Reanée, Please find attached a draft of the latest Systemwide Position Classification Schemata and Cost impact analysis based on the structure the PGT picked. Jim has been travelling this week and has not had a chance to review this as yet. He has asked me to convey that this should be shared with as few people as possible, so as to allow us room for discussion, and to make sure the slotting and structure are appropriate with respect to the market and internal equity. This should still be considered a preliminary, draft version, ‘As you know, there have been numerous changes since the board meeting, due to which the numbers have changed somewhat in the costing. Some of these changes include: 4) change to the structure minimums based on market competitiveness 2) changes in slotting by the PGT, based on internal equity 3) moving jobs to the certified schedule 4) additions of the "new’ jobs to the schedule 5) changes to the calculations due to 247 days being considered as full time versus 260 days 6) maximums of the grades now being calculated using percentage increments from the minimum 7) changes to the work calendar ete. | will be attaching the costing detail in another email. It is a big file, so please let me know if you don't receive the second email Jim will be on planes and in airports tomorrow morning, but he should be in after 2 pm CST tomorrow. | will be in the office tomorrow, but working at a client site all next week (as always, available on the phone). Thanks Reanée ! Nisha Nisha Rai, CCP Senior Consultant Human Capital Emel @ Young LLP, 1401 MeKinney, Houston, TX- 77063, Telephone. 713-760-8626, Cellphone: 412-512-2698 Fax 713-750-1801 EyComm: 6967438 “To learn more about our services: .ev.camibumaneata The information contained in this message may be privileged and confidential DCSS-E&Y-007888and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your c omputer. Notice required by law: This e-mail may constitute an advertisement or solicitation under U.S. law, if its primary purpose is to advertise or promote a commercial product or service. You may choose not to receive advertising and promotional messages from Emst & Young LLP (except for Ernst & Young Online and the ey.com website, which track e-mail preferences through a separate process) at this e-mail address by forwarding this message to no-more- mail@ey.com. If you do so, the sender of this message will be notified promptly. Our principal postal address is 5 Times Square, New York, NY 10036. Thank you. Emst & Young LLP DCSS-E&Y-007889Hi Nisha, Please go ahead and run the Cost Impact Analysis on the Recommended Structure, Ms. Davis has been at a Retreat today. When she gets back and calls me, | will inform her as to what we need in order for you to run the second part of the Cost Impact Analysis. vim, Stan Hawkins is stil revieiwing your proposal regarding the revised pricing structure. When he gets back to me, | will contact you Have a great day!!! Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@\c.dekalb k12.ga.us DCSS-E&Y-007890Hi Nisha and Jim, | wanted to double-check something with Ms. Davis regarding the Cost Impact Analysis. What we will need is what it will cost to put the people in the proper place effective July 1, 2005. To do that, you must be aware that under the existing structure, persons who earn a step increase will earn that July 1, 2004. All employees will also earn a 1% raise effective January 1, 2005. All employees will also eam another 41% July 1, 2005 and the persons who will eam another step increase will also eam that on July 1, 2005. So your Cost Impact Analysis will need to consider these factors in terms of comparability. Ifyou have questions or a need to discuss this further, | will be in again about 2:00 p.m, Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs Dekalb County School System 678.676.0180 (business) 678.676.0193 (teletax) Reanee_N_Ivey@fc.dekalb.k12.ga.us DCSS-E&Y-007891Hi Nisha, Dr. Brown, Dr. Boring, Ms.Davis and Mr. Lee (Dr. Brown's new Admin Asst.) and | just met. This is what we would like for you to do relative to the Cost Impact Analysis. Tell us what it would cost per person/per job/per work year calendar using the current structure with a 2% increase plus 2 steps (for those who would earn two steps---in some cases persons would have been eligible for their final step in the 2004-2005 school year which they will get in January. Thus, they would not be eligible for two steps in 2005 or they would have been eligible for a step that would have left only one more step for them to earn. Thus, they would get 2% and 1 step. You will be able to determine this from the last digits of the Position Code compared to the salary schedules. For those who are not eligible for a step, then just give them the 2%. Phase II:Cost Impact Analysis per person/per job/per work calendar year (proposed) using the Recommended Structure exactly as is (no need to consider 1% or anything else. If we need to talk on Monday, | should be in all day. If you need to talk now, Call me on my cell. Have a good weekend. DCSS-E&Y-007892Hi Steve, Based on the information that | will receive Monday, | would like for you to run a Cost Impact Analysis for me. | would like to share that information with our CFO and my Deputy Superintendent. | realize that this will not include the few new jobs that have been created under Dr. Lewis’ administration. Thanks! Reanee Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Human Resources DeKalb County School System 678.676.1871 (business) 678.676.1833 (telefax) Reanee_N_Ivey@\c.dekalb k12.ga.us DCSS-E&Y-007893Hi Jim and Nisha, | shared the data that Nisha provided relative to the Cost Impact Analysis with Dr. Brown. Thank you so much for that information. | will not share it with anyone else, however. What we are really waiting for is the Cost Impact Analysis by person/by position/by work calendar year. That means that you will have to slot all of the employees in the appropriate pay grade and step. To find the appropriate step, | would think that you would be looking at the step on the Recommended Structure that is closest to the current salary without being a deduction, So, | presume that the larger spreadsheet that you will send me will have the following columns (Unless ‘you think otherwise and please feel free to advise me on this one): Last and First Name Current Job Title Recommended Job Title Department Name Annual Salary Curent Workdays Current Schedule and Step Proposed Work Days Proposed Grade Proposed Step Proposed Salary Below Mimimum ‘Above Maximum Cost to Move to Proposed Structure Also, the larger the print size, the better ‘Then, | would predict that you would send me an overall summary of the cost to implement the Recommended Structure, Let me know if you need anything more. | know that this is supposed to be ready by 6.11.04, So | am available to help in any way that you need me to. Also, Dr. Brown was pleased with the proposed schedule. Jim, the only thing that | left out in Total Rewards, is Supplements. Please don't forget about that. Reanee N. Ivey, Ph.0. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs Dekalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@fc.dekalb.k12.9a.us DCSS-E&Y-007894Hi Jim and Nisha, I did have an opportunity to speak with Dr. Brown. Let's go with Structure |, As | understand it, that is 2.5 incremental increase for each step up to Step 10 and then an alternate increase of 0% and 2.5% for every step thereafter through Step 16. | would love to have the Cost Impact Analysis as outlined on page 1 really soon Ihave attached the Status Report (draft) that | have shared with Dr. Brown. We really need to expedite as much as possible on the document. All that can be accomplished before the August 3rd meeting with the Board is REALLY needed. When | look at it, it seems to me that we could probably get pages 1-2 done rather easily and quickly. | will commit to working on the Comp Philosphy. Things might be a little easier now that the teachers and students are out of school. But feel free to go beyond page 2 to identify actions that can be completed prior to August 3rd. We won't mind completing some things ahead of schedule. Oh well, that is about all for now. Let me know what you need from me on this end and have a fantastic Memorial Day. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs Dekalb County School System 678.676.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@fc dekalb.k12,9a.us DCSS-E&Y-007895adjusted costing, “REANEE N. IVEY" (0630/2004 02:47 PM To: Nisha Rai@ey com ce: dimLandry@ey.com Subject Modifications Nisha, ‘Thank you for the adjustments that you have made at our requests. I have a few more. Kenneth Townsel should be Science Specialist in Pay Grade 20 District Managers should be moved to pay grade 17 Nancy Van Wyk should work 199 days Brenda Golden is showing up as making 90,996. Whew! That is a TERMS error, I suppose. Her actual salary is 39, 192.00 Please make that change. I you can make these changes without running a cost impact analsys and send me a revised large printout (per person/perworkyear/per job) and the revised schemata. I would appreciate it. I don't want to ask you about another cost impact analysis until I can get a handle on the administrative assistants. Thank you. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School system 678.676.0180 (business) 678.676.0193 (telefax} DCSS-E&Y-007896Reanee_N_Ivey@ kalb.k12.ga.us The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your clomputer. Notice required by law: This e-mail may constitute an advertisement or solicitation under U.S. law, if its primary purpose is to advertise or promote a commercial product or service. You may choose not to receive advertising and promotional messages from Emst & Young LLP (except for Emst & Young Online and the ey.com website, which track e-mail preferences through a separate process) at this e-mail address by forwarding this message to no-more- mail@ey.com. If you do so, the sender of this message will be notified promptly. 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You may choose not to receive advertising and promotional messages from Ernst & Young LLP (except for Ernst & Young Online and the ey.com website, which track e-mail preferences through a separate process) at this e-mail address by forwarding this message to no-more- mail@ey.com. If you do so, the sender of this message will be notified promptly. Our principal postal address is 5 Times Square, New York, NY 10036. Thank you. Emst & Young LLP DCSS-E&Y-007901The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your cmomputer. Notice required by law: This e-mail may constitute an advertisement or solicitation under U.S. law, if its primary purpose is to advertise or promote a commercial product or service. You may choose not to receive advertising and promotional messages from Ernst & Young LLP (except for Ernst & Young Online and the ey.com website, which track e-mail preferences through a separate process) at this e-mail address by forwarding this message to no-more- mail@ey.com. If you do so, the sender of this message will be notified promptly. Our principal postal address is 5 Times Square, New York, NY 10036. Thank you. Emst & Young LLP DCSS-E&Y-007902Reanee, am sending you the revised costing in 4 parts. ~ ‘Nisha Rai, CCP Senior Consultant Human Capital Emel & Young LLP, 1401 Mekinney, Houston, TX 77063, Telephone: 719-750-8628 Cellphone 412-812-2699, Fax. 713-750-4601 EYComm: 6867438 ‘To learn more about ur services: wv ey comibumaneapita “REANEE N. IVEY" 067292004 10:31 AM To: Nisha Rai@ey com ce: dimLanary@ey.com Subject Modifications Nisha, I have reviewed some of the data that we have transmitted back and forth (which is a lot), 1 think that I see what the problem might be with some of the jobs. Please let's do this. For any administrative assistants in elementary schools who were 199 days, they should go to 217 days not 246 days. If they were already 246 (247) days, they should be placed at 246 days. Middle and high school Administrative Assistants I can remain at 199 days. As it relates to Bookkeepers, Middle School bookeepers should be placed at 217 days with the exception of those who are already 246 (247) days. ‘They can remain as being grandfathered in but we will not hire any more at DCSS-E&Y-007903246 at the middle school le days. . High School bookkeepers should be 246 Reanee N. Ivey, Ph.D. Assistant Director £ Department of DeKalb County 678. 676.018 678.676.0193 ( Reanee_N_Ivey@ elopment et Programs 2.ga.us The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your computer. Notice required by law: This e-mail may constitute an advertisement or solicitation under U.S. law, if its primary purpose is to advertise or promote a commercial product or service. You may choose not to receive advertising and promotional messages from Ernst & Young LLP (except for Ernst & Young Online and the ey.com website, which track e-mail preferences through a separate process) at this e-mail address by forwarding this message to no-more- mail@ey.com. If you do so, the sender of this message will be notified promptly. Our principal postal address is 5 Times Square, New York, NY 10036. Thank you. Emst & Young LLP DCSS-E&Y-007904Reanee, have sent you the costing analysis file based on the structure chosen by the project guidance team. This costing is based on the cost involved in bringing all individuals at DCSS to the next highest step within the proposed grade structure. If individuals made exactly the same as a particular step within that grade (this happened with a few people), they remained in that step, so that there would be no increase. You may need to discuss the latter situation with the PGT, since it would be inequitable to not provide a pay increase to incumbents only because their pay happened to coincide with a step. As before, the costing also takes into account, the changed workdays (based on the proposed workday structure). ‘We received your input on the job specifications and are incorporating your comments, Thanks! Nisha The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your computer. Notice required by law: This e-mail may constitute an advertisement or solicitation under U.S. law, if its primary purpose is to advertise or promote a commercial product or service. You may choose not to receive advertising and promotional messages from Ernst & Young LLP (except for Emst & Young Online and the ey.com website, which track e-mail preferences through a separate process) at this e-mail address by forwarding this message to no-more- mail@ey.com. If you do so, the sender of this message will be notified promptly. Our principal postal address is 5 Times Square, New York, NY 10036. Thank you. Ernst & Young LLP DCSS-E&Y-007905Reanee, Please find attached the costing analysis. This costing is based on the cost involved in bringing all individuals at DCSS to their next step within the proposed grade structure. As agreed with you, all individuals were moved to their next higher step, instead of moving them to the step they are closest to. As a result of this the bring to step numbers are considerably higher than bring to minimum numbers (please reference my email on 06/08 for more details on this). If individuals made exactly the same as a particular step within that grade (this happened with a few people), they remained in that step, so that there would be no increase. You may need to discuss the latter situation with the PGT, since it would be inequitable to not provide a pay increase to incumbents only because their pay happened to coincide with a step. As before, the costing also takes into account, the changed workdays (based on the proposed workday structure) Thanks! Nisha The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your computer. Notice required by law: This e-mail may constitute an advertisement or solicitation under U.S. law, if its primary purpose is to advertise or promote a commercial product or service. You may choose not to receive advertising and promotional messages from Ernst & Young LLP (except for Emst & Young Online and the ey.com website, which track e-mail preferences through a separate process) at this e-mail address by forwarding this message to no-more- mail@ey.com. If you do so, the sender of this message will be notified promptly. Our principal postal address is 5 Times Square, New York, NY 10036. Thank you. Ernst & Young LLP DCSS-E&Y-007906‘Thank You Betty J. Guthrie Secretary Business & Plant Services ‘Sam A. Moss Service Center 1780 Montreal Road Tucker, GA 30084 678-876-1439 - Office 678-676-1448 - Fax belty@fe.dekalb.k12.ga.us DCSS-E&Y-007907Sandra, | am sorry that | was unable to accept your message yesterday. | was out of state at a relative's funeral, ‘You may have the courier come to my office on Monday at or around 10:00 a.m ‘Thank you Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Human Resources DeKalb County School System 678.876.1871 (business) 678.676.1833 (telefax) Reanee_N_Ivey@\c.dekalb.k12.ga.us DCSS-E&Y-007908Jennifer, You and Judy might be able to make this more attractive. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.876.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@{c.dekalb k12.ga.us DCSS-E&Y-007909‘Wiley Humphrey is going to be the Food Delivery Person. We need to add him to the credits. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs Dekalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@Ic.dekalb.k12.ga.us DCSS-E&Y-007910| have the original version of Mr. Francis’ PDQ. You probably have a copy. ‘am going to have Lisa fax it to Sandra now. Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Human Resources DeKalb County School System 678.876.1871 (business) 678.676.1833 (telefax) Reanee_N_Ivey@{c.dekalb k12.ga.us In the event that you don't, 1 DCSS-E&Y-007911Emst & Young, LLP is conducting a comprehensive Compensation and Classification Study for the DeKalb County School System. One component of the study is a comparative analysis of specific jobs and the Total Rewards Program with other markets, including but not limited to school systems. ‘We would greatly appreciate your assistance with this aspect of our study through the completion of a special survey that will be mailed directly to you from Ernst & Young early next week. | know how busy we all are, so | assure you that the survey format is really user-friendly :). ‘Thanks in advance for your cooperation and assistance. Please feel free to call me if you have any questions at all Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs Dekalb County School System 678.876.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@Ic.dekalb.k12.9a.us DCSS-E&Y-007912Emst & Young, LLP is conducting a comprehensive Compensation and Classification Study for the DeKalb County School System. One component of the study is a comparative analysis of specific jobs and the Total Rewards Program with other markets, including but not limited to school systems. ‘We would greatly appreciate your assistance with this aspect of our study through the completion of a special survey that will be mailed directly to you from Ernst & Young early next week. | know how busy we all are, so | assure you that the survey format is really user-friendly :). ‘Thanks in advance for your cooperation and assistance. Please feel free to call me if you have any questions at all Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs Dekalb County School System 678.876.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@Ic.dekalb.k12.9a.us DCSS-E&Y-007913Hello Reanee, Here is the employee data request for you to pass on to Clarence Ellis. When Jim retums to the office, we will discuss the project timeline and give you a call so that we may all collaborate. Have a great day! Jennifer jennifer Moseley Senior Consultant Human Capital Emst & Young LLP Telephone. (719)750 8131 Fax (719) 760 1801 EYComm: 8186673, ‘To learn more about our services: weu.ey cominumancapta The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your computer. Thank you. Ernst & Young LLP DCSS-E&Y-007914Looks like we have a conflict on the 9th (which I did not have on my calendar but Tony reminded me) --- apparently he and | have committed toan HR conference on that day -—- as speakers no less. We could do it on the 9th without Tony —-- we could "substitute" with Nisha. Or do it instead October 6,7 or 8. What is everyone's availability on those three dates —-- let me know ASAP. Reanee and | will circle back later today Thanks. Jim im Landry, Ph.D Principal Human Capital Emst a Young LLP, 1401 McKinney, Sute 1200 Houston, TX -77010 Telephone: 743-760-1800 Direct 749-750-8122 CelPhone: 749-818-9400 Fax. 713-750-1601 EYComm: 8188263 ‘To learn more about our services: weu.ey cominumancapta Forwarded by sim Landy HRC/TAXIEYLLPIUS on 09/18/20 sim Landry (09/18:2003 11:55.AM To: _ Tony Pilegge/HRCITAXIEYLLPIUS@EY-NAmerica, Vinee B, Davis/HRCITAX/EYLLPIUS@EY-NAmerica, Jennifer Moseley HRC/TAXIEYLLPIUS@EY-NAmerica ce! Reanee_N_Wvey@e.dekalb K12.9a.us, Stbject) DOSS meeting 10/003, Please be advised that Reanee and | discussed meeting with the Project Guidance Team on 10/9 from 1 to 4 pm followed by emplyee forum meetings beginning about Spm —- each of us would attend and meetidiscussion leader with an employee group scheduled at four different locations (thus, 4 of us from EY and 4 meetings); each of us would be accompanied by a ProCorps and/or DCSS Project Guidance Team member --— we would also use the same "scriptioverheads” to ensure consistent messages. Let me know if there is a conflict as soon as possible. Thanks. Jim im Landry, Ph.D Principal Human Capital Emst & Young LLP, 1401 McKinney, Sute 1200 Houston, TX -77010 ‘Telephone: 719-780-1600 Direct 749-750-8122 CellPhone: 745-818-9400 Fax 713-750-1604 DCSS-E&Y-007915EYComm: 8166263 ‘To learn more about our services: weu.ey cominumancapta The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your clomputer. Thank you. Emst & Young LLP DCSS-E&Y-007916Please be advised that Reanee and | discussed meeting with the Project Guidance Team on 40/9 from 1 to 4 pm followed by emplyee forum meetings beginning about Spm ---- each of us would attend and meetidiscussion leader with an employee group scheduled at four different locations (thus, 4 of us from EY and 4 meetings); each of us would be accompanied by a ProCorps and/or DCSS Project Guidance Team member ---~- we would also use the same "scriptioverheads" to ensure consistent messages. Let me know if there is a conflict as soon as possible. Thanks. Jim im Landry, Ph.D Principal Human Capital Emst & Young LLP, 1401 Mckinney, Sule 1200 Houston, TX 77010 Telephone: 713-780-1500 Direct 713-750.8122 CelPhone: 743-818-9400 Fax 713-750-1601 EYComm: 8168263 To leam more about our services: yas ey comihumancapial The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your cAomputer. Thank you. Emst & Young LLP DCSS-E&Y-007917Hi Steve, Still waiting on the final date for the meeting. Also, would you please send me the biographical sketches of all of he persons who will be conducting the appeal (review) process. | would like to share that information with our Superintendent and relevant members of the Senior Team, ‘Thanks and | look forward to hearing from you very soon Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Human Resources Dekalb County School System 678.676.1871 (business) 678.676.1833 (telefax) Reanee_N_Ivey@Ic.dekalb.k12.ga.us DCSS-E&Y-007918Carl & Jim, ‘These are the persons who have been invited to attend the meeting: Dr. Johnny E. Brown, Superintendent Mr. Rick Cost, Comptroller Dr. Abbe L. Boring, Chief Academic Officer Dr. Melvin Johnson, Senior Advisor to the Superintendent Dr. Edward L. Bouie, Jr., Senior Executive Director for MIS. Dr. Jim Mullins, Governmental Liaison Ms. Vivian Davis, Associate Superintendent for Human Resources Dr. Sid Camp, Executive Director for Employment, Gwinnett County Schools Dr. Pamela A. Bouie, Executive Director for Employment, DCSS. Dr. Jim Williams, Associate Superintendent for Parental, Community & Support Programs Dr. Stanley J. Pritchett, Sr., Associate Superintendent for Business and Plant Services Mr. Dannie Reed, Executive Director for Transportation Services Mr. Mac Dorton, Administrator, MIS Mr. Clarence Ellis, Manager, MIS Ms. Jean Fagan, Accountant IV/Position Control, Finance Mrs. Judy Pigg, Assistant Director, Staff Services (HR) And MEU!II! See you next week. Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 3770 N. Decatur Road, Building A Decatur, Georgia 30032-1099 678.676.0180 (Telephone) 678.676.0193 (Telecopier) Reanee_N_Ivey@fc.dekalb.k12.ga.us DCSS-E&Y-007919FY ‘These are the persons who have been invited to attend the meeting: Dr. Johnny E. Brown, Superintendent Mr. Rick Cost, Comptroller Dr. Abbe L. Boring, Chief Academic Officer Dr. Melvin Johnson, Senior Advisor to the Superintendent Dr. Edward L. Boule, Jr., Senior Executive Director for MIS Dr. Jim Mullins, Governmental Liaison Ms. Vivian Davis, Associate Superintendent for Human Resources Dr. Sid Camp, Executive Director for Employment, Gwinnett County Schools Dr. Pamela A. Boule, Executive Director for Employment, DCSS. Dr. Jim Williams, Associate Superintendent for Parental, Community & Support Programs Dr. Stanley J. Pritchett, Sr., Associate Superintendent for Business and Plant Services Mr. Dannie Reed, Executive Director for Transportation Services Mr. Mac Dorton, Administrator, MIS Mr. Clarence Ellis, Manager, MIS Ms. Jean Fagan, Accountant IV/Position Control, Finance Mrs. Judy Pigg, Assistant Director, Staff Services (HR) ‘And ME}!!! Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 3770 N. Decatur Road, Building A Decatur, Georgia 30032-1099 678.676.0180 (Telephone) 678.676.0193 (Telecopier) Reanee_N_Ivey@fc.dekalb.k12.ga.us DCSS-E&Y-007920Jim, | am sending this e-mail to you from home. So if you reply tomorrow, please send it to my office e-mail address. | just wanted to get this message to you fast and before | forget it. Vivian and | met Friday. We really don't think that things will line up for a late-June then July presentation to the Board, We really think that late July with a follow-up to the Board in August is more practicable. | remember that persons were going to hold up on their vacations and | did not want them to needlessly do that. We are going to try to firm up dates with Dr. Brown tomorrow. | will let you know what the new time schedule will be. | will also send me my draft of the presentation format sometime next week. | am supposed to be working on it today but NAH!!! Reanee parade Your Email - Click here! DCSS-E&Y-007921Please send me the names of the persons who will be accompanying you on Dec. 2nd. | am asking my assistant to begin working on the name tents. Thank you Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 3770 N. Decatur Road, Building A Decatur, Georgia 30032-1099 678.676.0180 (Telephone) 678.676.0193 (Telecopier) Reanee_N_Ivey@fc.dekalb.k12.ga.us DCSS-E&Y-007922Could you also do me one more favor, Dee? Could you check with Reanee if she received the email | sent below? It is a rather large file and it may have not gone through the DeKalb system Ifit didn't we may have to split up the file into parts and send it in. Thanks a lot and hope you had a good weekend ! Nisha Forwarded by Nisha Rav HRG/TAXIEYLLPIUS on 06/21 0408.05 AM Nisha Rat (0621/2004 08:59 AM To: _vey@le dekalb k12.ga.us HRCITAXIEYLLPIUS@EY-NAmerica, Jeff Cass/HRCITAX/EYLLP/US@EY-NAmerica ‘Subject costing anelysis Reanee, Please find attached the costing analysis. This costing is based on the cost involved in bringing all individuals at DCSS to their next step within the proposed grade structure. As agreed with you, all individuals were moved to their next higher step, instead of moving them to the step they are closest to. As a result of this the bring to step numbers are considerably higher than bring to minimum numbers (please reference my email on 06/08 for more details on this). If individuals made exactly the same as a particular step within that grade (this happened with a few people), they remained in that step, so that there would be no increase. You may need to discuss the latter situation with the PGT, since it would be inequitable to not provide a pay increase to incumbents only because their pay happened to coincide with a step. ‘As before, the costing also takes into account, the changed workdays (based on the proposed workday structure), Thanks! Nisha The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this DCSS-E&Y-007923communication in error, please notify us immediately by replying to the message and deleting it from your computer. Notice required by law: This e-mail may constitute an advertisement or solicitation under U.S. law, if its primary purpose is to advertise or promote a commercial product or service. You may choose not to receive advertising and promotional messages from Ernst & Young LLP (except for Ernst & Young Online and the ey.com website, which track e-mail preferences through a separate process) at this e-mail address by forwarding this message to no-more- mail@ey.com. If you do so, the sender of this message will be notified promptly. Our principal postal address is 5 Times Square, New York, NY 10036. Thank you. Emst & Young LLP DCSS-E&Y-007924Reanee — look forward to talking with you on Monday at 10 am EST —1 hope you have a joyous and blessed weekend. | am attaching my drafts of the Appeals Process for you review and comment —- I have some additional “thoughts” around the approach but before | go any further ths is a good time to get your "read and consent. My warmest regards — | realy do miss you'! lim vim Landry, Ph.D Principal Human Capital Ernst & Young LLP, 1401 McKinney, Suite 1200 Houston, TX - 77010 Telephone: 713-750-1500 Direct: 718-750-8122 CellPhone 713-818-9400 Fax 713-750-1501 EYComm 8186263, To learn more about our services: vw. ey.corn/numancapital —~ Forwarded by Jim Landry/HRC/TAXIEYLLP/US on 07/08/2004 04:49 PM Judy Menke To: im LandryHRCITAXEYLLPIUS@EY-NAmerica 0770972004 03:28PM cc: Subject: DeKalb Classification Appeals Process Judy E. Menke Executive Assistant Human Capital Ernst & Young LLP Telephone. +1719 750.8638 Fax +1713 276 4503, eFax 1,866 740 8034 EYComm 8156365 To learn more about our services: www. ey.convhumancapital ‘The information contained inthis message may be privieged and ‘confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying ofthis communication is strictly prohibited Ifyou have received this communication in erro, please notify us immediately by replying to the message and deleting it ‘rom your computer. DCSS-E&Y-007925Notice required by law: This e-mail may constitute an advertisement or solicitation under US. law if its primary purpose is to advertise or promote a commercial product or service. You may choose not to receive advertising and promotional messages from Ernst & Young LLP (except for Ernst & Young Online and the ey com website, which track e-mail preferences through a separate process) at this e-mail address by forwarding this message to no-more-mail@ey.com. If you do so, the sender of this message: will be notified promptly. Our principal postal address is § Times Square, New York, NY 10036. Thank you. Ernst & Young LLP(See attached file. Classification Appeals Process Fact Sheet.doc)(See attached file Classification Appeals Process Form.doc)(See attached fle: Classification Appeals Process Outline doc)(See attached file: Classification Appeals Process Flow Chart ppt) ‘The information contained inthis message may be privileged and confidential and protected from disclosure. lfthe reader ofthis message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your computer. Notice required by law This e-mail may constitute an advertisement or solicitation under U.S. law, if ts primary purpose isto advertise or promote a commercial product or service. You may choose not to receive advertising and promotional messages from Emst & Young LLP (except for Ernst & Young Online and the ey com website, which ‘rack e-mail preferences through a separata process) at this e-mail address by forwarding this massage to no-more- mail@ey.com. if you do so, the sender ofthis message will be notified promptly. Our principal postal adress is 5 ‘Times Square, New York, NY 10036. Thank you. Ernst & Young LLP’ DCSS-E&Y-007926Reanee —-- | sent you a note earlier on these attachments but just moments ago received a note saying it didn't go through — so another attempt. | will talk with you on Monday as scheduled. I do miss you -- | hope you are doing well and that you have a wonderful and blessed weekend. | will try sending or resending my original note. Jim im Landry, Ph.D Principal Human Capital Emet& Young LLP, 1401 MeXnney, Suite 1200 Houston, TX -77010 Telephone: 713.760.1600 Direct 713-750-8122 CellPhone: 715-818-9400 Fax. 713.750.1604 EYComm: 8158269 “To learn more about our services: ey cam/humancapta Forwarded by im Landy/HRC/TAXIEYLLPIUS on 0710912004 05:00 PM Judy Menke (0710972004 03:28 PIM To Jim Landry/HRC/TAXIEYLLPIUS@EY-NAmerica ‘Stbect Dekalb Classfcation Appeals Process judy E. Menke Executive Assistant Human Capital Emst & Young LLP. Telephone +1719 750 9698 Fax 4713 276 4500, eFax ‘1966 740 2034 EyComm: 8186965 ‘To learn more about our services: ey combumancapia The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message DCSS-E&Y-007927and deleting it from your computer. Notice required by law: This e-mail may constitute an advertisement or solicitation under U.S. law, if its primary purpose is to advertise or promote a commercial product or service. You may choose not to receive advertising and promotional messages from Ernst & Young LLP (except for Emst & Young Online and the ey.com website, which track e-mail preferences through a separate process) at this e-mail address by forwarding this message to no-more- mail@ey.com. If you do so, the sender of this message will be notified promptly. Our principal postal address is 5 Times Square, New York, NY 10036. Thank you. Ernst & Young LLP DCSS-E&Y-007928Ms, Ryan, have attached a draft of the requested article and also the Executive Summary and Frequently Asked Questions about the study. Ifthe article does not provide enough information, perhaps you can pull what ‘you need from the other documents. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@'c.dekalb k12.9a.us DCSS-E&Y-007929‘We ned to combine the three Delivery Truck (Driver) Title should be Delivery Truck Operator See below for changes: Department: Plant Services Reports to: Skilled Trade Supervisor Il or Warehouse Coordinator Pay Grade: 14 Non-Exempt 246 days. Essential Functions: Provides pick up and delivery of educational materials, supplies and equipment 100% Secondary Function: May assist with work performed by Skilled Tradespersons Don't indicate a time percentage KSAs: In addition to Plant Services Template K: school locations and transportation safety S: operating light and heavy equipment vehicles A. prioritize time and multi-task Education: High school diploma or GED required, Minumum of six months experience as a delivery truck driver Certificates, Licenses, Permits: Commercial Driver's License (Passenger endorsement). Check to see if this is Class B. Because the Position Spec says Class B. But it might be the old language for the P endorsement, Succesful completion of forklift training Performance Factors Heavy Work. Grasping Hearing Vision Repetitive Motions Interactions with Others Concentration Stresful Circumstances Attendance and Dependability Environmental factors: Hazardous physical conditions, Atmospheric conditions, travel Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Human Resources DeKalb County School System 678.876.1871 (business) DCSS-E&Y-007930678.676.1833 (telefax) Reanee_N_Ivey@\c.dekalb k12.ga.us DCSS-E&Y-007931Please e-mail me the position spec for Delivery Truck Operator. ‘Thanks. Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Human Resources DeKalb County School System 678.676.1871 (business) 678.876.1833 (telefax) Reanee_N_Ivey@\c.dekalb.k12.ga.us DCSS-E&Y-007932Steve/Sandra, [have attached a modified version of your most recent Associate Superintendent for Business and Plant Services position spec. We no longer have that position under our new organization. It is now called Director of Business and Plant Services. All you have to do is drop in the relevant KSAs. ‘Thanks!!! Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Human Resources DeKalb County School System 678.676.1871 (business) 678.876.1833 (telefax) Reanee_N_Ivey@\c.dekalb.k12.ga.us DCSS-E&Y-007933Please send me the Director of Elemetary Instruction position specification. Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Human Resources DeKalb County School System 678.676.1871 (business) 678.876.1833 (telefax) Reanee_N_Ivey@'c.dekalb k12.9a.us DCSS-E&Y-007934Okay all..this is where the rubber meets the road, ‘The PDQs will be ready for packaging and distribution on Tuesday afternoon (all 20,000) of them (full time and part-time). | am writing to ask you to send me the name of the staff person that you will be releasing to assist with the packaging so that the materials can get sent out on schedule. Mr. Lunsford is doing an excellent job of producing the documents and putting them in boxes. But we must add a few things to each box. | appreciate the assistance that you have given thus far. As you can imagine, there is no way that Mrs. Shaeffer and Ms. Sanford can do this alone. | look forward to hearing from you by Monday A.M., please. ‘Thanks! Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs Dekalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@fc.dekalb.k12.9a.us DCSS-E&Y-007935Steve, | stil do not have the Docurentation Manual. Please send UNZIPPED. Thanks!!! Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@'c.dekalb k12.9a.us DCSS-E&Y-007936Please refer to attached. Don't hesitate to advise me of any needed revisions. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs Dekalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@'c.dekalb k12.9a.us DCSS-E&Y-007937Dr. Pritchett, E&Y met with each Board member and the then-Superintendent and also members of the Project Guidance Team at the beginning of the Study process to gain information that would be used to develop a Compensation Philosophy, | have attached the document that was developed. | had originally planned to give the document to you as a packet (Its to be a part of the Project Documentation Manual). But Ms. Joyner did ask about the Compensation Philosophy Tuesday night. So | thought that you could determine if you would like to share this draft with the Board members at this time for comments. They have not ‘seen the document in this form since each one of them offered verbal comments during individual meetings with E&Y. ‘The draft that you have also reflects editorial suggestions recommended by PGT members who responded to my request that they review the draft version. Those respondents were: Dr. Gary MoGiboney, Dr. Pamela Boule, Mr. Dannie Reed, Mr. Clarence Ellis, and Mr. Carl Beck. Please advise me of any alterations that Board members might like to have made Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Human Resources DeKalb County School System 678.676.1871 (business) 678.876.1833 (telefax) Reanee_N_Ivey@\c.dekalb.k12.ga.us DCSS-E&Y-007938Doc, My humble suggestions are attached. I should have names and addresses for the survey by tomorrow (Wednesday). -Garry Garry McGiboney, Ph.D. Executive Director, Student Relations 5823 Memorial Drive Stone Mountain, GA 30083 678-676-1811 fax: 678-676-1917 Garry_McGiboney@fc.dekalb.k12.ga.us DCSS-E&Y-007939Ms, Juran, ‘Would you please advise Dr. Brown and Dr. Boring that it is my understanding that the draft version of the Compensation Philosophy has been sent to members of the Board, | hope that this is not true because | only sent the document to members of the Project Guidance Team for input so that we could make recommendations for revision to E&Y by next Friday. The recommended revisions are coming in and will be compiled. Once all of the recommended revisions have been compiled, | will send the document to Dr. Brown for consideration and comment. Then, | will send it to E&Y so that a final draft that meets with Dr. Brown's approval can be sent out to the Board members from E&Y. I made a note to this effect (as presented above) on the draft that | sent to all Project Guidance Team members so that they would know that they were the only ones to receive the document at this time and why, ‘Thank you very muchitit! Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@\c.dekalb.k12.ga.us DCSS-E&Y-007940Hard copy of attachment to follow via Courier Mail Thank you in advance for your assistance Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 3770 N. Decatur Road, Building A Decatur, Georgia 30032-1099 678.676.0180 (Telephone) 678.676.0198 (Telecopier) Reanee_N_Ivey@fc.dekalb.k12.ga.us DCSS-E&Y-007941Mr. Moyer, | hope that you have received my telephone message by now wherein | asked you to call me or our attorney, Mr. Stan Hawkins (404.378.4300) regarding the status of our schoo! districts contractual arrangement with E&Y. tt is my understanding that the team that was assigned to work with us was terminated on June 15, 2004. Unfortunately, E&Y did not afford us the courtesy of sharing this information with us or providing us with a transition plan, | was only able to lear of this situation yesterday when | insisted on a status report | cannot tell you how shocked | am at just how this matter is being handled. | was so impressed with the presentation that you made to our Superintendent and me when your firm was courting our business. | would have never imagined that our working relationship would have been handled in this manner. ‘Your assistant has now retumed my call to inform me that you are unfamiliar with this initiative and that another partner is handling the engagement. However, itis my understanding that that partner is out of the country. These delays are unacceptable. Please contact me immediately so that we can arrange a time for you to meet with our attomey and me to discuss the written transition plan that E&Y has. developed for our consideration, | thank you in advance for your prompt attention to this matter. Reanee N. Ivey, Ph.D. DeKalb County School System 678.676.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@Jc.dekalb.k12.ga.us DCSS-E&Y-007942Reanee, Attached are the questions re the employee database that | sent previously. I've updated with the information | have received from you - and most are answered. Those without a "Yes" in the first column are those that still need some attention. | should have had it in front of me on our call last week. Regarding the departments for JVM and how you want the divisions (193 in employee data) to be wrapped up into departments by the org charts - this is not something we (EY) can do. | have included a listing of the 193 department number and names in our employee database and the information we need to label each employee/job 193 divisions to the correct department. | suspect, DCSS already has this information electronically in TERMS. It is just a matter of getting the information from TERMS in a way that | can drop into our database. That is why | sent you this spreadsheet - it gives all the information I will need for reporting and for JVM. Thank you! Jennifer jennifer Moseley Senior Consultant Human Capital Emst & Young LLP Telephone: (713)750 8191, Fax (713) 780 1801 EYComm: 8166673, ‘To learn more about our services: vvv.ey-comibumancapta The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited, If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your c2omputer. Thank you. Emst & Young LLP DCSS-E&Y-007943As it stands now (and we are holding) everyone is available either Monday the 6th or Tuesday 40/7 —-- Vinice has a conflict the 8th (but we could do a "substitute" as we would for Tony on the 9th if need be) —- I'd like to see if we can make either the 6th or 7th work so the core team. could be there for the "launch" and ee meetings. let me know. Jim Jim Landry, Ph.D Principal Human Capital Emst & Young LLP, 1401 McKinney, Suite 1200 Houston, TX 77010, Telephone: 713-780-1600 Direct 713-750-8122 CelPhone: 743-818-9400 Fax. 713-750-1601 EyComm: 8168263 To lear more about our services: vs w.04-camibumaneapta The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your cWomputer. Thank you. Ernst & Young LLP DCSS-E&Y-007944Steve, | guess that this is data that Susan initially received from Nisha. | can't find my electronic file on this one though. Please send me the electronic version of the salary schedules 10-30 that we selected for the system-wide salary structure. There was also a cover summary sheel. | will have Lisa fax it allo you now so that you will know exactly what | am requesting Reanee Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Human Resources DeKalb County School System 678.876.1871 (business) 678.676.1833 (telefax) Reanee_N_Ivey@{c.dekalb k12.ga.us DCSS-E&Y-007945Please find attached an electronic version of the Instruction Guide for Conducting the Division Head Final Eait of Position Specifications Review Process. | will be sending you the electronic versions of the Position Specifications for jobs under your sphere of responsibility a litle later this afternoon. There are a few more Position Specifications that | am having to develop or that E&Y will be sending to me later today, | will send those to you as soon as | have them. Be sure to send me an e-mail to advise me of any Position Specifications that you might be missing so that | can promptly track them down. ‘Thank you in advance for your cooperation. | know that our timeline is very short due to the print/distribution schedule. But please know that I really do appreciate the manner in which you are assisting us in this regard, Please feel free to call me if you have any questions at all Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Human Resources Dekalb County School System 678.676.1871 (business) 678.676.1833 (telefax) Reanee_N_Ivey@fc.dekalb.k12.9a.us DCSS-E&Y-007946Ladies, am unable to locate my electronic versions of the following: Purchasing Assistant | Accounting Assistant | Assistant Manager/Payroll Accounts Payable General Accounting Manager Manager PayrolVAccounts Payable Budget Manager ‘The Superintendent needs them ASAPIlI! Please send. Thank you Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Human Resources DeKalb County School System 678.676.1871 (business) 678.876.1833 (telefax) Reanee_N_Ivey@'c.dekalb.k12.9a.us DCSS-E&Y-007947Good Moming Susan, Please tell me what it would cost us to move all 199 Elementary School Administrative Assistants to 217 days. ‘Thank you. Reanee Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@\c.dekalb.k12.ga.us DCSS-E&Y-007948Dr. Ivey, Dr. Tucker asked that | forward you these reports. | saved them in a pdf format so that you can forward them as necessary. Please contact me if you have any problems. Brenda Hudgins Specialist, Human Resources DeKalb County School System 3770 North Decatur Road Decatur, GA 30032-1099 Telephone: 678-676-0352 DCSS-E&Y-007949Dr. Ivey, So nice to meet with you all again yesterday! | remember as a part of our meeting we discussed the employee data request and | promised to send you an example that is typical for a project kickoff meeting. Of course, as we begin discussing our project in more detail, there may be some additional items, however, this will give you a pretty good idea. Also, those things that are optional (*) are for more detailed analyses that we discussed at a high level in our meeting(s). They would only be required should DCSS feel the analyses would be beneficial as a part of the study ‘Some of the more typical description/documentation we include in our project documentation manual include the following sections (for project explanation): Project Objectives and Worksteps Compensation Philosophy and Strategy Communications Position Analysis (Methodology) External Analysis (Qutcome) Salary Grades and Ranges Job Hierarchy and Target Pay Range Assignment Impact of Salary Structure Benefits Analysis (Methodology and Outcome) Implementation and the Ongoing Maintenance of the Compensation, Benefits and Classification Program In addition to these more explanatory sections, we include all project analyses/reports (most of these reports are directly impacted by/linked to the employee database - to explain why having “clean” data is so important): Key Discovery Points Current Pay Analysis Current State Assessment Survey Sources Market Detail Reports Market Comparison Report Market Summary Report Proposed Salary Structure(s) Job Value Matrix Report by Grade and Department Costing Analyses (E&Y can recommend several implementation scenarios that will directly impact these analyses) This is only to give you an idea of what kinds of things we typically include - and it can vary by client as to the specific information required. We also included sample reports in the initial proposal. If you would like additional report examples to assist in your process, we are happy to provide them to you. Thanks again and if you need any further information, you have our numbers! DCSS-E&Y-007950Warm Regards, Jennifer The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your computer. Thank you. Ernst & Young LLP DCSS-E&Y-007951Dr. Boring, ‘Would you please ask Craig Liggett to post the attached flyer to DCSS News Flash today, Monday and Tuesday? ‘Thank you Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@Jc.dekalb.k12.ga.us DCSS-E&Y-007952Dr. Boring ‘Would you please ask Mr.Liggett to post the attachment relative to upcoming Employee Information Forums on our News Flash today, tomorrow and Monday. ‘Thank you. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@'c.dekalb k12.9a.us DCSS-E&Y-007953Yes, disregard the environmental factors that are clearly unrelated to the job. Don't add the contagious/transmissible diseases unless it is a nurse or school healthcare worker or something similar ‘Thanks for catching that. Nisha, | can't recall if| ever answered your question about a return visit. Dr. Brown said that if you are far enough along in June with the data analysis and job descriptions, yes, we can plan for you to come. But | don't think that we will know this until alittle later in May, Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs Dekalb County School System 678.676.0180 (business) 678.676.0193 (teletax) Reanee_N_Ivey@fc.dekalb.k12.ga.us DCSS-E&Y-007954Steve, ‘We are also missing a position spec for the Equipment Inventory Clerk. Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Human Resources DeKalb County School System 678.676.1871 (business) 678.876.1833 (telefax) Reanee_N_Ivey@\c.dekalb.k12.ga.us DCSS-E&Y-007955I checked in TERMS and it shows that a check has been issued to Ernst & Young in the amount of $68,250. Rebecca Traylor Administrative Secretary Department of Human Resources 3770 North Decatur Road Decatur, GA 30032 678-676-0168 Fax # 678-676-0187 Rebecca_Traylor@fec.dekalb.k12.ga.us DCSS-E&Y-007956Hi Stan, Dr. Brown has given us the go-ahead to "work out the contract {with Emst & Young] right away." Please let me know if you need anything from me. | do want to talk with you about one thing that | saw in their Letter of Agreement (a deliverable), ‘Thank you. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.876.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@{c.dekalb k12.ga.us DCSS-E&Y-007957I checked in TERMS and it shows that a check has been issued to Ernst & Young in the amount of $68,250. Rebecca Traylor Administrative Secretary Department of Human Resources 3770 North Decatur Road Decatur, GA 30032 678-676-0168 Fax # 678-676-0187 Rebecca_Traylor@fec.dekalb.k12.ga.us DCSS-E&Y-007958Dr. Boring, have attached the documents that | would like to have sent to Cabinet, Department Heads, Principals and Assistant Principals either Thursday or Friday of this week in anticipation of the discussion of the Comp & Class Study at next week's Administrator's meeting. Please do not hesitate to let me know if you have questions, suggestions or improvement or a need for additional information | will ensure that | have enough copies of the documents for placement in the chairs at the meeting next week, ‘Thank you. R. Ivey Cabinet, Department Heads, Principals and Assistant Principals: Attached you will find a copy of an Executive Summary of the Compensation and Classification Study that will be undertaken in the DeKalb County School System this school year. Dr. Reanee Ivey will provide an overview of the Study at the September 16, 2003 System-wide Administrators’ Meeting. Please find an opportunity to review the Executive Summary prior to the meeting ‘The second attached document asks that a Site Communications Liaison be identified for every school and every department. This individual will serve as the local contact for the presentation and dissemination of relevant information about the Study. You are asked to identify a Site Communications Liaison and advise Dr. Ivey of the the selected person by September 19, 2003. Reanee N. Ivey, Ph.0. Assistant Director for Affimative Development Department of Parental, Community & Support Programs Dekalb County School System 678.876.0180 (business) 678.676.0193 (teletax) Reanee_N_Ivey@Ic.dekalb.k12.ga.us DCSS-E&Y-007959Reanee, I'm glad Jim and | caught you this morning. Attached, please find the EY contract for services and a draft of a general project timeline. Please note, the timeline, communication and project plans are something we expect to review and revise with you during our project initiation meeting. This meeting typically will follow immediately after board approval/signing of the contract. Understandably, the sooner we get to work on these together, the better, ‘As you know, | am out this next week on vacation. | know Jim will be with you this next Tuesday but during the course of the week, if you have questions, please call/email Tony (713 750 8139) andlor Jim (713 750 8122). Please keep me in the loop on your email communications as well this week. It will help me to keep up with the progress of our project. Have a great holiday weekend - and rest assured, our collaborated timeline, communication and detailed project plan will ensure a successful project for DCSS. ‘Warm Holiday Weekend Regards, Jennifer Jennifer Moseley Senior Consultant Human Capital Emsta Young LUP ‘eteprones (73) 750 8191 He (isa) 0 104 Evcomm: “erasers To leam more about our services: yas ey comihumancapial The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your computer. Thank you. Emst & Young LLP DCSS-E&Y-007960Reanee, I'm glad Jim and | caught you this morning. Attached, please find the EY contract for services and a draft of a general project timeline. Please note, the timeline, communication and project plans are something we expect to review and revise with you during our project initiation meeting. This meeting typically will follow immediately after board approval/signing of the contract. Understandably, the sooner we get to work on these together, the better, ‘As you know, | am out this next week on vacation. | know Jim will be with you this next Tuesday but during the course of the week, if you have questions, please call/email Tony (713 750 8139) andlor Jim (713 750 8122). Please keep me in the loop on your email communications as well this week. It will help me to keep up with the progress of our project. Have a great holiday weekend - and rest assured, our collaborated timeline, communication and detailed project plan will ensure a successful project for DCSS. ‘Warm Holiday Weekend Regards, Jennifer Jennifer Moseley Senior Consultant Human Capital Emsta Young LUP ‘eteprones (73) 750 8191 He (isa) 0 104 Evcomm: “erasers To leam more about our services: yas ey comihumancapial The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your computer. Thank you. Emst & Young LLP DCSS-E&Y-007961Reanee, Bill asked me to put together a brief email summarizing our mutual commitment to the completion of DeKalb's compensation project, taking into account our conversation last Friday and the new timeline we discussed this week. 1. EBY seeks to conclude our involvement in the development of DeKalb's new compensation project on February 28th, 2005. 2. In completing this work, we will adhere to an operating budget of approximately $60,000, Which includes a 50% ($30,000) contribution on the part of DeKalb School System, 3, E&Y will complete the following project steps’ A. DeKalb HR Team Total Rewards Training (succession planning, salary administration, career pathing, etc.) B. IT ‘cross-walk’ with Clarence Ellis’ team pertinent to the new compensation program C. Implementation costing analysis of new range structures D. Completion of DeKalb's Compensation Program Manual, including all appendices Based upon our conversation last Wednesday, the following represents our new timeline through the first week of February: 1/18 to 1/28 - E&Y edits and finalizes position specs and provides to DeKalb 2/1 to 2/4 - DeKalb Department Head review 2/4 - Reviewed position specs back to E&Y Week of 2/4 - E&Y conducts Total Rewards training By 2/11 - DeKalb distributes position specs to employees I'm sure I'l be talking with you very soon! Thanks, and have a great weekend, Steve DCSS-E&Y-007962Steven T. Sullivan Senior Manager Human Capital mst & Young, LLP Telephone: (G12) 378-0942 Fax (612) 879-2168 el: (612) 961-4801 EYComm 2877856 “To earn more about our services: sy comhumancanita The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your computer. Notice required by law: This e-mail may constitute an advertisement or solicitation under U.S. law, if its primary purpose is to advertise or promote a commercial product or service. You may choose not to receive advertising and promotional messages from Ernst & Young LLP (except for Ernst & Young Online and the ey.com website, which track e-mail preferences through a separate process) at this e-mail address by forwarding this message to no-more- mail@ey.com. If you do so, the sender of this message will be notified promptly. Our principal postal address is 5 Times Square, New York, NY 10036. Thank you. Ernst & Young LLP DCSS-E&Y-007963Ms, Davis, Don't forget to send me a copy of the TERMS verification that the E&Y bills have been paid to date. Thanks. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@Jc.dekalb.k12.ga.us DCSS-E&Y-007964Ms, Davis, Don't forget to send me a copy of the TERMS verification that the E&Y bills have been paid to date. Thanks. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@Jc.dekalb.k12.ga.us DCSS-E&Y-007965Reaneé, Here is the employee data file that | am using for the costing analysis. | will need Column N populated with the annual salary or hourly rate information projected for employees in July 2005 if DCSS' current schedules were used Thanks ! Nisha = Nisha Rai, CCP Senior Consultant Human Capital Emst& Young LLP, 1401 Mckinney, Houston, TX 77063 Telephone: 713-750-8626 Cellphone. 412-512-2638 Fax 713-760-1604 E¥Comm: 8867438 “To learn more about our services iv 2y cominumancapta The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your cuomputer. Notice required by law: This e-mail may constitute an advertisement or solicitation under U.S. law, if its primary purpose is to advertise or promote a commercial product or service. You may choose not to receive advertising and promotional messages from Ernst & Young LLP (except for Ernst & Young Online and the ey.com website, which track e-mail preferences through a separate process) at this e-mail address by forwarding this message to no-more- mail@ey.com. If you do so, the sender of this message will be notified promptly. Our principal postal address is 5 Times Square, New York, NY 10036. Thank you. Emst & Young LLP DCSS-E&Y-007966Lorraine and Karen, Ifyou have a need to print a copy of the PDQ, use this attached final version ‘Thank you. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@'c.dekalb k12.9a.us DCSS-E&Y-007967Dr. Boring, ‘At David Schutten's request, Mr. Carl Beck and | met with members of ODE last night. They asked that a News Flash be provided to clear up two issues. Accordingly, | have presented a statement below that | ‘am asking to be posted as a First Class News Flash, ifit meets with your approval. ‘Thank you PDQ UPDATE INFORMATION Position Description Questionnaires (PDQ) have been distributed to all schools and departments. If an employee has not received a copy of the PDQ, he or she should request a copy of the document from his or her supervisor. Copies of PDQs may also be picked up at the William Bradley Center for Technology (formerly Rehoboth); the lobby of Human Resources department in Building B; Reception Area in Building A, and the lobby of the Sam A, Moss Genter. ALL full-time and part-time employees, both certified and classified, should complete a PDQ. Also, ALL employees have from October 20, 2003 until November 3, 2003 to complete the PDQs. After November 3, 2003, supervisors will begin collection of the PDQs for review and submission to the Project Guidance Team. Please feel free to call 678.676.0400 or 676.676.0201 if you have questions. ‘Thank you. Reanee N. Ivey, Ph. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs Dekalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@fc.dekalb.k12.9a.us DCSS-E&Y-007968Hi Everyone, Mr. Joseph Philips and Dr. Ed Bouie have agreed to assist us in "spreading the word" about our compensation and classification study. Mr. Phillips asked me to take a stab at a script. | used a format from a video that | did in APS on Student Sexual Harassment and the Fulton Co, Schools’ Comp & Class video as inspiration. | would appreciate it if you would review the script and offer suggestions for improvment, Please be prepared to discuss these suggestions when we meet Friday. After | have received your input, | will make the necessary revisions and share the information with Dr. Brown, ‘Thank you Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@\c.dekalb.k12.ga.us DCSS-E&Y-007969Please drop the clerical KSAs in this Spec. Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Human Resources DeKalb County School System 678.676.1871 (business) 678.876.1833 (telefax) Reanee_N_Ivey@'c.dekalb k12.9a.us DCSS-E&Y-007970Steve, Please read the Ability section of the Fleet Maintenance KSA. | could be reading it wrong but it does not make sense to me. Please advise. Reanee N. Ivey, Ph.D. Office of Afirmative Development Department of Human Resources DeKalb County School System 678.676.1871 (business) 678.876.1833 (telefax) Reanee_N_Ivey@\c.dekalb.k12.ga.us DCSS-E&Y-007971Hi im, | have attached a revised version of the flow chart. Lorraine is not here so | could not make it pretty. | think that your arrow in Step 2 is going in the wrang direction. Would you please review and make the aesthetic changes for me and return to me. | have made some adjustments to the written appeal process and form. Vivian and Dr. Brown are reviewing them. The changes comport with the adjustments that | have made to the flow chart. Once Dr. Brown and Vivian review these documents, | will send all of them to you ‘Thanks, Reanee Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Parental, Community & Support Programs Dekalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@fc.dekalb.k12.9a.us DCSS-E&Y-007972Hi ProCorps Members!!! | told you that it would not be long before you heard from me. Dr. Johnny Brown has approved the first script for our use to introduce DCSS to the possibility that a Compensation and Classification Study may be conducted in our school system. | say, MAY, because all of this is contingent upon Board approval and we must always be ever so mindful of that In any event, Dr. Brown would like for the focus groups to be conducted in your individual schools. That should be easy since you will have friendly audiences, If you are not assigned to a school, there will not be a need for you to conduct a focus group (But your time is coming). If there are two or more of you assigned to @ school... know that you will work it out (Tag-Team/Singleton/Duet) Ihave attached a copy of the script. Please follow it exactly. You will note that reference is made to the organizational chart. While | have attached the starter organizational chart, | did not have a copy of the current organizational chart to send to you via é-mail. So, we are making copies of the current chart and the starter chart. We will send each of you 100 sets along with another copy of the script. Expect the packets in about a week. That will give me time to contact each of your principals to advise them that we would like for you to have 30 minutes to conduct the focus groups sessions with your respective staffs. Please don't initiate any efforts to present the materials until you receive the packets from me. | just want to make sure that each person has the materials and I have made contact with all of the involved principals. Once you have completed your focus groups, please return the completed scripts to me via e-mail or courier mail. | would prefer that you send them to me via First Class using the Comp&ClassStudy@fc. dekalb. k12.ga.us address. Thanks again for your willingness to assist with this effort. Please don't hesitate to call me at 678.676.0180 if you have questions. Just identify yourself as a ProCorps Member to my assistant, Ms. Sanford, so that you can get right through!!! ‘As you can probably deduce, | am really excited about this initiative. | truly believe that it will move us up to “world-class status." DCSS-E&Y-007973Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 3770 N. Decatur Road, Building A Decatur, Georgia 30032-1099 678.676.0180 (Telephone) 678.676.0198 (Telecopier) Reanee_N_Ivey@fc.dekalb.k12.ga.us DCSS-E&Y-007974Good Morning Jim, Just a note to let you know that we haven't completely abandoned our project. The Board is considering budgetary issues this month. We should have some clear direction relative to our money within the next two weeks. After that, Vivian and | will be better prepared to sit with the Superintendent and resume talks, ‘At present, the focus is just on getting the budget approved. Without that approval, we won't be able to Pay for anything!!! | will be in touch as soon as | know something. >>>>>>>>>Just wanted to be in touch, Have a great day, Reanee DCSS-E&Y-007975Good Morning!!! | am preparing the work schedule for my temporary help for the Comp & Class Study. In order to do that, [need some guidance from you ‘Tony, when we met at your Atlanta office, you indicated that we would need to send you raw data about cour employees. You further said that you would review it and get back to me within about a week to determine what needed to be cleaned up so that the data would be usable for your purposes. | think (I don’t have the paper in front of me) that | mailed that data to Jennifer on or around September 21, 2003. Do you have any idea when | will get it back? | need to know in order to determine how much time to allow for the temp help. Jim, we did not finish our work on Comparator Groups. Do you plan to return to discuss that with the PGT or is that something that you and | can do over the phone? Is there something that we need to gather for you? If you are unable to get responses from school districts in our metro area, will you be expecting us to make the follow-up contacts? | look forward to hearing from you regarding these inquiries. You ‘We are starting to package and ship out the PDQs today... Yeah! lay have to reach me by cell phone. !! Now the fun really begins!!! Take Care Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@{c.dekalb k12.ga.us DCSS-E&Y-007976FY. These are the follow-up communications that were sent to Ernst & Young and The Hay Group. Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Parental, Community & Support Programs Dekalb County School System 3770 N. Decatur Road, Building A Decatur, Georgia 30032-1099 678.676.0180 (Telephone) 678.676.0193 (Telecopier) Reanee_N_Ivey@fc.dekalb.k12,ga.us DCSS-E&Y-007977Steve, Just a reminder that | will be leaving today at 5:00 p.m. so please try to reach me within the next 30 minutes regarding our earlier conversation, | did speak with Attomey Stan Hawkins about this matter and he is up to speed on the contract and all of the other issues attendant to this engagement. If your attorney needs to confer with Attomey Hawkins, he will be available to do so. Just provide me with the telephone number so that | can assist in facilitating this conversation. Also, itis my understanding that you would like for all of my conversations to be directed to either you or Sandra. | will direct all calls and e-mails to you and you can forward them as you deem appropriate. Please be reminded that | am still in need of the most current version of the Hearing Officer Position Specification, This is not the version that Sandra sent me when | made the request for the document last, week, ‘Thanks for everything and | look forward to hearing from you soon. Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Human Resources DeKalb County School System 678.676.1871 (business) 678.876.1833 (telefax) Reanee_N_Ivey@\c.dekalb.k12.ga.us DCSS-E&Y-007978Good Morning C.., Just a note to let you know that we haven't completely abandoned our project. The Board is considering budgetary issues this month, We should have some clear direction relative to our money within the next two weeks. After that, Vivian and | will be better prepared to sit with the Superintendent and resume talks. At present, the focus is just on getting the budget approved. Without that approval, we won't be able to pay for anything! | will be in touch as soon as | know something. >>>>>>Just wanted to be in touch, Have a great day, Reanee DCSS-E&Y-007979‘Thanks for your input today. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.876.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@{c.dekalb k12.ga.us DCSS-E&Y-007980Cynthia Moore Human Capital Emst& Young LLP ‘Telephone: 404/017-5497 Fax ‘404/017-4306 EyMobile Fax 1-9661095-0615 EYComm 2826667 ‘To learn more about our services: vvv.cy comihurancaptal The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your computer. Notice required by law: This e-mail may constitute an advertisement or solicitation under U.S. law, if its primary purpose is to advertise or promote a commercial product or service. You may choose not to receive advertising and promotional messages from Ernst & Young LLP (except for Ernst & Young Online and the ey.com website, which track e-mail preferences through a separate process) at this e-mail address by forwarding this message to no-more- mail@ey.com. If you do so, the sender of this message will be notified promptly. Our principal postal address is 5 Times Square, New York, NY 10036. Thank you. Ernst & Young LLP DCSS-E&Y-007981| am working on yet another project on this new child of mine (that is what it feels like-—poor labor pains of which | have never had). Anyway, can you guys help me come up with frequently asked questions for our website space relative to our study. Be sure to give me the corresponding frequently provided answers!!! ‘Thanks!!! Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@\c.dekalb k12.9a.us DCSS-E&Y-007982Good Afternoon Everyone, 1am trying to employ my training as a Facilitative Leader for Conducting Meetings. So please disregard the Pro Con sheet that I gave you yesterday regarding Ernst & Young, When we get together on Friday, we will focus on comparing “apples to apples" by looking at distinct factors that we asked the vendors to address in their proposals and presentations. | have drafted a document that | hope will lead us through a facilitative meeting process that should get us in and out within an hour. It just seems to make more sense for me to give you that document now, so that you can make your notes on the actual sheet beforehand, We we come together, we can discuss the issues and hopefully come to consensus | know that you raced out and completed the other sheet just as soon as you got it(BIG SMILE). So | apologize for having another thought after the fact. See you Friday morning at 9:00 a.m. in the large conference room in Building A. Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 3770 N. Decatur Road, Building A Decatur, Georgia 30032-1099 678.676.0180 (Telephone) 678.676.0193 (Telecopier) Reanee_N_Ivey@fc.dekalb.k12.ga.us DCSS-E&Y-007983Good Morning, Dr. Brown, Dr. Boring, Ms. Davis and Dr. Grant and | worked on the “assignment” for a large portion of the day Friday. We did not finish so we are going back to it tomorrow morning and Wednesday afternoon. | will give you our final thoughts after Wednesday. Quite a few of the jobs got pushed down one pay grade but we think that we need some additional information. Here are our thoughts: 1. The three versions of the Recommended Structure were very helpful. Thank you very much. | think that you might want to revise the header to use the word "step" in the places where the word grade appears. But | could be wrong. Please check. 2. Dr. Brown would like the same three Recommended Structures run this way: Using 2.9%; Using 2.8%; Using 2.7%; Using 2.5 --Inslead of 3%. 3. Also, all three Recommended Structures were annualized to 247 days. Is it possible to have #2 above created as requested but run in different versions to annualize them using all of the existing work year calendars. The problem that Dean brought up was that we were making some decisions about where to move people who might work 10 months based on a 12 month recommended structure. hope that this makes sense. fit does not, please feel free to call me. | will be at my desk all day except between 11:30 and 1:00 EST when we go to lunch. P'S. Jeff, Ihave the input back on the job descriptions (except for Pam's. She was out of town. As soon as she gets out of her 8:30 meeting, she will give me her thoughts and | will share the information with you) Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs Dekalb County School System 678.676.0180 (business) 678.676.0193 (telefax) Reanee_N_lvey@'c.dekalb.k12.9a.us DCSS-E&Y-007984Steven T. Sullivan ‘Senior Manager Human Capital Emst & Young, LLP Telephone (312) 879-9942 Fax (12) 379.2168 cel: (612) 961-4801 EYComm. 2677855 To leam mote about our services: ww ..combumancaptal ANIEVLLPIUS 0 —- Forwarded by Steven T. SulvarvH 237 PM — Steven T. Sullvan/HRC/TAXIEYLLPIUS. 410042004 10:13AM To "REANEE N, IVEY" Subject Re: Documentation Manuall.ink, Reanee, Here's the manual and 4 or the appendices. Please remember that there will be additional appendices. They will be developed over the next month or so as required data becomes available. \We are still working on your position specification update list, and will hopefull get that to you today or tomorrow. Thanks. Steve DCSS-E&Y-007985Steven T. Sullivan Senior Manager Human Capital mst & Young, LLP Telephone: (G12) 378-0942 Fax (612) 879-2168 el: (612) 961-4801 EYComm 2877856 “To earn more about our services: sy comhumancanita The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your computer. Notice required by law: This e-mail may constitute an advertisement or solicitation under U.S. law, if its primary purpose is to advertise or promote a commercial product or service. You may choose not to receive advertising and promotional messages from Ernst & Young LLP (except for Ernst & Young Online and the ey.com website, which track e-mail preferences through a separate process) at this e-mail address by forwarding this message to no-more- mail@ey.com. If you do so, the sender of this message will be notified promptly. Our principal postal address is 5 Times Square, New York, NY 10036. Thank you. Ernst & Young LLP DCSS-E&Y-007986Very Sorry Dr. Ivey - | just spoke with Lisa and she confirmed that you both have NOT been receiving my emails today. | noticed that this first email (sent early this morning) was inadvertently sent to your personal email address - | responded to one of your previous emails and did not notice this before. | am resending the others previsouly sent to your DCSS_address - two of them were returned bic your mailbox was "full" By the time you receive all emails, all the written specs should be in your possession. Regards, Sandra Sandra Walker Staff Consultant Human Capital — ‘Telephone: (404) 817-5494 Fax (404) 817-4303, Efoc (668) 267-3136 EYComm 2079288 Email sandra.walker@ey.com “To earn more about our services: ney camhumancanta —— Forwarded by Sanda Walker a!HRCIEVLLPIUS on 01/31/2005 01:28 PM — ‘Sandra Walker/Atlanta/MRCIEYLLPIUS 01/31/2005 08:10 AM To Reanee N. ey" ‘Steven T.SullvanvHRO/TAXEYLLP/US@EY-NAmerica, Cynthia C. Moore/SoutheasvTAXIEYLLPIUS@EY-NAmerica Subject Re: Needed infoLink: Good Morning Dr. Ivey, Hope you had a good weekend and that the weather didn't take your power... mine was in and DCSS-E&Y-007987out all day Saturday. | trust that you received a message from Steve on Friday regarding your specs. | was not available most of last week (out of town in training), but am working as fast as possible to see that you get the remaining specs this morning. The last five will be sent to you asap, Best regards, ‘Sandra Walker PREVIOUSLY SUBMITTED Director, Budget, Staffing and Scheduling - Budgeting Director (C.Moore cleared with Dr. Ivey) Workers Compensation Case ADjuster NO PDQ FOUND Coordinator Smaller Learning Communities (Leah Fletcher) Curriculum Designer--Jacque Mitchell Director (Manager) Instructional Broadcast--Joe Phillips ATTACHED. Community Relations Specialist--Nancy Van Wky Insurance Claims Adjuster Carpenter Substitute Specialist-Brenda Hudgins Preventive Mechanic - Leegree Kelly & Wayne Hardie Energy Technician-Steve York & Ken Bradford Call Center Agent-MIs call Center Specialist-Val Head Bookeeping Supervisor-Steve Garner Coordinator to the Associate Superintendent (OWED) Purchasing Clerk (OWED) TO BE SENT THIS MORNING Recruitment Specialist-Benita Harris HR Generalist-Staff Services-Charlotte Lucas Certification Specialist-Laura Touchstone Asset Mnagement Assistant Manager-J. Dallace France Cable Access Channel Engineer-Larry Steel Call Center Agent-HR Sandra Walker Staff Consultant Human Capital E ‘Telephone: (404) 817-5494 Fer (404) 817-4303 Eto (886) 267.3136 DCSS-E&Y-007988EYComm, 2979286 Email sandra.walker@ey.com “Toearn more about our services: .ev.com/nutaneapltal “Reanee N. Ivey" 179012005 12:37 PM To “Steven Sulivan@ey.com> -, "Reanee N. Wey, Ph.D." , Subject Needed nfo | have three notes on three different edited versions of the Food Service Accountant Position Spec that reads, "This summary should be compared to PDQ for Loretta Johnson and Marilyn Helms." It does not appear that this has been done yet. Please fax the relevant PDQs. Be sure to send the outstanding Position Specs to me Monday in the am. |.am giving them out Monday afternoon. Thanks, REANEE The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your computer. DCSS-E&Y-007989Notice required by law: This e-mail may constitute an advertisement or solicitation under U.S. law, if its primary purpose is to advertise or promote a commercial product or service. You may choose not to receive advertising and promotional messages from Ernst & Young LLP (except for Ernst & Young Online and the ey.com website, which track e-mail preferences through a separate process) at this e-mail address by forwarding this message to no-more- mail@ey.com. If you do so, the sender of this message will be notified promptly. Our principal postal address is 5 Times Square, New York, NY 10036. Thank you. Ernst & Young LLP DCSS-E&Y-007990Original Message — From: Reanee N. Ivey To: Jeffrey Cass ‘Sent: Wednesday, February 11, 2004 8:50 PM ‘Subject: Fw: Recommendation Original Message From: Reanee N. Ivey To: Katrina. sam@ey.com Gc: Jim.Landry@ey.com ; Jeff Cass@ey.com ‘Sent: Wednesday, February 11, 2004 8:49 PM ‘Subject: Recommendation Please consider this communication as a recommendation for the Human Capital Team of Emst & Young (E&Y). E&Y was awarded a contract to conduct a comprehensive classification and compensation study in the DeKalb County School System on or around September 8, 2003. Throughout the duration of this engagement, | have found all members of the team to demonstrate the highest level of professionalism and to be extremely knowledgeable of the areas that they have been asked to address. | am extremely pleased with the output, to date. | am certain that | would highly recommend consideration of subsequent engagements with E&Y In sum, | wish to advise you that it is without reservation that | offer an unqualified recommendation for the Human Capital Team of E&Y based on the services that have been provided to our organization during the conduct of our compensation and classification study Reanee N. Ivey, Ph.D. Assistant Director & Compensation and Classification Project Manager Dekalb County School System DCSS-E&Y-007991nal Message From: "JOHNNY E, BROWN" To: "Reanee N. Ivey" Co: : Sent: Saturday, October 11, 2003 3:11 PM Subject Re: Video > Thanks for sharing; no problem with me, > Johnny E. Brown > Superintendent > 3770 North Decatur Road > Decatur, Georgia 30032-1099 > (678) 676-0790 DCSS-E&Y-007992Dr. Brown, Dr. Boring, Ms, Davis, Dr. Grant, Please review the attachment and advise me of your thoughts so that EXY can make a determination relative to the pay structure that we prefer Thank you, Reanee Reanee, Here is the comparative analysis between current and proposed pay for the 12 jobs you requested, Structure 1 & Structure 2 are the two structures that you picked. The grades are from the latest JVM file that | sent you last week (updated with PGT changes), Hope things are well .. | am doing fine here at Duke, but am missing working with my usual team, Hopefully we will all be going fishing on Friday at the firm's activity day, so that should be fun. Let me know if you have questions. Nisha Emst Young LLP, 1401 Mekinney, Houston, TX 77063, ‘Telephone: 719-750-8626 Cellphone: 412.512.2638 Fax. 713-750-1601 EYComm: 6067438 ‘To learn more about our services: weu.ey cominumancapta The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your c8omputer. Notice required by law: This e-mail may constitute an advertisement or solicitation under U.S. law, if its primary purpose is to advertise or promote a DCSS-E&Y-007993commercial product or service. You may choose not to receive advertising and promotional messages from Ernst & Young LLP (except for Emst & Young Online and the ey.com website, which track e-mail preferences through a separate process) at this e-mail address by forwarding this message to no-more- mail@ey.com. If you do so, the sender of this message will be notified promptly. Our principal postal address is 5 Times Square, New York, NY 10036. Thank you. Emst & Young LLP DCSS-E&Y-007994Good Morning All, Don't forget that we have our meeting with E&Y on Monday between 2-5 in the large conference room. E&Y will be soliciting responses from us relative to the questions found on the attachments. So | am sending you another copy of your homework, We will also be discussing the timeline and roles and responsibilities with E&Y during this meeting Just want to make sure that you are prepared. | will, however, have copies of the timeline and questions available for you when you arrive at the meeting, Have a fantastic weekend while you do your homework!!! DCSS-E&Y-007995FYI. The total number of employees listed above the maximum salary for their positions is 2,552 amounting to an annual amount of $14,811,683 above the maximum. Of these totals 2,194 (86%) or $12,301,251 (83%) are local school employees with an additional 141 (6%) or $1,208,630 (8%) from Support Services providing direct school support while housed at Dept. 734 & 735. These Support Services positions include Social Workers, Psychologists, Spec. Ed. Teachers and Spec. Ed. Paras. Therefore only 217 (8%) of the total 2,552 above maximum are central support personnel with a cost of $1,301,801 (9%) of the total $14,811,683. Another interesting fact is that the 217 central support personnel over the maximum represents just over 10% of the total employees in this category, ie. 90% of central support personnel are UNDER the maximum. Rick A. Cost Chief Financial Officer, DeKalb County School System 678-676-0134 rcost@fc.dekalb.k12.ga.us DCSS-E&Y-007996Dr. Grant, My administrative assistant spoke with Ms. Angeline Nichols today. She is a 504 Educational Services Paraprofessional at Chamblee MS. She has been in a car accident and reported that she expects to be ut for quite some time. She has no end date in site, Ms. Godwin and Dr. Thomas have inquired about what to do regarding a replacement since the involved student needs the direct, daily assistance. Would you please assist Ms. Godwin and Dr. Thomas in this regard? The need for my services appear to be a litle farther down the road since she is going to be out for a while. Thanks! Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Human Resources Dekalb County School System 678.676.1871 (business) 678.676.1833 (telefax) Reanee_N_Ivey@Ic.dekalb.k12.ga.us DCSS-E&Y-007997JimiJennifer: This is a concern that | received via e-mail this morning. Dannie Reed does not directly supervise Mr, Rees but has had oversight responsibility for the functions in this school district and in another schoo! district. Dannie has indicated that he supports Mr. Rees opinion as indicated below. Please consider the comments (objectively) as you review the materials that we have provided to you and give us the best recommendation based on the market and any other information that you may have available Thank you Reanee Recently the Fleet Services department completed and submitted Position Description Questionairs (PDQ's). | would like to address an existing compensation enhancement that did not appear to be clearly addressed in the PDQ and one that | do not wish to see overlooked. Presently there is a provision for mechanics to receive an additional step increase if they obtain a "Master ASE" certificate. This amounts to an additional 3 % pay increase, The mechanic pay schedule presently ends at step 48. With the Master level ASE certificate the mechanic can go to step 49 and he receives an immediate one step increase. This is an important incentive and I did not want it to get lost in the Earnst and Young study. | would like to address another issue that needs correcting. | have a mechanic who has Master ASE certification and was recently promoted to a Lead Mechanic. A Lead Mechanic can only go to step 51 on his salary schedule. As | mentioned in the above paragraph a mechanic goes to step 48 on his pay schedule but with Master ASE Certification he can go to step 49. If a mechanic who does not have Master ASE certification is promoted to a Lead Mechanic he has the ability to rise another 3 steps to step 51, but if the mechanic had Master ASE Certification and is promoted to a Lead Mechanic position he would only be able to rise 2 steps because he could already go to step 49 as a mechanic. It seems to me he should be allowed to go to step 52 so that he does not lose recognition of his Master ASE Certification. If this is confusing then | apologize but | have a situation like this right now. The man was a mechanic, a good mechanic, he had his Master ASE Certification. We promoted him to a Lead Mechanic, | would like to see him able to go to step 52 or whatever the equivalent would be following the study by Eamst and Young Please call me at ext. 61385 should you care to discuss this further or to point me in the right direction to have this matter looked at officially. | appreciate any support you can give me on this issue as well DCSS-E&Y-007998~Kerry Rees, Fleet Services Director Sam A. Moss Service Center 1780 Montreal Rd Tucker, GA 30084 678-676-1385 office phone 678-676-1546 fax kerry_rees@fc.dekalb,k12.ga.us DCSS-E&Y-007999Good Moming Project Guidance Team (formerly Review Panel) members If your schedules will permit, please arrange to meet as a group this Friday, September 12, 2003 in the large conference room in Building A at 9:30-11:00 a.m, We have a lot to accomplish in a short period of time. At this meeting, we will discuss: 1, Proposed first video 2. Proposed PDQ 3. Compensation & Classification Philosophy Meetings with Board, Supt, & Project Guidance Team 4, Proposed Timeline 5. Use of Communication Liaisons & ProCorps | am working just as hard as | can (in addition to doing my regular job) to pull all ofthis together. | will do my very best to have all of this information in your hands by tomorrow so that you will have adequate time to review it prior to our meeting Friday As always, thank you very muchi!! | look forward to seeing you Friday. P.S. Also, please hold September 29, 2003 from 2:00 until §:00 as the time that E&Y will conduct its Project Initiation Meeting with all of us. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@Jc.dekalb.k12.ga.us DCSS-E&Y-008000Cu, noted some errors in the revised request for pricing structure document that | sent to you. 1, Please feel free to delay submission until 2/20/03 at 4:30 p.m. 2. The document may be submitted via e-mail 3. Nothing changes relative to any employee focus groups or interviews that you believe need to be conducted, Nothing changes relative to any general employee meetings that you believe need to be conducted in order for your company to answer questions, address issues and review the PDQ requirements. Nothing changes relative to the development of a DCSS philosopy and strategy and any stakeholder meetings that you deem appropriate. 4, The expected completion date of the project is actually June 30, 2004 not June 30, 2003, Somry for any inconvenience that you may have incurred as a result of my failure to be as clear and accurate as possible in the document. | ook forward to hearing from you soon. DCSS-E&Y-008001Hi Dr. Landry, 1am sorry that | have not gotten back with you sooner. We have been swamped trying to bring a close to the first semester before the Winter Break begins (today). | have met with our Superintendent regarding the proposals under consideration. He has asked us to conduct site visits at the various locations after the Winter Break and to further consider our reference checks. He is also interested in talking with the Vice President or other Executive who has the highest administrative authority for the work of the Team, Iwill confer with you more about this when | return to work. That will be on January 6, 2003. Enjoy your holidays Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Parental, Community & Support Programs Dekalb County School System 3770 N. Decatur Road, Building A Decatur, Georgia 30032-1099 678.676.0180 (Telephone) 678.676.0193 (Telecopier) Reanee_N_Ivey@fc dekalb.k12,ga.us DCSS-E&Y-008002Good Aftenoon Dr. Brown & Dr. Boring, ‘The phase of the Comp & Class study that required the storage room to be locked has been completed. ‘The special locks that were placed on the doors can be removed now. Thanks for your support and cooperation. ihw Dr. Wiliams, ‘We promised Dr. Brown and Dr. Boring that we would only need to have a secure lock on the doors to the Comp & Class Workroom through the month of December. | want to keep my promise. Therefore, the locks can be changed back, if desired When the PDQs are retumed by E&Y, they will be used by HR for the Appeal Process. It would therefore be more prudent for the PDQs to go to Building B. | will collaborate with Ms. Davis to efficiently address, this transition of materials. Ms. Davis and | are already aware that we will need to collaborate and work with members of her selected team relative to learning the Appeal Process for future implementation ‘Thank you, Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@Jc.dekalb.k12.ga.us DCSS-E&Y-008003Good Aftemoon Dr. Ivey, | will inform Dr. Brown that the locks can be removed since you have completed that phase of the project, inw Dr. Wiliams, ‘We promised Dr. Brown and Dr. Boring that we would only need to have a secure lock on the doors to the Comp & Class Workroom through the month of December. | want to keep my promise. Therefore, the locks can be changed back, if desired ‘When the PDQs are returned by E&Y, they will be used by HR for the Appeal Process. it would therefore be more prudent for the PDQs to go to Building B. | will collaborate with Ms. Davis to efficiently address this transition of materials. Ms. Davis and | are already aware that we will need to collaborate and work with members of her selected team relative to learning the Appeal Process for future implementation. ‘Thank you. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.876.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@{c.dekalb k12.ga.us DCSS-E&Y-008004Good Aftenoon Dr. Brown & Dr. Boring, ‘The phase of the Comp & Class study that required the storage room to be locked has been completed. ‘The special locks that were placed on the doors can be removed now. Thanks for your support and cooperation. ihw Dr. Wiliams, ‘We promised Dr. Brown and Dr. Boring that we would only need to have a secure lock on the doors to the Comp & Class Workroom through the month of December. | want to keep my promise. Therefore, the locks can be changed back, if desired When the PDQs are retumed by E&Y, they will be used by HR for the Appeal Process. It would therefore be more prudent for the PDQs to go to Building B. | will collaborate with Ms. Davis to efficiently address, this transition of materials. Ms. Davis and | are already aware that we will need to collaborate and work with members of her selected team relative to learning the Appeal Process for future implementation ‘Thank you, Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@Jc.dekalb.k12.ga.us DCSS-E&Y-008005Good Aftemoon Dr. Ivey, | will inform Dr. Brown that the locks can be removed since you have completed that phase of the project, inw Dr. Wiliams, ‘We promised Dr. Brown and Dr. Boring that we would only need to have a secure lock on the doors to the Comp & Class Workroom through the month of December. | want to keep my promise. Therefore, the locks can be changed back, if desired ‘When the PDQs are returned by E&Y, they will be used by HR for the Appeal Process. it would therefore be more prudent for the PDQs to go to Building B. | will collaborate with Ms. Davis to efficiently address this transition of materials. Ms. Davis and | are already aware that we will need to collaborate and work with members of her selected team relative to learning the Appeal Process for future implementation. ‘Thank you. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.876.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@{c.dekalb k12.ga.us DCSS-E&Y-008006| wanted to touch base with you on the requests you made through Karen Schaefer yesterday. 1. Ethnicity Code Legend: B-Black |-American Indian M-Multi-racial O-Asian S-Hispanic W-White X -Other 2. Birthdays- Wallette pulled a sampling of files on the employees over 75. Their driver's license confirmed that the age on the report is correct. We thought it was interesting that our oldest employee is an 87 year old sub who was scheduled to work 3 days this week and has a glowing evaluation dated 5/2003. She must really love children! We made corrections on TERMS for the following birthdates: Teresa Morrow SEE DOB MINN 959-Age 44 Ann Crain eye Age 57 Sharon Robinson OB MEN 1965-Age 38 Helen Farmer a: (HMM 936- Age 67 The 16 and 17 year old employees on the list are DCSS students who were authorized to work part-time. 3. The request for a vacancy list may be a challenge. Judy and | have discussed the best way to get this data. Gwen and Diane, the position control coordinators, are working on updating the allotment screen so that we can identify vacancies. This is not ready. If the goal is to find job titles that were not covered in the report sent to Est & Young so they can be reviewed, we could possibly run a query of all job titles reported to Ernst & Young vs. all job titles. If this is acceptable, we'll proceed in that direction. If not, Judy suggested that we talk to Vicki Sorrells when she returns on Monday to see if she has a list of vacancies approved from her budget reports. Thanks Brenda Hudgins DCSS-E&Y-008007Specialist, Human Resources DeKalb County School System 3770 North Decatur Road Decatur, GA 30032-1099 Telephone: 678-676-0352 DCSS-E&Y-008008Sending these to you since Reanee is not receiving for whatever reason --- Lorraine let me know if you get them. And you all have a wonderful aftemioon —- | have not forgotten about you Lorraine -— keep the faith!!! Jim im Landry, Ph.D Principal Human Capital Ems & Young LLP, 1401 McKinney, Suite 1200 Houston, TX 77010, Telephone: 713-750-1800 Direct 713-750.8122 CellPhone: 743-818-9400 Fae 713-750-1604 EYComm: 8188269 ‘To learn more about our services: .ev.camibumaneapta Forwarded by Jim Landy/HRC/TAX/EYLLP/US on 03/23/2004 02:00 PM sim Landry (08/17/2004 08:22 PM To: Reanee_N_Nvey@fe dekalb K2gaus Subject Competency Model(s) Reanee --- | have attached below documents related to competency discussions we have had — | would suggest you read the "memo to Reanee" first because that provides the context in which | have prepared these materials. The purpose here is to "add value" to our project success by incorporating the use of competency models to assist in "leveling, differentiating, distinguishing ~ certain jobs from other jobs,e.g, Director vs. Manager vs. Coordinator. this can and will help us resolve internal equity, streamline titles (if someone is called a Coordinator but does not fit the competency profile then perhaps ~- actually more assuredly -—- they should not have title of Coordinator), communicate “differences”, clarify level of "accountability and impact” with regard to decisions and actions, etc. We did put some jobs into the AIM competency model --- you andlor the Project Guidance Team should concur and/or change the "way you see it", we purposely did not select the "vital few core competencies" by job level (see Vital Few Grid) is up to you whether or not you want to go through a further exercise looking at core competencies by key organizational level Keep in mind (Which | know you know but others may not) -—-- there are organizations that choose to develop work profiles and performance assessment by developing competency models --- such a project has some similarities to what we are doing but developing and implementing competency models is a large project undertaking in and of itself. What | have provided you are templates to work from —-- having the benefit of being able to draw from work products and materials we have that we are sharing to assist in the ways | have described. ‘After you have had a chance to look at this material please give me a call --- we'll "walk through it together" and decide if and how to most effectively apply it DCSS-E&Y-008009Have a great evening. It's getting on to about 6:30 p --- so, need to release the kids from work and set about turning the lights out. Hope you had a great day and will have a relaxing evening, Jim Jim Landry, Ph.D Human Capital Emst & Young LLP, 1401 McKinney, Sute 1200 Houston, TX 77010 Telephone: 719-780-1500 Direct 749-750-8122 CellPhone: 745-818-9400 Fax 713.750.1604 EYComm: 815826 ‘To learn more about our services: weu.ey cominumancapta The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your computer. Notice required by law: This e-mail may constitute an advertisement or solicitation under U.S. law, if its primary purpose is to advertise or promote a commercial product or service. You may choose not to receive advertising and promotional messages from Ernst & Young LLP (except for Emst & Young Online and the ey.com website, which track e-mail preferences through a separate process) at this e-mail address by forwarding this message to no-more- mail@ey.com. If you do so, the sender of this message will be notified promptly. Our principal postal address is 5 Times Square, New York, NY 10036. Thank you. Ernst & Young LLP DCSS-E&Y-008010Clarence, Attached you will find a Word document that contains the list of Contract Days for Dekalb School employees. The Descriptions for the type employees that are in each Contract Day is the Major group that belong to the pay type (ie | did not list Social Worker which is part of the 189 day group) -Mac Arthur M. Dorton Jr Project Coordinator Business & Finance - MIS MIS-760 DeKalb County School System 3770 N. Decatur Rd Decatur, Georgia 30032 Mac_Dorton@fe.dekalb.k12.ga.us Telephone Number - 678-676-0757 Fax Number - 678-676-0734 DCSS-E&Y-008011‘Thank You Betty J. Guthrie Secretary Business & Plant Services ‘Sam A. Moss Service Center 1780 Montreal Road Tucker, GA 30084 678-876-1439 - Office 678-676-1448 - Fax belty@fe.dekalb.k12.ga.us DCSS-E&Y-008012Project Guidance Team (We always list it in alphabetical order) Carl Beck Abbe Boring, Ed.D. Edward L, Boule, Jr., Ed.D. Pamela Boule, Ed.D. Vivian Davis Mac Dorton Clarence Ellis Garry MoGiboney Jim Mullins, Ed.D. Stanley J. Pritchett, Ed.D, Dannie Reed James H. Williams, Ed.0, Reanee N. Ivey, Ph.D. Script Writer Emst & Young Team Jim Landry, Ph.D., Engagement Principal Tony Pilegge, Project Manager Carl Alper, Project Liaison Jennifer Moseley, Professional Staff Vinice Davis, Professional Staff Doug Foley, Professional Staff Kim Guthrie, Professional Staff Nisha Rai, Professional Staff Joe, | would like to note special appreciation to: Ms, Lorraine Sanford Mrs. Karen Schaefer Cynthia Hill, Ed.D. Mrs. Cricket White Mrs. Billie Schwartz Morcease Beasley Betty Rucker Steven Donahue Joe Jenkins Alice Thompson, Ed.D. Ron Hutcheson Joseph L. Phillips Project Guidance Team Dr. Johnny Brown | also think that all of the actors should be listed: Johnny E. Brown, Ph.D. Cindy Moseley 227? Jordan ‘Wiley Humphrey Priscilla Jordan, Bus driver Gina Taylor Betty Rucker DCSS-E&Y-008013Hal Beaver Cricket White Martita Blas Conchita Gomez Sherry Everett ‘Tanvan Nguyen Lorenzo Alzaga Daphney Brooks Lete Petros Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs Dekalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@Ic.dekalb.k12.ga.us DCSS-E&Y-008014Please review the attached job description and let me know what you think. DCSS-E&Y-008015Please review the attached job description and let me know what you think. DCSS-E&Y-008016Hi Jennifer, Actually, | am forwarding the information to Vivian Davis. Clarence advised me that there is someone on Ms, Davis’ staff who actually handles this type of work. Accordingly, I am forwarding this request to her right now so that we can get started. Thank you Hello Reanee, Here is the employee data request for you to pass on to Clarence Ellis. When Jim retums to the office, we will discuss the project timeline and give you a call so that we may all collaborate. Have a great day! Jennifer jennifer Moseley Senior Consultant Human Capital Eel & Young LLP Telephone: (719)780 8191 Fax. (713) 760 1801 EYComm: 8186673, “To learn more about our services: ey cam/humancapta The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your computer. Thank you. Ernst & Young LLP DCSS-E&Y-008017Please send me the names of the persons who will be accompanying you for the presentation on Dec. 3rd. 1am asking my assistant to begin working on the name tents, Thank you Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 3770 N. Decatur Road, Building A Decatur, Georgia 30032-1099 678.676.0180 (Telephone) 678.676.0198 (Telecopier) Reanee_N_Ivey@fc.dekalb.k12.ga.us DCSS-E&Y-008018Comp Philosphy (Draft) Attached Thank you. DCSS-E&Y-008019‘This is the draft of the Compensation Philosophy that E&Y developed as a result of the meetings with Board members and Dr. Brown, Obviously, the desire was for the statement to be broad enough to encompass what is needed without boxing us into a comer. E&Y has asked us to first review it and make suggested revisions before itis sent to Board members for comment. There is not the same amount of urgency in response on this one as itis with the special survey. How about next Friday, November 7th, | will combine our responses....share with Dr. Brown....get approval...send to E&Y.....then E&Y will communicate with Dr, Brown and the Board, ‘Thanks, Reanee DCSS-E&Y-008020Ms. Vivian Davis has informed me that you would like to have a copy of the Ernst & Young presentation that you saw last night. That Power Point presentation is attached Lam delighted that you wish to share this information with your colleagues. Please feel to contact either Ms. Davis or me if you need assistance. DCSS-E&Y-008021Good Afternoon Ms. Guidry, Mr. Jenkins, Mr. Dunson & Dr. Pritchett: ‘Thank you for allowing us to use your respective sites tomorrow for the Comp & Class Employee Forums. have attached the power point presentation that Ernst & Young will be making. | am aware that some Hocatlons. lie, o, Wad the preeentetions fo, thell:saulpment Brion ta, mestnte for cbediency aid eficien cy, DSS contacts will accompany the E&Y representatives to your sites as follows: Clarkston: Vivian Davis/Lorraine Sanford (Jim Landry) Chamblee: Clarence Ellis (Tony Pilegee) Sam E, Moss: Carl Beck (Jennifer Moseley) ML. King: Reanee Ivey (Vinice Davis) Once again, thank you very much for your assistance. DCSS-E&Y-008022Your message Subject: Timeline for Completion of Work was not delivered to Wiliam Lelsy@ey com because User Wiliam Leisy (Wiliam Leisy@ey com) not listed in Domine Directory Received: from sme002 ey com ([198 134 35,32)) by MHUB102 EY NET (Lotus Domino Release 6.0.3) with ESMTP id 2004080308213000-4471 Tue, 3 Aug 2004 08:21:30 -0400 Received: from fe.dekalb.k12.ga.us (dess. dekalb k12.ga.us [168.8.246.113] (may be forged)) by sme002 ey. com (Switch-3.1.4/Switch-3.1.0) with ESMTP id i73CR5Kn020524; Tue, 3 Aug 2004 08:27:06 -0400 (EDT) Message-id: Date: Tue, 03 Aug 2004 08:29:22 -0400 Subject Timeline for Completion of Work To: Steven Sullivan@ey.com Ce: shavkins@weekescandler com, brownj@fc.dekalb k12.ga.us, ‘Wiliam Leisy@ey.com From: "=71S0-8859-17Q?REANE=C97= N, IVEY" Good Morning Steve, | did receive your attached "Updated DCSS Project Phases" timeline last night at home. Also, please note that our acronymn is DCSS. | made the change on the attachment | was not sure if you forwarded a copy of the timeline to Attomey Havukins and Dr. Brown per my request in my e-mail to BillLeisy yesterday, so | have copied both of them on this e-mail. | have also attached the timeline that we (CSS & the E&Y team orignally assigned to work on our Project) originally developed and agreed would work for us so that you ‘would have all relevant information when we talk later today. | Understand that you willbe available far a conference call all day except 10:30 am. Given that, | will not be avaliable to speak with you until 4:00 p.m. unless you think that we can accomplish what we need to ‘accomplish between 11:00 and 11:30. | also would ike for Attomey Hawkins to be patched into the conference call, He Is probably notin his office yet, But | will check with him around 8:00 a.m. to determine if 4:00 p.m. would work well for him, Thank you for the proposed timeline, Please be sure to review our original document and let's be prepared to discuss both later today. We will also reed to discuss the team composition given that Nisha’s last day at E&Y was yesterday. | ook forward to talking to you and Jim later today. Have a great one!!! DCSS-E&Y-008023Reanee N. Ivey, Ph. Dekalb County School System 678.876.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@fe dekalb k12.ga.us DCSS-E&Y-008024Your message Subject: Requests, was not delivered to Jim Landry@ey.com because User Jim Landry (Jim.Landry@ey.com) nat listed in Domino Directory Received. from sme003.ey.com ({198.134.52.20)) by MHUB104.EY.NET (Lotus Domino Release 6.0.3) with ESMTP id 2004081116082410-52488 ; Wed, 11 Aug 2004 16:08:24 -0400 Received: from fc.dekalb 12 ga.us (dss, dekalb k12.ga.us [188 8.246.113] (may be forged)) by sme003 ey.com (Switeh-3.1.4/Switch-3.1.0) with ESMTP id i7BK9S}m016865; Wed, 11 Aug 2004 16:09:29 -0400 (EDT) Message-id: Date: Wed, 11 Aug 2004 16:11:51 -0400, ‘Subject Requests To: Susan Ein@ey.com, Jim Landry@ey.com Ce: Steven Sulivan@ey.com, lorraine_sanford@fe dekalb k12.92.us, William Leisy@ey com From: "=7180-8859-1?Q?REANE=C9= N, IVEY" MIME-Version’ 1.0, X Date: Tue, 11 Jan 2005 09:57:47 -0500 ‘Subject Brochure Precedence: special-delivery Prionty: urgent X-Prionty: 1 (High) XCMSMall- Priority: High To: Steven Sulivan@ey com Ce: Sandra. Walker@ey.com,lisa_juran@fe dekalb k12.ga.us, Wiliam Liesy@ey.com From. "=7180-8859-17Q?REANE=C97= N, IVEY" MIME-Version’ 1.0, XCMIMETrack: temize by SMTP Server on MHUB107/MHSVR/EYLLP/US\Release 6 0.3|September 28, 2003) at ‘01/11/2005 10:02:41 AM, ‘Serialze by Router on MHUB107/MHSVR/EYLLP/US(Release 6.0.3|September 26, 2003) at (01/11/2005 10:02:44 AM CContent-lype: text/plain; charset=1S0-8859-1 ‘Content-Transfer-Encoding: quoted-printable Steve, Ifyou have it of can have it e-mailed to you, | would lke to discuss the brochure, "Dekalb County Schoo! System's Classification and Compensation Program: What it Means to You" today since we are fast approaching the ‘Appeals Process time period. | noted that it was not included in the Documentation Manual that | am reviewing prior to our meeting today. Thanks. RNI Reanee N. Ivey, PhD. Office of Atfirmative Development Department of Human Resources DeKalb County School System 678.676.1871 (business) 678.676.1833 (telefax) Reanee_N_Ivey@fe dekalb k12.ga.us DCSS-E&Y-008027Your message ‘Subject: Re: Transition Plan was not delivered to Steve Sullivan@ey.com because User Steve Sullvan (Steve Sullivan@ey.com) not listed in Domino Directory Received. from sme002.ey com ({198.134.95.32)) by MHUB101 EY net (Lotus Domino Release 6 0.3) with ESMTP id 2004080216271516-43588 ; Mon, 2 Aug 2004 16:27:15 -0400 Received: from fe.dekalb 12 ga.us (dess, dekalb k12.ga.us [188 8.246.113] (may be forged)) by sme002 ey.com (Switeh-3.1.4/Switch-3.1.0) with ESMTP id i72KSHZ018064, Mon, 2 Aug 2004 16:28:44 -0400 (EDT) Message-id: Date: Mon, 02 Aug 2004 16:31:00 -0400 ‘Subject Re: Transition Plan To: Willam Leisy@ey.com, Steve Sullivan@ey.com Ce: lorraine_sanford@te-dekalb k12.ga.us From: "=71S0-8859-17Q?REANE=C97= N, IVEY" Mr. Leisy, | wil be leaving the office in 30 minutes. Since | have not received the writen transition plan as of yet, would you kindly send a copy to my home ‘e-mail tonight (Renni717@bel'south net). So that | willhave an ‘opportunity to review it tonight. ‘Thank you and have a wonderful evening. Reanee N. Ivey, Ph. Dekalb County School System 678.876.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@fe dekalb k12.ga.us DCSS-E&Y-008028Good Moming, Thave attached a communication that I received from Ernst & Young in response to my inquiry about the company’s pricing structure. I am forwarding the communication to you so that you can review it before our meeting on Thursday of this week. For those of you who will not be able to attend the meeting, I really would like to talk with each one of you individually before Thursday so that you can weigh in with your thoughts on the two vendors Here are my concerns: Relative to the Hay Group: Ms. Leslie Schneider, former project manager, has been released from her duty. Mr. C.J, Bolster, has informed me that he will be taking over the project management side of things. As you may recall, Mr. Bolster is the Vice President, General Manager for the Southest Region for Hay Relative to Emst & Young: For the original scope of work; For the best and lowest price; For the revised scope of work, the prices offered stayed in the 325,000 to 382,000 range. Thus, my inquiry to Ernst & Young that generated the response from Ernst & Young below. Tam asking that you consider these factors, the results of the reference checks that should be coming to you via courier today and any other questions that you might have about the two vendors prior to the meeting, That way, we should be able to expedite our consideration process, look forward to seeing you on Thursday or talking to you before that date if you will be unable to attend the meeting, Thank you in advance for your continued assistance with this project. Dr. Ivey, have spoken with Jim regarding your request for pricing clarification, and as a result we want to make sure you have the information you need for your meeting on Thursday. Therefore, below | have outlined the proposed project budget to review the project steps and associated costs: In December 2002 we had the opportunity to meet and review our proposal and estimated fees which were: -- Parts 182 (Certified and Administrative Positions and Classified Positions) -- Fees ‘$225,000 -250,000 Part 3 (Appeals Process) -- Fees $50,000 -865,000 ~ Part 4 (Support Structures) --- Fees $55,000 - $67,000 Thus, the total estimated fees were $330,000 -$382,000 DCSS-E&Y-008029During our discussions in our December meeting we indicated, in good faith, that we could cap the fees for all four Parts at $370,000. Furthermore, we will make every effort as is customary to manage our costs and deliver to you our project “under budget.” ‘We (Jim and Jennifer) responded on February 18, 2003, to your request for (re-) pricing structure relative to a revised scope of classification and compensation study (see below). We delineated our key activities, deliverables, benefits and timing based on the questions/statements posed. We essentially "unbundled" the proposal so that DCSS could essentially see where the fees and time were and provide further opportunity for us to "negotiate" if necessary and modify our proposal, For example, in Item 6 regarding the comprehensive compensation survey, we have made assumptions for reviewing 13,000 Position Descriptions, conducting approximately interviews for 10% of DCSS unique jobs and conducting a special survey of 160-170 jobs with 30 targeted comparators. The fees for this particular Item 6 is $147,000. Furthermore, we provided options if we can/should or do reduce the scope and thereby reduce the fees, Our total fees for the revised (February 18, 2003) budget for all four Parts was $341, 200 —- an 11% reduction of our original fees. Today, we recognize that there are real budget concerns facing DCSS. In the spirit of partnering with DCSS and moving forward together on this extremely important project, Ernst &Young will cap the project for all four Parts at $325,000. This fee is based on the revised budget submitted on February 18, 2003. This fee quote of $325,000 represents an approximate 5% adjustment to the $341,200, and a 15% reduction in fees from our original "high end” fee quote of $382,000. We hope DCSS views this as a very positive step by E&Y to recognize the constraints under which DCSS currently operating and the investment E&Y wants to make to this important and valued client engagement opportunity. | look forward to hearing from you and are availble to answer any questions at your convenience, Best regards, Carl Alper Associate Director Human Capital Emst Young LLP ‘Telephone: 404-017-5196 Fae 4048174911 cal: 404-409-2779 EvComm: 7422573 ‘To learn more about ou services: ey comhumancaplal The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited, If you have received this DCSS-E&Y-008030communication in error, please notify us immediately by replying to the message and deleting it from your cNomputer. Thank you. Ernst & Young LLP DCSS-E&Y-008031Dr. Boring, ‘At David Schutten's request, Mr. Carl Beck and | met with members of ODE last night. They asked that a News Flash be provided to clear up two issues. Accordingly, | have presented a statement below that | ‘am asking to be posted as a First Class News Flash, ifit meets with your approval. ‘Thank you PDQ UPDATE INFORMATION Position Description Questionnaires (PDQ) have been distributed to all schools and departments. If an employee has not received a copy of the PDQ, he or she should request a copy of the document from his or her supervisor. Copies of PDQs may also be picked up at the William Bradley Center for Technology (formerly Rehoboth); the lobby of Human Resources department in Building B; Reception Area in Building A, and the lobby of the Sam A, Moss Genter. ALL full-time and part-time employees, both certified and classified, should complete a PDQ. Also, ALL employees have from October 20, 2003 until November 3, 2003 to complete the PDQs. After November 3, 2003, supervisors will begin collection of the PDQs for review and submission to the Project Guidance Team. Please feel free to call 678.676.0400 or 676.676.0201 if you have questions. ‘Thank you. Reanee N. Ivey, Ph. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs Dekalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@fc.dekalb.k12.9a.us DCSS-E&Y-008032Hi Everyone, Mr, Joseph Philips and Dr, Ed Boule have agreed to assist us in "spreading the word" about our compensation and classification study. Mr. Phillips asked me to take a stab at a script. | used a format from a video that | did in APS on Student Sexual Harassment and the Fulton Co. Schools’ Comp & Class video as inspiration, | would appreciate it if you would review the script and offer suggestions for improvment. Please be prepared to discuss these suggestions when we meet Friday. ‘After [have received your input, | will make the necessary revisions and share the information with Dr Brown, ‘Thank you. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.876.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@{c.dekalb k12.ga.us DCSS-E&Y-008033EYL These are the follow-up communications that were sent to Ernst & Young and The Hay Group. Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Parental, Community & Support Programs Dekalb County School System 3770 N. Decatur Road, Building A Decatur, Georgia 30032-1099 678.676.0180 (Telephone) 678.676.0193 (Telecopier) Reanee_N_Ivey@fc.dekallb.k12.ga.us DCSS-E&Y-008034OOPS! Wrong e-mail addrss for Jim. Sony, Good Morning, ‘The Position Spec for Landscaper indicates that the Landscaper supervises Gardeners. However, I do not have a Position Specification for Gardeners. Please e-mail that Position Spec to me so that | can complete that segment of the review process. ‘Thank you very much! Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@\c.dekalb.k12.ga.us DCSS-E&Y-008035Dr. Williams and Mr. Reed, Iwill be in a Strategic Planning Session all day on Friday and will not be in the office next week. Needless to say, | will not be able to work with you to compile the General Inquires. Would it be possible for the two of you to pull these items together and share them with Dr. Ivey by the 27th? If so, it will be greatly appreciated | know that the three of you comprise the General Inquiries Sub-Committee relative to the Classification and Compensation Study. In an effort to ensure that the questions that you prepare do not replicate the questions prepared by the Methodology Sub- Committee (Vivian Davis, Sid Camp, Reanee Ivey), | have attached the questions prepared by the latter Sub-Committee. These inquiries will be given to the respective vendors today and tomorrow. I will not need your General Inquiries until November 27th a.m. Thanks in advance. Let me know if I can be of any assistance Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Parental, Community & Support Programs Dekalb County School System 3770 N. Decatur Road, Building A Decatur, Georgia 30032-1099 678.676.0180 (Telephone) 678.676.0193 (Telecopier) Reanee_N_Ivey@fc.dekalb.k12,ga.us DCSS-E&Y-008036Dear Project Guidance Team: Thave attached the general timeline that E&Y has proposed for our project. Please review and plan to discuss Friday Thanks! Reanee Reanee - Please find below a redraft of the proposed timeline. Upon your review please don't hesitate to call Jim, Jennifer or | to discuss. Regards Tony Pilegge Sr. Manager Human Capital Emst& Young LLP Telephone 713-760-8139 Fax 713 276-4603 E¥Comm: | #124483, “To learn more about our services: ey cam/humancapta The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your c/omputer. Thank you. Emst & Young LLP DCSS-E&Y-008037Betty Matthews, president of GASPA, identified HR Administrators from the major area school districts ‘who might assist with completing the survey for our Compensation Study. Mrs. Dawson provided the ‘addresses in the attachment. Mrs. Matthews recommended that communication be made with the contact people in advance of sending the surveys. ‘Arlene Dawson Executive Secretary to Dr. Pamela A. Bouie, Executive Director for Human Resources Dekalb County School System ‘Arlene_Dawson@fc.dekalb.k12.ga.us Phone: 678-676-0181 DCSS-E&Y-008038Hi Rashida and Sandra, Lam now in the HR stack. It appears that | am missing some Position Specs. | have the first draft but not the second. Will you please fax them to me: Employment and Recruitment Administrator Human Resources Generalist Receptionist Executive Director for Staff Services Staff Services Administrator Records Assistant Workers’ Compensation Case Adjustor Salary Control Specialist Human Resources Reconciliation Process Specialist Specialist for Substitute Staff Procurement Coordinator to Associate Superintendent Executive Secretary (Call Center)-Person is Val Head Call Center Attendant Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Human Resources DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@\c.dekalb k12.9a.us DCSS-E&Y-008039Steve, | was just at the copy machine and recalled what you may have been referencing regarding my illness. | do recall when | asked you for the formated KSAS in November or so, you were sick and unable to produce them until sometime the next week. Then | was sick and out of work for two days the next week. [remember us discussing that the two of us had been sick back to back weeks and that it was okay about the delay in transmission of the formatted KSAs because we had both been out over that two week period. Just wanted to be sure that Bill knew that you and | were somewhere in the same ballpark about the illnesses, RNI Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Human Resources DeKalb County School System 678.676.1871 (business) 678.876.1833 (telefax) Reanee_N_Ivey@\c.dekalb k12.ga.us DCSS-E&Y-008040Good Aftemoon, By now, all Project Guidance Team members and all recipients of a corresponding copy of this e-mail have likely been made aware that DCSS will be engaged in a Job Value Matrix (JVM) process with Ernst and Young next week. Essentially, this process involves the slotting of positions into pay grades based on information compiled by Emst & Young for the Compensation and Classification Study that is being conducted in our school system, [have attached the JVM meeting schedule so that all of us will be fully apprised of meeting dates and times. | am sure that Project Guidance Team members have already shared this information with their respective staffs. But | just wanted to follow-up before the week-end begins. Please be advised that it is imperative that all of us attend the JVM Orientation Meeting. That meeting is designed to apprise us of the technical aspects of the JVM process and our roles in the process. As you will observe, the schedule is quite tight. Therefore, there willbe little time to provide orientation each time a new session begins. Given that the majority of the JVM meetings will be held in the Board Room, we are asking that you sit on the sofas near the board room (rear of the building) until your session begins, A Project Guidance Team member (or designee) will greet you and escort you into the JVM sessions at the appropriate time. We ask that you plan to arrive at least ten minutes before your JVM session...just in case we find that we are ahead of schedule. | very much appreciate your assistance and cooperation with this process. Please feel free to call me or the supervisor in your chain of command who serves on the Project Guidance Team if you have any questions, Have a wonderful weekendit! Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@Jc.dekalb k12.ga.us DCSS-E&Y-008041This is a follow-up (resubmission) of the 2.6.04 e-m: parties have the necessary information. that | sent just to make sure that all relevant R. Ivey Good Afternoon, By now, all Project Guidance Team members and all recipients of a corresponding copy of this e-mail have likely been made aware that DCSS will be engaged in a Job Value Matrix (JVM) process with Ernst and Young next week. Essentially, this process involves the slotting of positions into pay grades based on information compiled by Ernst & Young for the Compensation and Classification Study that is being conducted in our school system, have attached the JVM meeting schedule so that al of us will be fully apprised of meeting dates and times. | am sure that Project Guidance Team members have already shared this information with their respective staffs. But | just wanted to follow-up before the week-end begins. Please be advised that it is imperative that all of us attend the JVM Orientation Meeting. That meeting is designed to apprise us of the technical aspects of the JVM process and our roles in the process. As you will observe, the schedule is quite tight. Therefore, there willbe litte time to provide orientation each time a new session begins, Given that the majority of the JVM meetings will be held in the Board Room, we are asking that you sit on the sofas near the board room (rear of the building) until your session begins, A Project Guidance Team member (or designee) will greet you and escort you into the JVM sessions at the appropriate time. We ask that you plan to arrive at least ten minutes before your JVM session...just in case we find that we are ahead of schedule. | very much appreciate your assistance and cooperation with this process. Please feel free to call me or the supervisor in your chain of command who serves on the Project Guidance Team if you have any questions, Have a wonderful weekend!!! Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@\c.dekalb.k12.ga.us DCSS-E&Y-008042Good Aftemoon, By now, all Project Guidance Team members and all recipients of a corresponding copy of this e-mail have likely been made aware that DCSS will be engaged in a Job Value Matrix (JVM) process with Ernst and Young next week. Essentially, this process involves the slotting of positions into pay grades based on information compiled by Emst & Young for the Compensation and Classification Study that is being conducted in our school system, [have attached the JVM meeting schedule so that all of us will be fully apprised of meeting dates and times. | am sure that Project Guidance Team members have already shared this information with their respective staffs. But | just wanted to follow-up before the week-end begins. Please be advised that it is imperative that all of us attend the JVM Orientation Meeting. That meeting is designed to apprise us of the technical aspects of the JVM process and our roles in the process. As you will observe, the schedule is quite tight. Therefore, there willbe little time to provide orientation each time a new session begins. Given that the majority of the JVM meetings will be held in the Board Room, we are asking that you sit on the sofas near the board room (rear of the building) until your session begins, A Project Guidance Team member (or designee) will greet you and escort you into the JVM sessions at the appropriate time. We ask that you plan to arrive at least ten minutes before your JVM session...just in case we find that we are ahead of schedule. | very much appreciate your assistance and cooperation with this process. Please feel free to call me or the supervisor in your chain of command who serves on the Project Guidance Team if you have any questions, Have a wonderful weekendit! Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@Jc.dekalb k12.ga.us DCSS-E&Y-008043This is a follow-up (resubmission) of the 2.6.04 e-m: parties have the necessary information. that | sent just to make sure that all relevant R. Ivey Good Afternoon, By now, all Project Guidance Team members and all recipients of a corresponding copy of this e-mail have likely been made aware that DCSS will be engaged in a Job Value Matrix (JVM) process with Ernst and Young next week. Essentially, this process involves the slotting of positions into pay grades based on information compiled by Ernst & Young for the Compensation and Classification Study that is being conducted in our school system, have attached the JVM meeting schedule so that al of us will be fully apprised of meeting dates and times. | am sure that Project Guidance Team members have already shared this information with their respective staffs. But | just wanted to follow-up before the week-end begins. Please be advised that it is imperative that all of us attend the JVM Orientation Meeting. That meeting is designed to apprise us of the technical aspects of the JVM process and our roles in the process. As you will observe, the schedule is quite tight. Therefore, there willbe litte time to provide orientation each time a new session begins, Given that the majority of the JVM meetings will be held in the Board Room, we are asking that you sit on the sofas near the board room (rear of the building) until your session begins, A Project Guidance Team member (or designee) will greet you and escort you into the JVM sessions at the appropriate time. We ask that you plan to arrive at least ten minutes before your JVM session...just in case we find that we are ahead of schedule. | very much appreciate your assistance and cooperation with this process. Please feel free to call me or the supervisor in your chain of command who serves on the Project Guidance Team if you have any questions, Have a wonderful weekend!!! Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@\c.dekalb.k12.ga.us DCSS-E&Y-008044Please remind your staff members as listed below of the JVM Orientation Meeting on Tuesday, February 10, 2004 in the Board Room. This meeting will be held from 8:30 a.m. until 9:00 a.m. All Project Guidance Team members are asked to ensure that members of their respective staffs are present at this orientation session so that the JVM meetings can proceed expeditiously. Your staff members should also be reminded of the days and times that they should retum to the Board Room for specific JVM sessions, Your Involved Staff Members Are: J.M. Wood-Shuffett Velinda Bailey Dottie Toney's Successor Frances Patterson Lorenzo Alzaga Gale Thomas Diane Jackson-Chapman Lodus Schriener ‘Thank you in advance for your assistance Note: i will send a follow-up e-mail to all JVM participants Friday afternoon to remind them of the Orientation meeting and the need to contact their Project Guidance Team Supervisor regarding JVM meeting schedules. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@{c.dekalb k12.ga.us DCSS-E&Y-008045,Please remind your staff members as listed below of the JVM Orientation Meeting on Tuesday, February 10, 2004 in the Board Room. This meeting will be held from 8:30 a.m. until 9:00 a.m. All Project Guidance Team members are asked to ensure that members of their respective staffs are present at this orientation session so that the JVM meetings can proceed expeditiously. Your staff members should also be reminded of the days and times that they should retum to the Board Room for specific JVM sessions, Your Involved Staff Members Are: J.M. Wood-Shuffett Velinda Bailey Dottie Toney's Successor Frances Patterson Lorenzo Alzaga Gale Thomas Diane Jackson-Chapman Lodus Schriener ‘Thank you in advance for your assistance Note: i will send a follow-up e-mail to all JVM participants Friday afternoon to remind them of the Orientation meeting and the need to contact their Project Guidance Team Supervisor regarding JVM meeting schedules. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@{c.dekalb k12.ga.us DCSS-E&Y-008046E&Y is ready to present its findings to us. The documents should be ready next week, Would you please check your schedules to see if you will be available to meet in the large conference room in Building A on ‘Thursday, March 11, 2004 at 9:30-11:00 a.m. to discuss the findings. Jim Landry will walk us through the documents via conference call ‘Thank you in advance for your prompt response. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.876.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@Jc.dekalb k12.ga.us DCSS-E&Y-008047Steve, Susan, Jim, Bill, Cynthia: have spoken with our Superintendent, Dr. Johnny Brown, about our first meeting with the reorganized E&Y team established to complete our Compensation and Classification Study. We would like for all of ‘you to meet with us at our location on August 18th at 10:00 a.m. The purpose of this meeting will be to become acquainted with each other and answer any questions that you might have regarding the scope of this project to ensure your successful completion of the work. We would like for each of you to apprise Us of the responsibilities that you will assume while working on this project. Also, we would like for the persons who will be responsible for the crosswalk of data to interface with our PATS and TERMS systems to plan to spend a large part of the afternoon with Mr. Clarence Ellis (MIS) and Dr. Dean Grant (Human Resources) and appropriate staff in order to receive the necessary updates. ‘We are looking forward to meeting all of you and sincerely hope that all of you will be available to meet with us on August 19, 2004 at 10:00 a.m. Steve, | will await advisement from you regarding any concerns regarding the date and time or any additional information that you might require prior to the meeting. Please do not hesitate to advise me of anything that you might need. Reanee DCSS-E&Y-008048Hi Steve, Got your e-mail about your plans to be in town around the 14th of the month. | have just concluded a meeting with two of our Board members, Dr Lewis, our Superintendent, as well as other administrators on ur Superintendent's Senior Team (Dr. Stan Pritchett, Dr. Garry McGiboney, Mr. Rick Cost and Mrs. Debbie Loeb). Dr. Lewis would like for me to facilitate a meeting with you, Bill and Jim as soon as possible. Perhaps the ‘14th visit would be a good time. Our desire is to dialogue about the data analysis process that was undertaken to determine the proposed salary ranges; positons that were determined to exceed the ‘maximum or fall below the minimum; survey sources etc. As Jim is probably aware, our school system has faced numerous media inquiries regarding the "above the maximum” amount that was quoted during our Board meeting on April 1, 2004. Hopefully, through the requested dialogue, we will all have a better understanding of the data and how it was obtained; how it has been interpreted by E&Y as well as DCSS; and how we can proceed with next steps. | ook forward to hearing from you very soon, Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Human Resources DeKalb County School System 678.876.1871 (business) 678.676.1833 (telefax) Reanee_N_Ivey@\c.dekalb.k12.ga.us DCSS-E&Y-008049Good Morning Project Guidance Team, | spent almost & hours on the telephone with E&Y yesterday and 2 this morning trying to set up the JVM meetings for the week of February 10th. | should have the proposed schedule for your review later today. This morning, Jim advised me that Jennifer is leaving E&Y to go to work with another company. Jeff Cass will be replacing Jennifer on our project. | asked Jim to tell me a litte about Jeff and to send me hs biographical information 0 that | could share the information with you (ahvays in the spirit of ensuring that all of us have the same information). So, please fee! free to review the note that Jim sent (see below) and the attached biographical sketch, | will say that Jeff does seem to be well-advised on our project and that he has actually been working on it throughout, Of course, my concer is alvays any change in the composition of the tearm. Fortunately, we have been able to keep ours in tact And it realy does look ass though this change will be minor since Jeff had to be brought in early on due to the sheer volume of our POQs (Whew! Let's not revisit that period of time) ‘As always, please feel free to share any comments that you might have with me...and do have a wonderful day and weekend. Good morning again’ We (ie, Jeff, Vinice, Nisha and me — perhaps even Carl may stop by) are very excited about seeing and being with you the week of February Sth — you are really going to enjoy these sessions and see the return on your hard work. Jeffs bio is below — he has been with me {or approximately the same period of time as Jennifer (over 5 years )— Jeff is a super guy and very qualified as you will see by his bio. He and “Jennifer have worked "side by sido” over the years and are of equivalent “rank and stature” in the fr’s classification. Our approach is very much about "process" and team work and Jeff has been very involved in serving on the DCSS team —— Jennifer has remained the "day to day" contact which Jef will transition to |, of course, will remain very active (I will lead the JVM sessions) and ahvays available to you. Jeffs contact, information is provided below —I will ask him to schedule a time to talk with you next week just by way of introduction — tell you a litle about himself from a personal and professional standpoint Thanks, Reanee — have @ great weekend. Jim ‘im Landry, Ph.D Principal Human Capital Emst & Young LLP, 1401 McKinney, Suite 1200 Houston, TX - 77010 Telephone: 713-750-1500 Direct: 718-750-8122 CellPhone: 713-818-9400 Fax 713-750-1501 EYComm 8185263, To learn more about our services: ww.ey.comvhumancapital —— Forwarded by Jim Landry/HRC/TAXIEYLLP/US on 01/23/2004 09:06 AM — Jeff Cass To: im LandryrHRCITAXIEYLLPIUS@EY-NAmerica DCSS-E&Y-0080500172372004 08:38AM ce: Subject! mybio for dekalb Jeffrey C. Cass, SPHR, CCP Senior Consultant Human Capital Ernst & Young LLP Telephone: +1 (713) 750 4976 Fax +4 (713) 760 1501 EYComm 8152279 To learn more about our services: vw. ey.cor/humancapital ‘The information contained in Ths message may be privieged and confidential and protected from disclosure. Ifthe reader ofthis message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying ofthis communication is strictly prohibited, Ifyou have received this communication in errr, please notify us Immediately by replying to the message and deleting it ‘rom your computer. Important commercial e-mail notice: This e-mail may constitute an advertisement or solicitation under U.S. law, ifits primary purpose is to advertise or promote Emst & Young LP's products or services. You may choose not to receive advertising and promotional messages from Ernst & Young LLP (except for Ernst & Young Online and the ey.com website, which ‘rack e-mail preferences through a separate process) at this e-mail address by forwarding this message to opt-out@ey com. If you do so, the sender of, this message will be notified promptly, and messages designated as advertising or promotional will be automatically blocked once necessary ‘modifications to our e-mail system have been completed, Our principal Postal address is § Times Square, New York, NY 10036 Thank you. Ernst & Young LLP{See attached file: bio - Jeffrey Cass.ppt) ‘The information contained in this message may ba privileged and confidential and protected from disclosure. Ifthe reader of his message is not the intended recipient. o an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting ft from your computer. Important commercial e-mail netice: This e-mail may constitute an advertisement or solicitation under U.S. law, if ts primary purpose is to advertise or promote Emst & Young LLP's products or services. You may choose not to receive advertising and promotional messages from Ernst & Young LLP (except for Ernst & Young Online and the ey.com website, which track e-mail preferences through a separate process) at this e-mail address by forwarding this message to opt-out@ey.com. If you do so, the sender ofthis message willbe notified promptly, and messages designated as advertising or promotional will be automatically blocked once necessary modifications to our e-mail system have been completed. Our principal postal address is 5 Times Square, New York, NY 10036, Thank you. Ernst & Young LLP DCSS-E&Y-008051DCSS-E&Y-008052Good Morning Project Guidance Team, | spent almost & hours on the telephone with E&Y yesterday and 2 this morning trying to set up the JVM meetings for the week of February 10th. | should have the proposed schedule for your review later today. This morning, Jim advised me that Jennifer is leaving E&Y to go to work with another company. Jeff Cass will be replacing Jennifer on our project. | asked Jim to tell me a litte about Jeff and to send me hs biographical information 0 that | could share the information with you (ahvays in the spirit of ensuring that all of us have the same information). So, please fee! free to review the note that Jim sent (see below) and the attached biographical sketch, | will say that Jeff does seem to be well-advised on our project and that he has actually been working on it throughout, Of course, my concer is alvays any change in the composition of the tearm. Fortunately, we have been able to keep ours in tact And it realy does look ass though this change will be minor since Jeff had to be brought in early on due to the sheer volume of our POQs (Whew! Let's not revisit that period of time) ‘As always, please feel free to share any comments that you might have with me...and do have a wonderful day and weekend. Good morning again’ We (ie, Jeff, Vinice, Nisha and me — perhaps even Carl may stop by) are very excited about seeing and being with you the week of February Sth — you are really going to enjoy these sessions and see the return on your hard work. Jeffs bio is below — he has been with me {or approximately the same period of time as Jennifer (over 5 years )— Jeff is a super guy and very qualified as you will see by his bio. He and “Jennifer have worked "side by sido” over the years and are of equivalent “rank and stature” in the fr’s classification. Our approach is very much about "process" and team work and Jeff has been very involved in serving on the DCSS team —— Jennifer has remained the "day to day" contact which Jef will transition to |, of course, will remain very active (I will lead the JVM sessions) and ahvays available to you. Jeffs contact, information is provided below —I will ask him to schedule a time to talk with you next week just by way of introduction — tell you a litle about himself from a personal and professional standpoint Thanks, Reanee — have @ great weekend. Jim ‘im Landry, Ph.D Principal Human Capital Emst & Young LLP, 1401 McKinney, Suite 1200 Houston, TX - 77010 Telephone: 713-750-1500 Direct: 718-750-8122 CellPhone: 713-818-9400 Fax 713-750-1501 EYComm 8185263, To learn more about our services: ww.ey.comvhumancapital —— Forwarded by Jim Landry/HRC/TAXIEYLLP/US on 01/23/2004 09:06 AM — Jeff Cass To: im LandryrHRCITAXIEYLLPIUS@EY-NAmerica DCSS-E&Y-0080530172372004 08:38AM ce: Subject! mybio for dekalb Jeffrey C. Cass, SPHR, CCP Senior Consultant Human Capital Ernst & Young LLP Telephone: +1 (713) 750 4976 Fax +4 (713) 760 1501 EYComm 8152279 To learn more about our services: vw. ey.cor/humancapital ‘The information contained in Ths message may be privieged and confidential and protected from disclosure. Ifthe reader ofthis message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying ofthis communication is strictly prohibited, Ifyou have received this communication in errr, please notify us Immediately by replying to the message and deleting it ‘rom your computer. Important commercial e-mail notice: This e-mail may constitute an advertisement or solicitation under U.S. law, ifits primary purpose is to advertise or promote Emst & Young LP's products or services. You may choose not to receive advertising and promotional messages from Ernst & Young LLP (except for Ernst & Young Online and the ey.com website, which ‘rack e-mail preferences through a separate process) at this e-mail address by forwarding this message to opt-out@ey com. If you do so, the sender of, this message will be notified promptly, and messages designated as advertising or promotional will be automatically blocked once necessary ‘modifications to our e-mail system have been completed, Our principal Postal address is § Times Square, New York, NY 10036 Thank you. Ernst & Young LLP{See attached file: bio - Jeffrey Cass.ppt) ‘The information contained in this message may ba privileged and confidential and protected from disclosure. Ifthe reader of his message is not the intended recipient. o an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting ft from your computer. Important commercial e-mail netice: This e-mail may constitute an advertisement or solicitation under U.S. law, if ts primary purpose is to advertise or promote Emst & Young LLP's products or services. You may choose not to receive advertising and promotional messages from Ernst & Young LLP (except for Ernst & Young Online and the ey.com website, which track e-mail preferences through a separate process) at this e-mail address by forwarding this message to opt-out@ey.com. If you do so, the sender ofthis message willbe notified promptly, and messages designated as advertising or promotional will be automatically blocked once necessary modifications to our e-mail system have been completed. Our principal postal address is 5 Times Square, New York, NY 10036, Thank you. Ernst & Young LLP DCSS-E&Y-008054DCSS-E&Y-008055Hi Dr. Ivey, We are excited about our visit on Thursday and looking forward to meeting all of you! Attached is the website address for our CompSite Demonstration - and we will bring a CD version of the Demo with us on Thursday. We are eager to learn more about your technology and the project requirements. We understand that our time together between 1 and 3 pm will be to not only learn about the DCSS technology but to also help us prepare for our presentation for December 2. Hope you have a great day and welll see you on Thursday. Give me a call (713-750-8122) if there is anything we need to discuss prior to our visit. http://eycompsite.ey.com image] The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your computer. Thank you. Emst & Young LLP DCSS-E&Y-008056Project Guidance Team, E&Y has provided us with a draft PDQ, draft memo letter to be sent to us, Board & Supt relative to Comp & Class Philosophy meetings and their generally used Comp & Class Philosophy inquiries. Please review all of the attached and come prepared to discuss the same on Friday, September 12, 2003. Just as the Board will have an opportunity to offer suggested additional Comp & Class Philosophy inquiries, we will too. Reanee - Pursuant to our call this morning, please find the following documents, Ppa- Upon review of the draft PDQ we felt like the version we provide you initially would fulfill our requirements of developing uniform & compliant job descriptions, provide us with the necessary job content to conduct our market analysis, and provide additional information to support the appeals process. We have other sections we can include (i.e, communications) if you feel they are necessary strategically, politically and/or culturally. However, we must balance the inclusion of additional sections with the length of the survey. There also may be a section(s) you choose to delete or alter for some reason. Some of details stil need to be defined (i., timing of distribution/administration, PDQ contacts & communications). Please review and provide any comments. Compensation Philosophy Discussion Outline - Attached is a draft of our compensation philosophy discussion outline, Please review and provide any comments. Compensation Philosophy Cover Letter - Attached is a draft of our compensation philosophy cover letter. Please review and provide any comments, DCSS-E&Y-008057Regards Tony Pilegge Sr. Manager Human Capital Emst 8 Young LLP Telephone: 719 750-6199 Fax 719.276.4803 EYComm: "#124453 ‘To learn more about our services: weu.ey cominumancapta The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your cQomputer. Thank you. Ernst & Young LLP DCSS-E&Y-008058I need charge codes for the PDQ printing. | have made up four tickets for what we have done so far. ticket # Description price 58140 PDQ Booklet $2,160.00 58139 Signs $ 16.07 58141 Handouts (3) $ 125.55 58142 Receipt sheets $ 200.00 Please send Sandra or | the charge codes to put on the tickets Thanks Richard Richard W. Lunsford Supervisor Graphic Arts and Copy Project DeKalb County School System 3770 North Decatur Road Decatur, Georgia 30032 678-676-0274 678-676-0272 fax richard_lunsford@fc.dekalb.k12,ga.us DCSS-E&Y-008059Good Aftemoon Everyone, Here its... the revised version of the PDQ that reflects the modifications that we discussed. The information that we will recieve based on responses provided to inquiries posed in this document is probably the most KEY element of the process on our end. Please carefully study this document in this version, By September 26, 2003, let me know if you think that any adjustments of any sort need to be made Thanks! P. , L have polled, re-polled and polled again, It looks as though October 7th from 1- 4 will be the time that we will meet with Ernst & Young, Hopefully, we will also be able to conduct the employee forums that day. I still need to get an "Okay" from Dr. Brown on the latter though. I will let you know about that. The meeting will be in the large conference room in Building A. DCSS-E&Y-008060Also, each page of a Position Specification should have the job title and page number on it in the event that the pages get separated. ‘Thanks, Reanee Nisha, Dee, Jim, I discussed the position specifications with Dr. Brown, | explained that Dee was entering the pay grades now. Ifthere are changes, once, | get the job descriptions, | can make them and share that information with the three of you. 1am about to make copies for Dr. Brown, Ms. Davis and Dr. Boring. | noticed ‘several things that | know you will correct/address before you return the job descriptions to me. 1, There is an approved HR date of 6.1.04. | don't know where that date comes from. Please leave that date vacant 2. There is a revised date entered of 7.1.04, | don't know where that date comes from, Please leave that date vacant 3. Please enter all pay grades based on the last information that we have shared and discussed. 4, There are some spacing variances between sub-headings. If we are going to have two line spaces between the various sub-headings, let's just be consistent. 5, In some cases, the spacing variances were the only reason why the signature info did not get on the ‘second page. If we can get everything on two pages or one full pages without having to add another page just for the signature line, disclaimer statement, let's do that. ‘Thank you very muchiti! Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@\c.dekalb k12.9a.us DCSS-E&Y-008061Susan, Somry.it looks as though | am making another last minute request. | am reviewing the 6.30.04 DCSS System-wide Classification Schemata. | need to have this for my 3:30 meeting tomorrow. It does not appear to me that this document has been changed to reflect the Position Titling that | sent to Nisha on 7.2.04. If Lam accurate in my assessment, would you please make the adjustments to that document and send a revised one to me as soon as you can but before the meeting (See Attachment). Now, it may be that the 6.30.04 document is not the most recent one and another one exists with the changes. I really don't know but | will await advisement from you. Again, | am sorry for this short notice. | didn't know that this was a problem until sat down and starting working with the data this afternoon. Reanee Nisha, Please use the attached Position Titling document. | have given you a new tile for the PATS Services and adjusted the format for the directors as well as changed to typographical errors. ‘Thanks. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@\c.dekalb.k12.ga.us DCSS-E&Y-008062Hi Steve, | just ran back into the office. Lorraine has this document prepared for you. Hope that it meets your needs, We can talk more about it tomorrow. Hopefully, you will have a safe flight. Also, Jim called today for Lorraine to e-mail the Classification Appeals Process and Form to his office, She is not here right now. But | am sending it again to you and to Jim. | think she said that it was at his home (that is where | e-mailed it first) and he wanted it in the office. | guess that | should also send it to Judy. Call me on my cell if you need anything else. | will be available after 5:00 p.m. DCSS-E&Y-008063REBECCA S. WILSON writes: | was planning to start an Educational Leadership add-on and after that a Specialist in Ed Leadership. | was counting on the pay raise to enable me to pay back my student loans, until | found a leadership job (which might take years) If one must be working in leadership in order to have Specialist pay, my financial prospects for repayment of loan (plus kids college tuition) are dim. With my Masters in Applied Linguistics, there are no Specialist degrees open to me, other than Ed. Leadership, which offers an add-on. Am | assuming correctly that a Specialist in Ed Leadership will not be paid at the Specialist level unless one is working as an AP or Principal? If this is true, then | will have to get a second Masters in middle school ed. before | can study for a Specialist...(a route | can count on for pay raise. ) | know final decisions have not been made, but if the general direction of things seem to be going toward "no job in leadership, no specialist pay" | would appreciate knowing as | am to pay tuition before January. Thank you for your time, Rebecca Alvarado ESOL Masters; Certified Spanish Literature Teacher Sequoyah Middle Your questions do not really appear to be related to the scope of this Study. Thus, | am unable to offer any informed comment in this regard. If you have questions about the current pay situation in DCSS for degrees, I would like to suggest that you contact Dr. Dean Grant in Human Resources. Good luck with your studies. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@Jc.dekalb.k12.ga.us DCSS-E&Y-008064Good Morning Mrs. Clary, Board members need to be inteviewed for the compensation study. | need your help in scheduling the interviews for Emest & Young. Dr. Ivey will be the contact person for the school district forE & Y. Or. Brown has given the okay to move ahead. | will ask Dr. Ivey to talk with you today, Please read the message below from Dr. Brown. ‘Thanks, jnw Please follow up right away in working with Gail Clary on setting the interviews. Mrs Andrews may have to go during an earlier timeframe in light of her trip scheduled for near the end of Sept. Also, please work with Gary Sams and co. to work out the contract right away. J Brown DCSS-E&Y-008065Gwinnett County Schools Transportation Director is Grant Reppert, Tel. 770-338-6488. Cobb County Schools Transportation Executive Director is Caroll Pitts, Tel. 770-528- 6500. Fulton County Schools Transportation Executive Director is Steve Monroe, Tel. 404-969- 6060. Hope this helps. Thanks Dannie L. Reed Executive Director for Planning and Transportation DeKalb County Schools 1780 Montreal Road Tucker, Ga. 30084 Telephone 678-676-1333 Fax 678-676-1558 Email Dannie_L_Reed@fc.dekalb.k12.ga.us URL fe.dekalb.k12.ga.us/~dannie_|_reed DCSS-E&Y-008066Good Morning, ‘The Hay Group has submitted its Agenda for our Site Visit (Please refer tothe information below), As soon as | have "GOOD" directions, | wil foward that information to you, It looks as though they have a ful afternoon planned for us. ‘Again, thank you for agreeing to participate inthis site visit Reanee, | will send good directions under separate cover. I's real easy. We 4are just off 285 at Peachtree Dunwoody Road. Also Leslie and | have been thinking about your visit and so far this Is what we are thinking about. | will ‘send you a more specific schedule after we discuss it litle. Preliminary Schedule: 11:00 to Noon, Dr. Brown, Gene Bauer Ph 0, CJ. Bolster ~ Tour Office = Discuss Hay and project, Dr. Brown's agenda = Dr, Brow stays for lunch ifhe desires Noon- 1:00{note new proposed time), Lunch with Dekalb guests and selected Hay leaders Lunch and conversation with Hay leaders, Hay team to include Leslie, Rob, ‘and Dana. Also, because the next day is a meeting of the US executive Committee with our worldwide CEO, a few of Hay's most senior partners end executives willbe in a day earlier for a variety of reasons. | would suggest that we include Gene Bauer and Joyce Shields Ph.D and Suresh Bhula, if available, as part of our lunch group. Gene as you know is my boss, Joyce leads our Washington DC and public sector practice, and Suresh is the North ‘Ametican CFO. Each brings significant history of Hay and can answer specific, Issues you have raised during the proposal process, We were thinking an informal conversation which Leslie would lead. | will help get the lunch started and then excuse myself. | have had a meeting with the Chair of the Emary Healthcare Compensation Committee scheduled forthe lunchtime and | vill be with him for about an hourtin our office), = 1100 to 3:00(or so). There are several team meetings scheduled for Wed afternoon, These include: ‘Wrap-up for an on-site assessment project for Curtis-Wright Major progress meeting for Fred's(we are designing @ new compensation structure), this will be a good chance to see some of the process from interview, data collection, job evaluation and structure design for this Memphis based retail company Benefits planning session for Laird Review of a report for @ compensation strategy for CARE ‘An internal meeting of our healthcare executive compensation team to review the schedule of work for this quarter {An internal meeting of Lesiie and Bill Reigel to develop taining plans {or the SE staff Bill Reigel is a Hay partner who leads our Charotte office and also oversees our reward work in the SE. Also, there may be other “ad-hoc” meetings occuring which you would be ‘welcome to observe and interrupt. What we are currently thinking is that you and your team can decide which of these meetings you would lke to observe, We can accomdate all of you in one meeting or if you want to spit up. The only one which would be client sensitive would be the Curtis Wright assessment. We can tell you what we are doing, but the wrap-up wil include very sensitive information DCSS-E&Y-008067© individual development needs and it would not be appropriate to have you inthe detail of that meeting, 3:00 -4:00(or finished). Joint Dekalb and Hay project team meeting. We thought that it would be good to be available to answer any questions your team might have, Since we are in our office, we can get reference material, rmake anyone avaliable to speak with you, For example, if you wanted to talk ‘more about finances we could pull Suresh from his afternoon meetings, etc. ‘This would be your time for us to answer any remaining questions, ‘We have to be finished on or about 4:00. Leslie, Rob, Bill, and myself must attend a dinner meeting with our Worldwide CEO and the US executive committee. ‘What do you think? Does this meet with your expectations or is there. something else you would lke to add? Let's talk. Take Care a EANEE N. IVEY" on 01/14/2003 03:22:35 PM To: cbotster@haygroup.com cc Subject GOOD Directions Hcg, Would you please e-mail me GOOD ditections to your office from our site. | ‘thought about mapbiasting it but sometimes there isa better way? Thanks! DCSS-E&Y-008068MARILYN L. STEELE writes: ‘Some staff are assigned to more than one school. How do we mark the signature verification, if they fled out the PDQ form at another school? Some of the names on the 2nd list are from the extra payroll green bar form used last year for ‘supplemental pay (IBAT). Their names are also on our main list. They will only fill out one form. What ‘should we write in the verification space in the 2nd form? Staff should complete the PDQs at their base schools. If a person completes the form at another school, just indicate that on the verification sheet. Persons should complete the PDQs for all fulltime and part- time positions held. If a name appears on the print-out in error, just explain the error and initial ‘Thankyou for the inquiry. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.876.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@\c.dekalb k12.9a.us DCSS-E&Y-008069Dannie and Clarence, Vivian and | will both be unable to review PQs on November 13th and 14th, We know that they will be in good hands with the two of you. There will be others in the "School Review" room, however. DCSS-E&Y-008070Please note the following from Ms. Medulie at the AJC. A Purchase Order is now required to finalize the ad. Please enter 2 requisition into TERMS for the ad and advise me of the requisition number so that | can make the AJC aware oft ASAP. Thank you. ‘TO COMPLETE THE AD, YOUR ACCOUNT REQUIRES A PURCHASE ORDER NUMBER. PLEASE CALL OR EMAIL IT BY THURS., OCT. 3 AT 3:00 PM DCSS-E&Y-008071Reanee, ‘Thanks for the listing. | reviewed it and noted that there are generic titles that may have several departments listed for several possible "different" jobs. I'll need to know which specific jobs the PGT is referring to... e.g., "Coordinator." "Supervisor," or "Assistant Supervisor" may mean certain jobs to the PGT. I have to go by the employee database for it to be understood by the EY team for tracking, benchmarking etc. Please note the definition of a benchmark is one that we can find in the published surveys (or common to other schools for the special survey). Also, is this list inclusive of those for the special survey? If so, will you please specify if a job on this list is to be included in the special survey? have reviewed it and think it is best if you will review the list attached. It is my list | sent to you last week with an extra column included with those jobs | think the PGT wants to include - but ‘ot all bic of the generic titles in the list that | cannot recognize specifically in the employee database And, this file includes a worksheet with your list as well ("DCSS List’) with the job codes | believe you were indicating by title on the PGT list and those for which | will need job codes. ‘The worksheet titled "List for Possible Benchmark” is the EY list with the column included for the PGT listing (blue column). I've put a "1" in the column if I've put a code there from your list. This may be the easiest way for you to review those jobs I've included from your list. I've made this sound more complicated than itis, but please take a look and give me a call with questions/concerns. If some jobs are vacant, then the job code used at DCSS currently will work for us to track everything, Thanks, call me with questions. Jennifer —Jennifer Moseley Senior Consultant Human Capital Emst& Young LLP Telephone: (713)780 8131 Fax (743) 7501601 E¥Comm: 8156873, “To learn more about our services: wv 2y comibumancrta DCSS-E&Y-008072"REANEE N. IVEY" 1072312008 01:14 PM To: im.Landy@ey.com, Jennifer Moseley@ey com Subject: Recommended Benchmark Jobs ftom PGT (Attachments Removed) Recommended Benchmark Jobs from PG? Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School system 678.676.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@fc.dekalb.k12.ga.us ‘#ti# Benchmark Jobs Recommended .doc has been removed from this note on October 27 2003 by Jennifer Moseley The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your cZomputer. Thank you. Emst & Young LLP DCSS-E&Y-008073LINDA DOUGLAS writes: Once the PDQ is reviewed between the employee and their immediate supervisor, can the PDQ be placed in a sealed envelope before it is turned back into the head of the department? | ask because the employee and their immediate supervisor are the only ones that should be concerned with reading the PDQ. Thank you ‘The PDQ will go from the employee to the supervisor to the Project Guidance Team in Building A. There is no need for the PDQ to be given to a department head Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.876.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@'c.dokalb k12.ga.us DCSS-E&Y-008074MARILYN L. STEELE writes: Hawthorne has a Title | mathematics teacher. | saw Title | Reading on the Job Title, but did not see Title 1 Mathematics, Please just write the title in, There is no need to write a code, only the title. ‘Thank you Reanee N. Ivey, Ph.0. Assistant Director for Affimative Development Department of Parental, Community & Support Programs Dekalb County School System 678.876.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@Ic.dekalb.k12.9a.us DCSS-E&Y-008075GARRY MCGIBONEY writes: Dr. Cephus Jackson Fulton County School System 786 Cleveland Avenue SW Atlanta, Georgia 30315 Dr. Otis Lane Gwinnett County School System 723 Hi-Hope Road Lawrenceville, Georgia 30243 GARRY MCGIBONEY writes: Project Guidance Team Your attention to the attached document is VERY MUCH NEEDED and your response no later than Friday of this week is VERY MUCH REQUESTED!!! This is the proposed special survey that E&Y will send to school districts and industries against which we compete for talent. We can make revisions, if necessary. This is what I need by Friday of this week: 1. School systems (contact person and complete mailing address) that you think should receive the special survey for schools 2. Industries (contact person and complete mailing address) that you think should receive the special survey for industry (Dannie, Stan, Ed, Clarence., Carl...this will probably really apply to you) 3, Any recommended revisions Iwill have to go with what I get by Friday. THANKS IN ADVANCE, Garry McGiboney, Ph.D. Executive Director, Student Relations 5823 Memorial Drive Stone Mountain, GA 30083 678-676-1811 fax: 678-676-1917 Garry_McGiboney@fc.dekalb.k12.ga.us ‘Thank you. As usual, you were the first to respond to this one. DCSS-E&Y-008076Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@\c.dekalb.k12.ga.us DCSS-E&Y-008077Thanks, Jeff There is no date on the letter. Has it already gone out? If yes, what date was that? Thanks, again. Reanee Jeff.Cass@ey.com writes: Reanee, I've attached: 4, The participant contact list. The ones highlighted in yellow are the participants. 2. The cover letter for the 4 participants. 3. The survey sources used in the benchmarking Thank you, Jeff Jeffrey C. Cass, SPHR, CCP Senior Consultant Human Capital Emel & Young LLP ‘Telephone: +1 (713)750 4976 Fax #1713) 750 1801 EYComm: 8182279 To learn more about our services: vs w.e¥-camibumaneapta The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your ctomputer. Notice required by law: This e-mail may constitute an advertisement or solicitation under U.S. law, if its primary purpose is to advertise or promote a commercial product or service. You may choose not to receive advertising and DCSS-E&Y-008078promotional messages from Ernst & Young LLP (except for Ernst & Young Online and the ey.com website, which track e-mail preferences through a separate process) at this e-mail address by forwarding this message to no-more- mail@ey.com. If you do so, the sender of this message will be notified promptly. Our principal postal address is 5 Times Square, New York, NY 10036. Thank you. Emst & Young LLP Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs Dekalb County School System 678.876.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@Jc.dekalb k12.ga.us DCSS-E&Y-008079Please use this version of the Report Analyst position that was prepared by Mr. Ellis ‘Thank you. DCSS-E&Y-008080Please review this script. You have some speaking roles. Thank you in advance. | know that you cannot say, "No." Reanee Joseph L. Phillips, General Manager Education Access Channel Dekalb County School System 2652 Lawrenceville Highway Decatur, GA 30033 Office: (678) 676-1011 Joseph_L_Phillips@fc. dekalb k12.ga.us URL :fc.dekalb.k12.ga.us/~Joseph_L_Philips DCSS-E&Y-008081The DeKalb County Board of Education has establishe a goal "...to plan and implemnt a single salary classification for all school system employees, by 2004." Accordingly, a Request for Proposals (RFP) will soon be advertised to invite vendors to submit proposals for consideration of their ability to conduct a comprehensive classification and compensation study in DCSS. In consultation with our Superintendent, Dr. Johnny E. Brown, | am asking you to serve as a member of the RFP Review Panel that will consider the proposals submitted by the various vendors, The proposals will be opened on October 23, 2002. | have tentatively scheduled October 29, 2002 as the date that the Review Panel will examine the submissions. Because | cannot anticipate the number of proposals that will be received, | am asking you to allocate the 9:00 a.m. through 2:00 p.m. time frame for the review period. We will review the proposals in the large conference room in Building A of the Robert F Freeman Administrative Complex Prior to October 29, 2002, | will provide you with copies of the RFP Evaluation Form (and Interpretive Guidance). | will also be available to provide any technical assistance that you might need. | sincerely hope that you will be able to serve on the Review Panel. Please respond to me via e-mail as soon as possible to advise me of your ability or inability to serve on the Panel Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 3770 N. Decatur Road, Building A Decatur, Georgia 30032-1099 678.676.0180 (Telephone) 678.676.0193 (Telecopier) Reanee_N_Ivey@fc.dekalb.k12.ga.us DCSS-E&Y-008082Project Guidance Team, | am forwarding you a copy of the start of a draft version of the template for the job descriptions that E&Y has submitted in response to our recommendations (with Jeff's explanatory comments. | would like for you to review the document and comment directly to me on or before Friday. There is some urgency associated with this request due to the fact that E&Y really needs to start producing the job descriptions for us. | have reviewed the draft and | have a few thoughts that | am presenting below for your consideration. Please let me know what you think. 1. The Discover a World of Teaching and Learning Logo should be deleted 2. The Prepared Date and Approved Date could be a footer on the last page of the job description. 3. Do we really need the job code on the job description? | don't think so. 4. | would place the Supervisory Responsibilities right under Summary section 5. | would recommend the use of Essential Duties and Secondary Functions (vs. Non- Essential Duties) 6. Although the PGT asked for the use of the blocking format, | agree with Jeff that it adds no value and takes up more space. 7. I like the way E&Y provided the Estimated Percentage of Time in Range format as requested by the PGT. 8. I would bold the Knowledge, Skill, and Ability (KSA) sections. | would also use full sentences in these sections. 9. Instead of Physical Activities/Requirements, | would use Performance Factors as a Section header and add the Performance Factors that appear on page 3 of the job description to all job descriptions (as appropriate), also have some syntax and semantic suggestions that | would include here. But the above comments represent the majority of my thoughts. ‘Thanks in advance for your input. Reanee DCSS-E&Y-008083Reanee, ‘Good aftemoon! This email regards the job description template, We will, send a separate email on the latest structure and costing, We are sending a draft ofa revised job description template, We were trying to accommodate all ofthe requests you made in the fax you sent Jim, while stil keeping the document easy for you to manage inthe future and in keeping with generally acceptable standards across world-class ‘organizations. Here are a few points to note 1. The fax that was sent to us made conflicting requests regarding terminology around the percentage of time spent on each duty. On page At, it asked for “Approximate” and on page B1 it asked for "Estimated’. We used "Estimated" 2, We went to a block format for you, although we want to point out that this has significant disadvantages, Specifically it makes the document much more dificult for you to format and manage in the future; aiso, it restricts the area available for use on each page and makes the document unnecessarily lengthier. For this reason, we did not also include a colurmn in the block for "duty number’, as this is very uncommon in a job ‘description, provides no added value, and limits the usable space on the age even further. 3, The KSAs from the PQs have been included and are specifically labeled ‘as knowledge, skills, and ablities under the qualifications section ‘While this format does not repeat the words "Skil in" or "Knowledge in muitiple times as on page AZ, they are clearly separated into these ‘categories and come directly from the PDQ. Repeating those words, as ‘displayed on page A2, Is very uncommon, lengthens the document, and Provides no added clanty or value 4, From the contracts section that was faxed, we added a field into the header to capture the contract terms, We had removed ths from the ‘original template because one job wil often have multiple contract ‘schedules, such as a psychologist. However, we've added the feld as you requested and will simply fit with all possible contract term ‘combinations fora given job. FLSA status is captured in the header, ‘experience is captured "Education and Experience" section; reporting felationships are all captured in the header forthe job’s superior, and in the "supervision" section forthe job's subordinates, All other requests should be reflected here, PLEASE review and provide ‘your approvalichanges so that we may begin the process of revising all ‘descriptions. Nisha and will be out of the office until Friday, but will ‘check email andior voicemail at least dally, o please leave a message if You have any questions or concerns, {See attached fle: Job Description Template 4-12-04.doc) ‘Thanks, and well look forward to your comments or approval, Jeffrey C. Cass, SPHR, CCP Senior Consultant Hurran Capttal Ernst & Young LLP Telephone: +1 (713) 7504976 Fax +1 (713) 750 1501 DCSS-E&Y-008084EYComm 8152279 To learn more about our services: vw ey.com/humancapital ‘The information contained in this message may ba privileged and confidential and protected from disclosure. Ifthe reader of his message is not the intended recipient. o an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting i from your computer. Notice required by law: This e-mail may constitute an advertisement or solicitation under U.S. law, ifs primary purpose isto advertise or promote a commercial product or service. You may choose not to receive advertising and promotional messages from Emst & Young LLP (except for Ernst & Young Online and the ey.com website, wich {track e-mail preferences through a separate process) at this e-mail address by forwarding this message to no-rmore- mail@ey.com. if you do so, the sender ofthis message will be notified promptly. Our principal postal address is 5 Times Square, New York, NY 10036. Thank you. Ernst & Young LLP. DCSS-E&Y-008085Project Guidance Team, This is the revised timeline, This is the one that we will use when we have our Project Initiation meeting on September 29, 2003. I will have copies for you at the meeting, however. Reanee Reanee - Please find attached below the revised Project Overview & Timeline. Please call with any questions and/or comments. Regards Tony Pilegge Sr. Manager Human Capital Emst a Young LLP Telephone. 740760-8198 fee Tiszreaeos Evcomm —"praaase, “To learn more about our services: ey comihumancapta The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your cYomputer. Thank you. Emst & Young LLP DCSS-E&Y-008086Cu, It appears to me that you may not have received this when | sent it out on 2/11/03. So sorry. Take extra time if you need to. | don't know what could have happened because the e-mail did not bounce back to me. What a major travesty!!! | am so sorry about this. Reanee N. Ivey Dear Comp & Class Panel Review Members, As you are aware, we are facing a significant budget shortfall. Accordingly, we have revisited the scope of work outlined in our Comp and Class RFP to determine which essential elements most need to be addressed immediately. Thus,with consideration of budgetary concerns but with an interest in fuliling the entire scope of work, we are asking the two top-ranked vendors to submit a revised pricing structure to us. This pricing structure will outline the cost for the work that follows: benchmark data, job descriptions, Classification structure, compensation structure, appealls process. By copy of this e-mail, the two top-ranked vendors are receiving a copy of our Request for Pricing Structure Relative to Revised Scope of Classification and Compensation Study. We are asking that this pricing structure be retumed to me no later than Monday, February 17, 2003 so that it will be available for ur consideration when we return to work on February 18, 2003. DCSS-E&Y-008087Dr.Williams, Please let me know your thoughts. The RFP Team (Bouie, Pritchett, Reed) as well as Vivian Davis and Sterling Thomas have also been given a copy Thanks. Please review the attached document and give me your thoughts before 4:00 p.m today. As you are aware, vendors have an opportunity to pose questions in order to ensure that they accurately respond to our RFP. As members of the Team, | am asking you to review the responses that | have provided. If you have different views relative to the responses, please send those responses to me via e-mail Because my meeting schedule is really hectic today, | have not not had a chance to proofread the document. | am going to do that while | run out to grab a bite to eat. So | would very much appreciate any editorial notes that you wish to offer. At 4:00 p.m., Iwill be sending the responses out for posting.....so hurry, hurry, hurry... PLEASE!!! Thank you in advance. Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 3770 N. Decatur Road, Building A Decatur, Georgia 30032-1099 678.676.0180 (Telephone) 678.676.0193 (Telecopier) Reanee_N_Ivey@fc.dekalb.k12.ga.us DCSS-E&Y-008088PGT and other appropriate recipients. Please review the attached proposed schedule and let me know if it comports with your schedule Thanks, Reanee Reanee, Attached is a schedule for the interviews. Please let us know if we need to change some of the times around. Would it be possible to have lunch brought in? How do you think the project guidance team members will feel about working through lunch? Susan N. Ein Senior Consultant Human Capital Emst& Young LLP Telephone: (612) 879.6021 Fax (665).218.958 E¥Comm: 2473460 “To learn more about our services: w.ey.comihumaneapta The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your cromputer. Notice required by law: This e-mail may constitute an advertisement or solicitation under U.S. law, if its primary purpose is to advertise or promote a commercial product or service. You may choose not to receive advertising and promotional messages from Ernst & Young LLP (except for Ernst & Young Online and the ey.com website, which track e-mail preferences through a separate process) at this e-mail address by forwarding this message to no-more- DCSS-E&Y-008089mail@ey.com. If you do so, the sender of this message will be notified promptly. Our principal postal address is 5 Times Square, New York, NY 10036. Thank you. Emst & Young LLP DCSS-E&Y-008090Good Afternoon, | have attached a copy of the Executive Summary and Site Communications Liaison sheet for the Compensation and Classification Study. If you have received a blind copy of this communication, it means that our records do not indicate that we have received information to advise us as to whom you have selected to serve as the Site Communication Liaison at your school or for your department. | recognize that itis wholly possible that | may have overlooked the information and apologize in advance if you receive this communication in error. Ifyou have not received it in error, please take a moment to complete the Site Communication Liaison sheet and retum it to me promptly. We really want to ensure that you receive all the information that you need about our upcoming compensation and classification study ‘Thank you in advance for your cooperation. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@\c.dekalb.k12.ga.us DCSS-E&Y-008091Good Afternoon, | have attached a copy of the Executive Summary and Site Communications Liaison sheet for the Compensation and Classification Study. If you have received a blind copy of this communication, it means that our records do not indicate that we have received information to advise us as to whom you have selected to serve as the Site Communication Liaison at your school or for your department. | recognize that itis wholly possible that | may have overlooked the information and apologize in advance if you receive this communication in error. Ifyou have not received it in error, please take a moment to complete the Site Communication Liaison sheet and retum it to me promptly. We really want to ensure that you receive all the information that you need about our upcoming compensation and classification study ‘Thank you in advance for your cooperation. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@\c.dekalb.k12.ga.us DCSS-E&Y-008092Good Morning All, Ms. Vivian Davis and | briefed Dr. Brown on the Panel's thoughts after the December presentations by The Hay Group and Ernst and Young. Dr. Brown suggested that we continue with our efforts with the inclusion of a site visit. The Hay Group has indicated that January 22, 2003 looks good for them. At that time, they will host us for lunch, conduct a tour, allow us to watch persons actually perform the work that they would be engaged in for us if selected to perform the Classification and Compensation Study and more. Also, Mr. Gene Bauer, Managing Director of West USA, would be available to meet with us. As it has been explained to me, The Hay Group's organizational structure begins with a Chairman of the Board. Then a Worldwide CEO. That person has not yet been named. The next in line are two Managing Directors (One for West USA and one for East USA). So, as you can see, the second highest available ranking official would be available to meet with us that day if it works for a majority of us. Please advise me as to your availability to spend the afternoon at the Hay Group's Atlanta office on January 22, 2003. Your response before Monday, January 13, 2003 at 5:00 p.m. is requested Thank you Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 3770 N. Decatur Road, Building A Decatur, Georgia 30032-1099 678.676.0180 (Telephone) 678.676.0193 (Telecopier) Reanee_N_Ivey@fe.dekalb.k12.ga.us DCSS-E&Y-008093Project Guidance Team: Your attention to the attached document is VERY MUCH NEEDED and your response no later than Friday of this week is VERY MUCH REQUESTED!!! This is the proposed special survey that E&Y will send to school districts and industries against which we compete for talent. We can make revisions, if necessary. This is what I need by Friday of this week: 1. School systems (contact person and complete mailing address) that you think should receive the special survey for schools 2, Industries (contact person and complete mailing address) that you think should receive the special survey for industry (Dannie, Stan, Ed, Clarence., Carl...this will probably really apply to you) 3. Any recommended revisions Iwill have to go with what I get by Friday. THANKS IN ADVANCE. DCSS-E&Y-008094Reanee, Good afternoon. Here are the special survey results, Thanks, Jeffrey C. Cass, SPHR, CCP Senior Consultant Human Capital Emst& Young LLP Telephone: +1 (713) 750 4978 Fax +1718) 760 1601 EYComm: "8182279 “To learn more about our services: ney comihumancapta The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your computer. Notice required by law: This e-mail may constitute an advertisement or solicitation under U.S. law, if its primary purpose is to advertise or promote a commercial product or service. You may choose not to receive advertising and promotional messages from Ernst & Young LLP (except for Emst & Young Online and the ey.com website, which track e-mail preferences through a separate process) at this e-mail address by forwarding this message to no-more- mail@ey.com. If you do so, the sender of this message will be notified promptly. Our principal postal address is 5 Times Square, New York, NY 10036. Thank you. Emst & Young LLP DCSS-E&Y-008095During our meeting last week, your Team inquired as to just what we hope to accomplish relative to the technology component of our RFP. | have jotted down some thoughts that came to mind when Clarence and | discussed this earlier in the month. 1. Full text of job descriptions on PATS 2. Arepository of job descriptions 3. An ability to determine FLSA status 4, Away to establish a correlation between Job Band/Classification and Salary 5. An ability to conduct queries relative to elements of the job description 6. Reduction in subjectivity relative to job classification (Band/Grade) 7. Capability to engage in career pathing options (Succession Planning) ‘A checks and balances system that would preclude the school system from going back into a job description and making additions or deletions that would place the job into another Band/Grade/Class without notification. 9. Less job description 10. An ability to benchmark jobs ourselves. 11. Less salary schedules 12. Salary schedules and tables that correlate to job descriptions by Band/Grade/Class — with consideration of TERMS 13, Promotion Salary Equations 14, Changes in the current 3 vacation banks system. Thoughtful consideration of existing sick leave bank and all other leave components. 15. Consideration of additions to existing Benefits programs 16, Placement of vacation/leave information on employee pay stubs 17. Policy and procedure (revision or development) for handling Supplements. This may mean some adjustment of tables in TERMS. 18. Mileage 19. Ability to remain abreast of current and best practices realtive to Benefits, Total Rewards Programs 20. Overtime 2 The attached letter has been sent to you via hard copy, as well. It was nice meeting with you last week. I hope that you have a fabulous holiday weekend Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Parental, Community & Support Programs Dekalb County School System 3770 N. Decatur Road, Building A Decatur, Georgia 30032-1099 678.676.0180 (Telephone) 678.676.0193 (Telecopier) DCSS-E&Y-008096Attached is the report you requested through Lorraine. Have a nice day! Brenda Hudgins Specialist, Human Resources DeKalb County School System 3770 North Decatur Road Decatur, GA 30032-1099 Telephone: 678-676-0352 DCSS-E&Y-008097‘To members of the Project Guidance Team (please forward, Reanee) -~ on behalf of the E&Y team, | would like to thank all of you for your thoughtful and constructive comments during our two sessions together focusing on the questions and issues pertaining to the compensation philosophy and strategy. Ithas been extremely helpful to hear your remarks on such important issues and thereby give us a perspective on framing a written (draft) philosophy statement. In addition, such a focused discussion provided us with insight and information which will serve us well as we move forward toward the successful completion of this important initiative. Agai thank you and our best wishes to each of you. We look forward to being with you soon ~ the weekend. njoy Jim, Jennifer, Vinice, and Tony Jim Landry, Ph.D Principal Human Capital Emst a Young LLP, 1401 McKinney, Sute 1200 Houston, TX -77010 Telephone: 743-760-1800 Direct 749-750-8122 CelPhone: 749-818-9400 Fax. 713-750-1601 EYComm: 8188263 ‘To learn more about our services: ws wey comibumaneapta The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your computer. Thank you. Ernst & Young LLP DCSS-E&Y-008098Bill, |Lam so remiss in sending this note and | truly do apologize for the delay. However, | cannot leave my office this evenng without writing to advise you that | am so very grateful that you sent Mrs. Cynthia Moore on-site to work on our position specifications last week. Not only did she produce more in one week than was produced in three months, she did it in a most professional manner with great attention to detail, She was incredibly conscientious about the assignment and very concemed about the end product to DCSS, your client. Mrs. Moore's most delightful personality and outstanding work ethic made her a joy to work with last week, ManyThanks! Reanee Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Human Resources Dekalb County School System 678.676.1871 (business) 678.676.1833 (telefax) Reanee_N_Ivey@Ic.dekalb.k12.ga.us DCSS-E&Y-008099Carol, ‘Will you please copy the attached form and give it to Dr. Ivey. Thank you, Ariesia “Lisa” Juran Office of Affirmative Development Department of Human Resources 5845 Memorial Drive Decatur, GA 30083 678-676-1871 www.lisa_juran@fe.dekalb.k12.ga.us DCSS-E&Y-008100‘This is the draft of the Compensation Philosophy that E&Y developed as a result of the meetings with Board members and Dr. Brown, Obviously, the desire was for the statement to be broad enough to encompass what is needed without boxing us into a comer. E&Y has asked us to first review it and make suggested revisions before itis sent to Board members for comment. There is not the same amount of urgency in response on this one as itis with the special survey. How about next Friday, November 7th, | will combine our responses....share with Dr. Brown... get approval....send to E&Y.....then E&Y will communicate with Dr. Brown and the Board, ‘Thanks, Reanee DCSS-E&Y-008101Good Afternoon Ms. Finke: ‘Thank you for allowing us to use your respective sites tomorrow for the Comp & Class Employee Forums. | have attached the power point presentation that Ernst & Young will be making. | am aware that some locations like to load the presentations to their equipment prior to meetings for expediency and efficiency. DCSS contacts will accompany the E&Y representatives to your sites as follows: Clarkston: Vivian Davis/Lorraine Sanford (Jim Landry) Chamblee: Clarence Ellis (Jennifer Moseley) Sam E, Moss: Carl Beck (Tony Pilegge) ML. King: Reanee Ivey (Vinice Davis) (Once again, thank you very much for your assistance. DCSS-E&Y-008102Betty Matthews, president of GASPA, identified HR Administrators from the major area school districts ‘who might assist with completing the survey for our Compensation Study. Mrs. Dawson provided the addresses in the attachment. Mrs. Matthews recommended that communication be made with the contact people in advance of sending the surveys. Arlene Dawson Executive Secretary to Dr. Pamela A. Bouie, Executive Director for Human Resources Dekalb County School System Arlene_Dawson@fc.dekalb.k12.¢a.us Phone: 678-676-0181 DCSS-E&Y-008103Please remind your staff members as listed below of the JVM Orientation Meeting on Tuesday, February 10, 2004 in the Board Room. This meeting will be held from 8:30 a.m. until 9:00 a.m. All Project Guidance Team members are asked to ensure that members of their respective staffs are present at this orientation session so that the JVM meetings can proceed expeditiously. Your staff members should also be reminded of the days and times that they should retum to the Board Room for specific JVM sessions, Your Involved Staff Members Are: Joan Kidd ‘Thank you in advance for your assistance. Note: i will send a follow-up e-mail to all JVM participants Friday afternoon to remind them of the Orientation meeting and the need to contact their Project Guidance Team Supervisor regarding JVM meeting schedules. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@\c.dekalb.k12.ga.us DCSS-E&Y-008104Please remind your staff members as listed below of the JVM Orientation Meeting on Tuesday, February 10, 2004 in the Board Room. This meeting will be held from 8:30 a.m. until 9:00 a.m. All Project Guidance Team members are asked to ensure that members of their respective staffs are present at this orientation session so that the JVM meetings can proceed expeditiously. Your staff members should also be reminded of the days and times that they should retum to the Board Room for specific JVM sessions, Your Involved Staff Members Are: Joan Kidd ‘Thank you in advance for your assistance. Note: i will send a follow-up e-mail to all JVM participants Friday afternoon to remind them of the Orientation meeting and the need to contact their Project Guidance Team Supervisor regarding JVM meeting schedules. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@\c.dekalb.k12.ga.us DCSS-E&Y-008105E&Y is ready to present its findings to us. The documents should be ready next week, Would you please check your schedules to see if you will be available to meet in the large conference room in Building A on ‘Thursday, March 11, 2004 at 9:30-11:00 a.m. to discuss the findings. Jim Landry will walk us through the documents via conference call ‘Thank you in advance for your prompt response. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs Dekalb County School System 678.676.0180 (business) 678.676.0193 (teletax) Reanee_N_Ivey@fc.dekalb.k12.ga.us DCSS-E&Y-008106FYI Mr, Dannie Reed's name is omitted as a member of the Project Guidance team. He has been one of the original four members of the initiative and he is beginning his third year serving on this initiative. We thank him for his efforts. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DCSS-E&Y-008107Rashida and Sandra, Mr. Ellis has provided me with information regarding specific acronymns used by MIS. See below and please revise the Position Specs accordingly. Novell CNE - Certified Novell Engineer MCNE - Master Certified Novell Engineer CDE - Certified Directory Engineer (Novell) Microsoft MCSE - Microsoft Certified System Engineer Cisco CCIE - Cisco Certified Intemetwork Expert CLARENCE ELLIS writes: Please tell me what the acronyms listed below represent and the accrediting/issuing/standard development agency: Novell ENE MCNE CDE Microsoft MCSE Cisco CCIE ‘Thank you. Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@\c.dekalb.k12.ga.us Ramona H. Tyson Information Systems, DeKalb School System DCSS-E&Y-008108Gwinnett County Schools Transportation Director is Grant Reppert, Tel. 770-338-6488. Cobb County Schools Transportation Executive Director is Caroll Pitts, Tel. 770-528- 6500. Fulton County Schools Transportation Executive Director is Steve Monroe, Tel. 404-969- 6060. Hope this helps. Thanks Dannie L. Reed Executive Director for Planning and Transportation DeKalb County Schools 1780 Montreal Road Tucker, Ga. 30084 Telephone 678-676-1333 Fax 678-676-1558 Email Dannie_L_Reed@fc.dekalb.k12.ga.us URL fc.dekalb.k12.ga.us/~dannie_|_reed DCSS-E&Y-008109GARRY MCGIBONEY writes: Dr. Cephus Jackson Fulton County School System 786 Cleveland Avenue SW Atlanta, Georgia 30315 Dr. Otis Lane Gwinnett County School System 723 Hi-Hope Road Lawrenceville, Georgia 30243 GARRY MCGIBONEY writes: Project Guidance Team Your attention to the attached document is VERY MUCH NEEDED and your response no later than Friday of this week is VERY MUCH REQUESTED!!! This is the proposed special survey that E&Y will send to school districts and industries against which we compete for talent. We can make revisions, if necessary. This is what I need by Friday of this week: 1. School systems (contact person and complete mailing address) that you think should receive the special survey for schools 2. Industries (contact person and complete mailing address) that you think should receive the special survey for industry (Dannie, Stan, Ed, Clarence., Carl...this will probably really apply to you) 3, Any recommended revisions Iwill have to go with what I get by Friday. THANKS IN ADVANCE, Garry McGiboney, Ph.D. Executive Director, Student Relations 5823 Memorial Drive Stone Mountain, GA 30083 678-676-1811 fax: 678-676-1917 Garry_McGiboney@fc.dekalb.k12.ga.us ‘Thank you. As usual, you were the first to respond to this one. DCSS-E&Y-008110Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@\c.dekalb.k12.ga.us DCSS-E&Y-008111Car., Ed, Stan, Dannie... Don't forget about this one. It probably applies to the four of you the most. We can pull the other school systems rather easily. But I would not know of your intemal contacts in the other school systems or the contacts in businesses that we might compete against. Thanks, Reanee Project Guidance Team: Your attention to the attached document is VERY MUCH NEEDED and your response no later than Friday of this week is VERY MUCH REQUESTED!!! This is the proposed special survey that E&Y will send to school districts and industries against which we compete for talent. We can make revisions, if necessary This is what I need by Friday of this week: 1, School systems (contact person and complete mailing address) that you think should receive the special survey for schools 2, Industries (contact person and complete mailing address) that you think should receive the special survey for industry (Dannie, Stan, Ed, Clarence., Carl...this will probably really apply to you) 3. Any recommended revisions I will have to go with what I get by Friday. THANKS IN ADVANCE, DCSS-E&Y-008112Betty Matthews, president of GASPA, identified HR Administrators from the major area school districts who might assist with completing the survey for our Compensation Study. Mrs. Dawson provided the addresses in the attachment. Mrs. Matthews recommended that communication be made with the contact people in advance of sending the surveys. ‘Arlene Dawson Executive Secretary to Dr. Pamela A. Bouie, Executive Director for Human Resources Dekalb County School System ‘Arlene_Dawson@fc.dekalb.k12.¢a.us Phone: 678-676-0181 DCSS-E&Y-008113Please remind your staff members as listed below of the JVM Orientation Meeting on Tuesday, February 10, 2004 in the Board Room. This meeting will be held from 8:30 a.m. until 9:00 a.m. All Project Guidance Team members are asked to ensure that members of their respective staffs are present at this orientation session so that the JVM meetings can proceed expeditiously. Your staff members should also be reminded of the days and times that they should retum to the Board Room for specific JVM sessions, Your Involved Staff Members Are: None ‘Thank you in advance for your assistance. Note: i will send a follow-up e-mail to all JVM participants Friday afternoon to remind them of the Orientation meeting and the need to contact their Project Guidance Team Supervisor regarding JVM meeting schedules. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@\c.dekalb.k12.ga.us DCSS-E&Y-008114Please remind your staff members as listed below of the JVM Orientation Meeting on Tuesday, February 10, 2004 in the Board Room. This meeting will be held from 8:30 a.m. until 9:00 a.m. All Project Guidance Team members are asked to ensure that members of their respective staffs are present at this orientation session so that the JVM meetings can proceed expeditiously. Your staff members should also be reminded of the days and times that they should retum to the Board Room for specific JVM sessions, Your Involved Staff Members Are: None ‘Thank you in advance for your assistance. Note: i will send a follow-up e-mail to all JVM participants Friday afternoon to remind them of the Orientation meeting and the need to contact their Project Guidance Team Supervisor regarding JVM meeting schedules. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@\c.dekalb.k12.ga.us DCSS-E&Y-008115Will you be able to attend the meeting? (See message below) Please advise. Reanee E&Y is ready to present its findings to us. The documents should be ready next week. Would you please check your schedules to see if you will be available to meet in the large conference room in Building A on ‘Thursday, March 11, 2004 at 9:30-11:00 a.m. to discuss the findings, Jim Landry will walk us through the documents via conference call ‘Thank you in advance for your prompt response. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@\c.dekalb.k12.ga.us DCSS-E&Y-008116Please remind your staff members as listed below of the JVM Orientation Meeting on Tuesday, February 10, 2004 in the Board Room. This meeting will be held from 8:30 a.m. until 9:00 a.m. All Project Guidance Team members are asked to ensure that members of their respective staffs are present at this orientation session so that the JVM meetings can proceed expeditiously. Your staff members should also be reminded of the days and times that they should retum to the Board Room for specific JVM sessions, Your Involved Staff Members Are: Austin Brown Clarence Ellis Mindy DiSalvo Ramona Tyson Bette Swilley Kitty Warren ‘Thank you in advance for your assistance. Note: / will send a follow-up e-mail to all JVM participants Friday afternoon to remind them of the Orientation meeting and the need to contact their Project Guidance Team Supervisor regarding JVM meeting schedules, Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@\c.dekalb.k12.ga.us DCSS-E&Y-008117Please remind your staff members as listed below of the JVM Orientation Meeting on Tuesday, February 10, 2004 in the Board Room. This meeting will be held from 8:30 a.m. until 9:00 a.m. All Project Guidance Team members are asked to ensure that members of their respective staffs are present at this orientation session so that the JVM meetings can proceed expeditiously. Your staff members should also be reminded of the days and times that they should retum to the Board Room for specific JVM sessions, Your Involved Staff Members Are: Austin Brown Clarence Ellis Mindy DiSalvo Ramona Tyson Bette Swilley Kitty Warren ‘Thank you in advance for your assistance. Note: / will send a follow-up e-mail to all JVM participants Friday afternoon to remind them of the Orientation meeting and the need to contact their Project Guidance Team Supervisor regarding JVM meeting schedules, Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@\c.dekalb.k12.ga.us DCSS-E&Y-008118Will you be able to attend the meeting? (See message below) Please advise. Reant E&Y is ready to present its findings to us. The documents should be ready next week, Would you please check your schedules to see if you will be available to meet in the large conference room in Building A on Thursday, March 11, 2004 at 9:30-11:00 a.m. to discuss the findings. Jim Landry will walk us through the documents via conference call ‘Thank you in advance for your prompt response. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs Dekalb County School System 678.876.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@Jc.dekalb k12.ga.us DCSS-E&Y-008119Karen, TERMS is down this weekend. I've attached what you sent me with the corrections moved to the "Department Head" column. KAREN B. SCHAEFER writes: Brenda: Dr. Ivey asked me to request a copy of the updated list of Department Heads. ‘Thanks, K. Schaefer Brenda Hudgins Specialist, Human Resources DeKalb County School System 3770 North Decatur Road Decatur, GA 30032-1099 Telephone: 678-676-0352 DCSS-E&Y-008120Please remind your staff members as listed below of the JVM Orientation Meeting on Tuesday, February 10, 2004 in the Board Room. This meeting will be held from 8:30 a.m. until 9:00 a.m. All Project Guidance Team members are asked to ensure that members of their respective staffs are present at this orientation session so that the JVM meetings can proceed expeditiously. Your staff members should also be reminded of the days and times that they should retum to the Board Room for specific JVM sessions, Your Involved Staff Members Are: Dean Grant Pam Boule Charlie Spencer ‘Thank you in advance for your assistance. Note: i will send a follow-up e-mail to all JVM participants Friday afternoon to remind them of the Orientation meeting and the need to contact their Project Guidance Team Supervisor regarding JVM meeting schedules. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@Jc.dekalb.k12.ga.us DCSS-E&Y-008121Please remind your staff members as listed below of the JVM Orientation Meeting on Tuesday, February 10, 2004 in the Board Room. This meeting will be held from 8:30 a.m. until 9:00 a.m. All Project Guidance Team members are asked to ensure that members of their respective staffs are present at this orientation session so that the JVM meetings can proceed expeditiously. Your staff members should also be reminded of the days and times that they should retum to the Board Room for specific JVM sessions, Your Involved Staff Members Are: Dean Grant Pam Boule Charlie Spencer ‘Thank you in advance for your assistance. Note: i will send a follow-up e-mail to all JVM participants Friday afternoon to remind them of the Orientation meeting and the need to contact their Project Guidance Team Supervisor regarding JVM meeting schedules. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@Jc.dekalb.k12.ga.us DCSS-E&Y-008122Please remind your staff members as listed below of the JVM Orientation Meeting on Tuesday, February 10, 2004 in the Board Room. This meeting will be held from 8:30 a.m. until 9:00 a.m. All Project Guidance Team members are asked to ensure that members of their respective staffs are present at this orientation session so that the JVM meetings can proceed expeditiously. Your staff members should also be reminded of the days and times that they should retum to the Board Room for specific JVM sessions, Your Involved Staff Members Are: None ‘Thank you in advance for your assistance. Note: i will send a follow-up e-mail to all JVM participants Friday afternoon to remind them of the Orientation meeting and the need to contact their Project Guidance Team Supervisor regarding JVM meeting schedules. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@\c.dekalb.k12.ga.us DCSS-E&Y-008123Please remind your staff members as listed below of the JVM Orientation Meeting on Tuesday, February 10, 2004 in the Board Room. This meeting will be held from 8:30 a.m. until 9:00 a.m. All Project Guidance Team members are asked to ensure that members of their respective staffs are present at this orientation session so that the JVM meetings can proceed expeditiously. Your staff members should also be reminded of the days and times that they should retum to the Board Room for specific JVM sessions, Your Involved Staff Members Are: None ‘Thank you in advance for your assistance. Note: i will send a follow-up e-mail to all JVM participants Friday afternoon to remind them of the Orientation meeting and the need to contact their Project Guidance Team Supervisor regarding JVM meeting schedules. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@\c.dekalb.k12.ga.us DCSS-E&Y-008124Please remind your staff members as listed below of the JVM Orientation Meeting on Tuesday, February 10, 2004 in the Board Room. This meeting will be held from 8:30 a.m. until 9:00 a.m. All Project Guidance Team members are asked to ensure that members of their respective staffs are present at this orientation session so that the JVM meetings can proceed expeditiously. Your staff members should also be reminded of the days and times that they should retum to the Board Room for specific JVM sessions, Your Involved Staff Members Are: None ‘Thank you in advance for your assistance. Note: i will send a follow-up e-mail to all JVM participants Friday afternoon to remind them of the Orientation meeting and the need to contact their Project Guidance Team Supervisor regarding JVM meeting schedules. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@\c.dekalb.k12.ga.us DCSS-E&Y-008125Please remind your staff members as listed below of the JVM Orientation Meeting on Tuesday, February 10, 2004 in the Board Room. This meeting will be held from 8:30 a.m. until 9:00 a.m. All Project Guidance Team members are asked to ensure that members of their respective staffs are present at this orientation session so that the JVM meetings can proceed expeditiously. Your staff members should also be reminded of the days and times that they should retum to the Board Room for specific JVM sessions, Your Involved Staff Members Are: None ‘Thank you in advance for your assistance. Note: i will send a follow-up e-mail to all JVM participants Friday afternoon to remind them of the Orientation meeting and the need to contact their Project Guidance Team Supervisor regarding JVM meeting schedules. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@\c.dekalb.k12.ga.us DCSS-E&Y-008126Please remind your staff members as listed below of the JVM Orientation Meeting on Tuesday, February 10, 2004 in the Board Room. This meeting will be held from 8:30 a.m. until 9:00 a.m. All Project Guidance Team members are asked to ensure that members of their respective staffs are present at this orientation session so that the JVM meetings can proceed expeditiously. Your staff members should also be reminded of the days and times that they should retum to the Board Room for specific JVM sessions, Your Involved Staff Members Are: None ‘Thank you in advance for your assistance. Note: i will send a follow-up e-mail to all JVM participants Friday afternoon to remind them of the Orientation meeting and the need to contact their Project Guidance Team Supervisor regarding JVM meeting schedules. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@\c.dekalb.k12.ga.us DCSS-E&Y-008127Please remind your staff members as listed below of the JVM Orientation Meeting on Tuesday, February 10, 2004 in the Board Room. This meeting will be held from 8:30 a.m. until 9:00 a.m. All Project Guidance Team members are asked to ensure that members of their respective staffs are present at this orientation session so that the JVM meetings can proceed expeditiously. Your staff members should also be reminded of the days and times that they should retum to the Board Room for specific JVM sessions, Your Involved Staff Members Are: None ‘Thank you in advance for your assistance. Note: i will send a follow-up e-mail to all JVM participants Friday afternoon to remind them of the Orientation meeting and the need to contact their Project Guidance Team Supervisor regarding JVM meeting schedules. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@\c.dekalb.k12.ga.us DCSS-E&Y-008128sli ‘This just came in to the school district. As itis a public document and appears to assert that E&Y willbe either be charging the school district extra for services it has agreed to provide for a set fee or might abandon its obligations, | ‘thought it best to pass it along. As you know, E&Y was chosen after @ competitive selection process in which Fox Lawson was an unsuccessful contestant. Accordingly, no response to ths letter is required. However, we considered it only fair to pass it along to E&Y J. Stanley Hawkins ‘Weekes & Candler, LLP DCSS-E&Y-008129Good Morning, ‘The Position Spec for Landscaper indicates that the Landscaper supervises Gardeners. However, | do not have a Position Specification for Gardeners. Please e-mail that Position Spec to me so that | can complete that segment of the review process. ‘Thank you very much! Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@Jc.dekalb k12.ga.us DCSS-E&Y-008130Dr. Bouie, Mr. Dannie Reed and Dr. Jim Williams are the other members of the General Inquiries sub-committee. Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 3770 N. Decatur Road, Building A Decatur, Georgia 30032-1099 678.676.0180 (Telephone) 678.676.0198 (Telecopier) Reanee_N_Ivey@fc.dekalb.k12.ga.us DCSS-E&Y-008131Reanee - Please find below a redraft of the proposed timeline. Upon your review please don't hesitate to call Jim, Jennifer or | to discuss. Regards = Tony Pilegge Sr. Manager Human Capital Esta Young {UP FGophore, 713 7608130 fee Tiszreasos Evcomm —"praaase, To lear more about our services: ev. comihumancapia The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your c/omputer. Thank you. Emst & Young LLP DCSS-E&Y-008132Hi Nisha and Jim, twas so nice to see the two of you last week. | trust that you had a safe flight back and a great weekend, Mine was just perfect. | did meet with Dr. Brown Friday aftemoon. He wants to respond to the Board's request regarding the overages. We may need to talk directly but here are my thoughts. Let's take out the child care technicians. Let's run a costing report based on the data as printed (without consideration of Dean's recommended grade changes) because that is what the Board members have. Although I do think that the recommended grade changes are reasonable. | just want to run those by Dr. Brown. | think that it would be useful for the columns to be as listed below: Current Job Title DCSS Average Salary Local (Regional) Market Average Salary ‘Average Regional Above Max ‘Average Below Regional Max National Market Average Salary ‘Average Above National Average ‘Average Below National Average fwe need to do it by mid-points or something different, just call and let me know. | just thought that this would provide the best comparative data Nisha, don't forget to send me the info about the "Tea" mix. | thought about it over the weekend. ‘Thursday night was really fun. | hope that you enjoyed it as much as we did Talk with you later! Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@\c.dekalb k12.9a.us DCSS-E&Y-008133| know that we will be getting together soon to discuss various issues that were discussed during the Budget Committee Meeting last Friday. | have attached notes from my conversation with Jim Landry last week as a starting point for consideration. Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.876.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@{c.dekalb k12.ga.us DCSS-E&Y-008134steve, E&Y provided me with a Position Spec for a Plant Engineer and a Head Custodian that was exactly the same, When | brought this to the team’s attention, | indicated that this could not be the case because the Head Custodian reports to the Plant Engineer, | presume that corrected versions of both Position Specs have now been developed. Please send those to me via e-mail so that | can review them before Friday. ‘Thank you Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Human Resources Dekalb County School System 678.676.1871 (business) 678.676.1833 (telefax) Reanee_N_Ivey@Ic.dekalb.k12.ga.us DCSS-E&Y-008135Nisha, Can you please tell me what paygrade Jim (James) Overstreet appears in? ‘Thanks, Reanee Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@Jc.dekalb.k12.ga.us DCSS-E&Y-008136It looks as though we won't be able to have our meeting this Friday. So it gives all of us a little more time to get our homework done. Please remember to confer with Dr. Dean Grant regarding the various work year calendars to determine the rationale for so many (Some of which are only two to six days apart) and to determine if we can realistically consolidate some of them. This might also involve consultation with the supervisors involved (ie., Busdrivers-Dannie; Food Service Workers-Carl & Joan Kidd; etc.) ‘Thanks. If you can have a status report back to me by Friday of this week, | would greatly appreciate it. | have to make a note on my calendar to follow-up with you....0ld age is setting in Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.876.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@{c.dekalb k12.ga.us DCSS-E&Y-008137Hi Rashida and Sandra, | am now in the HR stack. It appears that | am missing some Position Specs. | have the first draft but not the second. Will you please fax them to me: Employment and Recruitment Administrator Human Resources Generalist Receptionist Executive Director for Staff Services Staff Services Administrator Records Assistant ‘Workers’ Compensation Case Adjustor Salary Control Specialist Human Resources Reconciliation Process Specialist Specialist for Substitute Staff Procurement Coordinator to Associate Superintendent Executive Secretary (Call Center)--Person is Val Head Call Center Attendant Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Human Resources DeKalb County School System 678.876.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@{c.dekalb k12.ga.us DCSS-E&Y-008138Reanee, | will be at Duke Energy all day tomorrow and in meetings. You can contact me by cell phone if you have any questions (412-512-2639). Friday and Monday are firm holidays at Emst & Young, 50 | will not be in the office. From next week onwards, | will be at Duke so will not be reachable. at my downtown number. My Duke Energy number is 713-989-0248 Thanks and have a great 4th of July weekend! Nisha, The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your cLomputer. Notice required by law: This e-mail may constitute an advertisement or solicitation under U.S. law, if its primary purpose is to advertise or promote a commercial product or service. You may choose not to receive advertising and promotional messages from Ernst & Young LLP (except for Est & Young Online and the ey.com website, which track e-mail preferences through a separate process) at this e-mail address by forwarding this message to no-more- mail@ey.com. If you do so, the sender of this message will be notified promptly. Our principal postal address is 5 Times Square, New York, NY 10036. Thank you. Ernst & Young LLP DCSS-E&Y-008139Carl says that the only thing that we know for sure is what we have effective January 1, 2005. So, if you would, please ask Mac to provide the data for all employees for now and January 1, 2005, That would Include the 2% raise and any earned steps. ‘Thank you Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@\c.dekalb.k12.ga.us DCSS-E&Y-008140FY. Dr. Pritchett, | did speak with Mr. Cost today regarding the possibility of us developing the System-wide schedules internally. Mr. Cost did believe that we had the capability to do this internally if necessary. Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Human Resources DeKalb County School System 678.676.1871 (business) 678.876.1833 (telefax) Reanee_N_Ivey@'c.dekalb k12.9a.us DCSS-E&Y-008141Hi im, | hope that all is well with you. | have gotten worried since | did not receive the job descriptions on 7.22.04 {aS you promised and when someone named Steve Sullivan started calling me without any prior advisement to me from you as to who he is and what his role is with the project. Is everything okay with Taylor? ‘When | spoke with Steve on July 15, 2004, | asked him to call me back on 7.27.04 10:00 along with you so that we could talk about his role with the project given that his July 15th call was a cold call and coupled with the fact that his response to my inquiry about his role on the project was that we would discuss it when he called me back on the 27th with you on the line. Steve did call (I was running a few minutes late) but he indicated that someone named Bill would also be on the line, according to Lorraine. | walked in while they were talking and our attorney was on another line for me. | told Lorraine to tell Steve that | would call him back when | got off the phone and low and behold, he called four more times on my direct line while | was on the line with the attorney even afler Lorraine told him that | was speaking with the attorney and would get back to him, Needless to say, that did not go over well with your friend, Reanee. As | understand it, he was trying to reach me because Bill was about to board a plane. Who is Bill and why do I need to talk with him? ‘What | do need is to talk with you tomorrow because | have the HR Committee meeting at 8:30 on Monday, August 3, 2004. | need some explanations that wil fly with the Board. Calll as soon as you can, please. | may resort to trying you on your cell. But that will really be my last resort Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@{c.dekalb k12.ga.us DCSS-E&Y-008142am getting ready to confer with Jennifer and Jim. They have sent me a list of questions. One is "When will they get the job descriptions?" Any ideas? Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@Jc.dekalb.k12.ga.us DCSS-E&Y-008143Jeff, Please omit the Discover a World of Teaching and Learning logo. have attached the format that the team likes. | will try to outline a few things below for your consideration. Please feel to call me in the office if necessary, 1. Team Likes Position Specifications rather than Job Description as a header. 2. Team thinks that the job title needs to be large and outside the block for ease in location 3. In block (left side)--If E&Y sees value in assigning position code numbers for classification purposes only, you can enter the number on the first ine. Otherwise, leave that area off. We will allow Dean and Carl to have their own distinct numbering schematics for payroll purposes. Actually, the team did not think that there was a need for the Position Code but | am not wholly sure what E&Y has in mind. If there is no need for it, let Department be the first line in the block (left. 4, On block to right, re: Contract Terms....we want the work days and the type of schedule~either System-wide Salary Schedule or Certified/Degree Salary Schedule. | am working with Nisha now to firm Up which jobs will be on which schedule. ‘We moved Supervisory Responsibilities up higher since that is very important to us. 5. While we put Essential Functions and Secondary Functions (we prefer the term functions) in the block format, if you can format it better without it but with the corresponding Estimated Frequency section adjacent to the appropriate functions, | would be more than willing to entertain that possibilty. really dont like the blank space across from Secondary Functions but I did not know how to fix it, 6. Re: KSAs You will note how we bolded the first two words in each line 7. You don't have to use the bullets in the Education and/or Experience section. | just didn't know a better way to do it. You might just want to make it a sentence (:e., ...ncluding, three years experience as a ‘school bus driver and seven years demonstrated good driving record, 8, Please use Perfromance Factors instead of Physical Requirements. This header will cover the physical requirements, performance factors and enviommental factors. | am working today to reduce the language in the performance factors and | will shoot that to you as soon as | can. If environmental factors are not related to a particular job, you don't have to add it. The Performance Factors section should always begin with the type of work (e.g., sedentary, etc.) 9, Please do not add the ADA Footnotes or any of the superscripts that appeared in the draft that you sent me. 10. You may wish to carefully read each section because the PGT did do some wordsmithing, ‘Thank you for your assistance. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@\c.dekalb.k12.9a.us DCSS-E&Y-008144Nisha, | wrote PERFORMANCE FACTORS. | meant PERFORMANCE FUNCTIONS. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.876.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@{c.dekalb k12.ga.us DCSS-E&Y-008145Hi Jeff, | just left a telephone message for you. If| miss you when you call me back, please just leave me a voice message or send me an e-mail response. My question is, "What is DMP an acronym for on the ADA. Footnotes page? That page refers to DMP ADA Footnotes. Also, please don't forget that the K in DeKalb is upper case. ‘Thanks a lot and have a wonderful day. lim, | will call you later this afternoon to discuss the budget hearing presentation that | have to make next week, Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@Jc.dekalb k12.ga.us DCSS-E&Y-008146Jennifer really needs the job descriptions and would lke for me to overnight them to her tomorrow, Thanks! Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@\c.dekalb.k12.ga.us DCSS-E&Y-008147Jim, | did not have time to construct a job description over the weekend. So | am faxing the pages to you with comments below. The documents are A, B, C, D. Overwhelmingly, the format that the PGT likes the best is A (There are 3 pages being sent to you via fax: Al, A2, A3). (On At: We want Approximate Frequency and it can be a range...instead of 30% 30-35%, etc. OnAt: Your methodology does not call for bands and subgrades. So, Grade is fine, (On At: We like the blocked layout for the duty number, duties, approximate frequency range (On A2: When you refer to our PDQs, you will find the KSA info that we like. (On A3: Absolutely, we must have the information presented there. | have said that all along and we spent a great deal of time capturing that inforamtion from our employees. We will be looking to see that. (On B1: wherever you have DeKalb, please use an upper case K. | changed in in the Supervisory Responsibilities section. On B1: we inserted the word estimated before percentage of time. However, if you use the block format that we have requested as shown on At, you might want to say, estimated frequency range. On B2: We need, Certification, Licensure, Permit versus your Certificates, Licenses, Registrations On C1: They like the contract terms section On D1: You will be entering info about ADA issues from A3. You can use the header, Performance Factors. But still include all that is presented in A3 and all that will be pulled from the PDQs. We want all of the job descriptions to indicate what is presented on D1 for Attendance and Dependability Ifyou have any questions, please feel free to call me. | will be working on re-formatting one of the documents that you sent to me so that | can include it in the packet for the Board this Thursday. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@Jc.dekalb k12.ga.us DCSS-E&Y-008148Dean, Are the existing job descriptions in a format that they could be downloaded to a disk and sent to Ernst & Young? Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@\c.dekalb.k12.ga.us DCSS-E&Y-008149EY would lke to have the JVM meetings with us (and all other department heads) on 2/10/04-2/12/04. ‘The reconciliation meeting is requested for 2/13/04. The JVM meetings are the meetings wherein department heads will come together to discuss job families and appropriately slot jobs into classifications and pay grades. As you well know, this is a MOST IMPORTANT meeting. It is anticipated that 24 meetings will be held over the first three days. You would not need to attend all 24 meetings although | will have to. However, you may find that you will have to attend several different meetings. For instance, Dannie supervises Transportation staff and would need to attend, one meeting. But he also supervises clerical personnel. That would be another meeting that would require Dannie's attendance. Jennifer and [are now in the process of putting the jobs into jab families and thinking about setting a schedule. So | wanted to at least let you know what the thought is so that you can plan your schedule (or not plan a schedule) for that week. All of this of course, is contingent upon Dr. Brown's approval of the requested dates. | will be sure to give you a final word as soon as | have had an opportunity to get clearance from him in this regard. But | know how quickly schedules fill up and due to the fac that you may need to be involved in a number of meetings whenever JVM is held, | wanted to give you as much notice as | have (| just got i). Also, all of us would need to be in attendance at the reconciliation meeting. My experience has been that the reconciliation meetings are pretty lengthy and quite interesting to say the least. ‘Thanks, Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@\c.dekalb.k12.ga.us DCSS-E&Y-008150Dr. Brown and Dr. Boring, | have just spoken with the Emst & Young team. They would like to come to meet with a number of us February 10, 11, 12, 13. These meetings will be Job Value Matrix (JVM) meetings wherein all jobs will be slotted into recommended categories. It is expected that 24 meetings will be held over a 3 day period with the fourth day being the reconciliation day. If this schedule would work, we should have a Cost Impact Analysis the next week. am sending this e-mail at this time for the following reasons: 1. To obtain approval to have those dates set aside for the meetings. Since the meetings will involve department heads from all across the school system, | did not want to take a chance on having them involved in other meetings. 1 is critically important that the department heads attend these meetings and have "their say" before the reconciliation meetings occur and a Cost Impact Analysis is prepared for the Board 2. To provide you with a status of this initiative. | ook forward to hearing from you in this regard so that I can appropriately advise E&Y. ‘Thank you very much Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@\c.dekalb.k12.ga.us DCSS-E&Y-008151EY would lke to have the JVM meetings with us (and all other department heads) on 2/10/04-2/12/04. ‘The reconciliation meeting is requested for 2/13/04. The JVM meetings are the meetings wherein department heads will come together to discuss job families and appropriately slot jobs into classifications and pay grades. As you well know, this is a MOST IMPORTANT meeting. It is anticipated that 24 meetings will be held over the first three days. You would not need to attend all 24 meetings although | will have to. However, you may find that you will have to attend several different meetings. For instance, Dannie supervises Transportation staff and would need to attend, one meeting. But he also supervises clerical personnel. That would be another meeting that would require Dannie's attendance. Jennifer and [are now in the process of putting the jobs into jab families and thinking about setting a schedule. So | wanted to at least let you know what the thought is so that you can plan your schedule (or not plan a schedule) for that week. All of this of course, is contingent upon Dr. Brown's approval of the requested dates. | will be sure to give you a final word as soon as | have had an opportunity to get clearance from him in this regard. But | know how quickly schedules fill up and due to the fac that you may need to be involved in a number of meetings whenever JVM is held, | wanted to give you as much notice as | have (| just got i). Also, all of us would need to be in attendance at the reconciliation meeting. My experience has been that the reconciliation meetings are pretty lengthy and quite interesting to say the least. ‘Thanks, Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@\c.dekalb.k12.ga.us DCSS-E&Y-008152Good Afternoon, Please refer to the e-mail that | sent you yesterday regarding the Job Value Matrix meetings for February 10, 11, 12, 13. Dr. Brown has given me authorization to proceed. Please mark these dates on your calendar and plan accordingly as it will be vitally important that you participate in your scheduled meetings, ALL of us will need to attend the reconciliation meeting on Friday, February 13, 2003, Jennifer and I will be collaborating to establish the job families. So, | should be able to give you the hourly ‘schedule of meetings soon upon our return after the Winter Break Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.876.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@{c.dekalb k12.ga.us DCSS-E&Y-008153Dr. Brown and Dr. Boring, | have just spoken with the Emst & Young team. They would like to come to meet with a number of us February 10, 11, 12, 13. These meetings will be Job Value Matrix (JVM) meetings wherein all jobs will be slotted into recommended categories. It is expected that 24 meetings will be held over a 3 day period with the fourth day being the reconciliation day. If this schedule would work, we should have a Cost Impact Analysis the next week. am sending this e-mail at this time for the following reasons: 1. To obtain approval to have those dates set aside for the meetings. Since the meetings will involve department heads from all across the school system, | did not want to take a chance on having them involved in other meetings. 1 is critically important that the department heads attend these meetings and have "their say" before the reconciliation meetings occur and a Cost Impact Analysis is prepared for the Board 2. To provide you with a status of this initiative. | ook forward to hearing from you in this regard so that I can appropriately advise E&Y. ‘Thank you very much Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@\c.dekalb.k12.ga.us DCSS-E&Y-008154Good Afternoon, Please refer to the e-mail that | sent you yesterday regarding the Job Value Matrix meetings for February 10, 11, 12, 13. Dr. Brown has given me authorization to proceed. Please mark these dates on your calendar and plan accordingly as it will be vitally important that you participate in your scheduled meetings, ALL of us will need to attend the reconciliation meeting on Friday, February 13, 2003, Jennifer and I will be collaborating to establish the job families. So, | should be able to give you the hourly ‘schedule of meetings soon upon our return after the Winter Break Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.876.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@{c.dekalb k12.ga.us DCSS-E&Y-008155.Dear Project Guidance Team Members, | knew that you would want to know this. Mr, Joseph Philips has gone to Memphis for the funeral of his sister (tomorrow). He has been so great to work with during all of our video shoots. | just knew that you would want to know this in the event that you wish to express your own condolences to Mr. Philips. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@Jc.dekalb k12.ga.us DCSS-E&Y-008156Good moming, Dr. Ivey -- we've all been thinking of you and wanted to merely send warm regards and trust all goes well with you and the Panel members and, of course, DCSS. We remain (as we know you know!!!) very excited about the prospects of serving DCSS and working with all of you on this important engagement. As always, please contact me or Carl or any member of our team if there is anything we can do that would assist you at this time, Again, we just wanted to say "hello" and best wishes to the DCSS team. Have a wonderful day. ‘The E&Y DCSS Team Jim Landry, Ph.D Principal Human Capital Emst & Young LLP, 1401 MeKinney, Sue 1200 Houston, TX -77010 Telephone: 713-750-1500 Direct 719-750.8122 GeliProne: 713-603-7877 Fax. 713-750-1601 EYComm: 8188269 ‘To learn more about our services: .ev.comibumaneata The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your ccomputer. Thank you. Emst & Young LLP DCSS-E&Y-008157‘Thank you for your input. | hope that this helps. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs Dekalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@'c.dekalb k12.9a.us DCSS-E&Y-008158‘Thanks for your input. | hope that this helps. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@Jc.dekalb.k12.ga.us DCSS-E&Y-008159Jeff and Jim, You asked for a copy of my notes from the JVM Discussion and Reconciliation Meetings on 2.13.04. Please refer to the attachment. | know that Dr. Brown and all the members of the Project Guidance Team join me in thanking you for facilitating such a professional process in a most efficient manner last week. It was indeed our pleasure to work with you. Reanee Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@\c.dekalb.k12.ga.us DCSS-E&Y-008160Good Afternoon, By now, all Project Guidance Team members and all recipients of a corresponding copy of this e-mail have likely been made aware that DCSS will be engaged in a Job Value Matrix (JVM) process with Ernst and Young next week. Essentially, this process involves the slotting of positions into pay grades based on information compiled by Ernst & Young for the Compensation and Classification Study that is being conducted in our school system, have attached the JVM meeting schedule so that al of us will be fully apprised of meeting dates and times. | am sure that Project Guidance Team members have already shared this information with their respective staffs. But | just wanted to follow-up before the week-end begins. Please be advised that it is imperative that all of us attend the JVM Orientation Meeting. That meeting is designed to apprise us of the technical aspects of the JVM process and our roles in the process. As you will observe, the schedule is quite tight. Therefore, there willbe litte time to provide orientation each time a new session begins, Given that the majority of the JVM meetings will be held in the Board Room, we are asking that you sit on the sofas near the board room (rear of the building) until your session begins, A Project Guidance Team member (or designee) will greet you and escort you into the JVM sessions at the appropriate time. We ask that you plan to arrive at least ten minutes before your JVM session...just in case we find that we are ahead of schedule. | very much appreciate your assistance and cooperation with this process. Please feel free to call me or the supervisor in your chain of comand who serves on the Project Guidance Team if you have any questions, Have a wonderful weekend!!! Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@\c.dekalb k12.9a.us DCSS-E&Y-008161Jeff, Here is what | hope will be the last revision of the schedule. | just sent it out to everyone. | really could not wait any longer because people needed to get their schedules set. | will continue to try to get feedback from Dr. Boring and | will keep you posted. Reanee N. Ivey, Ph.D. Assistant Director for AMfirmative Development Department of Parental, Community & Support Programs Dekalb County School System 678.676.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@Ic.dekalb.k12.ga.us DCSS-E&Y-008162Good Afternoon, | really want to thank all of you for your cooperation with the scheduling of the JVM meetings for the week of February 10-13, 2004. As you will note when you review the schedule, the task of scheduling all of these meetings has been quite a task. You have all made it so much easier with your cooperative spirits and flexibility. | have attached the schedule which is almost fully confirmed, We may have to make a few adjustments and | won't be offended at al if you tell me that | missed something that we previously established. However, as you will note, there simply is not a lot of room left in that week. Pikease review the schedule and advise your respective involved staff members of dates and times that ‘we would like them to assist us with the job slotting process. Since you will ikely need to explain the process to them, | am not sending a copy of the entire schedule to anyone other than PGT members and Dr. Brown. It is absolutely imperative that all of us (and your involved staff members) attend the JVM Orientation Meeting on Tuesday, February 10, 2004 from 8:30 a.m. -9:00 a.m... If we do this, we ‘should be able to get in and out of the individual JVM Sessions quickly because there will not be a need to explain the process everytime someone enters a JVM meeting. Of course, if there is some emergency, ‘we will provide the necessary orientation but that will also push the schedule back. ‘Again, thank you for your cooperation, Be sure to let me know if there is anything that needs to be adjusted Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.876.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@{c.dekalb k12.ga.us DCSS-E&Y-008163Good Afternoon, By now, all Project Guidance Team members and all recipients of a corresponding copy of this e-mail have likely been made aware that DCSS will be engaged in a Job Value Matrix (JVM) process with Ernst and Young next week. Essentially, this process involves the slotting of positions into pay grades based on information compiled by Ernst & Young for the Compensation and Classification Study that is being conducted in our school system, have attached the JVM meeting schedule so that al of us will be fully apprised of meeting dates and times. | am sure that Project Guidance Team members have already shared this information with their respective staffs. But | just wanted to follow-up before the week-end begins. Please be advised that it is imperative that all of us attend the JVM Orientation Meeting. That meeting is designed to apprise us of the technical aspects of the JVM process and our roles in the process. As you will observe, the schedule is quite tight. Therefore, there willbe litte time to provide orientation each time a new session begins, Given that the majority of the JVM meetings will be held in the Board Room, we are asking that you sit on the sofas near the board room (rear of the building) until your session begins, A Project Guidance Team member (or designee) will greet you and escort you into the JVM sessions at the appropriate time. We ask that you plan to arrive at least ten minutes before your JVM session...just in case we find that we are ahead of schedule. | very much appreciate your assistance and cooperation with this process. Please feel free to call me or the supervisor in your chain of comand who serves on the Project Guidance Team if you have any questions, Have a wonderful weekend!!! Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@\c.dekalb k12.9a.us DCSS-E&Y-008164Good Afternoon, | really want to thank all of you for your cooperation with the scheduling of the JVM meetings for the week of February 10-13, 2004. As you will note when you review the schedule, the task of scheduling all of these meetings has been quite a task. You have all made it so much easier with your cooperative spirits and flexibility. | have attached the schedule which is almost fully confirmed, We may have to make a few adjustments and | won't be offended at al if you tell me that | missed something that we previously established. However, as you will note, there simply is not a lot of room left in that week. Pikease review the schedule and advise your respective involved staff members of dates and times that ‘we would like them to assist us with the job slotting process. Since you will ikely need to explain the process to them, | am not sending a copy of the entire schedule to anyone other than PGT members and Dr. Brown. It is absolutely imperative that all of us (and your involved staff members) attend the JVM Orientation Meeting on Tuesday, February 10, 2004 from 8:30 a.m. -9:00 a.m... If we do this, we ‘should be able to get in and out of the individual JVM Sessions quickly because there will not be a need to explain the process everytime someone enters a JVM meeting. Of course, if there is some emergency, ‘we will provide the necessary orientation but that will also push the schedule back. ‘Again, thank you for your cooperation, Be sure to let me know if there is anything that needs to be adjusted Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.876.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@{c.dekalb k12.ga.us DCSS-E&Y-008165Jeff, Here is what | hope will be the last revision of the schedule. | just sent it out to everyone. | really could not wait any longer because people needed to get their schedules set. | will continue to try to get feedback from Dr. Boring and | will keep you posted. Reanee N. Ivey, Ph.D. Assistant Director for AMfirmative Development Department of Parental, Community & Support Programs Dekalb County School System 678.676.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@Ic.dekalb.k12.ga.us DCSS-E&Y-008166Please remind your staff members as listed below of the JVM Orientation Meeting on Tuesday, February 10, 2004 in the Board Room. This meeting will be held from 8:30 a.m. until 9:00 a.m. All Project Guidance Team members are asked to ensure that members of their respective staffs are present at this orientation session so that the JVM meetings can proceed expeditiously. Your staff members should also be reminded of the days and times that they should return to the Board Room for specific JVM sessions. Your Involved Staff Members Are: Sheryl Croft Felicia Mitchell Tony Eitel Bill Edwards Linda Guidry ‘Wanda Gilliard Mary Mazarky Crawford Lewis Sterling Payne Joanne Lottie Goldye Sanders Pat Pickard slim Robinson Virginia Davis Pam Speaks Mac Sudduth Ed Bouie Robert Moseley Tim Freeman Annette Waller Frankie Callaway Deloris Banks Vivian McMfilian ‘Thank you in advance for your assistance. Note: | will send a follow-up e-mail to all JVM participants Friday afternoon to remind them of the Orientation meeting and the need to contact their Project Guidance Team Supervisor regarding JVM meeting schedules, Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs Dekalb County School System 678.876.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@Ic.dekalb.k12.9a.us DCSS-E&Y-008167Jeff, Dr. Brown can plot his jobs on Thursday from 10-10:30. We are also on target to have the Reconciliation meeting on Friday beginning at 9:00 a.m. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@Jc.dekalb.k12.ga.us DCSS-E&Y-008168Please remind your staff members as listed below of the JVM Orientation Meeting on Tuesday, February 10, 2004 in the Board Room. This meeting will be held from 8:30 a.m. until 9:00 a.m. All Project Guidance Team members are asked to ensure that members of their respective staffs are present at this orientation session so that the JVM meetings can proceed expeditiously. Your staff members should also be reminded of the days and times that they should return to the Board Room for specific JVM sessions. Your Involved Staff Members Are: Sheryl Croft Felicia Mitchell Tony Eitel Bill Edwards Linda Guidry ‘Wanda Gilliard Mary Mazarky Crawford Lewis Sterling Payne Joanne Lottie Goldye Sanders Pat Pickard slim Robinson Virginia Davis Pam Speaks Mac Sudduth Ed Bouie Robert Moseley Tim Freeman Annette Waller Frankie Callaway Deloris Banks Vivian McMfilian ‘Thank you in advance for your assistance. Note: | will send a follow-up e-mail to all JVM participants Friday afternoon to remind them of the Orientation meeting and the need to contact their Project Guidance Team Supervisor regarding JVM meeting schedules, Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs Dekalb County School System 678.876.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@Ic.dekalb.k12.9a.us DCSS-E&Y-008169Jeff, Dr. Brown can plot his jobs on Thursday from 10-10:30. We are also on target to have the Reconciliation meeting on Friday beginning at 9:00 a.m. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@Jc.dekalb.k12.ga.us DCSS-E&Y-008170Reanee, | hope you're doing well. Thanks for the kind emails and calls. It really ‘means alot, and tt makes us that much more motivated to do a great job for you. We're emailing our latest drat ofthe JVM slotting, There are a few things to note as you look at it 1. We revised the structure ina couple of ways. First, we removed the lowest 5 grades because no one was slotted below a grade 15, We also needed to accommodate the Project Guidance Team's wish for a hierarchy which has a one-grade difference in the progression from High School Principal to Elementary School Assistant Principal. So, the tab marked "Structure" shows the updated version of the structure. 2, The other tab marked "JVM results’ shows where each slotted job was finally placed. Also, any job title change is shown in bold, Again, the ‘grade for each job is based on the revised structure. When you look at ‘what grade something is sloted in, you need to refer to the new structure. Jobs highlighted in yellow are jobs that do not currently exis thatthe reviewer mentioned needing to be created going forward (only Dekalb has the ‘authority to ereate any new jobs) We recommend that you do NOT email this out to anyone. it may be best to hold @ meeting with the Project Guidance Team in which you distribute the information in hard copy only, discuss it, and collet it back after a discussion, Once people have it electronically, they can send it anywhere. ‘Once you've had time to review it, we need to have a call with our team here and you. Jim willbe back Friday all day, so just let us know when a ‘good time is {See attached fle: email to reanee 2-18-04 xls) Thanks! Jeffrey C. Cass, SPHR, CCP Senior Consultant Hurman Captal Ernst & Young LLP Telephone: +1 (713) 7504976 Fax #4 (713) 760 1501 EYComm 8152279 ‘To learn more about our services: vww.ey.corvaumancapital ‘The information contained in his message May be privileged and confidential and protected from disclosure. Ifthe reader of this message is nat the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, dstnibution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting i rom your computer. Notice required by law: This e-mail may constitute an advertisement or Solicitation under U.S. law, ifs primary DCSS-E&Y-008171purpose is to advertise or promote a commercial product or service. You may choose not to receive advertising and promotional messages from Emst & Young LLP (except for Ernst & Young Online and the ey.com website, which track e-mail preferences through a separate process) at this e-mail address by forwarding this message to no-more- rmail@ey.com. If you do so, the sender of this message will be notified promptly, and messages designated as advertising or promotional will be automatically blocked once necessary modifications to our e-mail system have been ‘completed. Our principal postal address is 5 Times Square, New York, NY 10036 Thank you. Emst & Young LLP. DCSS-E&Y-008172E&Y is ready to present its findings to us. The documents should be ready next week. Would you please check your schedules to see if you will be available to meet in the large conference room in Building A on ‘Thursday, March 11, 2004 at 9:30-11:00 a.m. to discuss the findings, Jim Landry will walk us through the documents via conference call ‘Thank you in advance for your prompt response. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@\c.dekalb.k12.ga.us DCSS-E&Y-008173Jeff, Nisha & Jim, ‘These are the things that Clarence and | were able to find or questions that we have. None of this is new. We have already discussed these things. 1. Please highlight all recommended title changes on new version. That did not come through this time on all 2, Dannie Reed (1127) is Executive Director, Transportation & Planning. 3. Alexander Russell (447) should be in 25 4, Charlie Henderson is the Athletic Director (807). There is only one. Please remember that | asked if you would lke for me to refresh the database. | will have that done whenever you like. 5.Steve Pemberton (282.1) is Director, Research & Evaluation 6. Did you run a salary check on all of the jobs to ensure that they properly fit into the pay grades that have been established for the comesponding jobs? 7. Alice Thompson replaced Felicia Mithcell (118) 8. Sterling Thomas is the Executive Assistant to the Chief Academic Officer 9. Regina Fletcher is the Executive Assistant to the Senior Advisor to the Superintendent (this was correct on the other draft that you sent) 40. Karen Barron (not Cameron Barro) is in (801) 11. Dorothy Toney (821) has retired. She has been replaced by Lisa Herring who is at the Coordinator level 412. Walter J. Allen (935) should be at the Specialist level (grade 22) 13. Janet Francis and Ron Sebree (200 & 201) should be at the same level. Thus, we should delete Coordinator | & Il and make it Coordinator 14. Wendolyn Bouie replaced Annette Waller (243.1). Wendolyn Boule as Reading Coordinator was replaced by Robert L. King. 15. JJM. Wood-Shuffett (603) should be Director, School Safety 16.(1211) Should be Coordinator, Food Service 17. Patti Menich was formerly a Coordinator of State and Federal Programs. Her new ttle is Coordinator of Gifted and Advanced (add d) Placement. See page 3. 18. Brenda Love-joy Fitts (228) has retired 19, Marion Anders (725) has retired 20. (243.8) the incumbents are Coordinators of State and Federal Programs (not State and Federal Support Programs) 21. Lisa Herring replaced Dottie Toney and should be added as Coordinator of Counseling 22. Mac Dorton should also be listed as Coordinator, TERMS. We could not find him anywhere 23, It looks as though Head Coundesiors are in the same pay grade as Assistant Principals. Please remember that the Project Guidance Team did not want any jobs at the school to fall above the APS. 24. (1260) & (1251.1) was moved to 22 but Marcia King (1250) whom | advised was at the same level as (1260 & 1251.1) got moved to 19. All should be in 22. 25. 1205's an Asst, Director level job but itis in 22. Should be 24 26. This time (936,742,744,743) appears in 22. The drafl you sent earlier had them in 23 and | see no reason to change it. Perhaps you had to do this for some reason that we did not discuss. If so, you can explain when we talk later today. 27. 1202s in 22. That is also an Asst. Director job. Thus, 24 28. 1128. Is also an Director level job. Thus, 24. Ted Smith 28. Now, (708 735), Clincial/School Psychologists are in 22. They were in 23. Any reason for the change? 30. 1203 is Asst. Director. Thus, 24 31. Velinda & Garry want (1018) changed from Student Support Specialist to Exceptional Education Support Specialist. 32. 1204 is an Asst. Director. Thus, 24. 33. Colleen Ezzo (268)is to be placed on the same grade as Special Ed. Lead Teachers. | thought that was 22 but she is in 21. Why? DCSS-E&Y-00817434. | thought that the Instructional Specialists were to be placed in 22. | can't locate them there or anywhere else, actually 35. (€27) Director, Technical Theatre was renamed Lead Teacher, Technical Theatre during JVM. Please refer to my earlier notes (both sets) 36. If Cynthia Evans is a Lead Teacher (270), should she be in 227 37. Jim Williams has two Reform Specialists who should be slotted in the Lead Teacher pagy grade. 38. Jim Williams has two Targeted Assistance Specialists (Renee Conner and Mary McArthur) who ‘should be slotted in the Lead Teacher pay grade, 39. Itinerant Teacher CSR should be changed to Itinerant Teacher Support Specialist (ck 2.10.04 notes) 40. (1007.3) should be Mobility & Orientataion Specialist (delete slash and enter ampersand) 41. Prevention Intervention Specialists should be on the teacher pay schedule, | can't find them, 42. Where are the RVI teachers? Can't find them. Treat them as you would other teachers relative to pay grade 42. (634, 280.3, 280.5, 280.6) should be called GRIP/POINTS Intervention Specialist. Please check to ensure that the Prevention Intervention Specialists are not lumped in any of these groups. 43, Mrs. Pickard told us that (914,1, 914.2, 9214.3, 942, 273) should be called Library/Media Specialist 44,( 1007.2) should be Mobility & Orientation Specialist. Refer to earlier note about this. 45. (1007.1) should be Mobility & Orientation Specialist. Refer to earlier note about this. 48, 1008.2 Should be Adapted Physical Education Specialist 47. (278) Mel Ferm is a Specialist and should be in 19, Unless there is a reason why this Specialist and (900.1, 276, 267) need to be treated differently than the other Specialist. Please advise. 48. | could not locate the Help Desk Specialist at Fembank who should now be called the Network Specialist 49. | could not locate the Registrar | position 50. The bar graph was helpful. However, it shows that SLPS, Assistive Technology Specialists, Physical ‘Therapist will make more than APs. Again, we did not want that 51, When can we get a print out with all of the names of all of the incumbents in the respective pay grades. Itis somewhat difficult to check this without having that, Okay, | think that this covers all that Clarence and I found today. | look forward to talking to all of you at 4:00 pam Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.876.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@{c.dekalb k12.ga.us DCSS-E&Y-008175Jim, Jeff, Nisha: Clarence and | have been trying our best to make heads and tails of the documents. We have not been very successful. So we stopped and I think that we might need to prepare for a lengthy conversation at two. That is why | am going to have a hearty lunch in a few minutes. Here are a few things that | did have time to find if this will help any. 1, Relative to Specialist Ezzo being placed with lead teachers. | don't see any lead teachers in 22 but | do see Cynthia Evans, lead teacher in 19. 2. yes, the Scheduler at Fernbank is comparable to Secretary Il and needs to be placed in the appropriate pay grade 3. I don't know who the Asst. Director for Fembank got placed in 16 given that the chip was for an Asst. Director albeit the discussion was about a Coordinator. It was probably meant to be 26 and perhaps 16 got written on the chip. 4, During JVM we did discuss the fact that there are two Instructional Coordinators in MIS and that Ed wants all to be Instructional Speciailist and through education, Kitty will smooth the waters to make sure that the two Instructional Coordinators do not view the name change as a demotion. 5. We did talk about the Targeted Assistance Specialist and Reform Specialist in Jim Williams’ department. Chips were made for these jobs and they were to be slotted with lead teachers, 6. Steve Pemberton is the Coordinator in Research and Eval. and Dr. Melvin Johnson recommended Director Status, 8, Statistician should be in your files. Try 790990 9. We discussed Itinerant teachers in Professional Development with Dr. Crawford Lewis. Try 332626 or 238, 9. For Coordinator of Records, try 770300 or 2862.2 10. For help desk specialist Fembank try, 170600. Also, | don't remember slotting Scientific Librarian and Museum Curator at Fembank. Did we? 11. Coordinator, Transportation Supervisor. Try 1141. The person is Dave Carter. AAs is relates to Coordinator of Federal and State Support Programs. There is only one person. Patti Menich. There are two Coordinators of Federal and State Programs. The former works under Garry McGiboney's supervison. The latter two work under Virginia Davis' supervision. | am sure that you will discuss the distinctions that we made when we were discussing this with Gary. ‘That is all that | have had time to deal with. | will talk with you about the rest at 2:00, Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@Jc.dekalb k12.ga.us DCSS-E&Y-008176Steve, Please send the requested KSAs as soon as you can this morning. | need to bring closure to the school based jobs so that I can get those position specs to the Division Head today. Also, do you have any KSAS for Printers and Public Relations types? ‘Thank you. Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Human Resources DeKalb County School System 678.876.1871 (business) 678.676.1833 (telefax) Reanee_N_Ivey@{c.dekalb k12.ga.us DCSS-E&Y-008177Steve, Cynthia needs the aforementioned templated KSAs that | asked you to develop. Would you please send those tomorrow? ‘Thanks! RNI Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Human Resources DeKalb County School System 678.676.1871 (business) 678.876.1833 (telefax) Reanee_N_Ivey@'c.dekalb k12.9a.us DCSS-E&Y-008178Steve, ‘We probably need formatted KSAs for senior-level administrators like: Superintendent, Deputy Superindent, Associate Superintendent, Executive Director, Area Assistant Superintendent. Would you please send a document like that to me. | will review and approve and then it can be dropped into the proper Position Specs. ‘Thank you. Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Human Resources DeKalb County School System 678.676.1871 (business) 678.876.1833 (telefax) Reanee_N_Ivey@\c.dekalb.k12.ga.us DCSS-E&Y-008179Sandra, ‘Yes, as | have always indicated, please use the template that I gave you as a guide. | think that General KSAs can be writen as listed below: Finance Curriculum & Instruction Athletics Research & Evaluation ‘Transportation Fleet Maintenance MIS and Information Systems Human Resources Exceptional Education & Support Programs Plant Services Also, Steve and Susan have both said that they have had a good deal of experience doing this. Don't stress too much about the specifics of all of this, You and Rashida have done an outstanding job. But we are really expecting some executive level input on this aspect of the project, as well ‘Take care and have a wonderful day. Look forward to receiving documentation from you throughout the day. | will be reading Position Specs all day for sure, Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Human Resources DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@{c.dekalb k12.ga.us DCSS-E&Y-008180Dr. Pritchett has decided to use the term Apprentice for the Laborer/Lawn Attendant Position. Again, Don't worry about making the change on your end, We will do it when I get the position specs from you later today. This is for F.Y.1 Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Human Resources DeKalb County School System 678.676.1871 (business) 678.876.1833 (telefax) Reanee_N_Ivey@\c.dekalb.k12.ga.us DCSS-E&Y-008181Rashida, Ifit won't cause a big problem, could we add this statement to the end of the Qualifications section: ‘The incumbent must demonstrate prompt and regular work attendance. Absences must be authorized by the incumbent's supervisor in accordance with school system procedures. Itt will cause a problem, please don't worry about it. | will add it myself when we get the final drafts to review. ‘Thank you. Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Parental, Community & Support Programs Dekalb County School System 678.676.0180 (business) 678.676.0193 (teletax) Reanee_N_Ivey@fc.dekalb.k12.ga.us DCSS-E&Y-008182Steve, ‘The attached letter will go out in tomorrow's Courier mail Reanee Reanee N. Ivey, Ph.D. Assistant Director for AMfirmative Development Department of Parental, Community & Support Programs Dekalb County School System 678.676.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@Ic.dekalb.k12.ga.us DCSS-E&Y-008183Hello! For our call today - this may be helpful. Itis a preliminary draft of probably benchmark jobs and also a listing of those for the special survey. Itis formatted to print (15 pages long). Speak to you momentarily. Jennifer ~- Jennifer Moseley Senior Consultant Human Capital Emet @ Young LLP Telephone. (719)750 8131 Fax (719) 760 1801 EYComm: "8186673, “To learn more about our services is. 2y cominumancarta The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your ctiomputer. Thank you. Ernst & Young LLP DCSS-E&Y-008184Requested File: Carolyn Zeigler - 267.60.2250 ‘Type of File: PATS Employee Date Requested: 8.6.04 Date Needed: 8.9.04 NOTE: We apologize for the need to have the files immediately. This urgency is due to the need for the Assistant Director for Affirmative Development to review the files in order to establish an appropriate investigation plan PLEASE INCLUDE ALL SECURITY QUESTIONS AND RESPONSES. ‘Thank you Lorraine Sanford Office of Affirmative Development Department of Parental, Community and Support Services 3770 North Decatur Road Decatur, GA 30032 678.676.0180 office 678.676.0193 fax Lorraine_Sanford@fc.dekalb.k12.ga.us DCSS-E&Y-008185Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Human Resources Dekalb County School System 678.876.1871 (business) 678.676.1833 (telefax) Reanee_N_Ivey@{c.dekalb k12.ga.us DCSS-E&Y-008186Reanee —-- first, and once again, thank you for the immediate attention on the April bill and payment. The May bill had been prepared by E&Y in accordance to the contract but | had a “hold” put on it until | had a chance to review our financials with respect to the budget. As you might imagine we have exceeded our budget on certain aspects (e.g, re-formatting job descriptions, extensive costing reporting/scenarios) of this engagement -—- it is my job (and | get either praise or "heat" on how | do --- praise feels much better) to make sure we do our work in such a way that there is “high client satisfaction" and we have been cost effective in delivering our services. | am committed to making sure that DCSS receives the "best of our services” by our/your team ----and though | have to be diligent as you know with respect to the budget | know you also appreciate we are making every effort to go "the extra mile" (as we should ) in serving you. In any event, | need to bill $20,000 for May to "turn down the heat” and have payment by end of June (closing of our books). Without trying to explain our accounting (which is not easy believe me) | have to account for $57,300 which is sitting in “inventory” right now —- and that's the "heat". So | propose the following May '04 $20,000 June '04 through December '04 monthly statement for $6,000 January '05 a final statement for $6,150 The total payments for this time period is $68, 150 which added to the $272,850 paid to E&Y to date by DCSS would total contract amount of $341,000. Does this seem fair from your perspective? Please let me know —— | will assume it is okay and have the May bill prepared. | am here today if you have a few minutes to discuss this and/or other matters. Jim im Landry, Ph.D Principal Human Capital Emst a Young LLP, 1401 McKinney, Sute 1200 Houston, TX -77010 Telephone: 718-760-1800 Direct 749-750-8122 CellPhone: 745-818-9400 Fax. 713-750-1604 EYComm: 8158263 ‘To learn more about our services: ey combumancapia The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your cEomputer. DCSS-E&Y-008187Notice required by law: This e-mail may constitute an advertisement or solicitation under U.S. law, if its primary purpose is to advertise or promote a commercial product or service. You may choose not to receive advertising and promotional messages from Ernst & Young LLP (except for Emst & Young Online and the ey.com website, which track e-mail preferences through a separate process) at this e-mail address by forwarding this message to no-more- mail@ey.com. If you do so, the sender of this message will be notified promptly. Our principal postal address is 5 Times Square, New York, NY 10036. Thank you. Emst & Young LLP DCSS-E&Y-008188Steve, | am writing to follow up on our request to meet with you, Jim and Bill, | understand that you and Jim will be in town on or around the 14th. Could we do it then. | will resubmit my earlier e-mail in this regard with all the relevant details. Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Human Resources DeKalb County School System 678.876.1871 (business) 678.676.1833 (telefax) Reanee_N_Ivey@{c.dekalb k12.ga.us DCSS-E&Y-008189Steve, Susan, Jim, Bill, Cynthia: have spoken with our Superintendent, Dr. Johnny Brown, about our first meeting with the reorganized E&Y team established to complete our Compensation and Classification Study. We would like for all of you to meet with us at our location on August 18th at 10:00 a.m. The purpose of this meeting will be to become acquainted with each other and answer any questions that you might have regarding the scope of this project to ensure your successful completion of the work. We would like for each of you to apprise us of the responsibilities that you will assume while working on this project. Also, we would like for the persons who will be responsible for the crosswalk of data to interface with our PATS and TERMS systems to plan to spend a large part of the afternoon with Mr. Clarence Ellis (MIS) and Dr. Dean Grant (Human Resources) and appropriate staff in order to receive the necessary updates. We are looking forward to meeting all of you and sincerely hope that all of you will be available to meet with us on August 19, 2004 at 10:00 a.m. Steve, | will await advisement from you regarding any concerns regarding the date and time or any additional information that you might require prior to the meeting. Please do not hesitate to advise me of anything that you might need. Reanee DCSS-E&Y-008190Good Morning, Dr. Brown will be able to meet with your team on August 26th. However, we need to change the time to 2:00 p.m. | hope that this works for all of you. We look forward to seeing you on the 26th. Please call me if there is a need to do so, Reanee Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Parental, Community & Support Programs Dekalb County School System 678.676.0180 (business) 678.676.0193 (teletax) Reanee_N_Ivey@fc.dekalb.k12.ga.us DCSS-E&Y-008191Hi Dannie, Carl and | met with ODE members last night, One busdriver raised a concern. | feel sure that there must be some confusion relative to what he said. But Carl and | thought that it was important for you to know what came up. ‘The busdriver said that busdrivers are asked to make phone calls to parents and mail letters to parents regarding referrals. He said that the busdrivers have been told to do this on their own time without compensation, He further said that busdrivers have been told not to use their home phones because parents with Caller 1D could get the numbers. Thus, the busdrivers would have to use a pay phone (additional expense). Perhaps they could use phones at the schools but some principals will not allow this. ‘Well, clearly this would be a violation of the Fair Labor Standards Act and | know that you are up on that law. So, Carl and | thought that it would be best to share this with you in the event that some District Managers may or may not have conveyed the aforementioned message to busdrivers...so that things can get cleared up, if necessary Overall, the meeting was very positive and quite productive. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.876.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@{c.dekalb k12.ga.us DCSS-E&Y-008192Ms. Davis, Clarence Ellis and | were talking about the technology interface component of the RFP today. He told me that you and your team would be meeting with Dr. Ed Bouie and others to discuss PATS. Since PATS is a driver in the application process and is built upon the use of Job Descriptions, | wonder if it would be possible for me to sit in on that meeting. Please advise, Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Parental, Community & Support Programs Dekalb County School System 3770 N. Decatur Road, Building A Decatur, Georgia 30032-1099 678.676.0180 (Telephone) 678.676.0198 (Telecopier) Reanee_N_Ivey@fc.dekalb.k12.ga.us DCSS-E&Y-008193Okay, Everyone! It looks as though October 7th from 1-4 will be the date that we will meet with E&Y in the large conference room in Building A. This is really a critically important meeting. So please do all that you can to attend. | know that some of you have indicated prior commitments. However, if there is anyway that you can be there, it would be most helpful since we will be deciding on the benchmark jobs; comparator markets/peer groups, etc. If] can get appropriate approval, we would also like to hold the employee forums that evening since E&Y willbe in town. Three sites are tentatively slated for 4:30 to 5:30 sessions. E&Y will have a prepared script and will then take questions, One Project Guidance Team member will also need to attend the forums with the E&Y reps. The tentative sites are: Chamblee HS, Clarkston HS and MLK HS. (North, Middle, South of school district) Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@{c.dekalb k12.ga.us DCSS-E&Y-008194‘Thank you for your willingness to meet with the E&Y team on August 19th, There was a conflict on their end and we need to reschedule the meeting to August 26th at 2:00 p.m. | hope that this comports with your schedules. Please let me know if there is problem. Mr, Ellis, | expect that there would be a need for Mr, Dorton, Ms. Pigg and Dr. Grant to join us at about 3:15 p.m. Then you and that team can proceed with the TERMS and PATS discussion while the rest of us are excused. Please let me know if there is anything that you will need form me to facilitate this portion of the meeting ‘Thank you Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@Jc.dekalb k12.ga.us DCSS-E&Y-008195Hi Steve, Got your e-mail about your plans to be in town around the 14th of the month, | have just concluded a meeting with two of our Board members, Dr Lewis, our Superintendent, as well as other administrators on ur Superintendent's Senior Team (Dr. Stan Pritchett, Dr. Garry MeGiboney, Mr. Rick Cost and Mrs. Debbie Loeb). Dr. Lewis would like for me to facilitate a meeting with you, Bill and Jim as soon as possible. Perhaps the 114th visit would be a good time. Our desire is to dialogue about the data analysis process that was Undertaken to determine the proposed salary ranges; positons that were determined to exceed the maximum or fall below the minimum; survey sources etc. As Jim is probably aware, our school system has faced numerous media inquiries regarding the “above the maximum” amount that was quoted during our Board meeting on April 1, 2004. Hopefully, through the requested dialogue, we will all have a better understanding of the data and how it was obtained; how it has been interpreted by E&Y as well as DCSS; and how we can proceed with next steps. | look forward to hearing from you very soon, Reanee N. Ivey, Ph.D. Office of Afirmative Development Department of Human Resources Dekalb County School System 678.876.1871 (business) 678.676.1833 (telefax) Reanee_N_Ivey@\c.dekalb k12.ga.us DCSS-E&Y-008196Dr. Grant, Representatives from Ernst & Young will be in our school system next week to meet with the Board and the Superintendent relative to the development of a compensation philosophy for our school district. Since you have such a wealth of historical knowledge, I would like to extend the invitation to you to meet with Dr, Jim Landry on September 29, 2003 from 10:30 - 11:30 in the small conference room in Building A to discuss the compensation philosophy. If the two of you are unable to complete the discussion on the 29th, the same time slot has been allotted for continued discussion on September 30, 2003. That meeting will also be held in the small conference room in Building A. Thave attached the information that all persons who will participate in these meetings have received, We certainly hope that you will be able to participate in this information sharing session. Thank you in advance. DCSS-E&Y-008197Mr, David Schutten has invited us to meet with GAE on October 23, 2003 at §:00 p.m. about the Comp & Class Study. I would very much appreciate it if | am not the “lone ranger." Thanks in advance. Reanee N. Ivey, Ph.0. Assistant Director for AMfirmative Development Department of Parental, Community & Support Programs Dekalb County School System 678.676.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@Ic.dekalb.k12.ga.us DCSS-E&Y-008198Hi Velinda, Last night, Carl Beck and | met with members of ODE relative to the Compensation and Classification Study. It was a very positive and productive meeting, One special education teacher (MOID) raised a concern that | could not address. However, | did tell her that | would confer with you today to get an answer. ‘The teacher said that she works in a middle school. She said that she does have a paraprofessional. However, she said that she does not have any breaks at all during the day. She says that she does not have a planning period and does not have duty free lunch. She says that it takes both her and the para to provide constant care to the students all the time, \Velinda, | am not familiar enough with DCSS's special education procedures to address rather this situation is the norm or an anomoly. It would be an exception in APS but | am no longer there. Would you please advise? Thanks!!! Reanee N. Ivey, Ph.D. Assistant Director for Affimative Development Department of Parental, Community & Support Programs Dekalb County School System 678.676.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@Ic.dekalb.k12.ga.us DCSS-E&Y-008199Hi Mrs. Croft, Mr, Beck and | had an opportunity to meet with members of ODE last night, One of the persons raised a question that we could not answer. However, we indicated that we would get back to them with an answer. ‘The individual is a business education teacher in a high school. She wanted to know why the business education teachers had to teach one additional clas. She said that the core teachrs have 4 classes and she has more. She further made reference to a block schedule. | was unclear as to whether or not the block scheduling was the basis for the additional class or something else. | am aware that Dr. Bill Edwards does have some employees who have six classes and that is considered an extended day. Those persons are paid for that additional class. But the teacher said that she was not referring to that, Does any of this make any sense at all to you? Please help, ‘Thank you. Reanee N. Ivey, Ph.D. Assistant Director for Affimative Development Department of Parental, Community & Support Programs Dekalb County School System 678.676.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@Ic.dekalb.k12.ga.us DCSS-E&Y-008200Mr, Ellis and Mr, Reed: ‘Thank you so very much for taking the time to meet with Mr. David Schutten, Mr. James Hester, Ms. Gloria Jones and Ms. Jackie Henry (Representatives of Employee Organizations) and me yesterday. Your input and insightful comments only added to the positive environment that existed as we sought to further explain our school system's current Compensation and Classification Study. | believe that you ‘would agree that the meeting went quite well. It was apparent to me that at least the persons at the table understood and appreciated the need for the Study after we had concluded our conversation and also committed to assisting us in spreading the "positive word" to other employees. |Lam so pleased that we had the opportunity to meet with the representatives yesterday. That type of direct contact and responsiveness to a request for additional information can only serve us well as we proceed with this process, Many Thanks. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@\c.dekalb.k12.ga.us DCSS-E&Y-008201| hope that this helps. Thanks for your input today. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs Dekalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@'c.dekalb k12.9a.us DCSS-E&Y-008202steve, |Lam still reviewing notes from the day that you, Sandra and | met with Ed Boule. Please refer to the following: Joyce Miller...need PDQ....| have sent this PDQ to Rashida and Sandra for the development of Position Specs Call Center Agents. Comparable to Network Specialist. Need same certifications as network specialist. | have sent PDQ for Rashida and Sandra for the development of the Position Spec. ‘Thanks. Look forward to receipt of the two aforementioned Position Specs soon. Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Human Resources Dekalb County School System 678.876.1871 (business) 678.676.1833 (telefax) Reanee_N_Ivey@\c.dekalb.k12.ga.us DCSS-E&Y-008203Steve, | have pulled more of my notes from the meeting that you, Sandra and | had with Ed Bouie to review the Position Specs. At that time we noted that specific Position Specs were not provided by E&Y and needed to be written. | still do not have them, Please refer to the following Mindy DiSalvo.....note reads, "Pull PDQ and write Position Spec: Joe Phillips...note reads, "Pull PDQ, write Position Spec. Rate job comparable to Assistant Director” Larry Steele, Cable Access Chanell Engineer. This position is comparable to Sr. Systems Engineer.” Jacque Mitchell "Curriculum Designer, Pull PDQ Gloria Traynum Comparable to Instructional Technology Specialist You will recall that you received copies of all of these notes. Hopefully these Position Specs have been written, So please e-mail them to me and | will be sure to read them before Friday. Many Thanks! RNI Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Human Resources DeKalb County School System 678.676.1871 (business) 678.876.1833 (telefax) Reanee_N_Ivey@Jc.dekalb k12.ga.us DCSS-E&Y-008204Nisha, have reviewed some of the data that we have transmitted back and forth (which is @ lot). | think that | ‘see what the problem might be with some of the jobs. Please let's do this, For any administrative assistants in elementary schools who were 199 days, they should go to 217 days not 246 days. If they were already 246 (247) days, they should be placed at 246 days. Middle and high schoo! Administrative Assistants I can remain at 199 days. As it relates to Bookkeepers, Middle School bookeepers should be placed at 217 days with the exception of those who are already 246 (247) days. They can remain as being grandfathered in but we will not hire any more at 246 at the middle schoo! level. High School bookkeepers should be 246 days. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@\c.dekalb.k12.ga.us DCSS-E&Y-008205Hi Rashida, am mailing you the following Position Specs today: Assistive Technology Specialist, Physical Therapist Occupational Therapist Occupational Therapy Assistant have placed a 10.01.04 in the upper right hand comer of each one in the event that you have received an earlier version. Velinda said that we should use these versions. ‘STEVE: Dont forget to send the manual to me, unzipped! Thanks!! Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@\c.dekalb.k12.9a.us DCSS-E&Y-008206Hi Susan, need the most recent system-wide classification schemata. | just want to make sure that | am working with the most current version. | have the 6.30.04 version that Nisha sent me as what | believe to be the most current version. | also need the listing of all the jobs that will appear on the Certified/Degree Salary ‘Schedule. | hope that this information is readily available because I need it at least by 8:30 a.m. tomorrow. Call me if you need to talk with me about this, ‘Thanks in advance, Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@Jc.dekalb k12.ga.us DCSS-E&Y-008207| just spoke with Mr. Crouthamel, He said that the reports are sitting on the counter for FedEx to come to pick up today. Did you guys give me any more assignments? Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@\c.dekalb.k12.ga.us DCSS-E&Y-008208| just spoke with Mr. Crouthamel, He said that the reports are sitting on the counter for FedEx to come to pick up today. Did you guys give me any more assignments? Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@\c.dekalb.k12.ga.us DCSS-E&Y-008209‘Good morning again! We (1, Jeff, Vinice, Nisha and me —- perhaps even ‘Carl may stop by) are very excited about seeing and being with you the week of February Sth — you are really going to enjoy these sessions and see the return on your hard work. Jeffs bio is below — he has been with me {or approximately the same period of ime as Jennifer (over 5 years )—~ Jeffis @ super guy and very qualified as you will see by his bio. He and Jennifer have worked "side by side” over the years and are of equivalent "in the firm's classification, Our approach is very much ‘about "process" and team work and Jeff has been very involved in serving on the DCSS team — Jennifer has remained the "day to day" contact which Jef will transition to — |, of course, wil remain very active (I wil lead the JVM sessions) and ahvays available to you. Jeffs contact information is provided below — I will ask him to schedule a time to talk with you next week just by way of introduction — tell you a litle about himself from a personal and professional standpoint ‘Thanks, Reanee — have a great weekend, Jim im Landry, Ph.D Principal Human Capital Ernst & Young LLP, 1401 McKinney, Suite 1200 Houston, TX - 77010 Telephone: 713-750-1500 Direct: 713-750-8122 CellPhone 713-818-400 Fax. 713-750-1501 EYComm 8196263, To learn more about our services: vw. ey.corn/numancapital —~ Forwarded by Jim Landry/HRC/TAXIEYLLP/US on 01/23/2004 09:06 AM -—— Jeff Cass To: im LandryHRCITAX/EYLLPIUS@EY-NAmerica 0172372004 08:38AM cc: Subject! mybio for dekalb Jeffrey C. Cass, SPHR, CCP Senior Consultant Hurman Capital Ernst & Young LLP Telephone. +1 (713) 7504976 Fax #1(713) 70 1501 EYComm 8152279 To learn more about our services: vw. ey.corn/numancapital DCSS-E&Y-008210‘The information contained inthis message may be privileged and confidential and protected from disclosure. ifthe reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, cistribution or copying ofthis communication is Strictly prohibited. Ifyou have received this communication in error, please notify us immediately by replying to the message and deleting it ‘rom your computer. Important commercial e-mail notice: This e-mail may constitute an advertisement or solicitation under U.S. law, fits primary purpose is to advertise or promote Emst & Young LLP's products or services. You may ‘choose not to receive advertising and promotional messages from Ernst & ‘Young LLP (except for Ernst & Young Online and the ey com website, which ‘track e-mail preferences through a separate process) at this e-mail address by forwarding this message to opt-out@ey com. If you do so, the sender of this message will be notified promptly, and messages designated as advertising or promotional will be autornatically blocked once necessary ‘modifications to our e-mail system have been completed, Our principal postal address is § Times Square, New York, NY 10036, ‘Thank you. Emst & Young LLP(See attached file: bio - Jeffrey Cass. ppt) ‘The information contained inthis message may be privileged and confidential and protected from disclosure. Ifthe reader ofthis message is nat the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strtly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting i rom your computer. Important commercial e-mail notice: This e-mail may constitute an advertisement or solicitation under U.S, law, if ts primary purpose is to advertise or promote Ernst & Young LLP's products or services, You may choose not to Feceive advertising and promotional messages from Ernst & Young LLP (except for Ernst & Young Online and the ‘ey.com website, which track e-mail preferences through a separate process) at this e-mail address by forwarding this, message to opt-out@ey.com. If you do so, the sender ofthis message willbe notified promptly, and messages ‘designated as advertising or promotional will be automatically blocked once necessary modifications to our e-mail system have been completed. Our principal postal address is § Times Square, New York, NY 10036. ‘Thank you. Emst & Young LLP DCSS-E&Y-008211‘Good morning again! We (1, Jeff, Vinice, Nisha and me —- perhaps even ‘Carl may stop by) are very excited about seeing and being with you the week of February Sth — you are really going to enjoy these sessions and see the return on your hard work. Jeffs bio is below — he has been with me {or approximately the same period of ime as Jennifer (over 5 years )—~ Jeffis @ super guy and very qualified as you will see by his bio. He and Jennifer have worked "side by side” over the years and are of equivalent "in the firm's classification, Our approach is very much ‘about "process" and team work and Jeff has been very involved in serving on the DCSS team — Jennifer has remained the "day to day" contact which Jef will transition to — |, of course, wil remain very active (I wil lead the JVM sessions) and ahvays available to you. Jeffs contact information is provided below — I will ask him to schedule a time to talk with you next week just by way of introduction — tell you a litle about himself from a personal and professional standpoint ‘Thanks, Reanee — have a great weekend, Jim im Landry, Ph.D Principal Human Capital Ernst & Young LLP, 1401 McKinney, Suite 1200 Houston, TX - 77010 Telephone: 713-750-1500 Direct: 713-750-8122 CellPhone 713-818-400 Fax. 713-750-1501 EYComm 8196263, To learn more about our services: vw. ey.corn/numancapital —~ Forwarded by Jim Landry/HRC/TAXIEYLLP/US on 01/23/2004 09:06 AM -—— Jeff Cass To: im LandryHRCITAX/EYLLPIUS@EY-NAmerica 0172372004 08:38AM cc: Subject! mybio for dekalb Jeffrey C. Cass, SPHR, CCP Senior Consultant Hurman Capital Ernst & Young LLP Telephone. +1 (713) 7504976 Fax #1(713) 70 1501 EYComm 8152279 To learn more about our services: vw. ey.corn/numancapital DCSS-E&Y-008212‘The information contained inthis message may be privileged and confidential and protected from disclosure. ifthe reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, cistribution or copying ofthis communication is Strictly prohibited. Ifyou have received this communication in error, please notify us immediately by replying to the message and deleting it ‘rom your computer. Important commercial e-mail notice: This e-mail may constitute an advertisement or solicitation under U.S. law, fits primary purpose is to advertise or promote Emst & Young LLP's products or services. You may ‘choose not to receive advertising and promotional messages from Ernst & ‘Young LLP (except for Ernst & Young Online and the ey com website, which ‘track e-mail preferences through a separate process) at this e-mail address by forwarding this message to opt-out@ey com. If you do so, the sender of this message will be notified promptly, and messages designated as advertising or promotional will be autornatically blocked once necessary ‘modifications to our e-mail system have been completed, Our principal postal address is § Times Square, New York, NY 10036, ‘Thank you. Emst & Young LLP(See attached file: bio - Jeffrey Cass. ppt) ‘The information contained inthis message may be privileged and confidential and protected from disclosure. Ifthe reader ofthis message is nat the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strtly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting i rom your computer. Important commercial e-mail notice: This e-mail may constitute an advertisement or solicitation under U.S, law, if ts primary purpose is to advertise or promote Ernst & Young LLP's products or services, You may choose not to Feceive advertising and promotional messages from Ernst & Young LLP (except for Ernst & Young Online and the ‘ey.com website, which track e-mail preferences through a separate process) at this e-mail address by forwarding this, message to opt-out@ey.com. If you do so, the sender ofthis message willbe notified promptly, and messages ‘designated as advertising or promotional will be automatically blocked once necessary modifications to our e-mail system have been completed. Our principal postal address is § Times Square, New York, NY 10036. ‘Thank you. Emst & Young LLP DCSS-E&Y-008213(Embedded image moved to file: pict9895,jpg) Nisha Ral, CCP Senior Consultant Human Capital Ernst & Young LLP, 1401 McKinney, Houston, TX -77083 Telephone: 713-750-8626 Cellphone. 412-512-2699 Fax 713-750-1501 EYComm: 8867438 To learn more about our services: vw. ey.corvhumancapital "REANEE N, IVEY" cc: Subject: O1 Teachers (0472112004 08:25 AM HiNisha, ‘Teachers of the Orthopedically Impaired should go on the Certiied/Degree Schedule. Can you send me a listing of everyone who is showing up as a Reading Specialist. I want to clenty this with Dr. Boring. Reanee N. Ivey, Ph. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs Dekalb County School System 678.876.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@fe dekalb k12.ga.us ‘The information contained inthis message may be privileged and confidential and protected from disclosure. Ifthe reader ofthis message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distnibution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your computer. Notice required by law This e-mail may constitute an advertisement or solicitation under U.S. law, if ts primary purpose isto advertise or promote a commercial product or service. You may choose not to receive advertising and promotional messages from Emst & Young LLP (except for Ernst & Young Online and the ey.com website, which track e-mail preferences through a separate process) at this e-mail address by forwarding this message to no-more- DCSS-E&Y-008214mail@ey.com. if you do so, the sender ofthis message will be notified promptly. Our principal postal address is 5 Times Square, New York, NY 10036, Thank you. Emnst & Young LLP. DCSS-E&Y-008215Hi Sandra, | wonder ifit would be possible for me to get a copy of Nancy Van Wyk's PDQ. I do recall Steve's, previous e-mail to me wherein he advised me that "consistent with business practice, | should not expect Tesponses to request for information prior to 24 hours” and | am okay with that in this instance. Tomorrow willbe just fine. However, just for the record, | really do want all of you to know how much | appreciate the prompt turnaround on’ things oft times in a few hours or on the same day. But please, do not feel any Urgency to do this today, at all Have a good one!!! Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Human Resources DeKalb County School System 678.676.1871 (business) 678.676.1833 (telefax) Reanee_N_Ivey@\c.dekalb k12.ga.us DCSS-E&Y-008216Hi Steve, ‘Welcome back from vacation. There are just a few items that | still need. | hope that you will be able to help me with this today. 1. Biographical sketches for the persons who will comprise the new team that will complete the work on our project 2. The layout for the Certified/Degree Salary Schedule. 3. Advisement as to whether the exempt and non-exempt status of the Position Specifications was determined based on the 2004 FLSA guidelines (that go into effect today). If yes, who is the individual who made the determinations and which reference source was used to make the determinations. If no, why not. ‘Thank you very much. Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Parental, Community & Support Programs Dekalb County School System 678.676.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@Ic.dekalb.k12.ga.us DCSS-E&Y-008217Opening: R. Ivey ‘Something really exciting is about occur in the DeKalb County School System. We are about to conduct a comprehensive Classification and Compensation Study. We call it Comp & Class 2003. Why don't you come along with me to learn more about it? Closing: R. Ivey | told you we were doing something exciting! Comp & Class 2004 is a fair and equitable process that will benefit us all. | hope that we can count on you to make it a success! Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@\c.dekalb.k12.ga.us DCSS-E&Y-008218Here is the Vicarious Leaming Tip for the day: From Fred Welch, Investigator, Department of Labor (06.09.03) If an individual does the work or similar work to those that he or she supervises in for 20% or more of the time, then the employee will ikely be a non-exempt employee. | discussed this matter with Mr. Welch based on the upcoming Comp & Class Study. However, | thought that it might be useful information for you to also have at this time. RN. Ivey DCSS-E&Y-008219Dr. Pritchett, Ihave attached the first draf of this letter. Obviously, it will change it we decide to "phase in’ the Study recommendations. But in accordance with our conversation today, | am sending it to you so that you can start to think about the process. | did speak with Mr. Ellis about some of the logistics. He said that the labels for the outside of the envelopes can be run in 24 hours. So if you can give me the people that | need to do the labels on the envelopes, early next week, that part can be taken care of. Then, | will need people to assist with the stuffing of the envelopes the following week. But, if you have a better idea, | am more than willing to entertain it, Remember, the envelopes will include the attached personalized letter that can be populated by MIS and the appropriate position specification. In the Comp & Class Discussion Folder, the Appeals Process Explanation and Form, a blank PDQ and the two schemas: Cerified and System-wide will be placed. So employees wil be able to access that electronically. The letter will be modified to reflect that once | get approval to proceed from you and Dr. Lewis. RNI Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Human Resources Dekalb County School System 678.676.1871 (business) 678.676.1833 (telefax) Reanee_N_Ivey@Ic.dekalb.k12.ga.us DCSS-E&Y-008220Marcia, Thank you for agreeing to conduct the October 14, 2002 Focus Group for me. That session has been cancelled however. Don't worry, | am sure that | will be calling on you again Thanks again Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 3770 N. Decatur Road, Building A Decatur, Georgia 30032-1099 678.676.0180 (Telephone) 678.676.0193 (Telecopier) Reanee_N_Ivey@fc.dekalb.k12,ga.us DCSS-E&Y-008221Lam confirming our visit on October 7th --- PGT meeting 1-4pm followed by emplyee forum(s) 5- 7pm. We're excited to be sure!!! Enjoy the weekend --- as always, great to visit by phone today. Jim im Landry, Ph.D I) Principal Human Ca Emst & Young LLP, 1401 Mckinney, Sute 1200 Houston, TX - 7010 Telephone: 719-780-1500 Direct 719-750.8122 CellPhone: 745-818-9400 Fax 713.750.1604 EYComm: 815826 “To learn more about our services: ey comihumancapta The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your computer. Thank you. Ernst & Young LLP DCSS-E&Y-008222Hi Nisha, ‘Teachers of the Orthopedically Impaired should go on the Cerfified/Degree Schedule. Can you send me a listing of everyone who is showing up as a Reading Specialist. | want to clarify this with Dr. Boring Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.876.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@{c.dekalb k12.ga.us DCSS-E&Y-008223Dr. Boring, Ihave made a major faux pas. | simply must correct this one because the involved party has been so very helpful with the Comp & Class Study. Mr, Dannie Reed's name is omitted as a member of the Project Guidance team. Would it be possible for the same person's who received the e-mail and attachment about the presentation at administrator's. ‘meeting today to receive another e-mail to indicate that Mr. Dannie Reed's name was inadvertently omitted as a member of the Project Guidance Team. However, he has been one of the original four members of the initiative and has is beginning his third year serving on this initiative, | would greatly appreciate it if you could do this. tis clear to me that | am trying to do too many things and may be making some errors. But to omit Dannie is an unforgiveable one because he has been much t00 supportive of me, personally, and this initiative. thank you Reanee N. Ivey, Ph.D. Assistant Director for Affimative Development Department of Parental, Community & Support Programs Dekalb County School System 678.676.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@Ic.dekalb.k12.ga.us DCSS-E&Y-008224Good Morning, ‘Sorry to bother you again but | do need your final input. | have consolidated all of our comments and created what I believe to reflect our majority consensual view regarding the Position Specifications format (Thank you, Carl and Vivian for recommending that we move into current age lingo by using the term, Position). Remember that we will be asking E&Y to remove the Discover the World of Teaching and Leaming logo, Please tell me Yeah or Nay (or offer other comments). I need to get this template back to E&Y today. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs Dekalb County School System 678.676.0180 (business) 678.676.0193 (teletax) Reanee_N_Ivey@Ic.dekalb.k12.a.us DCSS-E&Y-008225Hello Reanee - looking forward to catching up with you this afternoon! Jim and | caught up for @ few minutes about where we are and what we need to talk with you about today. I have made a list of things that we will need from DeKalb. Some of these things are more urgent than others and I've listed the more urgent topics first Weill call you in about 30 minutes, Jennifer To talk about 1. Special Survey -need to finalize and send out this week/first of next week. 2. Special Survey and Benchmark job lists (need PDQs and job descriptions for Special Survey so we may write summaries of the jobs in the survey). 3. Special Survey peer group (need approx 20 peers to extend an invitation to participate - | have 15 County/City Schools and 5 jobs). If want two surveys, one to general industry and one to schools - need list of jobs and peer information for each. 4. Special Survey - Confirm DCSS making initial and follow up calls to invited participants to encourage them. 5. _ Revised ee database (with changes we talked about previously e.g., # of hours within a specific job by individual for those working two PT jobs.etc.) 6. __Any other Salary Surveys DCSS utilizes e.g., Education Research Service (ERS) 2002/2003 information (Bobby Stephens?? contact information -Ican touch base with this person) - need state information on current teacher/principal pay (Reanee, | believe you said Bobby had access to this information...) 7. Portion of TERMS code needed to keep for each job for continual DCSS use. 8. Department breakout for JVM (listing of departments we will meet with for JVM meetings in January - it is also how we will report information) 9, Does DCSS have Job Descriptions electronically? (The current JDs). 40. # of PDQs received...27 jennifer Moseley Senior Consultant Human Capital Emet& Young LLP Telephone: (713)780 8131, Fax (713) 780 1501 EvComm: “eases To lear more about our services: The information contained in this message may be privileged and confidential DCSS-E&Y-008226and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your c?omputer. Thank you. Ernst & Young LLP DCSS-E&Y-008227Reanee, We've checked with Cristy Johnson (our finance person in Atlanta) and DeKalb has stil not paid our invoices. Per our discussion two days ago, we're going to require some notification of payment before we can send any more project materials, Thank you. Steve Steven T. Sullivan ‘Senior Manager Human Capital Emst 8 Young, Li “Telephone (212) Fae (12) 879. cel: (212) 361. Eycomm 2877855 ‘To learn more about our services: vvv.cy comihurancaptal The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your computer. Notice required by law: This e-mail may constitute an advertisement or solicitation under U.S. law, if its primary purpose is to advertise or promote a commercial product or service. You may choose not to receive advertising and promotional messages from Ernst & Young LLP (except for Ernst & Young Online and the ey.com website, which track e-mail preferences through a separate process) at this e-mail address by forwarding this message to no-more- mail@ey.com. If you do so, the sender of this message will be notified promptly. Our principal postal address is 5 Times Square, New York, NY 10036. Thank you. Est & Young LLP DCSS-E&Y-008228| have attached the compiled list of benchmark jobs recommended by the PGT. Please check behind me to ensure that | did not omit or mispell anything. Trust me, at this point, | welcome the checks. If you want to add any others, please let me know by Friday, ‘Thank you. Reanee N. Ivey, Ph.D. Assistant Director for AMfirmative Development Department of Parental, Community & Support Programs Dekalb County School System 678.676.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@Ic.dekalb.k12.ga.us DCSS-E&Y-008229Hi Jim, Steve, Dee: Jim, please don't forget that you and Dee were to have sent me the list of outstanding job descriptions (without PQs) on Friday so that | can get that information back to you ASAP. ‘Thanks! Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@'c.dekalb k12.9a.us DCSS-E&Y-008230Steve, have had a chance to continue the review of outstanding position specifications. | wanted to check my book first to make sure that people had actually submitted a PDQ. The answers yes for the following outstanding position specifications. Director of Governmental Relations and Special Projects Professional Learning Coordinator Field Trip Clerk Project Coordinator-Larry Jackson Coordinator of Smaller Learning Communities Curriculum Design Coordinator WAN Engineer ROTC Instructor Data Entry Specialist, 1! & Il Teacher-ESOL Teacher-Gifted ‘Teacher-Prekindergarten Drivers Education Team Leader | also need the electronic version of the following. Budget Analyst Prevention & Intervention Specialist Grip/POINTS Specialist Intervention Specialist Warehouse Materials Supervisor Network Liaison Specialist Associate Accountant | ‘Associate Accountant II Payroll Accountant I Assistant Testing Coordinator ‘Superintendent Clerical Assistant Administrative Assistant to Superintendent Special Executive Assistant to Chief Academic Officer ‘Warehouse Materials Testing Supervisor Administrative Specialist to the Board ‘Administrative Specialist to the Superintendent Records Assistant Payroll Assistant | Senior Executive Director of Exceptional Education and Special Programs Gifted and Advanced Placement Coordinator ‘Treasury Director Assistant Director of Payroll Hopefully, these are somewhere in a database and just lost in the transfer process. ‘Thanks so much!!! Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Human Resources DeKalb County School System 678.876.1871 (business) DCSS-E&Y-008231678.676.1833 (telefax) Reanee_N_Ivey@\c.dekalb k12.ga.us DCSS-E&Y-008232Steve, ‘When may | expect the outstanding position specs? Reanee Reanee N. Ivey, Ph.D. Office of Afirmative Development Department of Human Resources DeKalb County School System 678.676.1871 (business) 678.876.1833 (telefax) Reanee_N_Ivey@\c.dekalb.k12.ga.us DCSS-E&Y-008233| just developed this one. Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Human Resources DeKalb County School System 678.876.1871 (business) 678.676.1833 (telefax) Reanee_N_Ivey@\c.dekalb.k12.ga.us DCSS-E&Y-008234Principals- In response to your requests, the deadline for completion and review of the PDPs (for the district's compensation study) and submission to your area executive director has been extended to Wednesday, November 12, 2003. Please share this information with your staff as appropriate. Dr. Abbe Boring Chief Academic Officer (678-676-0079) abbe_boring@fc.dekalb.k12.ga.us DCSS-E&Y-008235Reanee - Pursuant to our call this morning, please find the following documents, Ppa- Upon review of the draft PDQ we felt like the version we provide you initially would fulfill our requirements of developing uniform & compliant job descriptions, provide us with the necessary job content to conduct our market analysis, and provide additional information to support the appeals process. We have other sections we can include (i.e, communications) if you feel they are necessary strategically, politically and/or culturally. However, we must balance the inclusion of additional sections with the length of the survey. There also may be a section(s) you choose to delete or alter for some reason. Some of details stil need to be defined (ie., timing of distribution/administration, PDQ contacts & communications). Please review and provide any comments. Compensation Philosophy Discussion Outline - Attached is a draft of our compensation philosophy discussion outline. Please review and provide any comments. Compensation Philosophy Cover Letter - ‘Attached is a draft of our compensation philosophy cover letter. Please review and provide any comments. Regards Tony Pilegge Sr. Manager Human Capital mata Young (UP FGephore, "713 7608130 a Tiszreasos Evcomm: —pra4ase To lear more about our services: .ev.cambumansapial DCSS-E&Y-008236The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your cQomputer. Thank you. Ernst & Young LLP DCSS-E&Y-008237| hope that this will help. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@Jc.dekalb.k12.ga.us DCSS-E&Y-008238Jennifer, Please call me when you get this. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.876.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@{c.dekalb k12.ga.us DCSS-E&Y-008239Jennifer, [have been working (actually struggling) with the last part (Emotional Components). But here is my bit. | hope that it makes sense. | will see if| can think of others but this seems to cover most of it. I have a friend at the EEOC looking for some things for me. He said that he would call back soon, Interaction with others: Ability to maintain on a regular and consistent basis, relationships that are not charcterized by high levels of hostility, social withdrawal or failure to communicate. Concentration-Ability to maintain work flow and thought processes in the presence of frequent distractions. Abilty to ignore irrelevants sights or sounds and intrusive thoughts or stimuli. Ability to manage muttiple tasks simulataneously with only few or no errors. ‘Stressful Circumstances- Ability to produce quality work when short or unexpected deadlines are presented. Abily to adjust work processes without incident when new and unexpected directions are Given relative to a project that may be in process. Ability to maintain composure and not compound a situation when interacting with persons who may be angry, demanding or otherwise less than polite at all times, Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@\c.dekalb.k12.ga.us DCSS-E&Y-008240Lust received an e-mail from someone on your staff who was asking where the PDQs were. | indicated that you had them and that they are to be distributed to staff today. If you do not have your PDQs, let me know and | will help track them down, Thanks! Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@\c.dekalb.k12.ga.us DCSS-E&Y-008241Craig, | wrote the directions on page one of the form. | somehow lost the bottom of the border on that page. ‘Would you see if you can fix it if you have time and don't mind? A’so, please note that | don't want anyone to be able to see this until | give you the final go-ahead after | meet once again with the Superintendent and Deputy Superintendent. ‘Thanks, Reanee Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Human Resources DeKalb County School System 678.676.1871 (business) 678.676.1833 (telefax) Reanee_N_Ivey@{c.dekalb k12.ga.us DCSS-E&Y-008242Ms. Amold, Due to you unique reporting arrangement and my prior discussions with you wherein you have indicated that you perform somewhat different duties at each school, | recommend that you complete two PDQs so that you can have an opportunity to fully capture all of your job duties at the respective sites. ‘Thank you for the inquiry, Reanee N. Ivey, Ph.D. Assistant Director for AMfirmative Development Department of Parental, Community & Support Programs Dekalb County School System 678.676.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@Ic.dekalb.k12.ga.us DCSS-E&Y-008243The section of the PDQ that begins on page 14: Physical & Interpersonal Activities/Requirements does not have to equal to 100% as a total. I misinformed you about that section on Tuesday when we worked together on it. Please accept my apology. Perhaps Dr. Phillips will be able to return your PDQ to you so that you can recalculate percentages as you feel it to be appropriate. If you have further questions, please feel free to contact me at Stephenson Middle, or Dr. Ivey. Thank you. Gwen Russell Green Media Specialist/Writer ProCorps Trainer Teacher Support Specialist Stephenson Middle School 922 Stephenson Road Stone Mountain, GA 30087 678.676.4430 DCSS-E&Y-008244Kathleen, As | understand it, you have asked, "Can someone other than Mrs. Bailey review the PDQs?" The answer is, the Cabinet-level administrator with oversight for the departmentidivision can determine who will review the PDQs if it will be someone other than the administrator who received the PDQs. ‘The second question is, "Can the PDQs be picked up at schools and sent back to Support Services’ thought that | previously answered this question but | apologize if | did not do a good job. If the people are assigned to schools, the employee can get a PDQ from the school or you can e-mail it to them as per my earlier e-mail. The employee can return the PDQs to their principals. To assist us in better Understanding the jobs, | wll talk with Mrs. Bailey and Dr. McGioney about the possibilty of the Coordinators of the respective disciplines completing a template PDQ that we can send to Emst & Young Last question is "Can you send Lodus Schriener her pre-printed forms and PDQs?" | think that is a great idea. Lodus may even want to send someone to pick them up. Let me know if you still have more questions. We will gladly try to assist further. Reanee N. Ivey, Ph.0. Assistant Director for Affimative Development Department of Parental, Community & Support Programs Dekalb County School System 678.676.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@Ic.dekalb.k12.ga.us DCSS-E&Y-008245Hi Dee, It looks as though | am going to be doing a lot of re-writes on the Position Descriptions that were sent to Us. If you would, please fax me the PDQ that was submitted for the Lead Teacher position at DeKalb School of the Ans (new title). | need to read it so that | can insert some appropriate KSAS. ‘Thanks. As you are aware, we are on a tight time schedule. So time is of the essence. Again, many thanks! Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Parental, Community & Support Programs Dekalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@fc.dekalb.k12.9a.us DCSS-E&Y-008246Ms, Mafico, ‘We just received a call from an individual who identified herself only as a teacher at Bethune Middle. She wanted to know why she could not complete the PDQ in pencil, Mrs, Schaefer attempted to explain that the use of biue or black ink was merely a security measure. Also, as the form is transferred from Atlanta to Texas and rubs against other forms and is then handled by staffers in Texas, itis possible that the pencil writing may be smudged. In an effort to assist this employee who might to have a draft to work on, | have attached a copy of the PDQ, Please feel free to print this e-mail and the attached PDQ and provide to any staff members who might desire a working copy. If | can be of any additional assistance, please do not hesitate to let me know. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@\c dekalb k12.ga.us DCSS-E&Y-008247Dr. Ivey: Here is the information that | have. Positions have not been set up as of yet. These are the position numbers | am to use but no one has set them up. Tony Eitel 7990V0167 we00s Linda Guidry 7990V0167 ws00s Sheryl Croft. 7990V0166 w8010 If can help further please feel free to email me and | will get back with you as soon as possible Angela R. Alexander Angela R. Alexander Coordinator for Professional Salaries Dekalb County School System 3770 North Decatur Road Decatur, Georgia 30032-1099 Office - (404) 297-7410 ANGELA_R_ALEXANDER@fc.dekalb.k12.ga.us DCSS-E&Y-008248I need charge codes for the PDQ printing. I have made up four tickets for what we have done so far. ticket # Description price 58140 PDQ Booklet $2,160.00 58139 Signs $ 16.07 58141 Handouts (3) $ 125.55 58142 Receipt sheets $ 200.00 Please send Sandra or | the charge codes to put on the tickets Thanks Richard Richard W. Lunsford Supervisor Graphic Arts and Copy Project DeKalb County School System 3770 North Decatur Road Decatur, Georgia 30032 678-676-0274 678-676-0272 fax richard_lunsford@fc.dekalb.k12,ga.us DCSS-E&Y-008249Please schedule time each day this month to work with Dr. Ivey in reviewing the PDQs. This is an important part of the process. | appreciate your willingness to help in this endeavor. Vivian Davis DCSS-E&Y-008250FYI | have also reserved available days in the large conference room for PDQ review (ust in case we need more room to stretch out papers). | know that | won't be here on two of the days. That is why | am sharing the dates with you. My assistant, Ms. Sanford, will also know the dates. See below: November 12, 13, 14, 18, 19, 20, 21, 25, 26. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@\c.dekalb.k12.ga.us DCSS-E&Y-008251On Wednesday, November 5, we received the PDQs for the employees you supervise. Thanks so much for your prompt response to the Comp & Class Study 2004. However, as soon as possible, please fax us a copy of your PDQ Roster. (This document includes information on who picked up and retumed a PDQ to you. ) It is imperative that we keep accurate records as we process all PDQs, The fax number is 678.676.0193. As always, we appreciate your support and cooperation. DCSS-E&Y-008252Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@Jc.dekalb.k12.ga.us DCSS-E&Y-008253Good Aftemoon: | have attached a copy of the final draft of the PDQ (YESII!I As requested, you are getting an early release copy-—Please do not share this document. | do believe that the request for an early release copy 's0 that you could become more familiar with the document, RIGHT??2); the final draft of the PDQ TA Guide; and a final copy of the PDQ TA Site Schedule, | hope that | did not make any other mistakes in the PDQ TA Site Schedule. If | did, chalk it up to overload and nothing intentional and just shoot me an e-mail | hope that you know how very much | PERSONALLY appreciate your willingness to assist us with this efforts. The Project Guidance Team also shares this gratitude. Here are a few guidelines that I would like for you to follow. 1, Please stay the entire time period (4:00-6:00) 2. Follow guidance provided from Ms. Maclin relative to reporting of time to her. 3. Ifthere are any questions that you cannot answer, ask the person to call me (678.676.0180) or take the question and contact me so that | can offer an answer the next day. 4, One ProCorps member should take the group through the PDQ from page 1 through page 20. Start at 4:00 and just proceed. Other ProCorps members should sit at stations and answer walk-up questions. | am going to work with the principals at the various locations to ensure that proper space allocations/provisions are available. Let me know if there are any problems with site provisions. 5, Be sure to take pens, paper, the attached documents each day, 6. Be positive and have fun doing it I MEAN IT>>>>>Don't hesitate to call me if you need something or have questions. Many Thanks!!! Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@Jc.dekalb.k12.ga.us DCSS-E&Y-008254Good Afternoon, wish to thank you for agreeing to host the PDQ Technical Assistance Sites at your schools on October 21-23, 2003 and October 27-30, 2003 from 4:00 p.m. until 6:00 p.m. each day. ‘The needs are few: 1. Alarge meeting area. This is for persons who will come in and say that they do not understand the document at all. The area should just have chairs (perhaps lke a theatre style row set up). The ProCorps members will stand before the group and give instructions. It would be very helpful if a microphone could be made available as well as a podium. If that is not available, we will make due. 2. Right outside that room, should be two or three student desks with a chair for each desk. Other ProCorps members will sit at these stations. They will address questions posed by persons who walk up with just one or two questions, It will also be helpful if @ row of chairs could be placed in front of these stations so that the employees who come to receive the assistance will have some place to sit. 3. Iwill take the PDQ Technical Assistance signs with me to the Administrators Meeting today. Please look for me so that | can give them to you. 4, Please make sure that someone in the office knows where the PDQ TA Site is located in the building so that employees can be directed to the area with litle problem. It would be helpful if a sign could be placed in the front area of the building to direct employees to the designated area once again thank you for your assistance. If you would, please e-mail me tomorrow with the exact, location of the PDQ TA Site in your building tomorrow so that | can be sure to tell the assigned ProCorps members where to go. ‘Thank you. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@Jc.dekalb k12.ga.us DCSS-E&Y-008255Jennifer Moseley Senior Consultant Human Capital Eat & Young LLP Telephone: (719) 760 8131 Fax (3) 780 1501 EYComm: 8186673 “To learn more about our services: ev comihumancita The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your cuomputer. Thank you. Ernst & Young LLP DCSS-E&Y-008256Reanee, Here it is - cover and all. Judy and | reviewed - it looks good from this end "sending" doesn't adversely effect your copy, Jennifer Jennifer Moseley Senior Consultant Human Capital Emsta Young LLP {etephone. (79) 760 8191 fae casyye0 801 Evcomm: — “enaeere To leam more about our services: yas ov comihumancapital - and hopefully the The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your ctomputer. Thank you. Emst & Young ee DCSS-E&Y-008257Reanee, Here itis, Jim also reviewed and added in some words on page 1. where it discusses hours above 40 per week - "40 hours per week as a defined requirement of the job: Hours above 40 hours per week and also on page 8 V. A. - instead of "Describe the supervisory’ it is "Indicate the supervisory. | will get you the FAQs and what EY must have completed on a pdq by Wednesday. I'm out at a Comp and Benefits Conf tomorrow - in our booth Have a great evening - I'll speak to you later this week! Jennifer Jennifer Moseley Senior Consultant Human Capital Eret & Young LLP Telephone. (718)750 8134 Fax (13) 760 1501 EYComm: 8186673 “To learn more about our services it 2y comibumaneapta The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your computer. Thank you. Emst & Young LLP DCSS-E&Y-008258Here itis, Jennifer Moseley Senior Consultant Human Capital Emst a Young LLP Telephone. (49)750 8194 fee casyys0 801 Evcomm — “enaeere “To learn more about ou services .y.comhumancaptal The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your computer. Thank you. Emst & Young LLP DCSS-E&Y-008259Mr. Perry, Mr, Carl Beck and | had the pleasure of meeting with a group of employees last night regarding the compensation and classification study. It was truly a very positive and fruitful discussion. One matter came up involving your school. | fee! certain that there must be some confusion relative to the information that was shared. That is why | wanted to ensure that | promptly got to you regarding the inquiry. twas presented that all staff at your school had been told that they had to turn in their PDQs by yesterday. Mr. Beck and | assurred the group that all employees had until November 3, 2003 to turn in their PDQs to their immediate supervisors. Supervisors have the latitude of establishing turn-in dates after November 3rd. And of course, persons who voluntarily submit their PDQs early may do so but no one has to submit the PDQs to their supervisors before November 3rd. As | stated above, | am certain that the presenter of the information may have been confused but I did want to advise you of the information that was presented. Please advise me in this regard, ‘Thank you and have a good day. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@\c.dekalb k12.9a.us DCSS-E&Y-008260How many PDQs do you have? An approximate number willbe fine. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@Jc.dekalb.k12.ga.us DCSS-E&Y-008261Hi Rashida and Dee, Looks as though a lot of Position Specs are missing. Will you check to see if you have the following: Associate Superintendent for Human Resources ‘Associate Superintendent for Business and Plant Services Executive Assistant to the Chief Academic Officer Executive Administrative Assistant Administrative Assistant Il (is listed as Il but when you open it up, the title is Il) Coordinator of Research and Evaluation Legal Recorder ‘Thanks, | am sure that there are many more because people are constantly sending me lists and calling me about missing Position Specs. | will be in touch with you throughout the day in hopes that these just somehow got lost in the transmission, Reanee Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Parental, Community & Support Programs Dekalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@fc.dekalb.k12.9a.us DCSS-E&Y-008262steve, Please send me the PDQs that were completed y Jerry Bowen and Betty Key Please advise me as to whether the market suggests that a four-year degree is needed for a graphic artist. ‘Thank you Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Human Resources Dekalb County School System 678.676.1871 (business) 678.676.1833 (telefax) Reanee_N_Ivey@Ic.dekalb.k12.ga.us DCSS-E&Y-008263Mr. Standifer, Mr, Carl Beck and | had the pleasure of meeting with a group of employees last night relative to the compensation and classification study. It was a very positive and productive meeting, During the course of the discussion, one individual stated that the classified staff (food service assistants, custodians, etc.) at Hightower ES had not received the PDQs or been shown the video or received Dr. Brown's October 3, 2003 letter to ALL employees. Having been an administrator as long as | have, | am aware that it is possible that persons may not have all of the facts. For that reason, | am sharing this advisement with you. I the information is accurate, please do not hesitate to let me know if there is anything that I can do to assist you in remedying the situation. Ifthe information is inaccurate, please Understand that we are trying to ensure that we are able to report that you have confirmed that ALL persons on your staff have received all of the appropriate information and thereby dispense with this matter. ‘Thank you in advance for your advisement in this regard. Have a great day. Reanee N. Ivey, Ph.D. Assistant Director for AMfirmative Development Department of Parental, Community & Support Programs Dekalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@fc.dekalb.k12.9a.us DCSS-E&Y-008264In accordance with our conversation yesterday, | am providing you with the Position Specs that are still on my desk for review. See list at bottom of page. Please be advised that this does not contemplate any Position Specs that E&Y never produced for jobs that were submitted during the PDQ process in December 2003 or jobs that E&Y bundled under one Position Spec inappropriately. | am going to try to determine which jobs might fallin this latter category after | review the batch that Sandra asked me to review first from the disk that you gave me yesterday. Note: All of these jobs were submitted to E&Y in December 2003, 1.Clerical Assistant 2. Administrative Specialist to Board 3. Administrative Specialist to Superintendent 4, Administrative Assistant to Superintendent 4, Records Assistant 5. Assistant Testing Coordinator 6. Warehouse Materials Testing Supervisor 7. Plant Services Assistant 8. Superintendent 9. Payroll Assistant | 10. Payroll Assistant I! 11. Coordinator, Parental, Community & Support Programs 12. Campus Security 13, Fembank Science Center Director 14. Special Assistant to Chief Academic Officer 15, Gifted & Advanced Placement Coordinator 16. Executive Assistant to Chief Academic Officer 17. Treasury Director 18, Assistant Director of Payroll 19. Accounting Assistant Il 20. Accounting Assistant | 21, Assistant Director of Accounts Payable 22. Assistant Accountant, Food Services 23. Bookeeping Supervisor (This is Steve Garner's job that was inappropriately lumped in with Systems Analyst) 24, Receptionist 25. GRIPIPOINTS Intervention Specialist 28. Hearing Officer-Still waiting on the last iteration 27. Prevention and Intervention Specialist Also, remember that | need to hear from you regarding E&Y's position going forth today so that | can properly inform the Superintendent, Deputy Superintendent and our attorney. | certainly hope that E&Y will honor the terms of the contract that we entered into by completing the Position Specs for jobs for which PDQs were submitted in December 2003. But if you and your superiors find that this will not be the case, | believe that your statement that the two of us would not be the ones to continue the dialogue was an accurate statement. Therefore, ifthat is the case, please send me the names and telephone numbers of the appropriate senior executives and legal counsel for your firm so that | can forward that information to our senior executives. Hopefully, some resolution will soon be forthcoming. | look forward to hearing from you, Because | always believe in being very above board and due to the fact that | know that you will have to discuss this with Bill Leisy just as I have to discuss this with senior officials in my organization, | am copying those relevant parties on this e-mail | do hope that you and your son will have a wonderful skitrip. | know how special that time will be for the DCSS-E&Y-008265two of you. I should be in all day. So | will await further communication from you. Reanee N. Ivey, Ph.D. Office of Afirmative Development Department of Human Resources DeKalb County School System 678.676.1871 (business) 678.876.1833 (telefax) Reanee_N_lvey@'c.dekalb.k12.ga.us DCSS-E&Y-008266Jeff, [have attached a PDQ. Please refer to what | have done on pages 14 and 15 relative to the Performance Factors. | have reduced some of the language and consolidated some, ‘We have no recommended changes relative to the Environmental Factors. ‘When preparing the Position Specifications, only enter the relevant performance factors. In my mind, that would be those that were rated Very Significant or Extremely Significant or received a percentage rating of 50% or above. Again, | am in my office. So feel free to call me if you need to. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@\c.dekalb.k12.ga.us DCSS-E&Y-008267Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@Jc.dekalb.k12.ga.us DCSS-E&Y-008268have attached the Position Spec (draft) for the former Helper position. We decided to combine all of the Helper positions per our discussion when we met with Dr. Stan Pritchett. My attempt to do that is altached. Please format and attach the proper KSAS. ‘Thank you. Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Human Resources DeKalb County School System 678.676.1871 (business) 678.876.1833 (telefax) Reanee_N_Ivey@'c.dekalb k12.9a.us DCSS-E&Y-008269Hi Susan, hope that you received my voice mail message earlier today regarding the e-mail that you sent me. Please call me (678.676.0184) so that | can be sure that | am clear on the e-mail before | communicate with Kerry. ‘Thanks!!! Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@'c.dekalb k12.9a.us DCSS-E&Y-008270Hi Steve (and Bill since | am unable to reach Steve and | do need an answer), am going to the meeting that | told you | have today at 2:00. | do need to know if the timeline that | sent you will work for E&Y since | will have to discuss time frames in about 60 minutes. | assume that something must have happened to have precluded you from calling me before 10:00 a.m. this moming as we agreed last night. So in addition to the calls that | have placed to you, | am now sending this e-mail Sorry to continue to make efforts to contact you. If | didn't need the information, | would not be so vigilant with my efforts. Bill if you have the answer, would you please contact me so that | will be able to share accurate information with the group. Also, Cynthia is wonderful. Unfortunately, she is having to make an enormous number of edits that still were not made, But she is a joy to work with, Thank you for sending her out, | just feel so sorry for her, Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Human Resources Dekalb County School System 678.876.1871 (business) 678.676.1833 (telefax) Reanee_N_Ivey@{c.dekalb k12.ga.us DCSS-E&Y-008271| do not have a position spec for Mr. Robinson, This appears to be another bundled matter without any real attention to the PD. Mr, Robinson has the title, Asst. Director for Educational Media." So does Pat Pickard. A Position Spec was written that is perfect for Pat and not Jim. Please pull his PDQ and write the spec immediately, Sorry for the rush but this bundled stuff is the craziest thing | have ever seen. | really ‘rusted that people would look at the PDQs, | need this today, Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Human Resources DeKalb County School System 678.676.1871 (business) 678.876.1833 (telefax) Reanee_N_Ivey@\c.dekalb.k12.ga.us DCSS-E&Y-008272Please e-mail me the Position Spec for Plumber. ‘Thanks. Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Human Resources DeKalb County School System 678.676.1871 (business) 678.876.1833 (telefax) Reanee_N_Ivey@\c.dekalb.k12.ga.us DCSS-E&Y-008273Hi Steve, | thought that | would have had some of the revised Position Specs by now (from our last meeting two ‘weeks ago). Will you be bringing them with you this Wednesday? Reanee Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.876.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@{c.dekalb k12.ga.us DCSS-E&Y-008274Hi vim, |Lam printing the Position Specifications now. Whew!!! Thank you for the effort. Just a quick review of the Position Specs indicates that the Review Dates and Approved Dates stil appear with dates on the document. | will go through all of them and delete those dates on this end. But you will ikely want to do the same on your end, Also, for our records, please advise me as to whether the exempt and non-exempt status of these Position Specifications was determined based on the March 2004 FLSA guidelines. If yes, who is the individual who made the determinations and what reference source did that individual use to make the determinations. If no, please advise as to why the March 2004 guidelines were not used ‘Thanks a bunch! Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@\c.dekalb k12.9a.us DCSS-E&Y-008275Hi Jim, | have just printed out the position specifications. | know that you worked really hard on them. However, many of the previously requested corrections appear to still be evident. Also, it does not appear that there was a cross-check with the most recent Position Titling Document or Pay Grade document (prior to Nisha's departure). At this point, | think that the best thing for me to do is to take the time to go through them and make the adjustments that I requested previously when I see problems. Lorraine and | will track our man hours relative to this aspect of the project as there will ikely be a need to make some adjustments in the fee schedule. | truly don't have the time to do this. But | also see that you don't have the resources to address this either. | am sure that some of the problem occurred with the downtime associated with this project. | will keep you posted. Guess | know what | will be doing this weekend, Reanee N. Ivey, Ph.D. Office of Afirmative Development Department of Parental, Community & Support Programs Dekalb County School System 678.876.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@{c.dekalb k12.ga.us DCSS-E&Y-008276In the Certificates, Licenses, Permits section, let's be sure to say, "Valid certificate in or Valid license in or Valid permit in." Don't want any expired ones. ‘Thank you. Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Parental, Community & Support Programs Dekalb County School System 678.676.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@Ic.dekalb.k12.ga.us DCSS-E&Y-008277steve, am still here waiting to hear about the delivery of the Position Specs. Also, Sandra told Lisa today that someone would be coming out here to work on-site. | thought that from the information that I received yesterday, the work had been done. | did not want to leave because Lisa said that Sandra said that the two of you would be calling me. However, | am getting hungry. So call me on my cell between 12:00 and 1:30. | should be back in the office for sure after that. |lam looking forward to hearing from you because | did provide the update to the Board last night based on what | was told yesterday about the Position Specs and the timeline that | sent over, I need to know if ‘something has changed. They were not a happy group and | really don't want to have to face them again with new information. | trust that you understand, ‘Thanks! Reanee Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Human Resources DeKalb County School System 678.676.1871 (business) 678.876.1833 (telefax) Reanee_N_Ivey@\c.dekalb.k12.ga.us DCSS-E&Y-008278Steve, have some revised Position Specs from Garry McGiboney and some PDQs and Position Specs that were developed by DCSS staff because E&Y did not develop them for specific jobs. Who should get these? Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Parental, Community & Support Programs Dekalb County School System 678.676.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@Ic.dekalb.k12.ga.us DCSS-E&Y-008279Just a reminder that the E&Y team will be back to meet with you tomorrow and Thursday regarding your Position Specs. Please be sure to have made your edits an the Position Specs in red italics and placed on diskettes (2) prior to the meeting, Also bring two hard copies of the corrected Position Specs. Ifyou had to develop new PDQs, be sure to give them to me today so that | can conduet the necessary Project Guidance Team review prior to your E&Y meetings tomorrow and Thursday, Also, be sure to let me know if you are missing any Position Specs so that | can attempt to provide the documents to you prior to your meetings. ‘The schedule is listed below: September 15th~Comp & Class Workroom in Building A Ed Boule 8:30-12:00 Clarence Els 1:30-2:30 Stan Pritchett 2:30-5:00 September 16th~Comp & Class Workroom in Building A ‘Abbe Boring 8:30-12:00 Clarence Elis 1:30-2:30 (if needed) Jim Williams 2:30-2:45 Stan Pritchett 2:45-5:00 (if needed) ‘Thanks in advance. | will be working on Comp & Class all day today. So | will be slightly unavailable. But do not hesitate to call if you need anything Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@\c.dekalb.k12.ga.us DCSS-E&Y-008280JimiNisha, ‘Thanks for taking the time to speak with me today regarding concerns relative to the Position Specifications that E&Y has prepared for DCSS. | looked al the calendar and thought that it might be helpful to extend the timeline for the submission of what E&Y believes to be a final draft for consideration by the PGT. How about submitting those Position Specifications, including the ones (40 or more) that you ‘said were not yet done, on or before July 7, 2004. Let me know if this poses a problem. Now, as | understand it, the team will review the Position Specifications to ensure that: 1. Exempl/Non-Exempt Status is done in conformance with the new (March 2004) FLSA rules (Let me know if you need the info. | have a pretty good disk that is most helpful 2. Each page of the respective Position Specs will indicate the position title and page number. 3. Existing syntactial, semantical and typographical errors will be eliminated, 4. Consistency in placement of information (e.g., Knowledge, Skills, Abilities, etc) will be ensured; Logical sentences and phrases will be consistently used across all Position Specs. For instance, if one Position Spec refers to knowledge of basic computer applications in the Knowledge section, the same language would be used in every other Knowledge section on every other Position Spec where applicable. 5.Attention will be paid to formatting to ensure that there is consistency in the spacing between the various sub-headings, If we are going to have two line spaces between the various sub-headings, we will be consistent throughout. 6. Where possible, please try to get the signature and disclaimer statement on the last page of the Position Spec without having to have another page just for that information, 7. The Approved HR date of 6.1.04 and the Revised date of 7.1.04 that currently appears on the Position Specs will be deleted. Those dates have not been determined yet. 8. All pay grades and work year calendar days that have been given to you will be inserted in the Position ‘Specs in the appropriate locations, Also, dont forget that the draft of the Appeals Process is needed on June 30, 2004. ‘Thanks so much for your willingness to review these documents and make the necessary corrections, Please don't hesitate to call me if you have a need to do so. Enjoy your weekend, Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@\c.dekalb.k12.ga.us DCSS-E&Y-008281Nisha, Please use the attached Position Tiling document. | have given you a new title for the PATS Services and adjusted the format for the directors as well as changed to typographical errors. ‘Thanks. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@'c.dekalb k12.9a.us DCSS-E&Y-008282Good Morning Jennifer, was able to meet with Dr. Brown last night. There are two needed changes. The front cover does not have the appropriate title. I don't know how I missed it. The cover should read: Single Salarly Classification System (On page 9/second line: The structure will reflect fewer salary | think that is it. Please send a final copy for my final review and | will give you a go ahead later today. Thanks!!1 Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) DCSS-E&Y-008283Hello, Dr. Ivey! hope this note finds all well with you this summer. Jim is out of the office today and has asked that | forward to you the presentation to the board (Aug 21). Please let me know your comments/questions or if | can be of further assistance. Have a great weekend and | look forward to the next time we meet! Jennifer jennifer Moseley Senior Consultant Human Capital Emsta Young LUP JGepnone qs) 7808131 ae (ray 7o0 1801 Evcomm — “enaeere ‘To learn more about our services: ws wey comibumaneapta The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited, If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your c"omputer. Thank you, Emst & Young LLP DCSS-E&Y-008284Here are the remaining principals at centers Doris Minmier Principal-Center (MS) Virginia Biddle, Principal Center (MS) Judy Tugale, Principal-Center (MS) Rebecca Payne-Blanton- Principal Center (ES) Deborah Norman, Principal Center (ES) Mitzi Jones, Principal Center (ES) Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@'c.dekalb k12.9a.us DCSS-E&Y-008285Steve, | am faxing and mailing you my edited version of the Program Documentation Manual in the next few minutes. To assist you and Jim Landry in making the necessary edits, | have enclosed some documents for review: 1, DOSS Board Policy on Overtime 2. Recommendations Drafted to Manage Salaries that Exceed Maximum, 3. Appeals Process Documents that reflect edits based upon a review by a selected labor attorney at the request of our attorney, Mr. Stan Hawkins. | know that there will be a need for me to talk with you or perhaps Jim if he is the one who will be finalizing this document regarding the final draft of this document. Don't hesitate to call Take Care! RNI Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Human Resources DeKalb County School System 678.676.1871 (business) 678.876.1833 (telefax) Reanee_N_Ivey@\c.dekalb.k12.ga.us DCSS-E&Y-008286Stan and Reanee —~ attached is an electronic copy of our proposal submitted in the Fall of 2002 to DCSS which you requested; it includes all pages with the exception of Appendix | and Appendix II (Appendix IIlis included). Appendices | (Data Collection Examples) and II (Report Examples) are not available electronically; these pages are duplicated from "hard copy" reports/exhibits from other (not DCSS) clients and included in the proposal as exhibits to demonstrate our capabilities. We can fax such pages as necessary; Reanee has a copy as well ‘We hope this information assists in reaching agreement on the contract. Please do not duplicate or send this electronic proposal to any other party without my approval. Thanks and have a great day. Jim Jim Landry, Ph.D Principal Human Capital Emst & Young LLP, 1401 MeKinney, Suite 1200 Houston, TX -77010 Telephone: 713-750-1500 Direct 710-750-8122 Cel'Phone: 715-818-9400 Fax 718-750-1604 EYComm: 8188269 “To learn more about our services: ev comihumancita The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your computer. Thank you. Emst & Young LLP DCSS-E&Y-008287FY. Just wanted you to know that the Proposals will be opened tomorrow at 2:00 p.m. in Room 225 in B Building. Can you believe that we received 11 timely submission!!! | am so excited about that!!! To all Proposal Review Members: 1am busily preparing your boxes so that you can take your 11 proposals and start reading. Please come to my office on 10/24/02 to pick up your packets. | will be in training that day but my assistant, Ms. Lorraine Sanford, will make the materials available to you. Dr. Camp, | will make special arrangements to get your information to you. Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Parental, Community & Support Programs Dekalb County School System 3770 N. Decatur Road, Building A Decatur, Georgia 30032-1099 678.676.0180 (Telephone) 678.676.0193 (Telecopier) Reanee_N_Ivey@fc.dekallb.k12.ga.us DCSS-E&Y-008288Jim, [talked to Stan about the revised budget. He said that he would like for you to send a letter (you can send it to me and | will leat it to the appropriate parties) that indicates that given that our proposed timeleine for the project exceeds the original expectations, E&Y proposes to adjust the fee payment schedule as reflected below: INSERT PROPOSED MAY THROUGH JANUARY PAYMENT SCHEDULE Also in the letter note that the revised fee payment schedule does not reflect any additional costs, Rather, the schedule allows DCSS to make smaller payments over a longer period of time that will actually coincide with the anticipated revised length of the project. | know that you will uff it up as needed ‘Thanks!!! Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs Dekalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@fc.dekalb.k12.9a.us DCSS-E&Y-008289Hi Rashida, |Lam going to send to send the PDQ back for Steve Gamer. He is listed as a Systems Analyst | but as Susan, Steve and | talked when they were here in August, this job is not a Systems Analyst job. Best case, we would like to call it Financial Specialist in Pay Grade 19. If E& Y thinks that it should be in another pay grade, just let me know. Please give the information to anyone who needs to have it in order to create the Position Specification and check the market data for the job. ‘Anyway, the Position Spec needs to be written. It will go with the Carl Beck stack, Here are the Essential Functions: Assists bookeepers in establishing electronic database for financial record-keeping at local sites. 60% Provides initial, situational and follow-up training to bookeepers 15% Retains electronic financial data files for all schools and departments 5% Collaborates with internal auditors to assist bookeepers in reconciling audit exceptions. 5% Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.876.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@Ic.dekalb.k12.ga.us DCSS-E&Y-008290Lorraine Sanford Secretary Ill Office of Affirmative Development Department of Parental, Community and Support Services 3770 North Decatur Road Decatur, GA 30032 678.676.0180 office 678.676.0193 fax Lorraine_Sanford@fc dekalb k12.ga.us DCSS-E&Y-008291Reanee, Hope you had @ nice weekend ! Had a couple of questions for you First, we have stil not made a final decision on whether special teachers should be placed in the regular teacher schedules and ifso, which ones. The costing reports will change based on this decision since costing excludes teachers ‘Attached isthe list of special teachers at DeKalb. We will need to know ‘rom you which ones will be slotted in the non-teaching structure at DeKalb and which ones wil follow the teacher schedules. (See attached file: List of Special Teachers xis) You had already asked me to add some of these to the teacher schedules (jobs in red are the ones you requested), Now we need to confirm this and also finalize what we need to do with the other positions, Secondly, we needed to know if you are planning on us presenting at the ext board meeting - and whether we wil be presenting the final Fecommendations and costing or just a progress report, We will need to plan our schedules accordingly. \We are waiting on your final job slotting to perform the costing analysis. Thanks! Nisha Nisha Ral, COP Senior Consultant Hurran Capttal Emst & Young LLP, 1401 MeKinney, Houston, TX - 77083 Telephone: 713-750-8626 Cell phone. 412-512-2639 Fax 718-750-1501 EYComm 5867438 ‘To learn more about our services: vww.ey.corvaumancapital The information contained in this message may be privieged and confidential and protected from disclosure. ifthe reader ofthis message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strtly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your computer. Notice required by law: This e-mail may constitute an advertisement or solicitation under U.S. law, if ts primary purpose is to advertise or promote a commercial product or service. You may choose not to receive advertising and promotional messages from Emst & Young LLP (except for Ernst & Young Online and the ey com website, which ‘rack e-mail preferences through a separate process) at this e-mail address by forwarding this massage to no-more- mail@ey.com, If you do so, the sender ofthis message will be notified promptly. Our principal postal address is 5 ‘Times Square, New York, NY 10036. Thank you. Eenst & Young LLP’ DCSS-E&Y-008292Please send me your completed rating forms for Ernst & Young and the Hay Group. | have attached a copy of the rating form for your use. Do not e-mail them back to me. I need your handwritten copy with your signatures. You may send them via Courier Mail, personal delivery (ar in your case, Sid, U.S. Mail) Thank you Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Parental, Community & Support Programs Dekalb County School System 3770 N. Decatur Road, Building A Decatur, Georgia 30032-1099 678.676.0180 (Telephone) 678.676.0198 (Telecopier) Reanee_N_Ivey@fc dekalb.k12.ga.us DCSS-E&Y-008293DIANE K. DUNN writes: Good Morning Dr. Ivey, Just wanted to check in and let you know that we had 6 people at Chapel Hill MS on yesterday. Four were food service workers, and two were teachers. My concern is that most have not even begun to TRY to fill it out. They want US to almost do it for them! This is timely, although it was a delight to assist our Senior sisters. :) Tt would be nice if teachers are reminded to go over the form and have specific 2 toask. They just sit down and start at page 1. (Not complaining, but when arriving at 5:20 and 5:30, boy, that takes time.) Diane Diane K. Dunn-M.Ed.,Ed.S 7th Grade Interrelated Language Arts Teacher Charter ProCorps Member Milken National Educator - 2000 Columbia Middle School 3001 Columbia Drive Decatur, Georgia 30034 (678)875-0502 Diane_K_Dunn@fc.dekalb.k12.ga.us "Children are our business!" ‘Thank you for the update and suggestions. Have a wonderful day. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@'c.dekalb k12.ga.us DCSS-E&Y-008294PAMELA J. BENFORD writes: ‘What about classroom teachers (no supervisory responsibilty) who also serve as department chairpersons (with supervisory responsibilties)? Can this be accomplished on the same PDQ? Yes it can, Just be sure to explain when you are discussing your duties as a department chair versus your duties as a teacher. Reanee N. Ivey, Ph.0. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs Dekalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@fc.dekalb.k12.9a.us DCSS-E&Y-008295‘Thank you, Jeff. | enjoyed speaking to you as well. | have also shared your biographical sketch with the other members of the Project Guidance Team (PGT) and the Superintendent. | believe that you will find all of them quite a pleasure to work with, as well, | ook forward to getting the meeting schedule later today so that | can share it with the PGT and get their feedback and best time slots, Have a wonderful weekend if we don't talk again today. Actually, after 8 hours on the phone with Jennifer yesterday and 2 hours with you, Jennifer and Jim today, | am just about talked out Reanee Jeff.Cass@ey.com writes: Dr. Ivey, It was realy nice to meet you this morning! | just wanted to tell you again that m really excited to be working with you and with an organization of Dekalb’s caliber. Jennifer and Jim have told me how much they've enjoyed their relationships with you, so I'm looking forward to getting to know you. Have a great day, and Il talk to you soon! Jeffrey ©, Cass, SPHR, COP Senior Consultant Human Capital Ernst & Young LLP Telephone: +1 (713)750 4976 Fax +1.(713) 750 1801 EYComm 8152279 To learn more about our services: vww.ey.corvnumancapital The information contained in this message may be privieged and confidential and protected from disclosure. Ifthe reader ofthis message is not the intended recipient, or an employee or agent responsible for delivering this message to the Intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strtly prohibited. If you have received this communieation in error, please notify us immediately by replying to te message and deleting i from your computer. Important commercial e-mail netice: This e-mail may constitute an advertisement or solicitation under U.S. law, if ts primary purpose is to advertise or promote Emst & Young LLP's products or services. You may choose not to Feceive advertising and promotional massages from Ernst & Young LLP (except for Ernst & Young Online and the ey.com website, which track e-mail preferences through a separate process) at this e-mail address by forwarding this message to opt-out@ey.com. If you do so, the sender ofthis message will be notified promptly, and messages designated as advertising or promotional will be automatically blocked once necessary modifications to our e-mail system have been completed. Our principal postal address is § Times Square, New York, NY 10036, Thank you. Ernst & Young LLP DCSS-E&Y-008296Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs Dekalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@fc.dekalb.k12.9a.us DCSS-E&Y-008297LORRAINE SANFORD writes: He telephoned regarding the article that he asked for previously and also, to find out if the names of the Laborer/Helper have been changed? If $0, he would like to know the new name(s) ‘Thanks. | did forget to respond to Mr. Hester's request Monday. Tilles have not been finalized yet, This is what can be included in the news letter. ‘The 2004 Compensation and Classification Study currently undertaken by Ernst & Young on behalf of the DeKalb County School System has now reached another benchmark. New Position Specifications (job descriptions) have been developed for all positions and are being reviewed by Division and Department heads. All fulltime employees will have an opportunity to review the newly developed Position Specifications and to participate in an appeal process if there there is a need to address questions or concerns. The appeals process will be faciliated by Emst & Young. Pending Board approval, the revised compensation and classification structure is slated for implementation in FY ‘05. Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@{c.dekalb k12.ga.us DCSS-E&Y-008298‘Thank you, Jeff. | enjoyed speaking to you as well. | have also shared your biographical sketch with the other members of the Project Guidance Team (PGT) and the Superintendent. | believe that you will find all of them quite a pleasure to work with, as well, | ook forward to getting the meeting schedule later today so that | can share it with the PGT and get their feedback and best time slots, Have a wonderful weekend if we don't talk again today. Actually, after 8 hours on the phone with Jennifer yesterday and 2 hours with you, Jennifer and Jim today, | am just about talked out Reanee Jeff.Cass@ey.com writes: Dr. Ivey, It was realy nice to meet you this morning! | just wanted to tell you again that m really excited to be working with you and with an organization of Dekalb’s caliber. Jennifer and Jim have told me how much they've enjoyed their relationships with you, so I'm looking forward to getting to know you. Have a great day, and Il talk to you soon! Jeffrey ©, Cass, SPHR, COP Senior Consultant Human Capital Ernst & Young LLP Telephone: +1 (713)750 4976 Fax +1.(713) 750 1801 EYComm 8152279 To learn more about our services: vww.ey.corvnumancapital The information contained in this message may be privieged and confidential and protected from disclosure. Ifthe reader ofthis message is not the intended recipient, or an employee or agent responsible for delivering this message to the Intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strtly prohibited. If you have received this communieation in error, please notify us immediately by replying to te message and deleting i from your computer. Important commercial e-mail netice: This e-mail may constitute an advertisement or solicitation under U.S. law, if ts primary purpose is to advertise or promote Emst & Young LLP's products or services. You may choose not to Feceive advertising and promotional massages from Ernst & Young LLP (except for Ernst & Young Online and the ey.com website, which track e-mail preferences through a separate process) at this e-mail address by forwarding this message to opt-out@ey.com. If you do so, the sender ofthis message will be notified promptly, and messages designated as advertising or promotional will be automatically blocked once necessary modifications to our e-mail system have been completed. Our principal postal address is § Times Square, New York, NY 10036, Thank you. Ernst & Young LLP DCSS-E&Y-008299Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs Dekalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@fc.dekalb.k12.9a.us DCSS-E&Y-008300| have just spoken to Dr. Sharron Hunt, Director of Research and Evaluation for the Georgia Department of Education (We got our Ph.D.s together). Dr. Hunt said that there are no guidelines that call for the ‘supervisor who handles test at the Warehouse to be certified or to be paid on the certified salary schedule. The only State guideline is that the person who administers the test be certified. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@\c.dekalb.k12.ga.us DCSS-E&Y-008301‘Thank, | have already fixed the other one to reflect the most current edits and sent it on to the Division Head for review. ‘Thanks anyway. Reanee sandra.walker@ey.com writes: Dr. Ivey, I was searching for PDQs and Specs and came across this version - the attached marked up copy stated: "Use this one instead of the one provided by C. Lewis (attached)" So | believe this might be a more recent copy. Regards, Sandra Sandra Walker Staff Consultant Human Capital — ‘Telephone: (404) 817-5494 Fax (404) 817-4303, Efoc (668) 267-3136 EYComm 2079288 Email sandra.walker@ey.com “To learn more about our services: ey comihumancapta "REANEE N. IVEY" (2101/2005 02:42 PM To Steven Sullvan@ey.com Sandra Waikerq@ey.com, Cynthia Moore@ey.com, sa_juran@e.dekalb.K12.ga.us Subject Magnet/Theme School Coordinator DCSS-E&Y-008302point, there was a Magnet/Theme School Coordinator position ‘tion. I remember editing it. I do not have it in my final batch. Please send it to me. ks! REANEE Development (bu! 833 ( Iveyé *) kalb.k12.ga.us The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your computer. Notice required by law: This e-mail may constitute an advertisement or solicitation under U.S. law, if its primary purpose is to advertise or promote a commercial product or service. You may choose not to receive advertising and promotional messages from Ernst & Young LLP (except for Ernst & Young Online and the ey.com website, which track e-mail preferences through a separate process) at this e-mail address by forwarding this message to no-more- mail@ey.com. If you do so, the sender of this message will be notified promptly. Our principal postal address is 5 Times Square, New York, NY 10036. Thank you. Emst & Young LLP Reanee N. Ivey, Ph.D. Office of Afirmative Development Department of Human Resources DeKalb County School System 678.876.1871 (business) 678.676.1833 (telefax) Reanee_N_Ivey@{c.dekalb k12.ga.us DCSS-E&Y-008303LORRAINE SANFORD writes: Mr. Robert Moseley would like to know if he needs to check his principal's PDQs Lorraine Sanford Secretary Ill Office of Affirmative Development Department of Parental, Community and Support Services 3770 North Decatur Road Decatur, GA 30032 678.676.0180 office 678.676.0193 fax Lorraine_Sanford@c.dekalb.k12.ga.us Please thank Mr. Moseley for the inquiry. The Executive Directors should review the PDQs for the principals under their supervision. Those PDQs can come in on the respective day(s) that the schools send their PDQs, Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs Dekalb County School System 678.876.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@Jc.dekalb k12.ga.us DCSS-E&Y-008304‘Thanks. Please fax Uladia's PDQ to me and one of the Accounts Payable Clerk PDQs. | know that Rick Is going to want to look at them since he was not involved in this process at the time, Carl Beck was. RNI sandra.walker@ey.com writes: Dr. Ivey, My apology for getting this to you so late; Steve informed me of these missing specs less than an hour ago, ‘As requested: this one was based off Uladia Taylor's PDQ And Budget, Specialist Il - Unable to locate If there's a name assot particular position, | can look for it. | searched the original spreadsheet for this but could not associate a title or name. Please advise. Regards, Sandra Walker : Sandra Walker Staff Consultant Human Capital E Telephone: (404) 817-5496 Fax" (404) 817-4303 Ef (668) 267-3138 E¥Comm 2a79285 Email” sandra.walkerdley.com “To learn more about our services iv 2y cominumancapta The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your computer. DCSS-E&Y-008305Notice required by law: This e-mail may constitute an advertisement or solicitation under U.S. law, if its primary purpose is to advertise or promote a commercial product or service. You may choose not to receive advertising and promotional messages from Ernst & Young LLP (except for Emst & Young Online and the ey.com website, which track e-mail preferences through a separate process) at this e-mail address by forwarding this message to no-more- mail@ey.com. If you do so, the sender of this message will be notified promptly. Our principal postal address is 5 Times Square, New York, NY 10036. Thank you. Ernst & Young LLP Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Human Resources DeKalb County School System 678.676.1871 (business) 678.876.1833 (telefax) Reanee_N_Ivey@'c.dekalb.k12.9a.us DCSS-E&Y-008306Okay. | can't keep going back and forth to Dr. Brown telling him one thing and then another. Let me just wait until you have real data that has been verified and then I will sit with Dr. Brown and discuss this. It may mean that we will have to do a conference call with you and Jim, ‘Thanks for the advisement, however. Have a good day. Reanee Nisha.Rai@ey.com writes: Reanee, | have just started doing the analysis, but it occurred to me after our conversation today that if we are placing incumbents in the next step above their current grade, the bring to step costs are going to be substantial (much higher than the bring to minimum costs). | remember telling you on Friday that | didn't expect the numbers to be much higher, but | had not assumed then that we would be putting individuals in the next higher steps. Even if we assume a 30 cent increase er hour ( which is what the average increase seems to be)...considering the number of hours in the year and the 6500 incumbents in the study. and add to that the changed workday calendar which adds to costs..that number could likely add up to $3-4 million. Of course, considering that the total payroll for these incumbents is around $200 milion, that is only around 2% of payroll, so that might not be that high a number for pay increases in 2005. ‘We will know the exact numbers only after the analysis is complete, but | just wanted to give you a heads up on this. The potential costs of the recommendations will be an important point of discussion once we have the costing numbers. Nisha - Nisha Rai, CCP Senior Consultant Human Capital Erat & Young [LP, 40% Mekinney, Houston, TX Telephone: 713-760-8628 Cellphone: 412-612-2639 Fax 713.780.4804 EYComm: ‘8867438 To lear mote about our services: yi ev. comihumancapia The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this DCSS-E&Y-008307communication in error, please notify us immediately by replying to the message and deleting it from your computer. Notice required by law: This e-mail may constitute an advertisement or solicitation under U.S. law, if its primary purpose is to advertise or promote a commercial product or service. You may choose not to receive advertising and promotional messages from Ernst & Young LLP (except for Ernst & Young Online and the ey.com website, which track e-mail preferences through a separate process) at this e-mail address by forwarding this message to no-more- mail@ey.com. If you do so, the sender of this message will be notified promptly. Our principal postal address is 5 Times Square, New York, NY 10036. Thank you. Emst & Young LLP Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs Dekalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@fc.dekalb.k12.9a.us DCSS-E&Y-008308Some of the areas do not have proper verb text agreement. | will try to send it to you in a few minutes, For some reason, | am having trouble opening the document again, Our computers have been somewhat wacky for a few days Jennifer. Moseley@ey.com writes: Here is a revised document reflecting my thoughts on the list you sent to me. | saw a few | thought were reflected elsewhere in the document and also revised the wording on some so that is wasn't a question that could really be answered one way...i.e., "Apply simple understanding” sounds degrading to people and may not elicit the response you wanted (honest). You may revise and send back to me and then I'll ask Judy to include in the PDQ. have to get something to Tony by 12 noon today - but am available this afternoon. Jennifer Jennifer Moseley Senior Consultant Human Capital Emel @ Young LLP Telephone: (718)760 8131, Fax (713) 750 1801 EYComm: 8186673, “To learn more about our services: ey cam/humancapta The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your computer. Thank you. Emst & Young LLP Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs Dekalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@fc.dekalb.k12.9a.us DCSS-E&Y-008309Reanee, OK, we're sending the additional 8 models. Again, Jims out of the country until Friday, so he has not had an opportunity to review any of this. So please stress that this is for discussion purposes only, tentative and preliminary Please let us know if you have what you need. Thanks! Jeff (See attached file: 2.5% 0 alternating summaries xls)(See attached fle 2.5%, 2 summaries xis)(See attached file: 2.790 alternating summaries xls) (See attached fle: 2.7%,2 summaries xls)(See attached file: 2,8%,0 alternating summaries xis)See attached file: 2.8%, 2 summaries xls)(See attached fle: 2.9%4,0 alternating summaries xIs\See attached fie: 2.9%, 2 summaries xs) Jeffrey C. Cass, SPHR, COP Senior Consultant Human Capital Ernst & Young LLP Telephone: +1 (713) 750 4976 Fax +4 (713) 760 1501 EYComm 8152279 To learn more about our services: wwww.ey.comvhumancapital REANEE N. IVEY cc: JimLandry@ey.com, Nisha Rai@ey.com Subject: Re: eddltional salary models (0472112004 10:52 AM Thanks, Jeff, | apologize if my request was a Ittie confusing. The information that {you have provided is exactly what we need fora variation of Version 1 that you sent earier. But we also wanted to look at variations of Version 2and 3 that you sent. As it relates to those two, we wanted you to replace the 3% wit the percentages indicated (just 2s you did with the attachments for Version 1). Is it possible to get that also? DCSS-E&Y-008310Reanee Jeff Cass@ey.com writes: >Reanee, >Good morning! >We are attaching the models you asked for. Please call Nisha or |if you >have any questions, >Thanks! >ueff >(See attached fle: 2.596 summaries x's|(See attached fle: 2.7% >summaries xls)See attached fle 2.8% summaries xis)(See attached fle: >2.9% summanies.xis) >Duettrey C. Cass, SPHR, CCP >Senior Consultant >Human Capital >Emst & Young LLP >Telephone: +1 (713) 750 4976 >Fax +1713) 780 1501 >EYComm 8152279 >To learn more about our services: wwnw.ey.com/humancapital >The information contained in this message may be privileged and confidential and protected from disclosure. Ifthe reader of this >message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you >are hereby notified that any dissemination, distribution or copying of >this communication is strictly prohibited. f you have received this, >communication in error, please notify us immediately by replying to the >message and deleting t from your computer. >Notice required by law: This e-mail may constitute an advertisement or >solictation under U.S. law, ifs primary purpose is to advertise or >promote a commercial product or service. You may choose not to receive advertising and promotional messages from Ernst & Young LLP (except for >Emst & Young Online and the ey.com website, which track e-mail >preferences through a separate process) at this e-mail address by >forwarding this message to no-more-mail@ey.com. If you do so, the sender >of this message will be notified promptly. Our principal postal address. >is 5 Times Square, New York, NY 10036. Thank you. Emst & Young LLP Reanee N. Ivey, PhD. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs Dekalb County School System 678.876.0180 (business) DCSS-E&Y-008311678.676.0193 (telefax) Reanee_N_Ivey@fe dekalb k12.ga.us ‘The information contained in this message may ba privileged and confidential and protected from disclosure. Ifthe reader of his message is not the intended recipient. o an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting i from your computer. Notice required by law: This e-mail may constitute an advertisement or solicitation under U.S. law, ifs primary purpose isto advertise or promote a commercial product or service. You may choose not to receive advertising and promotional messages from Emst & Young LLP (except for Ernst & Young Online and the ey.com website, wich {track e-mail preferences through a separate process) at this e-mail address by forwarding this message to no-rmore- mail@ey.com. if you do so, the sender ofthis message will be notified promptly. Our principal postal address is 5 Times Square, New York, NY 10036. Thank you. Ernst & Young LLP. DCSS-E&Y-008312REANEE N. IVEY" (06;30'2004 02:43 PM To: Nisha Rai@ey.com cei dimLancry@ey.com Subject! Adminstraive Assistants in Schools Nisha, These administrative assistants are about to run me crazy. Can you disagregate the data in a chart like this? School Administrative Assistant I Administrative Assistant IZ Administrative Assistant III List all Elem. Schools List all Middle Schools List all High Schools This is probably the only way that I can see what I need to see. Thanks so much! 11! Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School system 678.676.0180 (business) 618.676.0193 (telefax) Reanee_N_Ivey@fc.dekalb.k12.ga.us DCSS-E&Y-008313The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your computer. Notice required by law: This e-mail may constitute an advertisement or solicitation under U.S. law, if its primary purpose is to advertise or promote a commercial product or service. You may choose not to receive advertising and promotional messages from Ernst & Young LLP (except for Ernst & Young Online and the ey.com website, which track e-mail preferences through a separate process) at this e-mail address by forwarding this message to no-more- mail@ey.com. If you do so, the sender of this message will be notified promptly. Our principal postal address is 5 Times Square, New York, NY 10036. Thank you. Emst & Young LLP DCSS-E&Y-008314Reanee, ‘Thanks for the update. it will take some time to make these changes. | will send the updated costing to you tomorrow. Nisha "REANEE N. IVEY" (06;20'2004 08:08 AM To: Nisha Ral@ey com ce: sim.Lanary@ey.com,lorsine_sanford@tc deka 12.8 Subject! Administrative Assistants at Schools. Nisha, It also looks as though we have run up some of o} the Administrative Assist: when you run the new costing report, let's put all 199 Administrativ Assistants on a 217 day calendar and see if that helps. costs by moving that are currently 199 d ys to 246 days. Thanks, Reanee Reanee N. Ivey, Ph Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School system 678.676.0180 (business) 678.676.0193 (telefax} |_Ivey@fc. dekalb. k12.ga.us The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this DCSS-E&Y-008315communication in error, please notify us immediately by replying to the message and deleting it from your cuomputer. Notice required by law: This e-mail may constitute an advertisement or solicitation under U.S. law, if its primary purpose is to advertise or promote a commercial product or service. You may choose not to receive advertising and promotional messages from Ernst & Young LLP (except for Ernst & Young Online and the ey.com website, which track e-mail preferences through a separate process) at this e-mail address by forwarding this message to no-more- mail@ey.com. If you do so, the sender of this message will be notified promptly. Our principal postal address is 5 Times Square, New York, NY 10036. Thank you. Emst & Young LLP DCSS-E&Y-008316Good moming! Thank you for the list. You are correct - we can work out the special survey jobs at a later date. Ifwe need to talk before Dec ‘st - please call me. | am here today and visiting my family the rest of the week...and if we don't talk, Happy Thanksgiving! Enjoy your time away from the PDQs! Now, I'm getting knee deep in them!! Ha! Jennifer PS - Bobby Stephens was a very nice man. We chatted for a bit yesterday. He suggested | give Dean Grant a call and | will do so next week. But, Bobby said anytime we wanted to confer with him, to feel free to call. (38 years at DCSS!! He has some history!) Jennifer Moseley Senior Consultant Human Capital Emst& Young LLP Telephone: (719)760 8191 Fae 19) 780 1601 EYComm: 8186673, “To learn more about our services: ey comihumancapta ‘Reanee N. Ivey” 11/24/2003 06:38 PM To: ce: "Reanee N, vey, Ph.” Subject: Benchmark Jobs (atachments Removed) Jennifer, Tam sending this to you from my home computer. You may respond to me tomorrow at my office computer. I did not do anything with the Special Survey column. If I recall correctly (and it is wholly possible that I do not), you wanted me to react to benchmark jobs. If I need to do that column, I will, however So sorry for the delay DCSS-E&Y-008317Reanee ‘#H#i## Combined E&Y and PGT Benchmark Listing 11.24.03.xIs has been removed from this note on November 25 2003 by Jennifer Moseley The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your cLiomputer. Thank you. Ernst & Young LLP DCSS-E&Y-008318Hi Reanee, Here is the file (EY DCSS List Possible Bench - first worksheet) for the possible benchmark listing. Please put an "x" next to the specific job title you would like benchmarked in the gray (or highlighted) column - it is designated as DCSS. You may also use this list for the special survey jobs (see column in spreadsheet) I've included your original worksheet as well, but please use it only for reference. It will be much easier for me to use the worksheet we put together from the employee download (the EY DCS. List Possible Bench worksheet) Re the templates, I honestly need to pull them together. | will most likely send those to you tomorrow or first thing when | return on December ‘st. | want Jim's input as well on what | send to you so it may take me a ttle time to coordinate. I'll move to the top of my list for you. We are proceeding with the PDQs we are receiving - to review for consolidation and for benchmarking. Your list will be very helpful so we can ensure we're getting those jobs you would like benchmarked Have a great day! Jennifer jennifer Moseley Senior Consultant Human Capital Emst& Young LLP Telephone: (713) 780 8131 Fax (743) 7501601 E¥Comm: 8156873, “To learn more about our services: ey comihumancapta "REANEE N. IVEY" 11/24/2003 00:51 AM To: Jennifer Moseley @ey.com Subject: Benchmark Jobs Hi Jennifer, DCSS-E&Y-008319Believe it or not, I have completed my review of your spreadsheet. Karen had to leave town and did not leave the document with me. Will you send the spreadsheet to me once again (Sorry to ask this of you) so th complete it and resubmit? Also, be sure to send me the various formats for job descriptions that E&Y has developed for school systems. We are anxious © look at them. I promise to check my e-mail several times today (We are working in another room) so I can get this information to you ASA Thanks a bunch, Reanee Reanee N. Ivey, Ph.D. Assistant Director for Affin Department of Parental, Communi DeKalb County School system 678.676.0180 (business) 678.676.0193 (telefax] Reanee N_Ivey@fc.dekalb.k12.ga.us ive Development & Support Programs The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your cgomputer. Thank you. Ernst & Young LLP DCSS-E&Y-008320Done. (See attached fle: Proposed Salary Schedules 3.10.04 XIs) Nisha, When you get a chance, please change your documents to spell Dekalb with ‘an upper case K (See headers), Nisha Rai@ey.com writes: >(See attached fle: PGT Meeting 3.10.04 xis)(See attached file: Proposed >Salary Schedules >3.10.04.Xis). i >The information contained in this message may be privileged and >confidential and protected from disclosure. Ifthe reader ofthis >message is not the intended recipient, or an employee or agent responsible for delivering this message tothe intended recipient, you Pare hereby notified that any dissemination, distribution or copying of >this communication is strictly prohibited. Ifyou have received this communication in error, please notify us immediately by replying to the >message and deleting i from your computer. >Notice required by law: This e-mail may constitute an advertisement or solicitation under U.S. law, ifits primary purpose is to advertise or >promote a commercial product or service. You may choose not to receive advertising and promotional messages from Ernst & Young LLP (except for >Erst & Young Online and the ey.com website, which track e-mail >preferences through a separate process) at this e-mail address by >forwarding this message to no-more-mail@ey.com. If you do so, the sender >of this message will be notified promptly, and messages designated as. advertising or prometional will be automaticaly blocked once necessary >modifications to our e-mail system have been completed. Our principal >postal address is § Times Square, New York, NY 10036,Thank you. Emst & >Young LLP Reanee N. Ivey, PhD. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs Dekalb County School System 678.876.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@fec dekalb k12.ga.us DCSS-E&Y-008321‘The information contained inthis message may be privileged and confidential and protected from disclosure. Ifthe reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting ft from your computer Notice required by law This e-mail may constitute an advertisement or solicitation under U.S. law, ifs primary purpose isto advertise or promote a commercial product or service. You may choose not to receive advertising and promotional messages from Emst & Young LLP (except for Ernst & Young Online and the ey.com website, wich track e-mail preferences through a separate process) at this e-mail address by forwarding this message to no-more- mail@ey.com. if you do so, the sender ofthis message willbe notified promptly, and messages designated as advertising or promotional will be automatically blocked once necessary modifications to our e-mail system have been completed. Our principal postal address is § Times Square, New York, NY 10036.Thank you. Emst & Young LLP DCSS-E&Y-008322The total cost to move bus drivers to respective steps is $547,339, "REANEE N. IVEY" (06:30'2004 02:07 PM To: Nisha Ral@ey.com Subject Bus Drivers Hi Nisha, can you give me the total cost to move all busdrivers to their Thanks. x Affirmative D ntal, Community & lefax) N_Ivey@fc.dekalb.k12. The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your computer. Notice required by law: This e-mail may constitute an advertisement or solicitation under U.S. law, if its primary purpose is to advertise or promote a commercial product or service. You may choose not to receive advertising and promotional messages from Ernst & Young LLP (except for Emst & Young Online and the ey.com website, which track e-mail preferences through a separate process) at this e-mail address by forwarding this message to no-more- mail@ey.com. If you do so, the sender of this message will be notified promptly. DCSS-E&Y-008323Our principal postal address is 5 Times Square, New York, NY 10036. Thank you. Ernst & Young LLP DCSS-E&Y-008324JACQUELINE F. HENRY Yesterday we as: 5 isted 4 employees . There was a request to have some sample responses for custodians and cafeteria workers. Is that possible? Jacqueline Henry Teacher, Fourth Grade EL. jer Elementary 678-676-3365 Jacqueline F_Henry@fc.dekalb.k12.ga.us ‘Thanks, | don't know about the sample responses at this late date but | will check with Dr. Pritchett to see if anything might be available. | will let you know. Good suggestion, Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs Dekalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@'c.dekalb k12.ga.us DCSS-E&Y-008325HARRIET E. GORDON writes: twas well received. Great. Thank you for the help. It looks like we have our work cut out for us.....correcting some obviously long-standing problems. Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Parental, Community & Support Programs Dekalb County School System 3770 N. Decatur Road, Building A Decatur, Georgia 30032-1099 678.676.0180 (Telephone) 678.676.0198 (Telecopier) Reanee_N_Ivey@fc.dekalb.k12.ga.us DCSS-E&Y-008326KARLA A. SKEETE writes: Please send an update as to the current status of Comp & Class 2004. What should teachers expect to see/ hear about next? When? ‘Thank you Emst & Young is still analyzing our PDQ data. Hopefully, we will have some preliminary findings by the middle of March, Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@\c.dekalb.k12.ga.us DCSS-E&Y-008327JOAN L. KOTTLER writes: Dear Dr. Ivey, | don't know if you are aware that Counselors work a nine hour day, while all other DeKalb County employees work an eight hour day. Many of us were stil in payroll until recently as eight hour employees, although we have been mandatorily working nine hour days since the job was created. | think this is important information for the committee and Ernst and Young to have in the study of internal and external equity. | discovered the inconsistency of knowledge about the length of the Counselor day when | was trying to determine my sick days following an extended absence due to spinal surgery. When it was determined that | was one of many Counselors still in the payroll computer as an eight hour employee, | made Dottie Toney and payroll aware of this, and in my case anyway, the change has been made. (| am still trying to determine the effect of the extra 189 hours (21 - 22 extra days) on my sick leave amount and my salary, since | determined that | have been treated administratively as an eight hour/day employee for the thirteen years | have been a counselor.) | feel that in terms of equity, there should not be just one job in the entire county that is mandated to work more than the normal eight hour day. As professionals, we all put in more than the required hours when the job demands it, but | know | speak for many of us when | say that there are some days when the ninth hour is not productive due to sheer exhaustion, and it would be nice to have the freedom on those days to go home like everyone else and lay down, taking the work home when necessary. | apologize for not communicating this concem to you sooner. Please let me know the status of this situation in relation to the Compensation and Classification study. ‘Thank you in advance. Sincerely, Joan Kottler Joan L. Kottler, Counselor Nancy Creek Theme School 678-876-7616 Ms, Kottler, am aware of this fact. But I do thank you for sharing the information. Have a wonderful day. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.876.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@fc.dekalb.k12.ga.us DCSS-E&Y-008328“shaina A" writes: Hi. My name is Shaina Amienyi. | am a staff member of the Chamblee High School newspaper, the Blue and Gold. I went to the conference at my school about the compensation and classification study. | have questions about it: What made the Dekalb County School Board decide that the pay structure and job descriptions need to be changed? What affect will that have on school administrators and teachers? Why is the DCSS spending over $300,000 for this study when the state is already facing staggering budget cuts, and the schools need to comply with the No Child Left Behind Act? Will teachers and administrators have to sign their contract without knowing the pay structure and job title changes? Will they have to sign a contract without their actual salary on it? Why are there no teachers or lower level administrators on the Projec t Guidance Team? Thank you very much for answering my questions. Sincerely, Shaina Amienyi Send instant messages to anyone on your contact list with MSN Messenger 6.0. Try it now FREE! Shaina, | am pleased to respond to your inquiries as presented above. | have presented those inquires and my corresponding responses below: Q1: What made the DeKalb County Board decide that pay structure and job descriptions need to be changed? ‘At: Best practices in the industry of compensation and classification studies indicates that compensation and classification structures should be reviewed at least once every five years. The last time a comprehensive compensation and classification study was conducted in the DeKalb County School System was in 1988, Q2; What affect will that have on school administrators and teachers? ‘A2: Given that we do not have the results of the study at this time, | am unable to offer an informed response to this inquiry. Q3: Why is the DCSS spending over $300,000 for this study when the state is already facing staggering budget cuts, and the schools need to comply with No Child Left Behind Act? ‘3: One componenent of No Child Left Behind calls for the availability of accurate and appropriate job descriptions for all employees. At present, we do not have job descriptions for all of our positions. There are also some positions for which no job descriptions exist. As it relates to cost, $341,000.00 of the study is an extremely nominal cost for a study of this scope. Generally, studies of this scope in an organization of this size cost upwards of a million dollars. Please feel free to conduct research in the metro-Atlanta area, relative to the recency of similar studies conducted in surrounding metro school districts. | am aware of at least two other school districts that conducted a similar study last year and one that is in the process of doing so at this time. As previously stated, in order to provide the best service to an organization's DCSS-E&Y-008329human capital (personnel), organizations are advised that compensation and classification structures should be reviewed every five years, at least, That is certainly a critical element of any retention and recruitment plan, Q4: Will teachers and administrators have to sign their contract without knowing the pay structure? Will they have to sign a contract without their actual salary on it? ‘A4: Actually, teachers and administrators sign their contracts every year without any guarantee of a particular pay structure. This study is not designed to eliminate or create jobs. There is not a plan to adjust any salaries downwards. Each year, teachers and administrators sign contracts that bear their current salaries, not any proposed salaries. Q5: Why are there no teachers or lower level administrators on the Project Guidance Team? ‘AS: Actually, teachers, administrators and representatives or al ofthe job classifications serve on the Project Guidance Team. Through the assigned members, information, ideas, reactions are obtained and brought back to the Project Guidance Team for consideration. Employee Focus Groups were widely held during the 2002-2008 school year. Information obtained from those focus groups was incorporated into the operational plan of the Study. Members of ProCorps have had key involvement in the provision of information. This study in DCSS has probably provided more opportunities for employee input than most others. ‘Thank you for taking the time to pose these inquiries. It has been my pleasure to provide accurate and complete information to you Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs Dekalb County School System 678.676.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@Ic.dekalb.k12.ga.us DCSS-E&Y-008330BRENDA HUDGINS writes: I wanted to touch base with you on the requests you made through Karen Schaefer yesterday 1. Ethnicity Code Legend: B-Black |-American Indian M-Multi-racial O-Asian S-Hispanic W-White X -Other 2. Birthdays- Wallette pulled a sampling of files on the employees over 75. Their driver's license confirmed that the age on the report is correct. We thought it was interesting that our oldest employee is an 87 year old sub who was scheduled to work 3 days this week and has a glowing evaluation dated 5/2003. She must really love children! ‘We made corrections on TERMS for the following birthdates: Teresa Morrow I DOB BNI 1959-Age 44 Ann Crain i DOB 11946-Age 57 Sharon Robineon SO 5 ME 965-Age 38 Helen Farmer DOB MINN 936- Age 67 The 16 and 17 year old employees on the list are DCSS students who were authorized to work part-time 3. The request for a vacancy list may be a challenge. Judy and | have discussed the best way to get this data. Gwen and Diane, the position control coordinators, are working on updating the allotment screen so that we can identify vacancies. This is not ready. If the goal is to find job titles that were not covered in the report sent to Ernst & Young so they can be reviewed, we could possibly run a query of all job titles reported to Ernst & Young vs. all job titles. If this is acceptable, we'll proceed in that direction. If not, Judy suggested that we talk to Vicki Sorrells when she returns on Monday to see if she has a list of vacancies approved from her budget reports. Thanks DCSS-E&Y-008331Brenda Hudgins Specialist, Human Resources DeKalb County School System 3770 North Decatur Road Decatur, GA 30032-1099 Telephone: 678-676-0352 ‘Thanks, Brenda. | am sending this information to the E&Y representative. As soon as she lets me know ‘something about the vacant jobs, | will get back to you. Have a fantastic weekend, Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs Dekalb County School System 678.876.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@Jc.dekalb k12.ga.us DCSS-E&Y-008332CHRISTINE M. BUTZ writes: Hello. My name is Christine Butz, and | am a ProCorps member. It was a genuine pleasure meeting you yesterday and listening to your monumental task description. | felt a feeling of hope and gladness that ‘some of these issues and concems, which have been around for decades, will be properly addressed Itis evident that you are a person of integrity and honesty. | can only imagine that good will come of this study. As a former Teacher Forum representative, | know that this study will prove heartening to all of the teachers on the “front lines.” This could improve morale across the board and help us retain our DeKalb teachers as well Vl be looking forward to serving you and your committee in any way that I can. Christine Butz. ‘Thank you so very much for this kind note. I can't tell you how much | appreciate hearing this. This is truly a mammoth task. | am just glad that you and other members of ProCorps are willing to be PART OF THE SOLUTION Have a wonderful day. Trust me, you will be hearing from me VERY SOON!!! Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 3770 N. Decatur Road, Building A Decatur, Georgia 30032-1099 678.676.0180 (Telephone) 678.676.0193 (Telecopier) Reanee_N_Ivey@fc dekalb.k12.ga.us DCSS-E&Y-008333have reviewed the various emails, and can find only the .pdf version of the contract. Could someone please forward a Word or Wordperfect version so that I can mark it up? Many thanks. Aaron J. Polak Assistant General Counsel Emst & Young 5 Times Square New York, New York 10036 P. 212-773-0318 f, 212-773-6299 sim Landry 1010912003 06:20 PM To: shawkins@weekescandlercom 6: _ Aaron PolekiGenCounlEYLLP/US@EY-NAmerica, Reanee_N_Wey@fe dekalb K12.99.u8 Subject: contract update Stan -— Dr. Ivey mentioned in a note to me today your interest in expediting the contract in the interest of all parties concemed. \/we certainly agree. | have submitted all of our (yours, mine, Dr. Ivey's) correspondence , drafts, attachments, etc -—- including your draft contract, Stan--- to the internal E&Y Counsel to whom | have been assigned.i.e, Aaron Polak ( located in New York). Any contract which deviates from our standard job arrangemnt letter and terms and conditions as presented in our August 29, 2003, letter to Dr. Ivey must be reviewed by E&Y Counsel and matters requiring differences to terms and conditions must be discussed and resolved by the client attorney,i.e, Stan on behalf of DCSS, and E&Y Counsel, i.e,, Aaron Polak Aaron should be in touch with you tomorrow (Friday) or Monday at the latest Stan --~- if you would like to call him or email with a message he can be reached at 212.773.0318 or by e-mail at: aaron.polak@ey.com. Thanks. Jim Jim Landry, Ph.D Emst & Young LLP, 1401 Mekinney, Suite 1200 Houston, TX - 77010 ‘Telephone: 713-750-1500 Direct 719-760.8122 GeliPhone: 713-818-0400 Fax. 713-750-1601 EYComm: 8188269 ‘To learn more about our services: .ev.comibumaneata DCSS-E&Y-008334The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your ccomputer. Thank you. Ernst & Young LLP DCSS-E&Y-008335Renee -—- | have spoken with Stan and | am forwarding additional information regarding contract ‘we will work this out in short order I believe. Congratulations to you and our total team for securing Board approval on this important project!!! | will be in touch as I'm sure Stan will as well once we have completed the details of "paperwork". Talk with you soon. Jim Jim Landry, Ph.D Principal Human Capital Emst Young LLP, 1401 Mckinney, Suite 1200 Houston, TX - 7010 Telephone: 719-750-1800 Direct 710.750.2122 CellPhone: 713-818-9400 Fax 713.750.1604 EYComm: 8188269 ‘To learn more about our services: “REANEE N. IVEY" ‘09109:2003 01:21 PM To: im.Landry@ey com, Car Alper@ey.com ce; _chakine @weekescandler com Subject’ Contract Jim and carl, Attorney Stan Hawkins is our counsel who will be drafting the contract. He has asked me to ask a decisionmaker relative to the contract (one of you two or someone else that I may not have met) to call him to discuss that document. Mr. Hawkins may be reached by dialing 404.378.4300. all me if you need to. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community © Support Programs DeKalb County School system 678.676.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@fc.dekalb.k12.ga.us DCSS-E&Y-008336The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your computer. Thank you. Ernst & Young LLP DCSS-E&Y-008337CAROL ADAMS writes: Listed below are the names of the metro school system's MIS Area Executives Katie Lovett - Fulton David McKenna - Cobb Hopkins - Cherokee ‘Ann Ware - Henry John Beaman - A\lanta Scott Futrell - Gwinnett Stephen Holmes - Clayton Carol S. Adams Management Information System William Bradley Bryant Center for Technology 2652 Lawrenceville Hwy Decatur, GA 30033 (678-676-1108 678-676-1082 FAX ‘Thank you. | will forward to Jim and Jennifer. Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.676.0180 (business) 678.876.0193 (telefax) Reanee_N_Ivey@\c.dekalb k12.9a.us DCSS-E&Y-008338Will do. Thanks! Rashida Shaw Staff Consultant Human Capital Emst& Young LLP Telephone: (404) 917-4253 Fax (66) 259.8801 EYComm: 7477436 To learn more about our services: vat com/umsncssta “REANEE N, IVEY" (01/03/2006 05:00 >M To Rashida Shaw@ey com, Sandra Walker@ey.com Iisa juran@te dekalb ki2gaus Subject ‘current Postion Specs Needed Please e-mail the most current version of these to me in the a.m. Pest Control Technician Printer I Printer II Printer Binder Operations Specialist Warehousing Services Manager ‘Thanks! Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Human Resources DeKalb County School system 678.676.1871 (business) 678.676.1833 (telefax) Reanee_N_Ivey@fc.dekalb.k12.ga.us DCSS-E&Y-008339The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your computer. Notice required by law: This e-mail may constitute an advertisement or solicitation under U.S. law, if its primary purpose is to advertise or promote a commercial product or service. You may choose not to receive advertising and promotional messages from Ernst & Young LLP (except for Ernst & Young Online and the ey.com website, which track e-mail preferences through a separate process) at this e-mail address by forwarding this message to no-more- mail@ey.com. If you do so, the sender of this message will be notified promptly. Our principal postal address is 5 Times Square, New York, NY 10036. Thank you. Ernst & Young LLP DCSS-E&Y-008340This Is not what | asked for. | indicated that we have Data Entry Specialists (| even gave the name Thalia Raybon as an incumbent). | would like a generic Data Entry Specialist position with highest to lowest level responsibilities that | can use for all three persons since E&Y did not prepare one for these people. Steve, please take responsibilty for this as | do not have much time left now. These position specs go out Friday and tons of them have to be edited and printed. | can't keep on with this back and forth on things that are not consistent with what | am asking for at this stage of the game. | simply do not have the luxury of time, RNI sandra.walker@ey.com writes: Dr. Ivey, Attached you'll find the Data Entry Specialist I! & II, Regards, Sandra - andra Walker Staff Consultant Human Capital E Telephone (404) 817-5496 Fax (404) 817-4203 Esfox: (068) 267-3138 E¥Comm 2279255 Email sandrawwalkend@ey.com “To learn more about our services iv 2y cominumancapta The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your computer. Notice required by law: This e-mail may constitute an advertisement or solicitation under U.S. law, if its primary purpose is to advertise or promote a DCSS-E&Y-008341commercial product or service. You may choose not to receive advertising and promotional messages from Ernst & Young LLP (except for Emst & Young Online and the ey.com website, which track e-mail preferences through a separate process) at this e-mail address by forwarding this message to no-more- mail@ey.com. If you do so, the sender of this message will be notified promptly. Our principal postal address is 5 Times Square, New York, NY 10036. Thank you. Emst & Young LLP Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Human Resources Dekalb County School System 678.676.1871 (business) 678.876.1833 (telefax) Reanee_N_Ivey@fc.dekalb.k12.9a.us DCSS-E&Y-008342Good Aftemoon Everyone, | would like to thank you for your willingness to assist the DeKalb County School System with its Compensation and Classification Study through the completion of a Special Survey that has been sent directly to you from Ernst & Young, In addition to an expression of thanks, this is a follow-up communication to advise you that | hope that you will feel free to call me directly if you have any questions about the survey. Also, be sure to note that if you participate in the survey, you will receive a copy of the resus. ‘Again, thank you....and please remember to return the surveys to Ernst & Young by the end of next week. Have a great weekend!!! Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.876.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@{c.dekalb k12.ga.us DCSS-E&Y-008343Good Aftemoon Everyone, | would like to thank you for your willingness to assist the DeKalb County School System with its Compensation and Classification Study through the completion of a Special Survey that has been sent directly to you from Ernst & Young, In addition to an expression of thanks, this is a follow-up communication to advise you that | hope that you will feel free to call me directly if you have any questions about the survey. Also, be sure to note that if you participate in the survey, you will receive a copy of the resus. ‘Again, thank you....and please remember to return the surveys to Ernst & Young by the end of next week. Have a great weekend!!! Reanee N. Ivey, Ph.D. Assistant Director for Affirmative Development Department of Parental, Community & Support Programs DeKalb County School System 678.876.0180 (business) 678.676.0193 (telefax) Reanee_N_Ivey@{c.dekalb k12.ga.us DCSS-E&Y-008344‘Thanks, Please note that the tllle is ROTC instructor. As per an earlier email, | don't need the Govemmental Relations spec. Since I did not have one, | took an earlier version and fixed it myself. | have sent you an email already about the Data Entry jobs. Steve, please follow up on the data entry position specs immediately. Thanks so much, sandra.walker@ey.com writes: Dr. Wey, ‘Am working on Data Entry Specialist Il & Ill and Field Trip Clerk, Regards, Sandra — ‘Sandra Walker Staff Consultant Human Capital — Telephone: (404) 817-5498 Fae (404) 817-4303, Evac (658) 267.3136 EyComm. 2079266 Email sandra.walker@ey.com ‘To learn more about ou services: vay commumancapital ~— Forwarded by Sandra Walker/Aianta/HRC/EYLLPIUS on 0207/2005 08:52 PM — ‘Sandra Walker/Atlanta/MRCIEYLLPIUS (0207/2008 11:42 AM To "REANEE N, IVEY" Cynthia Moore@ey com, isa juran@tc dekalb k12ga.us, Steven Sullvan@ey com, Wiliam. Leisy@ey com subject Re: Outstanding Position Specifications -3 Requested ASAPL ink Dr. Ivey, DCSS-E&Y-008345‘As we just discussed on the phone: 1. Director of Governmental Relations and Special This is being written and will be emailed asap. rojects - 2. larry Jackson's Position Specification the title on the PDQ is Project Coordinator; Call it Plant Services Project Coordinator Mr. Jackson did not complete his PDQ; you said you would take it back to him to complete: if it is not completed, you will notify us of next steps. 3. ROTC Coordinator - Being written to encompass a general summary of several PDs - no specific military department to be mentioned, It will be emailed to you asap. Regards, nda Sandra Walker Staff Consultant Human Capital e “Telephone (404) 817-5494 Fae (404) 817-4303, Evoc (868) 267-3136 EyComm. 2079266 Email sandra.walker@ey.com To lear mote about our services: ww .ev.cambumansapial “REANEE N. IVEY" (0207/2008 09:31 AM To Steven Sullvan@ey com Sendra Walker@ey com, Cynthia Moore@ey com, William Leisy @ey com, lisa_juranG@fe dekalb k12.90.us Subject Ouistanding Poston Specifications I received a courier p: need of are the position sp age with severa Dds today. What I am in ifications that correspond with all of them. DCSS-E&Y-008346However, since it does not appear that those have been developed, let that you send the position specifications for the following of the day and I will just d Please be reminded that all of the: of this batch. n 12/03. But have to write what has not been provided. I immedi 1. Dire: 2. Larry J Project Coord: 3. ROTC ly need the following: £ Governmental Relations and Special Projects son's Position Specification the title on the PDQ is it Plant Services Projec nator Thank you. kalb.k12.ga.us The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited, If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your computer. Notice required by law: This e-mail may constitute an advertisement or solicitation under U.S. law, if its primary purpose is to advertise or promote a commercial product or service. You may choose not to receive advertising and promotional messages from Ernst & Young LLP (except for Est & Young Online and the ey.com website, which track e-mail preferences through a separate process) at this e-mail address by forwarding this message to no-more- mail@ey.com. If you do so, the sender of this message will be notified promptly. Our principal postal address is 5 Times Square, New York, NY 10036. Thank you. Ernst & Young LLP DCSS-E&Y-008347Reanee N. Ivey, Ph.D. Office of Affirmative Development Department of Human Resources DeKalb County School System 678.876.1871 (business) 678.676.1833 (telefax) Reanee_N_Ivey@Jc.dekalb.k12.ga.us DCSS-E&Y-008348Dr. Ivey, | am about to send you a copy of the ‘Director of Elementary Instruction’ position spec you marked up - you changed the title to Director for Budgeting Regards, Sandra Sandra Walker Staff Consultant Human Capital E Telephone: (404) 817-5494 Fax’ (404) 817-4303 Efoc (686) 267.198 EYComm 2379285 Ema sandra.walkerdey.com ‘Toearn more about ou services: w.ey.comihumaneapta “REANEE N. IVEY" (02101/2005 01:12 PM To Steven Sulivan@ey com Sancta Waker@ey.com isa_juren@fe dekalb k12.g2.us Subject Director of Elementary Instruction Please send me the Director of Elemetary Instruction position specification. Reanee N. Ivey, Ph.D. office of Affirmative Development Department of Human Resources DeKalb County School system 678.676.1871 (business) 678.676.1833 (telefax) Reanee_N_Ivey@fc.dekalb.k12.ga.us DCSS-E&Y-008349The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your computer. Notice required by law: This e-mail may constitute an advertisement or solicitation under U.S. law, if its primary purpose is to advertise or promote a commercial product or service. You may choose not to receive advertising and promotional messages from Ernst & Young LLP (except for Ernst & Young Online and the ey.com website, which track e-mail preferences through a separate process) at this e-mail address by forwarding this message to no-more- mail@ey.com. If you do so, the sender of this message will be notified promptly. Our principal postal address is 5 Times Square, New York, NY 10036. Thank you. Ernst & Young LLP DCSS-E&Y-008350Reanee, Here's the manual and 4 or the appendices. Please remember that there will be additional appendices. They will be developed over the next month or so as required data becomes available. \We are stil working on your position specification update list, and will hopefull get that to you today or tomorrow. Thanks. Steve Steven T. Sullivan Senior Manager Human Capital mat & Young, LLP Telephone: (G12) 378-0942 Fax (612) 879-2168 el: (612) 961-4801 EYComm 2877856 “To earn more about our services: sy comhumancanita The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your cAomputer. Notice required by law: This e-mail may constitute an advertisement or solicitation under U.S. law, if its primary purpose is to advertise or promote a commercial product or service. You may choose not to receive advertising and promotional messages from Ernst & Young LLP (except for Ernst & Young DCSS-E&Y-008351Online and the ey.com website, which track e-mail preferences through a separate process) at this e-mail address by forwarding this message to no-more- mail@ey.com. If you do so, the sender of this message will be notified promptly. Our principal postal address is 5 Times Square, New York, NY 10036. Thank you. Est & Young LLP DCSS-E&Y-008352Reanne, Please note that those costing numbers in my previous email do not account for the Elementary School Administrative Assistants that are currently at 247 days. Susan N. Ein Senior Consultant Human Capital Emst& Young LLP Telephone: (912) 979.5028 Fax (665).218-95 E¥Comm: 2473460 ‘To learn more about our services: weu.ey cominumancapta “REANEE N. IVEY" (08/28/2004 07:58 AM, To: Susan Ein@ey com ce; _browmn|@te dekalb 12.98 us, Steven Sulivangey.com ‘Subject: Elementary Level Administrative Assistants, Good Morning Susan, Please tell me what it would cost us to move all 199 Elementary School Administrative Assistants to 217 days. Thank you. Reanee Reanee N. Ivey, PI office of Affirmative Development Department of Parental, Community & Support Programs DeKalb County School system 678.676.0180 (business: 678.676.0193 (telefax] Reanee N_Ivey@fc.dekalb.k12.ga.us The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended DCSS-E&Y-008353recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your ctomputer. Notice required by law: This e-mail may constitute an advertisement or solicitation under U.S. law, if its primary purpose is to advertise or promote a commercial product or service. You may choose not to receive advertising and promotional messages from Ernst & Young LLP (except for Emst & Young Online and the ey.com website, which track e-mail preferences through a separate process) at this e-mail address by forwarding this message to no-more- mail@ey.com. If you do so, the sender of this message will be notified promptly. Our principal postal address is 5 Times Square, New York, NY 10036. Thank you. Emst & Young LLP DCSS-E&Y-008354Reanee, First, the costing analysis already assumes that those jobs will be at 217 days. However, | also calculated the difference between the new hourly rate at 199 days and 217 days. Cost of moving the elementary Administrative Assistants currently at 199 days to the new hourly rate (stil at 199 days) is $16,238 Cost of moving the elementary Administrative Assistants currently at 199 days to the new hourly rate and 217 days is $226,716. The increase (at the new hourly rate) between 199 days and 217 days is $210,478 Susan N. Ein Senior Consultant Human Capital Emst & Young LLP Telephone: (812) 879-60 Fax. (865)-216-9586 EYComm: 2473460 “To learn more about our services: ey comihumancapta "REANEE N. IVEY" (06;20/2004 07:58 AM To: Susan Ein@ey com ce; _brownj@fe dekalb k12.ga us, Steven Sulivanggey com Subject.” Elementary Lovel Adminstratve Assistants Good Morning susan, Please tell School inistrative Assi: me what it would cost us to move s to 217 days. Thank you. Reanee Re: offi ee N. Ivey, Ph @ of Affirmative Development all 199 Elementary Department of Parental, Community & Support Programs DeKalb County School system 678.676.0180 (business) 618.676.0193 (telefax) Reanee N_Ivey@fc.dekalb.k12.ga.us DCSS-E&Y-008355