• Embed Doc
  • Copy Link
  • Readcast
  • Collections
  • 2
    CommentGo Back
Download
 
Software Requirements Specification (SRS)e- tendering
1.Introduction
eTendering in its simplest form, is described as the electronic publishing, communicating, accessing,receiving and submitting of all tender-related information and documentation via the Internet, therebyreplacing the traditional processes, and achieving a more efficient and effective business process for allparties involved.
1.1
Definition of e-tendering
 
Tendering is a method by which organizations acquire products and services and includes the followingcore activities:
The advertisement of the requirement for goods or services,
The preparation of tender documents (fixed format is also provided, which is optional to beused),
The registration of suppliers to receive tender documents,
The opening of responses to the tender,
The evaluation of responses to the tender (partially automatic evaluation)
The award of the contract.An electronic tendering (e-tendering) solution facilitates the complete tendering process from theadvertising of the requirement through to the placing of the contract. This includes the exchange of allrelevant documents in electronic format.
1.2Definitions, Acronyms and Abbreviation Term Definition
Buyer the person who issues tender Supplier, Bidder the person who submits quotationsQuotation Response to the tender 
 
2.
General Description
 2.1
Product Perspective
 This website may be a standalone website if is used only up to submission of quotations phase. But if the later phases are also to be incorporated then it must be integrated with other websites for examplefor credit card details it must contact credit card handling website (credit cards are used as a means of e-payment).Thus the two perspectives may be as follows.1)Independent2)Integrated
2.2Importance of product
 
The traditional approach to tendering is often characterized as time consuming and expensive.This is because:• Advertisements for the required goods or services are placed in newspapers and journals,
 
incurring publication costs,• Tender documents are issued in hard copy format, incurring printing, copying and postagecosts,• Tender responses are returned in hard copy, so that bidders incur printing, copying andpostage costs etc.e-tendering can deliver savings and benefits to an organization by enhancing efficiency and controlin the process of purchases of goods or services. Savings and benefits can be categorized intocashable and non-cashable.
Cashable benefits
Cashable benefits result in a reduction in expenditure. In terms of e-tendering, cashable benefits arelargely process efficiencies (time saved that results in headcount savings and hence reducedexpenditure) and reductions in overhead costs incurred during the tendering process as stated above.These savings are achieved through automation of the tender process.
The main elements of overhead cost savings are printing, copying, paper, postage andstationery, which will mostly be avoided because tender documents and tender responses will beissued/received electronically.
This is also environmentally friendly since it reduces the use of paper.
e-Tendering can also release additional office space as contract documentation (required to bekept for at least the length of the contract period) can be stored online.
Non-cashable benefits
This website will provide a range of non-cashable benefits:• it will lead to better management and/or co-ordination of the tender process.• it will enable a consistent tender process. Having one system shared across the organizations ensuresthat anyone involved in the tender process will work within a consistent and unambiguous framework.• The time spent analyzing numerical information (such as costs) is reduced. It will also havefunctionality that can immediately send out an email notification to suppliers who fail to provide allexpected information.• this site will have the ability to create an evaluation report on each tender, including an outline of themethodology used in evaluating the tenders etc.• It is important for the tendering process in the public sector to be fair and for that fairness to bedocumented. This site will provide a secure history from advertising the tender to awarding a contract.This history encourages openness and integrity in all contractual decisions.•With a traditional tendering process, responses arriving late due to courier delay or Incorrect addressing would have been disqualified from the tendering process. This website will ensurethis does not occur because suppliers receive an immediate confirmation by email that their tender hasbeen received, thereby avoiding potential disputes and ill feeling.• less time taken to process responses for evaluation; means that less person time spentadministering but also responses can be evaluated faster, so end-to-end tendering time isreduced.
 
2.3Product Features
This website will give potential suppliers 24 hour a day access to view all tender opportunitiesincluding contract renewal dates, tender deadlines, status of tenders etc.
Suppliers will be able to submit tender documents electronically on this site, thereby using thetime that would have otherwise have had to be allowed for postal delivery to complete theresponse.
As this is Internet based solution, suppliers will be able to easily view and engage in tenderingopportunities without being constrained by location.
this website will maintain an approved list of suppliers that have responded to previous tendersand categorizes them by set criteria, such as location and goods or services offered.
This website will offer organizations to submit tenders online in electronic format thus savingtheir time of post delivery.
the evaluation of responses to the tender will also be done on this site.
Finally award of tender will be given to the selected party.
2.4User Characteristics
there will be three types of actors of this site
(a)
Buyers:
the persons who are responsible for issuance of tenders
(b)
Suppliers:
the persons who will submit their response for tender 
(c)
Other users (unregistered):
other people who only want to see the tenders but donot want to respond.
 3.
Basic Requirements.
 
.3.1 Allow buyer to post tender 3.2 Allow supplier to respond to the available tenders3.3 User interface with a list of current tenders
3.4
Search facility based on various categories of tenders like organization, type of product etc.
3.5
This website will provide various templates for tender and quotation generation.3.6 Controlled access to tenders using passwords, user profiles and permissions3.7 Changes to the quotations3.8 Repository of previous tenders3.9 User interface with a list of response to a particular tender 
of 00

Leave a Comment

You must be to leave a comment.
Submit
Characters: ...
03 / 22 / 2011<span class="translation_missing">en_US, this_document_made_it_onto_the</span>Rising List!
You must be to leave a comment.
Submit
Characters: ...