text, used and shared with other Publisher users.
design elements and
graphics
Improved! Layout Updated object alignment technology
technology provides a suggested location for a new
object such as text box or image while
keeping you in control of the final placement
in the publication or template you are
working on. No more “snap” technology!
Run the Design Checker Identify and correct unintended desktop,
to identify and fix commercial print and e-mail problems.
common design errors
Easily Print and Share
New! Print user interface View page boundaries, page numbers, sheet
rulers and other key print information in the
new, adjustable print view.
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To Create:
 Right-click an object, graphic, or text box. Click
Save as Building Block and then click OK.
To Access:
 On the Insert tab, in the Building Blocks group,
select Page Parts, Calendars, Borders &
Accents, or Advertisements.
 Select an object on the page or, on the Insert
tab, select an object to insert.
 Drag the object to place it and note the
appearance of dynamic alignment guides as you
move the object.
 Click the Office button to open Backstage view.
Click Info and then click Run Design Checker.
 Click the Office button to open Backstage view
and then click Print.
 Take advantage of full For larger quantities and higher-quality  Click the Office button to open Backstage view.
commercial and digital printing — find a variety of color models Click Share and then click Save for a
including four-color process and spot color Commercial Printer.
printing support
printing, CMYK composite postscript, support
for Pantone Colors — PMS and the NEW!
Pantone GOE color system.

Improved! Publish to For desktop and commercial printing, sharing  Click the Office button to open Backstage view.
PDF or XPS through e-mail and viewing online. Click Save As and then, in the Save as Type list,
select PDF or XPS Document.

Send e-mail Formatting and design stays intact when you  Open an e-mail newsletter.
send e-mail newsletters to a variety of Web-  Click the Office button to open Backstage view.
based and e-mail applications. Click Share and then click Send Using E-mail.

Send files from within E-mail Publisher files or PDF files created in  Click the Office button to open Backstage view
Publisher interface Publisher as e-mail attachments. and then click Share. Click Send Using E-mail
and then click Send as Attachment.

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 SharePoint Workspace 2010
Feature Description Where to Find

Bring Ideas to Life

New! Direct folder Access your SharePoint and Groove
access workspaces directly from Windows folders.
New! Search When you choose to synchronize sites to your
PC, they are automatically indexed locally by
Windows Search.
 On the Windows taskbar, click the Windows
Start button and then click your name (profile).
 Double-click to open the Workspaces folder.
From here you can navigate to your spaces
where you can open, add or remove files as you
need.
Note: During the Technical Preview, to create a
SharePoint Workspace 2010 classic workspace, select
Options in the New Classic Workspace dialog box.
 On the Windows taskbar, click the Windows
Start button and then type your keywords in the
Search box.

New! 64-bit edition Maximize new and existing hardware  Select the 64-bit option when installing.
investments with 64-bit performance
enhancements.

New! Backstage view The Backstage view replaces the File menu to  Click the Office button (which appears to the left
help you get to the tasks you need and of the Home tab on the Ribbon) to open
complete your work more efficiently. Backstage view.

Page 80 of 92
 New! Ribbon The Ribbon replaces traditional menus and
toolbars with a fresh, highly visual layout of
commands, grouped logically in tabs, to help
you find the features you need fast. The new
Ribbon is also customizable to meet your
personal work style.
Groove Workspaces Groove workspaces allow you to collaborate
with advanced security directly between team
members without SharePoint Server.
Improved! Shared Share any folder on your PC directly with
Folders others in a few clicks.
Enable Teams to Work Together More Effectively
Support for check in Check in and check out files from a
and check out SharePoint Server site via the SharePoint
Workspace desktop application.
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 Appears at the top of your screen.
 In Backstage view, click Options to customize
the Ribbon.
 On the SharePoint Workspaces Launchbar, on
the Home tab of the Ribbon, click New and then
click Classic Workspace.
 Type a name for your workspace and then click
Create to open the workspace. You can then add
content and invite others.
 Right-click any Windows folder and then click
Shared Folders Synchronizing.
 Open a SharePoint Workspace (you must also
have access to the original SharePoint site via
the network).
 In the left pane, navigate to Files and then, in
the right pane, select any file. On the Home tab
of the Ribbon, click Check Out or Check In.
 New! Review SharePoint SharePoint Workspace 2010 automatically
properties synchronizes a file’s properties from the
SharePoint Server so you can review them
with ease.
Improved! One-click Easily click back to the original SharePoint site
access to your even when working in SharePoint Workspace.
SharePoint site
Improved! Streamlined Presence information is available in
communications SharePoint Workspace 2010 so you can view
availability of a person through rich presence
information and initiate a conversation
through instant messaging, voice calls, videos
and desktop sharing, all without leaving
SharePoint Workspace.
New! InfoPath Forms Automatically synchronize InfoPath Forms to
easily synced from your PC. Add or delete records and be
confident that the data will automatically
SharePoint sites
synchronize with your SharePoint Server.
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 Open a SharePoint Workspace (you must also
have access to the original SharePoint site via
the network).
 In the left pane, navigate to Files and then, in
the right pane, select any file. On the Home tab,
click Properties and then click SharePoint.
 Click the bread crumb trail that is displayed
above the tool.
 On the SharePoint Workspace 2010
Launchbar, click the Contacts bar at the bottom
of the screen. Then, hover on any contact to see
the contact card for that person.
Note: Office Communicator 2007 R2 and Office
Communications Server 2007 R2 are required.
 Open a SharePoint 2010 Server Site in your
browser.
 Click Site Actions and then click Sync to
Computer. In the SharePoint Workspace 2010
dialog box, click Configure to select a subset of
content.
 Select any SharePoint list that has been
upgraded with InfoPath Forms. After
synchronization completes, those forms will
display in SharePoint Workspace as well.
 New! Support for Customers who deploy SharePoint Business
SharePoint Business Connectivity Services to bring line-of-
business data directly into SharePoint can
Connectivity Services
also synchronize that data directly to their
PCs. You can go on to add and edit records,
and those changes will synchronize to
SharePoint and back to the line-of-business
system.
 Open a SharePoint 2010 Server Site in your
browser.
 Click Site Actions and then click Sync to
Computer. In the SharePoint Workspace 2010
dialog box, click Configure to select a subset of
content.
 Select any SharePoint list that is enabled for
Business Connectivity Services.
 After sync completes, that data will display in
SharePoint Workspace as well.

Anywhere Access to Your Work

New! Synchronize your Right from SharePoint Server 2010, initiate a  Open a SharePoint 2010 Server Site in your
content directly from download of your site and synchronize it to browser.
your computer.  Click Site Actions and then click Sync to
SharePoint Server 2010
to your PC Computer. In the SharePoint Workspace 2010
dialog box, click OK to download all content.

New! Choose to take a Take only the SharePoint Server content you  Open a SharePoint 2010 Server Site in your
subset of libraries and want offline. Just a single folder? No problem! browser.

lists from SharePoint  Click Site Actions and then click Sync to
Server Computer. In the SharePoint Workspace 2010
dialog box, click Configure to select the content
you need.

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 New! SharePoint Access SharePoint workspaces, browse
through document libraries, and open, edit
Workspace Mobile 2010
and save documents with a familiar
experience designed for mobile devices.
 Office Mobile 2010 is not included in Office 2010
applications, suites, or Web Apps. It will be
available concurrently with the final release of
Office 2010.

New! Save bandwidth SharePoint Workspace now supports  This behavior occurs by default.
— only changes are synchronizing only changes in files — not the
entire file — every time. Save time AND
synced
bandwidth.

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 Word 2010
Feature Description Where to Find

Bring Ideas to Life

Improved! Text effects Add glow, reflect and shadow effects directly  On the Home tab of the Ribbon, in the Font
to your text — much like you would for group, click Text Effects .
pictures.

New! OpenType Add a new level of sophistication to your
typography documents by using new features available
with many OpenType fonts, including
Ligatures, Stylistic Sets, and alternate Number
Forms.
Improved! Additional Incorporate great-looking graphics into your
SmartArt graphics professional documents without a large
consulting team or time commitment.
 On the Home tab, in the Font group, click the
dialog launch icon to open the Font dialog
box. Find OpenType features including Ligatures,
Stylistic Sets, and more on the Advanced tab of
that dialog box.
Note: During the Technical Preview, if you are
running Office 2010 on a computer on which Office
2007 was previously installed, change your
compatibility setting to Office 2010 in order to
enable the new typography features. Find this setting
on the Advanced tab of the Word Options dialog
box, accessible from Backstage view.
 On the Insert tab, in the Illustrations group,
click SmartArt and then select a SmartArt layout.
 The SmartArt Tools Design and Format tabs
appear automatically whenever your insertion
point is in a SmartArt graphic.

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 New! Streamlined View the availability of a person while co-
communications authoring your document or by using Smart
Tags, and initiate a conversation without
having to switch applications.
 To see this feature, save your document to a
SharePoint Server 2010 Site or Windows Live and
then have someone else open the document.
 Click the Office button on the Ribbon to open
Backstage view and then click Share.
 To see other editors, in Backstage view, click
Info. Or, view active editors at the bottom of
your screen.
Note: Office Communicator 2007 R2 and Office
Communications Server 2007 R2 are required.

New! Instantly share Search for team members in Backstage view  Click the Office button to open Backstage view
your document and view their availability for sharing your and then click Share.
document with them through instant  Click Share Document Window, complete the
messaging capabilities in Office information requested and click Share Window.
Communicator 2007 R2.
Note: To see this feature, Communicator 2007 R2
must also be installed.
Improved! Picture Edit your photos without using additional  Select an existing picture in your document. Or,
editing photo editing programs. on the Insert tab, in the Illustrations group,
click Picture to select and insert a picture from
your files.
 The Picture Tools Format tab appears
automatically when a picture is selected.

New! Insert screenshots Incorporate screenshots into your work —  On the Insert tab, in the Illustrations group,
without leaving Word. click Screenshot.

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 New! Backstage view Get to the tasks you need and complete your  Click the Office button (which appears to the left
work more efficiently. The Backstage view, of the Home tab on the Ribbon) to open
available in all Office 2010 applications, Backstage view.
replaces the File menu from previous
Microsoft Office versions. With Backstage
view, you get a single location for essential
information about your document such as
permissions and version information. You will
also find new and existing templates, and
sharing options including print, online and e-
mail.

Improved! Ribbon The enhanced Ribbon is available across all  The Ribbon appears at the top of the screen.
Office 2010 applications so you can access  In Backstage view, click Options to customize
more commands quickly and create custom the Ribbon.
tabs to personalize the Office 2010
experience to your work style.

Improved! Navigation The improved Navigation Pane in Word 2010  On the View tab, in the Show group, select
Pane (formerly called the Document Map) Navigation Pane.
transforms the document navigation
experience, providing a visual representation
of your document and improved search tools
to make it easier to browse or rearrange your
content.

New and Improved! Expands your searches to graphics, tables,  On the Home tab, in the Editing group, click
Find experience charts and footnotes to quickly find what you Find to open the Navigation Pane.
need.  Type a search term in the Search box or click the
drop-down arrow on the right side of the Search
box for additional search options.

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 Improved! Contextual The context-sensitive spelling and grammar
Spelling Checker screen reader now corrects more spelling
errors when the word is correct in spelling but
used incorrectly in the sentence.
New! Paste Preview Save time by reusing content across
applications with Live Preview for available
Paste Options.
Enable Teams to Work Together More Effectively
New! Co-authoring Work with multiple people at the same time
on documents.
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 On the Review tab, in the Proofing group, click
Spelling & Grammar.
 When you’re ready to paste content, click where
you intend to paste in the document.
 On the Home tab, in the Clipboard group, click
the arrow beneath the Paste button to view
Paste Options. Or, right click at the insertion
point to view Paste Options. Then, point to
individual Paste Options to preview results and
click your preferred option to paste.
 To see this feature, save your document to a
SharePoint Server 2010 Site or Windows Live and
then have someone else open the document.
 Click the Office button on the Ribbon to open
Backstage view and then click Share.
 To see other editors, in Backstage view, click Info
or view active editors at the bottom of your
screen.
 Improved! Enhanced Simplify and customize your multilingual
language tools experience with separate ScreenTip, Help and
Display language settings.
New and Improved! Use on-demand translation, side-by-side
Translation tools translations, and a Mini Translator to easily
work across language and cultural barriers.
Additionally, English assistance and Windows
English text-to-speech playback are available
from the Mini Translator.
Anywhere Access to Your Work
®
New! The Word Web The Microsoft Word Web App extends the
reach of Word to the Web and enables you to
App
view Word documents in high fidelity and
edit them from a Web browser. You see the
familiar interface and a subset of the
commands in Word, while you work online.
Improved! Word Mobile Stay up to the minute with Word Mobile 2010
2010 to take action on the go with a familiar
experience designed for small devices.
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 Click the Office button on the Ribbon to open
Backstage view and then click Options. In the
Word Options dialog box, click Language.
Note: Changing these settings from any application
changes them for all applicable Office 2010
applications.
 On the Review tab, in the Language group, click
Translate.
 For business use. The Word Web App must run
on Microsoft SharePoint 2010.
 For personal use. The Word Web App can be
accessed through the Windows Live services
offering.
 The Web Apps will be available through
Windows Live at a later date during Technical
Preview and will have limited functionality at this
milestone.
 Office Mobile 2010 is not included in Office 2010
applications, suites, or Web Apps. It will be
available concurrently with the final release of
Office 2010.
Conclusion
Even though this is an early peek, and clearly not everything is finished, we hope you’ve seen how this release of Microsoft
Office will truly deliver the best productivity experience across the PC, phone and browser. We devote tireless attention to
today’s essentials, and we have an unrelenting pursuit of those things that will become the essentials of tomorrow. We are so
happy that you’ve been our customer, and we look forward to continuing that relationship through Office 2010 and beyond!

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Feature Availability/Disclosure/
Known Issues
 The “Project Gemini” feature in Microsoft Excel 2010 will need to be downloaded separately (this is a free download). Sign
up at http://www.microsoft.com/sqlserver/2008/en/us/r2.aspx to pre-register for SQL Server 2008 R2 CTP2.

 Office Mobile 2010 is not included in Office 2010 applications, suites, or Web Apps. It will be available concurrently with
the final release of Microsoft Office 2010, for Windows Mobile Smartphones.

 To enable the Office Web Apps, do the following:

 For businesses and institutions: The Office Web Apps must run on Microsoft SharePoint 2010. You will be able to
open your Word, Excel, PowerPoint and OneNote files from a Microsoft SharePoint 2010 site that is running the Office
Web Apps by selecting Open in Web from the drop-down menu next to the file name.

 For personal use: To use the Office Web Apps, you must have a Windows Live ID. The Office Web Apps will be
available through Windows Live at a later date during Technical Preview and will have limited functionality at this
milestone.

 To use co-authoring features in Word 2010, Excel 2010, OneNote 2010 and PowerPoint 2010, you must first save your
document to a Microsoft SharePoint 2010 or Windows Live site.

 You can expect additional features in the RTM version of Microsoft Office 2010.

 Microsoft SharePoint Workspace is included in the technical preview; however, the SharePoint Workspace feature set has a
dependency on Microsoft SharePoint 2010, which will be available later this year.

 Microsoft Office Communications Server 2007 R2 and Microsoft Office Communicator 2007 R2 are required for presence,
real-time communications and desktop-sharing capabilities.

Page 91 of 92
  The Help files contain 2007 information and will be updated for the final release to manufacturing.

This document is for informational purposes only. MICROSOFT MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS
DOCUMENT.

This document was developed before the product’s release to manufacturing, and as such, we cannot guarantee that all
details included herein will be exactly as what is found in the shipping product. The information contained in this document
represents the current view of Microsoft Corp. on the issues discussed as of the date of publication.

Because Microsoft must respond to changing market conditions, this document should not be interpreted to be a
commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information presented after the
date of publication. The information represents the product at the time this document was printed and should be used for
planning purposes only. Information is subject to change at any time without prior notice.

This document is for informational purposes only. MICROSOFT MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS
DOCUMENT.

© 2009 Microsoft Corp. All rights reserved.

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