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Scope of Work for Oak Creek Recreation Master Plan

Scope of Work for Oak Creek Recreation Master Plan

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Published by mlschrantz
Prepared by the Colorado Center for Community Development College of Architecture and Planning at the University of Colorado Denver for the town of Oak Creek.
Prepared by the Colorado Center for Community Development College of Architecture and Planning at the University of Colorado Denver for the town of Oak Creek.

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Published by: mlschrantz on Oct 23, 2013
Copyright:Attribution Non-commercial


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Scope of Work 
Town of Oak Creek Prepared by the Colorado Center for Community DevelopmentCollege of Architecture and PlanningUniversity of Colorado Denver
Prepared October 10, 2013
 A. Startup:
Upon approval, our team of staff and students will meet with keyidentified stakeholders in the town of Oak Creek to formalize thecomprehensive recreation master plan design process, includingaccepted methodologies, appropriate methods for stakeholder engagement, and expected formats for deliverables. We will also set atimeline for community participation, analysis, recommendations, andpreparation of work products.As part of the public process and information gathering, we will work toensure that the comprehensive recreation master plan work is thoroughlyintegrated with all other previous and concurrent design work. We willcollect existing information on design work in Oak Creek, and other information impacting the properties or this plan. This information will besummarized, analyzed, and integrated into all recommendations andwork 
initial and final products.
B. Specific Services:
Under this proposal, CCCD Design Consultation services will providedesign services to the city of Oak Creek for a comprehensive recreationmaster plan document. The following services will include:
Site visits
with necessary personnel [arranged by town/county].We have budgeted and allocated for two site visits
one for theinitial meeting [with student designers], the other for thecommunity engagement portion with all vested stakeholders.
Recreation Master Plan Assessment
Existing conditions assessment - map current capitalfacilities, programming and activities.
Site location and context
Brief history of town/county
Demographics of the town/county
Survey of constituent needs and desires for capitalfacilities, programming, and activities [Milestone]
Survey evaluating existing conditions andinforming future vision and goals
Photo survey
photographs of built elementsused to survey the community about their preferences for future construction.
Site inventory and analysis including: playground/park equipment, location & condition of playing fields,asphalt areas, concrete areas, vegetation, trail systems,pedestrian access, handicap accessibility, vehicular access/parking [drop off & pick-up], service/maintenance, drainage, sunlight/shade, ambience,and surrounding uses.
Data collection
for base maps
Mapping provided by thetown/county, preferably AutoCAD and GIS mapping, Aerials, or BLM mapping]
Recreation Master Plan Report
Explore and provide an understanding of the statement
“outdoor recreation is a cornerstone of the Oak Creek lifestyle” contained in the Oa
k Creek ComprehensivePlan Update (p. 40).
Vision and goals; the vision and goals speak directly tothe needs and the desires of the town and thesurrounding community. The vision concisely stateswhat the master plan is intended to become. Thegoals lay out more specifically how the vision is fulfilled,
i.e. what the place will „feel‟ like, what will happen
List of program recommendations; specifically quantifythe physical activities and elements presented in listform. [ie: 1 basketball court, 1 trail system, 4 tether ballcourts, 3 age appropriate play pits]
Develop a capital plan based on community prioritiesincluding: upgrades to current facilities, design for proposed new facilities, timeline, estimated costs,potential funding sources, recommended standards asappropriate, and a maintenance plan for all facilities.
Spatial Diagram illustrating the location ofprogrammatic elements and the relationship ofelements to one another.
Identify recommendations for regionalization - provisionof recreation services to/for other local communities or unincorporated areas, use of other existing localrecreation facilities effectively.
Preliminary Opinion of Costs
[Milestone]We realize that the implementing the master plan may need to bedone in phases depending on available funding. We will providean opinion of costs based on a unit price and current marketconditions. At the planning stages, this helps give the town anorder of magnitude of cost and is useful for phasing, fundraising,and grant writing purposes.
Illustrative plan/schematic design
[Milestone]A detailed drawing of the layout and character of the activerecreation areas found within site context.
Stakeholder Input
[Milestone]CCCD will present and collect feedback for the recreationmaster plan report to the design committee and community at apublic meeting. Based on feedback received at these meetings,CCCD will make adjustments and edits to the recreation master plan before submitting a final document.
C. Data Collection:
Our approach will include gathering pertinent data necessary for developing a master plan for the property. This may include:
Demographic data
Residential usage data
hiking, biking, fishing, etc.
Photo survey data
D. Cost for Services - $16,500.00:
We provide real world opportunities for students studying architecture,landscape architecture and planning in the College of Architecture andPlanning at UC Denver while providing a service that may otherwise beunaffordable. We do pay our students and have overhead, but we havestrived to keep our costs affordable. Our service costs will be $16,500; half[$8,250.00] of which is due at the signing of the agreement between the

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