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Receive and File the 2013 Pavement Management Program Update Report 12-03-13

Receive and File the 2013 Pavement Management Program Update Report 12-03-13

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Published by L. A. Paterson
Carmel City Council Agenda Item
Carmel City Council Agenda Item

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Published by: L. A. Paterson on Nov 28, 2013
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12/04/2013

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66
To:
From: Submitted by: Subject:
CITY
OF
CARMEL
-
BY-THE-SEA
Council Report December
3,
2013 Honorable
Mayor
and Members
of
the
City Council Jason Stilwell, City Administrator Sharon Friedrichsen, Public Services Director Receive and file
the
2013 Pavement Management Program Update Report
Recommendation s):
Receive and file the 2013 Pavement Management Program Update Report.
Executive Summary:
The City has retained Nichols Consulting Engineers
to
complete
an
update
of
the
City's pavement management system, which was last assessed in 2007. The purpose
of
the
updated report
is
to
provide objective
information
regarding
the
condition
of
the
City's maintained road
s;
determining
the
impact
of
different funding scenarios on
the
condition
of
the
City's roads over the next fifteen years and identifying options
to
implement
a multi-year road rehabilitation and preventative maintenance program.
It
is intended
that the
recommendations included wi
thin
the
report
will be utilized by City s
taff
when developing road projects
to
be included
within
the
City's capital
improvement
program and annual operating budget.
Analysis/Discussion:
The City's pavement
network
includes nearly 27 miles
of
street
s,
including
about
17 miles
of
re
si
dential streets. The industry standard is
to
measure the pavement grade
or
condition using
the
Pavement Cond
it
ion Index ( 
PCI ),
which ranges
from
0
to
100. A newly cons
tructed
road would have a
PCI
of
100 while a failed road would have a
PCI
of
25
or
les
s.
The average Pavement Condition Index ( PCI )
for th
e City's pavement network is 63,
or
fair
 ,
as
compared
to
a
PCI
of
74 in 2007, which is considered good. Although
the
PCI
has declined, 90%
of
the
roads are either fa
ir or
g
ood
meaning they
can
be rehabilitated
les
s expensively
now
than
if
they were left
to
fail. The
PCI
for
of
all
of
the City roads is included
within
Appendix A
of
the attached report. The
1
 
67
 iscal
Impact: Budgeted {yes/no
replacement value
for
the City's
network
is
estimated
to
be nearly $38 million.
In
fiscal year 2013-14, $826,200 was allocated
to
streets and road projects, including sidewalk and concrete curb repairs whereas
the
capital
improvement
plan calls
for
$634,000 annually going forward. Ongoing maintenance
is
much less expensive than deferring maintenance.
As
noted in the report, several budget scenarios were developed
to
determine the
amount
of
funding needed
to
either maintain
or
improve
the
City's pavement network,
as
summarized below:
1
Current City Funding level: Maintain funding
at
$634,000 each year
from
2014 until 2022 when Measure D funds are authorized then decrease funding
to
$200,000 per year
from
2022-2028. The anticipated outcome results in the
PCI
being maintained in
the low
60s until 2024, then declining
PCI
to
52
in 2028. Some 41%
of
the
network
would
be
in very
poor
condition by 2028. Unfunded backlog
of
$22.7 million by 2028.
2.
Maintain the Current
PCI:
Total funding
of
$12.2 million required by 2028, with recommended funding levels in
the
$800,000 range in 2015 and 2016. The anticipated outcome results in
ma
intaining
the
PCI
at
63
and the network remaining in a
fair
condition each year. Unfunded backlog
of
$16.5 million by 2028.
3.
Unconstrained Funding: Total funding
of
$18.4 million required by 2028,
with
an annual budget
of
approximately $1.2 million each year. The anticipated outcome results in improving the
PCI
each year,
with
a
PCI
of
85
by 2025. Almost
the
entire
network
is
in a
good
condition and there is no unfunded backlog.
Funding Source {general fund, grant, state
Yes
cost
of
study ($11,000) General Fund-Outside
labor
(76050)
Previous Council Action/Decision History:
The Council allocated the current fiscal year funding
for
street and road projects
as
part
of
the
adoption
of
the budget in June 2013.
Attachment:
• Report-City
of
Carmel-by-the-Sea Pavement Management Program Update Report
2
 
68
 eviewed
by
City
dministr tor
 
City Attorney Administrative Services
D
Asst City Admin 
D
Dir
o
CP
D
Dir
o
Public
Svcs
D
Public Safety Dir
D
Library Dir
D
Other
D
City Engineer
D

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