Shelby CounLy Schools

lnvenLory LxecuLlve Summary

repared by ro8ar AssoclaLes november 27, 2013 age 1

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nCvLM8L8 27, 2013
1CLL l8LL 800.871.0770
lAx 301.439.9143
9300 AnnACLlS 8u Sul1L 203
LAnPAM, Mu 20706

Shelby CounLy Schools
lnvenLory LxecuLlve Summary
repared by ro8ar AssoclaLes november 27, 2013 age 2


Shelby CounLy Schools provlded a llsL of asseLs for Legacy-MCS and Legacy-SCS Lo ro8ar, whlch lncluded 189,049
and 36,290 asseLs respecLlvely. Powever, Lhe Legacy-SCS daLabase lncluded many real esLaLe asseLs LhaL prevenL lL
belng dlrecLly compared Lo Lhe equlpmenL daLabase of Legacy-MCS. ro8ar removed real esLaLe asseL-Lypes Lo
creaLe a secondary daLabase LhaL more clearly reflecLs Lhe equlpmenL asseLs of Legacy-SCS-LhroughouL Lhe
dellverables Lhe Legacy-MCS and Lwo Legacy-SCS daLabases are referred Lo as:
!"#$%&'()* ,- - ALL asseLs of Lhe orlglnal daLabases (MCS and CnC) provlded by Shelby CounLy, whlch
lncluded 189,049 asseLs wlLh a LoLal LqulpmenL Crlglnal CosL of $141,117,690.
!"#$%&'*)* ,- - ALL asseLs of Lhe orlglnal daLabase provlded by Shelby CounLy, whlch lncluded 36,290
asseLs wlLh a LoLal LxLended CosL of $397,821,180.
!"#$%&'*)* ./0123 ,- - All asseLs of Lhe orlglnal daLabase provlded by Shelby CounLy less: 3016 - AC unlL,
A/C Charglng SLaLlon, A/C unlL, 8ulldlng AddlLlon, 8ulldlng ConsLrucLlon, 8ulldlng 8enovaLlon, lloorlng,
Land and orLables. 1hls equlpmenL daLabase lncluded 33,961 asseLs wlLh a LoLal LxLended CosL of
$106,906,109.
ro8ar compleLed a wall-Lo-wall lnvenLory of Lhe unlfled Shelby CounLy School ulsLrlcL beLween !une and CcLober
of 2013. revlously Lhese asseLs have been lnvenLorled and verlfled by AMSl represenLaLlves (dlsLrlcL employees)
aL each locaLlon.
lCunu ASSL1S
1he Legacy-MCS ub has 189,049 asseLs. ro8ar was able Lo verlfy 136,707 (72.3) of Lhe known asseLs aL Lhe Llme
of lnvenLory, and 8,331 (4.41) asseLs are held aL locaLlons ouLslde Lhose llsLed ln Lhe 8l and Lherefore noL
lnvenLorled. 1hose found lLems LhaL are sLlll ln use (120,034) have a replacemenL cosL new of $113,827,640 and a
falr markeL value of $42,397,383.
LLGAC-MCS Db 1 1 kCN IMV
M|ss|ng 44,011 23.28


Iound 136,707 72.31


loooJ - lo use 120,054 6J.50X 5115,827,640 542,J97,J85
loooJ - ulsposol 16,65J 8.81X


Not Ver|f|ed - Locat|on Not art of kI 8,331 4.41


1ota| 189,049 100.00


1he Legacy-SCS ub has 36,290 asseLs. ro8ar was able Lo verlfy 43,217 (80.33) of Lhe known asseLs aL Lhe Llme of
lnvenLory, and 792 (1.41) asseLs are held aL locaLlons ouLslde Lhose llsLed ln Lhe 8l and Lherefore noL
lnvenLorled. 1hose found lLems LhaL are sLlll ln use (43,167) have a replacemenL cosL new of $67,391,990 and a falr
markeL value of $26,336,636.


Shelby CounLy Schools
lnvenLory LxecuLlve Summary
repared by ro8ar AssoclaLes november 27, 2013 age 3

LLGAC-SCS Db 1 1 kCN IMV
M|ss|ng 10,281 18.26


Iound 4S,217 80.33


loooJ - lo use 45,167 80.24X 567,J91,990 526,5J6,6J6
loooJ - ulsposol 50 0.09X


Not Ver|f|ed - Locat|on Not art of kI 792 1.41


1ota| S6,290 100.00


MlSSlnC & nLW ASSL1S
1he physlcal lnvenLory compleLed by ro8ar was unable Lo verlfy 34,272 asseLs of Lhe Legacy-MCS ub and Legacy-
SCS Lqulp. ub. 1he comblned LoLal orlglnal cosL of Lhese mlsslng asseLs ls approxlmaLely $48.4M. AlLhough Lhese
remaln unverlfled, 32,409 new asseLs were found LhaL appear noL Lo have been ln Lhe orlglnal daLabases provlded
by Shelby CounLy.
Descr|pt|on uant|ty
uant|ty
ALL Assets
uant|ty
Lqu|p Assets*

5 Va|ue
Va|ue
ALL Assets
Va|ue
Lqu|p Assets*
!"#$%&'()*





LqulpmenL Crlg. CosL (ALL AsseLs)

189,049 100.00 n/A

$ 141,117,690.38 100.00 n/A
LqulpmenL Crlg. CosL (Mlsslng)

44,011 23.28 n/A

$ 33,007,423.43 23.39 n/A


















!"#$%&'*)*





LxLended CosL (Legacy-SCS ub)

36,290 100.00


$ 397,821,179.38 100.00
LxLended CosL - (Mlsslng - Legacy-SCS ub)

10,281 18.26


$ 16,060,867.23 2.69






LxLended CosL (Legacy-SCS Lqulp. ub*)

33,961 99.42 100.00

$ 106,906,109.22 17.88 100.00
LxLended CosL (Mlsslng - Legacy-SCS Lqulp. ub*)

10,261 18.23 18.34

$ 13,407,448.23 2.38 14.41








* 1he orlglnal SCS ub lncludes many real esLaLe asseLs. 1hls ub has Lhe followlng removed Lo make lL a more comparable ub Lo Lhe Legacy-MCS ub: 3016 - AC
unlL, A/C Charglng SLaLlon, A/C unlL, 8ulldlng AddlLlon, 8ulldlng ConsLrucLlon, 8ulldlng 8enovaLlon, lloorlng, Land, orLable
Several facLors may be conLrlbuLlng Lo an overall loss raLe of 23.28 of Lhe Legacy-MCS ub (23.39 of Lhe Crlglnal
CosL) and 18.34 of Lhe Legacy-SCS Lqulp. ub (14.41 of Lhe LxLended CosL). 1hese lnclude:
otent|a| for Assets to be kef|ected as 'M|ss|ng'
o .456$76819$6& (7:";"95 7< =>>"5> - uue Lo Lhe merger of Legacy-MCS and Legacy-SCS lnLo a
unlfled dlsLrlcL, Lhere was much greaLer movemenL of asseLs around Lhe dlsLrlcL. lL ls posslble

Shelby CounLy Schools
lnvenLory LxecuLlve Summary
repared by ro8ar AssoclaLes november 27, 2013 age 4

LhaL asseLs lefL one locaLlon prlor Lo ro8ar's lnvenLory, only Lo arrlve aL Lhelr new locaLlon afLer
robar had compleLed Lhe lnvenLory of LhaL locaLlon.
o ?5";> ?;2672"6@& ,1>27>"8 A< - uamaged lLems may have been dlsposed of by Lhe end user
wlLhouL followlng Lhe proper dlsposal procedures.
otent|a| for Assets to be kef|ected as 8oth 'M|ss|ng' and 'New'
o =>>"5 B$# C ?9$%%">>1-@"D?9%766"%5 *"61$@ E0;-"6> - AsseLs Lags are someLlmes damaged or
removed from asseLs, and Lherefore cannoL be reconclled agalnsL a glven daLabase by AsseL lu. lf
Lhese asseLs also have lnaccesslble serlal numbers Lhey could be reflecLed ln Lhe lnvenLory as
boLh Mlsslng and new.
o (1>18"951<1"8 =>>"5> - Some asseLs were found wlLh a dlfferenL AsseL lu physlcally on Lhe asseL
Lhan whaL was shown ln Lhe glven daLabase-ln Lhls case, Lhe asseL would be reflecLed as new"
by Lhe AsseL lu LhaL was physlcally on Lhe asseL Anu Lhe AsseL lu shown ln Lhe glven daLabase
would conLlnue Lo reflecL a Mlsslng" sLaLus.
1hls parLlcular scenarlo was observed wlLh Lhe urlvers' LducaLlon vehlcles of Legacy-MCS. nearly
all of Lhe vehlcles elLher had 1) no or an unreadable AsseL lu, or 2) a dlfferenL AsseL lu on Lhe
vehlcle Lhan whaL ls ln Lhe daLabase. rlor Lo reconclllaLlon Lhese vehlcles were reflecLed as boLh
'new' and 'Mlsslng'-afLer Lhey were ldenLlfled as Lhe same vehlcle, Lhey were properly
ldenLlfled as 'lound.' Powever, asseLs of a smaller slze and value are noL llkely Lo be verlfled ln
such a manner.
Clven Lhe slze and dynamlc naLure of Lhe Shelby CounLy ulsLrlcL, hlgher loss raLes are noL unexpecLed. 1he
consolldaLed efforL beLween ro8ar and Shelby CounLy wenL a long way Loward Lhe reconclllaLlon of all daLabases.
ro8ar would llke Lo express our graLlLude Lo all Lhose who helped creaLe a collaboraLlve work envlronmenL durlng
Lhls Llme of greaL change for Shelby CounLy! We hope LhaL Lhls LxecuLlve Summary provldes furLher lnslghL lnLo
Lhe asseL managemenL of Shelby CounLy Schools.