DCPL-09-R-0017 District of Columbia Public Library Purchase/Travel Card Solicitation
SECTION B – PRICING AND SCHEDULE
B.1 BACKGROUND INFORMATION
The District of Columbia Public Library (DCPL) is an independent agency of the District of Columbia Government with itsown independent procurement authority. As an independent agency, the DCPL is establishing a purchase/travel card program beginning in fiscal year 2009. The program seeks to realize convenience and savings from program use over traditional procurement methods primarily for its micro-purchases. As a new program there are no historical trends for spend,transactions or number of cardholders. As a result, the period of performance shall be for a base year and one option year.
DCPL Gross Refund:
The calculated amount of the DCPL refund (Sales, Productivity, and additional refunds as discussed inB.4 Refunds).
The calculated amount of the DCPL Gross Refund in dollars and other applicable adjustments.
DCPL Net Refund after Positive/Negative Incentives:
The calculated amount of DCPL net refund adjusted for performance based positive/negative incentives.
Basis Point (bp):
One hundredth of one percent.
Payments from the charge card Contractor to the DCPL to correct improper or erroneous payments, or aninvoice adjustment.
Any transaction that lowers the DCPL’s amount due.
Credit Loss Rate:
Fee offset against DCPL individually billed refunds when net credit losses on individually billed travelaccounts during the reporting period are greater than or equal to 30 basis points of Net Charge Volume for individually billedtravel accounts. The rate shall be calculated by dividing the net charge volume (for individually billed accounts) into the dollar amount of the 1) Net Credit Losses greater than or equal to 30 basis points in the current reporting period and 2) Net CreditLosses carried over from previous reporting period, if applicable.
Dollar Basis to Determine Sales Refund:
Net Charge Volume less Gross Credit Losses.
Sum of Daily Balances divided by Sum of Daily Sales.
Gross Basis Points:
The number of Contractor-offered basis points.
Gross Credit Loss:
Balances that reach 180 calendar days past the closing date on the statement of account in which thecharges appeared for the reporting period.
Net Charge Volume:
The sum of all purchases, including Travelers Checks, ATM, and other fee-generating products/servicesless merchant credits.
Net Credit Losses:
Balances in individually billed accounts that reach 180 calendar days past the closing date on thestatement of account in which the charges appeared for the reporting period less recovered amounts. Recovered amounts arenet of recovery fees paid to third parties.
Payments from the charge card Contractor to the DCPL based on the timeliness and/or frequency of payments to the Contractor.
Payments from the charge card Contractor to the DCPL based on the dollar or “spend” volume during aspecified time period.
This background information is for illustrative purposes only. The DCPL makes no guarantee of specific transaction levels under thisProgram.
A “rebate” is synonymous with a “refund.”
Both sales and productivity refunds are calculated by basis points.