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Velopark Year 1 Finances and Partnership Statement

Velopark Year 1 Finances and Partnership Statement

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Published by: Sam Foakes on Oct 29, 2013
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10/29/2013

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Velopark BMX Club
The National Cycling Centre is deeply saddened by the recent reaction to our plans for adjusting the Velopark BMXClub development project. Our intention is and continues to be to take positive steps forward. The document belowsets out to clarify the background of the project, outline the finances from year one and state clearly the conditionsrequired for future partnership working with us.
 
Background to the project
The project was set up with the intention of working in partnership with volunteers to form a new BMX Club. TheNational Cycling Centre set out to support the set up, intending to gradually take steps back from being involved inthe delivery of the project. Over the duration of the year, the project has had progressively less involvement fromvolunteers and has become increasingly led by National Cycling Centre staff. Most recently, the session has been runin exactly the same fashion as a mixed gates session, led by NCC staff.In the initial phases, there was a strong volunteer involvement that helped to get things up and running quickly withNCC support. Most notable was the race series which proved to be very well attended. Over time, though, thevolunteering dropped off. A timeline of the committee resignations from the project is as follows:-
 
Vice Chair (January)-
 
Child protection officers (February and April respectively)-
 
Communications (March)-
 
Club coach (September)This has left the committee unable to function as these roles have not been replenished. All of the positions above,plus administration and treasurer have had to be picked up by the National Cycling Centre on an ongoing basis tokeep the session going. Our aim was to help generate enthusiasm and fresh interest in running the club. Even withthe drop off in the committee, we were still optimistic things would move forward. We did not anticipate that oursupport would end up being ongoing cover for an unsustainable volunteer structure. Moving forward from the firstyear, the National Cycling Centre cannot be responsible for running a session that states it is a club. This would leaveus with a very confused perspective on what a club session is and what a venue session is. Already, our involvementhas been at times, confused, and we are keen to clarify our position. We had hoped that through an ongoingpartnership with volunteers, we would all be clear on who is responsible for what. Due to this breaking down,unfortunately, this has not been the case.The resignation list does not reflect the investment of time from everyone who has been involved. There have beensome great successes to the project which could not have been possible without the hard work of volunteers. TheNational Cycling Centre is hugely grateful to everyone who has given up their time and hope you will want to beinvolved in future.
Finance and admin introduction
At the beginning of the volunteer and NCC partnership to form the Velopark project, it was agreed that the NCCwould be responsible for managing the finances and administration for the set up phase. The conditions were asfollows:-
 
All session and race attendance fees go to the NCC to contribute to track time / staffing / facility costs-
 
All membership fees would be used by the volunteers to help develop the project-
 
Admin of bookings would be done by the NCC, including priority booking-
 
Admin of membership forms would be done by a volunteer representative-
 
Communications would be done by a volunteer representative and by the NCC
 
 
VELOPARK YEAR 1 FINANCES
: The financial breakdown below outlines volunteer and NCC income. It also offers a value comparisonof the time and resources invested in the project by the NCC.
1.
 
VOLUNTEER INCOME STREAMSACCESS SPORT FUNDING
At the set up of the project, Access Sport attended meetings working in partnership with the project. They openly offered £4000funding to be spent over a 2 year period. Unfortunately, due to missing the deadline for procuring this funding, it has never beenreleased and cannot now be released to the project. The NCC has never received this funding and greatly regrets missing thisvaluable opportunity to use this money to enhance the club development project.
FUNDRAISER NIGHT
The National Cycling Centre offered an evening free of charge to the remaining volunteers involved in the project for an event onAugust 23
rd
. This was to help raise the funds required to register the club with British Cycling.
INCOMEMembership fees Income
115 members £575Fundraiser night £246.15 (held by a volunteer)
Total income £821.15EXPENDITUREItems Cost
Membership cards, posters, leaflets etc. Purchased through Rockfield Media. 484.42Website 71.96
Total expenditure £556.38TOTAL VOLUNTEER FUNDS REMAINING
 
£264.772.
 
NCC INCOME STREAMSa)
 
WEEKLY SUBS (taken in place of any track hire charges, removing financial risk from the volunteers involved)INCOMEVisits Income
2063 general visits £7423.50376 race visits £1836
Total income £9259.50EXPENDITUREDelivery item Cost
Core Coaching (45wks, 3hrs per wk, £20 per hr) £2700Coaching extra (Sep / Oct / Nov
 –
9 weeks) £540Race session coaching (3 events, 2 coaches, 3hrs, £20 per hr) £360First aid (£60 per event) £240
Total expenditure £3840TOTAL INCOME -
NOT INCLUSIVE OF ADMIN, MANAGEMENT AND FACILITY COSTS
£5419.503.
 
COMPARITIVE VALUE AND NCC CONTRIBUTIONa)
 
VALUE OF TRACK HIRE (NOT INCLUSIVE OF BIKE / EQUIPMENT HIRE)£11760b)
 
VALUE OF COACHING STAFF£3840c)
 
TOTAL SESSION DELIVERY VALUE£15600+ admin /management/ facility costsd)
 
VALUE OF TOTAL INCOME, BEFORE COACH COSTS DEDUCTED£9259.50TOTAL NCC FINANCIAL SUPPORT £6340.50+ admin /management/ facility costs

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