‘tasks’, a down to earth approach to defining ‘Next Actions’ , and the realclincher for me was ‘Contexts’
*how easy/difficult was your implementation
After reading the book twice I felt ready to begin my implementation. As a longterm Palm PDA user I knew that I wanted Outlook and my PDA to form thebackbone to my Trusted System.For me the Collection stage was actually both tremendous fun and a real eye-opener. Fun because you really feel like you are doing something to tame thisbeast of your own creation. And an eye-opener because I could not believehow much stuff was occupying physical space and mental RAM that just didnot belong there and had no Next Action. So I could just throw it away! Greatfun.I found setting up my Contexts was also surprisingly easy, though I did moreor less just copy the suggested Contexts from the book. I know from thevarious discussion groups that a lot of people seem to struggle with definingtheir Contexts but for me it really was very easy – maybe I was just lucky.One mindset shift that did cause me to wonder if it was wise was the notionthat processing you stuff into Next Actions does not then contemplate the ideaof prioritising your Actions. Looking back now I think I struggled with thisnotion just because every ToDo application I have ever seen (Palm andWindows) always does stress the picking of priorities – in other words it was ahabit I had to break. The effort in un-learning the habit is paid back in spadesthanks to the flexibility it give you to choose exactly the Next Action that bestsuits your Context, time availability and constantly shifting deadlines.Reviews: Agh! Why can I not be better at these! This was (and still remains tosome extent) my Achilles Heel when it comes to implementation. I’ve triedevery which way to ensure I carry out at least the weekly review of my ProjectList and Next Actions: an appointment with myself every Friday afternoon –often too busy; ditto but on a Monday am – again often too busy; a sessionone evening in the week – struggle to find a quite place away from the family.Of course these are all just excuses to procrastinate and really there is time todo the reviews. All I can do is keep plugging away at this until it just becomespart of my GTD – I’m getting there.
*what are your current tools for your system
My box of GTD tools consist of the following:1.Outlook (work and home)2.Pocket PC Smartphone, running Pocket Informant3.A4 Daybook (work only)4.Labeller (of course!)5.Tickler file6.3 drawer filing cabinets (1 at home, 1 at work)