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project closure report template

project closure report template

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Published by: PMI South Florida Chapter on Aug 18, 2009
Copyright:Attribution Non-commercial

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05/10/2013

 
 
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Version 1.0
Updated on:July 11, 2009
 
Project Closure Report Template Page 2 of 11
Overview
What is a Project Closure Report?
A Project Closure Report is a document which formalizes the closure of the project. It providesconfirmation that the criteria for customer acceptance have been met and requests sign-offfrom the Project Sponsor to close the project.A Project Closure Report includes:
A formal list of completion criteria
Confirmation that each completion criterion has been met
A list of outstanding business activities, risks and issues
A set of closure actions (to hand over project deliverables / documentation, terminatesuppliers, release resources and undertake closure communication)
A request for project closure approval.
When to use a Project Closure Report
A Project Closure Report is undertaken at the start of the Project Closure phase (i.e. after theend of the Project Execution phase). The document is usually prepared by the ProjectManager and presented to the Project Sponsor for sign-off. Following sign-off, a suite ofclosure activities is undertaken to formally close the project. After these activities have beencompleted, a Post Implementation Review is undertaken to measure the success of theproject and identify lessons learnt for future projects.
Introduction
Project Description / Background
Project Initiation Document.>
Project Executive Summary
 
Project Executive Summary
<Please provide an executive summary of the contents in the report. This section should be written last. >
Project Team Structure
 
Project Team Structure
<Please provide a comprehensive list of the project team members. - Include internal, external, and 3rd parties (vendors, etc.)>
 
Project Closure Report Template Page 3 of 11
Project Performance
This section identifies the criteria required to complete the project and any outstanding itemswhich still need to be undertaken even though the project may be ready for completion.
Completion Criteria (i.e. Project Scope)
In the table below, list the criteria which must be met to confirm that the project is completed.For each criteria listed, assess whether or not it has been achieved to the satisfaction of thecustomer.
Completion Criteria
 
Performance Criteria Satisfaction LevelCommentsObjectives:
All project objectives have been achieved (as defined inthe C.A.R. and Project Initiation documents)ExceededMetDid Not Meet
Deliverables:
All deliverables have been completed (as defined in theC.A.R. and Project Initiation documents)ExceededMetDid Not Meet
Deliverables:
All deliverables have been accepted by the customer (asdefined in the C.A.R. and Project Initiation documents)ExceededMetDid Not Meet
Outstanding Items
In the table below, list any outstanding items which still need to be undertaken even thoughthe project has satisfied the above completion criteria. For each item, list the actions requiredto be undertaken and the Owner responsible for undertaking the action.
Outstanding Items
 
Item ActionOwnerActivities
<List all activities or tasks which have not yet been completed (as definedin the Project Plan) If none, please mark as ‘none.’><Name>
Risks
<List all business risks which have not yet been fully mitigated> <Name>
Issues
<List any current issues which are impacting on the business and havenot yet been fully resolved><Name>

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Vijay Pitchai added this note
excellent template. could you email it to pitchaivijay@gmail.com
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Muhannad Alnatour added this note
very good please can you send me a copy my email muhannadn@yahoo.com
Ravi Verma added this note
Very good template, if possible, then please send me a copy of the same @ ravi.verma8487@gmail.com
ianmilsom added this note
Fantastic template, would it be possible for you to please send me a copy at ian-milsom@hotmail.co.uk
Rashed Nabi liked this
Sandra Kapinga liked this
Mathias Onosemuode added this note
Comprehensive template, could you email it to: matthfus@yahoo.com
roschafer1 liked this

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