Chia s thng tin 1.

Chia s d liu ca Excel vi nhng ng dng khc bng cch xut bn ln SharePoint a d liu ln SharePoint nh th no. a. Chia s d liu Excel ln SharePoint

D liu Excel chia s ln SharePoint c nhiu thun tin hn thay v chia s d liu bng cch s dng e-mail, hoc bng cch a d liu vo mt th mc mng no , do SharePoint ch dnh cho nhng ngi c thm quyn mi c truy cp d liu v SharePoint to thun li cho nhng ngi c thm quyn lm vic theo nhm ht sc hiu qu. b. Ly a ch website cho trang SharePoint Trc khi bn c th xut file bng biu n SharePoint, bn cn phi c a ch web, hoc URL ca SharePoint.

Phn chnh ca URL

Nu cha bit v SharePoint, bn c th hi nhn vin CNTT ph trch website ca cng ty ca mnh. c. Xut bng biu n SharePoint: phn I

By gi bn sn sng xut file bng biu n SharePoint. 1. Trn tab Table Tools Design xut hin khi bn to ra mt bng biu trong nhm External Table Data group 2. click Export 3. v sau click Export Table to SharePoint List. d. Xut bng biu n SharePoint: phn II

Xut file bng biu n SharePoint List. Trong Export Table n SharePoint:

1. Nhp hoc dn URL a ch ca SharePoint trang web ca bn. Nn nh, bn ch cn tt c mi th t trc khi "/ default.aspx." V vy, nu URL ca bn c http://contoso/default.aspx, a ch Web cho danh sch s c http://contoso. 2. G mt tn cho danh sch, v d tn file l Training presentations. 3. G mt on gii thiu ngn ca danh sch ny. 4. Quyt nh xem bn c mun c th cp nht file Excel hay khng. Nu bn mun th chn chn hp thoi Create a read-only connection to the new SharePoint list. 5. Click vo Next trong hp thoi xc nh rng cc loi d liu trong mi ct c nhn din hon ton. Sau , nhp vo Finish. Excel t ng xut file bng biu nh l mt danh sch n trang SharePoint ca bn. e. Xem danh sch mi ca bn trn trang web SharePoint

Click vo ng lin kt trong Excel xem danh sch SharePoint. Mt ng lin kt vo danh sch ca bn s xut hin trong hp thoi Windows SharePoint Services. Bn c th bm vo OK ng hp thoi, hoc bm vo ng lin kt trong hp thoi hy xem danh sch ca bn. N s m ra trong SharePoint trn Datasheet view (Ci trng ging mt bng tnh), sn sng cho nhng ngi c thm quyn thm thng tin ca h vo danh sch m khng cn m chng trnh Excel. f. Cho mi ngi bit danh sch u

Bc tip theo l cho php mi ngi bit l ni danh sch trn trang SharePoint. C hai cch lm c iu ny: 1. Bn c th gi mt lin kt n danh sch. Bn s thy a ch URL cho danh sch trn cng ca trnh duyt Web ca bn trong thanh a ch. Ch rng a ch URL bao gm cc "lists" trong lin kt. l v trong danh sch c t ng t trong th mc Lists trn trang SharePoint, ni m tt c cc danh sch SharePoint c lu tr. K hiu "% 20" trong lin kt tng trng cho mt space trong mt URL. 2. Bn cng c th thm danh sch n thanh SharePoint Quick Launch, thng thng nm pha bn tri ca hu ht cc trang SharePoint. Sau , mi ngi c th click vo lin kt trn nhanh Quick Launch bar di Lists c c file Training Presentation. g. Duyt li danh sch SharePoint

Vi danh sch trong Datasheet view, ty theo tng ngi m c quyn hn khc nhau. V d, Wendy c th g trnh by ngy v tn ca c y.

h. Cp nht d liu bng biu Excel Tng tng rng nhng ngi khc thm thng tin ca h vo danh sch SharePoint. Tt nhin bn c th thy c sa i d liu trong danh sch SharePoint. Nhng nu bn mun, bn c th refresh bng biu trong Excel bn cng c th xem nhng thng s sa i trong Excel.

refresh cc d liu, trn tab Table Tools Design, trong nhm External Table Data, click chut vo Refresh. Cc d liu trong Excel s c cp nht.

Mt cu hi pht sinh y, mi ngi t hi rng nu sau khi refresh v cp nht t danh sch SharePoint n Excel, th ngc li bn c th thay i trong Excel v gi ci thay i ny ln danh sch SharePoint khng? Tht tic, iu ny khng th thc hin c. D liu ch c th c bin tp trn trang SharePoint v refresh trong Excel, ch khng th lm cch no khc. Hoc bn c th thc hin cc thay i trong Excel v sau xut ca bng biu nh l mt danh sch SharePoint mi v vi mt ci tn mi cho danh sch. 2. Excel Services I: Phn cn bn Excel Services l g? Lm th no chia s d liu bng tnh vi ngi khc trn SharePoint Server 2007 Enterprise

a. Lu Workbook n trang web SharePoint ca bn

D liu trong bng tnh Excel 2007 Bn tng tnh hung ny cha? Bn l ngi chu trch nhim mt bo co Excel, ging nh d liu bn hng ca Cng ty Adventure Works trong hnh trn. Bn cn phi a cc d liu trn trang SharePoint ca cng ty nhng ngi khc trong cng ty c th s dng n cho cc nhu cu ca h. V d, phng k ton s s dng n nh l mt c s cho vic tnh ton tin thng v phng th trng s s dng n tnh ton lm th no chi tiu qung co. V vy, bn mun mi ngi c th nhn v lm vic vi d liu ny, nhng bn khng mun h bin tp cc d liu trong bng Excel gc bi v Workbook l phin bn chnh. b. Tm hiu v Excel Services iu g xy ra nu mt ngi no mun s dng mt tnh nng m Excel khng c sn trong Excel Services? V d, mt ngi no c th mun s dng nt AutoSum, p dng cc nt lc hay s dng kh nng in n ca Excel.

Lnh Open Snapshot in Excel trong Excel Services H c th lm tt c bng cch m mt snapshot trong Excel. Mt snapshot l mt phin bn gii hn ca d liu workbook trong Excel. Cc snapshot khng cha cng thc, d liu kt ni, nh dng c iu kin, cc cell n, cc hng, ct hoc worksheets, thng tin c nhn nh tn tc gi workbook v cc nt lc. Lm vic vi mt snapshot trong Excel khng c g khng c trong bt k cch no thay i d liu xut n trang

SharePoint. m mt snapshot t Excel Services, click vo Open v sau bm vo Snapshot in Excel. Chia s thng tin 3. Excel Services II: Yu cu, ngh v phn quyn Phn quyn SharePoint ngi th c quyn sa, ngi ch c xem. a. Lm th no ngn ngi khc chnh sa Nhng mc menu mi ngi c th nhn thy trong th vin SharePoint ph thuc vo vic cho php. Ngi ch trang ny ch nh ngi thnh nhng nhm SharePoint, mi nhm i km vi vic cho php lm mt s iu nht nh.

Mt s linh hot (animation) rng bn c th chnh sa mt worksheet bng cch s dng lnh Edit in Microsoft Excel hin th trong hnh trn. Nhng nu bn mun ngn nga mt s ngi t chnh sa tp tin, C cch no n lnh t mt s ngi? Cu tr li l c. 1. S ngi trong nhm s hu v cc thnh vin nhm c php sa i tp tin trong Excel. Trong SharePoint, nhng ngi ny c th thy mc menu Edit in Microsoft Office Excel. 2. Khch hoc ngi trong nhm ch c quyn xem s khng nhn thy lnh Edit in Microsoft Office Excel . Do h khng th chnh sa file SharePoint. b. S khc nhau gia s dng workbook trong Excel v Excel Services Workbook bao gm mt s tnh nng khng th xut d liu cho Excel Services. Trong v d hnh trn, bn thy message ny khi mt workbook c nhng cng thc hin th trong cc cell thay v kt qu ca cng thc. C mt s tnh nng Excel m bn c th khng c s dng trong Excel Services. V d, bn khng th xem workbook c bo v hoc c cha lin kt hoc nhng i tng. C mt danh

sch cc tnh nng khng c h tr trong Quick Reference Card.

Nu bn vn tip tc m trong check box Open in Excel Services, c chn trong hp thoi Save As, bn s bit ngay nu mt tp tin khng c h tr cc tnh nng. Khi bn xut mt tp tin v n c gng m trong trnh duyt trn trang SharePoin, bn s thy cng mt thng bo tng t nh hnh trn. Trong v d ny, xut d liu v xem n trong Excel Services, bn cn phi hin th kt qu cng thc trong workbook thay v hin th cng thc. c. Nhng g bn cn cho Excel Services Mi ngi c th xem d liu workbook trong Excel Service thay v m file trong chng trnh Excel.

Nh chng ti gii thiu " Excel Services l mt cch hu hiu lm cho d liu ca bn c th n c vi ngi s dng trnh duyt Web. Nhng nhng g bn cn lm cho Excel Sevices lm vic tri chy hn? S dng n nh l

mt n lc hp tc gia ngi xut d liu v ngi s dng chng. Tm hiu thm v Excel Sevices s lm cho bn thch th hn. d. Phn mm yu cu cho Excel Services

Nhng g bn cn s dng Excel Services. Di y l cc yu cu cho dch v bng cch s dng Excel:

Mt trang SharePoint da trn SharePoint Server 2007 Enterprise. Excel Services thit lp cho trang SharePoint. mi ngi xut d liu Excel vo trang SharePoint, h cn phi ci t Excel 2007 trn my tnh ca h bng cc loi office sau: Office Professional Plus 2007, Office Enterprise 2007, or Office Ultimate 2007.

nhn vo mt worksheet trong Excel Services, mi ngi khng cn ci t Excel. Tt c h cn l mt trnh duyt Web ci t l c. Vi Excel 2003 ngi s dng c th s dng lnh Save As trong Excel 2003 lu tr workbook trn mt trang SharePoint Server 2007 Enterprise, ni m cc d liu c th c xem trong Excel Services. s dng Excel 2003 vi Excel Services, ngi dng cn ci t cc Compatibility Pack cho Office 2003. e. Nhng th vin ti liu v Excel Services To mt th vin ti liu ring bit cho nhng file Excel Services bn khng cn phi lu nhng tp tin ny trong mt th vin, ni m hu ht mi ngi c th chnh sa file. Bn bit rng phn mm yu cu cho Excel Services. Bt u trong Excel bng cch xut file n mt th vin ti liu trn trang SharePoint. y l mt khuyn co v cc th vin ti liu m bn s xut bn cc tc phm n: To mt th vin ring cho cc file Excel Serves. V cc

file Excel Services m bn khng mun ai cng c quyn chnh sa. Gi cho chng trong mt th vin ring bit.

Hnh nh trn cho thy y l mt v d ca mt th vin d liu bng bo co bn hng. Ai to ra n mt cch rt c bit bi v h mun hu ht mi ngi xem tp tin trong Excel Services ch khng phi trong chng trnh Excel. Bn c th khng cn phi to mt th vin mi cho Excel Services, v n c th c sn cho bn nu trang Excel Services Report Center c s dng ti cng ty ca bn. Trang Report Center d nhin sn th vin ti liu, c l Reports Library. f. Thit lp th vin ti liu cho Excel Services Tin nhn m bn nhn thy khi bn m mt tp tin trong Excel Services, nu mt th vin ti liu khng c thit lp nh mt Trusted File Location.

Excel Services yu cu i hi nhng th vin ti liu c thit lp nh l mt ni ng tin cy xut cc file. Khng c bc ny, cc file lu n mt th vin s khng m c trong Excel Services. Thay vo ,bn s thy thng bo ny: "Bn khng c quyn m tp tin ny

trn Excel Services. Hy chc rng tp tin trong mt v tr ng tin cy ca Excel Services v bn c th truy cp vo tp tin." Hy chc chn rng bt k th vin ti liu bn mun mi ngi s dng vi Excel Services c thit lp nh mt Trusted File Location. Chia s thng tin 4. Excel Services III: Kim sot nhng g bn chia s Lm th no chia s d liu cng lc, lm th no che du d liu v khng cho ngi khc nhn thy a. Gii thiu v vic phn quyn vi Excel Services

Phn quyn SharePoint rt quan trng khi s dng Excel Services, v bn c th phn quyn cho tng nhm ngi nh xem d liu, chnh sa, Trang SharePoint c bn nhm bao gm Owners, Members, Visitors v Viewers nh hnh trn. 1. Mi ngi trong nhm Owners c th lm c rt nhiu. H c th thit lp cc ci t sitewide, ci t th vin, H cng c th thm v chnh sa ti liu trong mt th vin. 2. Mi ngi trong nhm Members c t quyn hn. H khng c quyn ci t, nhng h c th thm v chnh sa ti liu trong mt th vin. 3. Mi ngi trong nhm Visitors c th quyn t hn. H ch c th m tp tin t th vin v copy file read-only. Nhng h khng th chnh sa tp tin v lu cc thay i. 4. Mi ngi trong nhm Viewers cc th lm tng t nh nhm Visitors: h c th m cc file read only. b. Tc ng ca vic phn quyn

Trnh SharePoint cho cc tp tin s thy cc quyn khc nhau ty thuc vo tng nhm. Ch lnh View Web Browser c sn cho tt c cc nhm. Nhng cng ch rng nhm Visitors v nhm Viewers khng c lnh Edit in Microsoft Office Excel. y l cch trang SharePoint ngn nga ngi khng c thm quyn chnh sa tp tin. Nu bn khng c s cho php chnh sa th d nhin lnh s khng c sn. c. Lm th no thm ngi cho nhm Viewers

1. Trn trang SharePoint, click chut vo People and Groups. 2. Click vo Viewers. 3. Sau , click vo nt New thm ngi vo nhm Viewers d. Gi d liu ring t trong Excel Services

Bn thy worksheet By Person trong chng trnh Excel. Nhng Worksheet By Person khng c hin th trong Excel Services. 1. Ngi dng mun hin th worksheet By Person trong chng trnh Excel, bi v thnh thong h cn lm vic vi n trong Excel. 2. Ngi dng mun n mun n worksheet By Person trong Excel Services, bi v h khng ngh rng tt c mi ngi c th dng n. Chia s thng tin 5. Excel Services IV: Cho php nhp thng tin Lm th no cho php ngi khc tnh ton trong Excel Services a. Bc 1: Kim tra tn cell

1. Nu B4 c tn, click vo trong cell B4. 2. Sau , nhn trong Name Box trn thanh Formula Bar. Nu trn xut hin k hiu l B4, th c ngha l B4 cha c tn.

Trn SharePoint, bn mun mi ngi nhp gi tr cho cc B4 (gi c) v cho B5 (s lng bn). lm c iu ny, Excel Services i hi nhng ny phi c t tn. Thay v g trc tip trong cc cell ny, ngi khc s nhp gi tr trong c bit bn cnh worksheet. t tn cho cc B4 v B5 s gip cho ngi khc bit phi lm g v nhp d liu no. Trc tin, hy chc chn rng nhng cell cha c t tn. Trong Excel, click chut vo c B4 v sau click B5 v tm kim cc tn trong Name Box trn thanh Formula Bar. b. Bc 2: t tn cell cho Excel Services

1. t tn B4, click vo . 2. Sau nhp tn trong Name Box trn thanh Formula Bar v bm ENTER. c. Bc 3: Cho php d liu c truy cp trong Excel Services Trong Excel ch con tr vo nt Microsoft Office , chn Pubish v sau chn Excel Services Options. Ch con tr vo tab Parameters, chn Add, chn Enter_number_of_Units v chn Enter_price_here v sau nhn OK hai ln. Ch con tr chn Save v nhp a ch th vin ti liu SharePoint v nhn Save mt ln na. d. Bc 4: Nhp nhng gi tr trong Excel Services Trong th vin ti liu SharePoint, nhp chut phi vo ti liu, chn View Web browser, Mt Workbook m ra trong Excel Services. Trong phn Parameters, nhp vo mt gi tr trong hp Enter_number_of_Units v cng nhp mt gi tr trong hp Enter_price_here. Chn Apply, sau s thy gi tr mi s xut hin trong workbook.