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Learning Microsoft Access 2007 - Invoices

Learning Microsoft Access 2007 - Invoices

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Sample pages from Chapter 12 of Learning Microsoft Access 2007 by Greg Bowden which demonstrates how to create a sales invoicing system for a company. It covers creating the relationships, preparing the invoice, inserting Amount calculations, creating sub-forms inserting sub-forms into the main form and entering data into the invoice.
Sample pages from Chapter 12 of Learning Microsoft Access 2007 by Greg Bowden which demonstrates how to create a sales invoicing system for a company. It covers creating the relationships, preparing the invoice, inserting Amount calculations, creating sub-forms inserting sub-forms into the main form and entering data into the invoice.

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Published by: Guided Computer Tutorials on Jul 31, 2009
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Learning Microsof Access 2007
By Greg Bowden
Guided Computer Tutorialswww.gct.com.auChapter 12
Setting up anInvoice System
 
PUBLISHED BYGUIDED COMPUTER TUTORIALSPO Box 311Belmont, Victoria, 3216, Australiawww.gct.com.au© Greg BowdenThis product is available in Single or Multi User versions.Single-user versions are for single person use at any particular time, just as a single text book would be used. If you intend to usethe notes with multiple students the single user version should beupgraded to the multi-user version.Multi-user versions allow the school or institution to print as many
copies as required, or to place the PDF les on the school network,intranet and staff laptops. A certicate of authentication is provided
with multi-user versions. Bookmarks provide links to all headings andsub-headings, and individual chapters are provided.First published 2008ISBN: 1 921217 52 9 (Module 1)1 921217 53 7 (Module 2)PDF document on CD-ROMEvery effort has been made to ensure that images used in thispublication are free of copyright, but there may be instances wherethis has not been possible. Guided Computer Tutorials wouldwelcome any information that would redress this situation.
 
© Guided Computer Tutorials 200812-1
Chapter
12
Setting up an Invoice System
 To ully understand the value o relational databases you need to create a detailedsystem. In this chapter you will setup an invoicing system or a computer mail ordercompany, PC Direct, which sells computer peripherals through the mail. The invoicesystem will then be completed in the ollowing three chapters. There are three mainsections to the system, customers, products and the sales invoice.In the creation o any database system you should do some careul planning. Ingeneral there are our steps that you should undertake.1 Decide how many tables you think you might need.2 Decide how the tables will be related to one another.3 List the felds in each table trying to avoid having the same feld in more thanone table. Decide which felds will be the PRIMARY KEY and FOREIGN KEYfelds to link the tables.4 Decide what orms and/or reports (or printouts) are required.In the case o PC Direct an initial TABLE RELATIONSHIP diagram might be: The CUSTOMERS to INVOICE section o this structure orms a ONE TO MANYrelationship. The one customer can have MANY invoices sent to them over time,but there will always be ONE customer on each invoice. So the customer table isthe ONE side o the relationship and the INVOICE is the MANY side. We can set arelationship to link these two tables. There is a problem with the link between the INVOICE and the PRODUCTS tables. The one invoice can contain many products and the one product can be included inmany invoices. A relational database cannot cater or a MANY TO MANY relationshipas you cannot set multiple PRIMARY or FOREIGN KEY felds in the one relationship.A urther problem exists, one invoice might contain a sale o 5 o a particular item,the next invoice might contain a sale o 2 o the same item. The company needs away o adding these sales so that it knows how many items it has sold. So this initial TABLE RELATIONSHIP will need modifcation. The easiest solution to these problems is to add a table between INVOICE andPRODUCTS. This table can store every item sold by the company as a single recordallowing the company to keep track o every item sold. The new table can alsoprovide data to the INVOICE table.
CustomersInvoiceProducts
One to ManyMany to Many

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