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Learning Microsoft Word 2007 - Mail Merge

Learning Microsoft Word 2007 - Mail Merge

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Sample pages from Chapter 20 of Learning Microsoft Word 2007 by Greg Bowden which demonstrates how to mail merge the one letter to multiple recipients It includes entering the data, setting the merge type, inserting the fields into a form letter, merging just part of the data, printing with and without merging, and printing to a document.
Sample pages from Chapter 20 of Learning Microsoft Word 2007 by Greg Bowden which demonstrates how to mail merge the one letter to multiple recipients It includes entering the data, setting the merge type, inserting the fields into a form letter, merging just part of the data, printing with and without merging, and printing to a document.

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Published by: Guided Computer Tutorials on Aug 02, 2009
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10/05/2013

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Learning Microsof Word 2007
By Greg Bowden
Guided Computer Tutorialswww.gct.com.au
Chapter 20
 
PUBLISHED BYGUIDED COMPUTER TUTORIALSPO Box 311Belmont, Victoria, 3216, Australiawww.gct.com.au© Greg BowdenThis product is available in Single or Multi User versions.Single-user versions are for single person use at any particular time, just as a single text book would be used. If you intend to usethe notes with multiple students the single user version should beupgraded to the multi-user version.Multi-user versions allow the school or institution to print as many
copies as required, or to place the PDF les on the school network,intranet and staff laptops. A certicate of authentication is provided
with multi-user versions. Bookmarks provide links to all headings andsub-headings, and individual chapters are provided.First published 2008ISBN: 1 921217 46 4 (Module 1)1 921217 47 2 (Module 2)PDF document on CD-ROMEvery effort has been made to ensure that images used in thispublication are free of copyright, but there may be instances wherethis has not been possible. Guided Computer Tutorials wouldwelcome any information that would redress this situation.
 
© Guided Computer Tutorials 200820-1
Chapter
20
Mail Merging 
An important use o a word processing package is the production o personalised letters. This is where a standard (or orm) letter is individually addressed to a large number o people. To create the letters, data about each person is entered into the database acilityo the program then combined with a normal word processing document. The process iscalled MAIL MERGING.
Creating the Database
In order to create mail merged documents you need to have a database o names oritems. Microsot Word allows you to enter data into its database section or you can usedata created in programs like Microsot Access or Microsot Excel. In this case you willenter data into Microsot Word.
A Setting the Recipients
 The Recipients are the people that will receive the letter. Their details are stored in adatabase that is merged into the letter. You can import data rom prepared les or youcan enter your own data. In this case you will enter your own data.1 Load Microsot Word or close the current document and start a NEW BALNK DOCUMENT.2 Open the MAILINGS tab o theRIBBON, click on the SELECTRECIPIENTS icon and select TYPENEW LIST.

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