HOUSE OF REPRESENTATIVES TWENTY-SEVENTH LEGISLATURE, 2013 STATE OF HAWAII

H.B. NO.

632 H.D. 2 S.D. 2 C.D. 1

A BILL FOR AN ACT

R E L A T I N GT OO P E ND A T A . BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF HAWAII:

S E C T I O N1 . I nr e c e n ty e a r s ,t h ei d e at h a tc e r t a i nd a t as h o u l d b ef r e e l ya v a i l a b l et oe v e r y o n et ou s ea n dr e p u b l i s ha st h e yw i s h , w i t h o u tr e s t r i c t i o n sf r o mc o p y r i g h t ,p a t e n t s ,o ro t h e rm e c h a n i s m s o fc o n t r o l ,h a sb e c o m ep r e v a l e n t . T h i sc o n c e p t ,w h i c hi sg e n e r a l l y r e f e r r e dt oa so p e nd a t a ,a p p l i e st od a t at h a ti sa l r e a d yd e e m e d p u b l i ca n dm a d ea v a i l a b l ee l e c t r o n i c a l l y ,s u c ha so naw e b s i t e ;i t c o u l di n c l u d ed e p a r t m e n t ,a g e n c y ,a n dl e g i s l a t i v ed a t a . O p e nd a t a i sn o td a t at h a ti sg o v e r n e db yp r i v a c y ,s e c u r i t y ,c o n f i d e n t i a l i t y o ra n yp r o t e c t i o no ft h el a w . O p e nd a t ai sat o pi n i t i a t i v eo ft h ec h i e fi n f o r m a t i o n o f f i c e r ,a si d e n t i f i e di nt h eS t a t eo fH a w a i iB u s i n e s sa n d I n f o r m a t i o nT e c h n o l o g y / I n f o r m a t i o nR e s o u r c eM a n a g e m e n t T r a n s f o r m a t i o nP l a n . T h ep u r p o s eo ft h ei n i t i a t i v ei st oi n c r e a s e p u b l i ca w a r e n e s sa n da c c e s st od a t aa n di n f o r m a t i o nc r e a t e db ya n d a v a i l a b l ef r o ms t a t ed e p a r t m e n t sa n da g e n c i e s ,e n h a n c eg o v e r n m e n t t r a n s p a r e n c ya n da c c o u n t a b i l i t y ,e n c o u r a g ep u b l i ce n g a g e m e n t ,a n d s t i m u l a t ei n n o v a t i o nw i t ht h ed e v e l o p m e n to fn e wa n a l y s e so r a p p l i c a t i o n sb a s e do nt h eu n i q u ed a t ap r o v i d e db yt h eS t a t e . T h eS t a t el a u n c h e di t so p e nd a t as i t e ,d a t a . h a w a i i . g o v ,w i t h

d a t as e t sb e i n gv o l u n t a r i l yp r o v i d e db yd e p a r t m e n t sa n da g e n c i e s . T h es i t ei n c o r p o r a t e sd a t at h a tw a sr e a d i l ya v a i l a b l ei nd i g i t a l f o r m a ta n dc o m m o n l yr e q u e s t e db yt h ep u b l i c . T h ei n t e n to ft h i s A c ti st oc o n t i n u ea n de n s u r et h ee f f o r t so ft h ec h i e fi n f o r m a t i o n o f f i c e ri nt h em u l t i y e a r ,m u l t i p h a s e dp r o g r a mo p e nd a t a i n i t i a t i v e . T h i sA c ti sn o ti n t e n d e dt oi m p e d eo rd e l a ys t a t e a g e n c i e s 'c u r r e n t l yo n g o i n ge f f o r t st om o v ed a t ao n l i n e . T h i sA c t i sn o ti n t e n d e dt ol i m i to re x p a n dap e r s o n ' sa b i l i t yt oa c c e s sa p u b l i cr e c o r du n d e rc h a p t e r9 2 F . T h i sA c ti sn o ti n t e n d e dt o c r e a t ea n yn e wl i a b i l i t y ,a n di n s t e a di si n t e n d e dt op r o t e c tt h e s t a t ef r o ma n yl i a b i l i t yf o rm a k i n go p e nd a t aa v a i l a b l et ot h e p u b l i c ,e x c e p tf o rg r o s sn e g l i g e n c e ,w i l f u la n dw a n t o nm i s c o n d u c t , o ri n t e n t i o n a lm i s c o n d u c t . S E C T I O N2 . C h a p t e r2 7 ,H a w a i iR e v i s e dS t a t u t e s ,i sa m e n d e db y a d d i n gf i v en e ws e c t i o n st op a r tV I It ob ea p p r o p r i a t e l yd e s i g n a t e d a n dt or e a da sf o l l o w s : " 2 7 A D e f i n i t i o n s . F o rp u r p o s e so ft h i sp a r t : " D a t a "m e a n sf i n a lv e r s i o n so fs t a t i s t i c a lo rf a c t u a l i n f o r m a t i o n : (1) In alphanumeric form reflected in a list, table, graph, chart, or other non-narrative form, that can be digitally transmitted or processed; and (2) Regularly created or maintained by or on behalf of and owned by an executive branch department that records a measurement, transaction, or determination related to the mission of that executive branch department. " D a t as e t "m e a n san a m e dc o l l e c t i o no fr e l a t e dr e c o r d so na n e l e c t r o n i cs t o r a g ed e v i c e ,w i t ht h ec o l l e c t i o nc o n t a i n i n g i n d i v i d u a ld a t au n i t so r g a n i z e do rf o r m a t t e di nas p e c i f i ca n d p r e s c r i b e dw a y ,o f t e ni nt a b u l a rf o r m ,a n da c c e s s e db yas p e c i f i c a c c e s sm e t h o dt h a ti sb a s e do nt h ed a t as e to r g a n i z a t i o n ;p r o v i d e d

t h a tad a t as e ts h a l ln o ti n c l u d ea n yd a t at h a ti sp r o t e c t e df r o m d i s c l o s u r eu n d e ra p p l i c a b l ef e d e r a lo rs t a t el a w ,o rc o n t r a c t ,o r d a t at h a ti sp r o p r i e t a r y . 2 7 B E l e c t r o n i cd a t as e ta v a i l a b i l i t y ;u p d a t e s . ( a ) E a c h e x e c u t i v eb r a n c hd e p a r t m e n ts h a l lu s er e a s o n a b l ee f f o r t st om a k e a p p r o p r i a t ea n de x i s t i n ge l e c t r o n i cd a t as e t sm a i n t a i n e db yt h e d e p a r t m e n te l e c t r o n i c a l l ya v a i l a b l et ot h ep u b l i ct h r o u g ht h e S t a t e ' so p e nd a t ap o r t a la td a t a . h a w a i i . g o vo rs u c c e s s o rw e b s i t e d e s i g n a t e db yt h ec h i e fi n f o r m a t i o no f f i c e r ;p r o v i d e dt h a t : (1) Nothing in this chapter shall require departments to create new electronic data sets or to make datasets available upon demand; (2) Data licensed to the state by another person or entity shall not be made public under this chapter unless the person or entity licensing the data agrees to the public disclosure; and (3) Proprietary and other information protected from disclosure by law or contract shall not be disclosed. S u c hd i s c l o s u r es h a l lb ec o n s i s t e n tw i t ht h ep o l i c i e s ,p r o c e d u r e s , a n ds t a n d a r d sd e v e l o p e db yt h ec h i e fi n f o r m a t i o no f f i c e ra n d c o n s i s t e n tw i t ha p p l i c a b l el a w ,i n c l u d i n gc h a p t e r9 2 Fa n do t h e r s t a t ea n df e d e r a ll a w sr e l a t e dt os e c u r i t ya n dp r i v a c y ,a n dn o p e r s o n a l l yi d e n t i f i a b l ei n f o r m a t i o ns h a l lb ep o s t e do n l i n eu n l e s s t h ei d e n t i f i e di n d i v i d u a lh a sc o n s e n t e dt ot h ep o s t i n go rt h e p o s t i n gi sn e c e s s a r yt of u l f i l lt h el a w f u lp u r p o s e so rd u t i e so f t h ed e p a r t m e n t . ( b ) N o t h i n gi nt h i sc h a p t e rs h a l lr e q u i r et h ec h i e f i n f o r m a t i o no f f i c e rt oa d o p tr u l e sp u r s u a n tt oc h a p t e r9 1a n d n o t h i n gi nt h i sc h a p t e rs h a l ls u p e r s e d ec h a p t e r2 7 G . ( c ) E a c hd e p a r t m e n ts h a l lu p d a t ei t se l e c t r o n i cd a t as e t si n t h em a n n e rp r e s c r i b e db yt h ec h i e fi n f o r m a t i o no f f i c e ra n da so f t e n a si sn e c e s s a r yt op r e s e r v et h ei n t e g r i t ya n du s e f u l n e s so ft h e

d a t as e t st ot h ee x t e n tt h a tt h ed e p a r t m e n tr e g u l a r l ym a i n t a i n so r u p d a t e st h ed a t as e t s . 2 7 C S t a t el i a b i l i t yf o rd a t as e t s . D a t as e t ss h a l lb e a v a i l a b l ef o ri n f o r m a t i o n a lp u r p o s e so n l y . T h eS t a t ed o e sn o t w a r r a n tt h ef i t n e s so fa n yd a t as e tf o rap a r t i c u l a rp u r p o s ea n d s h a l ln o tb el i a b l ef o ra n yd e f i c i e n c i e si nt h ec o m p l e t e n e s so r a c c u r a c yo fa n yd a t as e t ,e x c e p tw h e r et h eS t a t e ' sc o n d u c tw o u l d c o n s t i t u t eg r o s sn e g l i g e n c e ,w i l f u la n dw a n t o nm i s c o n d u c t ,o r i n t e n t i o n a lm i s c o n d u c t . 2 7 D D a t as e tl i c e n s i n g . T h ec h i e fi n f o r m a t i o no f f i c e rm a y m a k et h ed e p a r t m e n t s 'e l e c t r o n i cd a t as e t so nd a t a . h a w a i i . g o v a v a i l a b l et ot h i r dp a r t i e sp u r s u a n tt oal i c e n s e ,w h i c hm a yr e q u i r e t h el i c e n s e et oa l l o wa n yu s e rt oc o p y ,d i s t r i b u t e ,d i s p l a y ,o r c r e a t ed e r i v a t i v ew o r k sa tn oc o s ta n dw i t ha na p p r o p r i a t el e v e lo f c o n d i t i o n sp l a c e do nt h eu s e . 2 7 E D a t as e tp o l i c i e sa n dp r o c e d u r e s . ( a ) T h ec h i e f i n f o r m a t i o no f f i c e r ,i nc o n s u l t a t i o nw i t ht h eo f f i c eo fi n f o r m a t i o n p r a c t i c e s ,s h a l ld e v e l o pp o l i c i e sa n dp r o c e d u r e st oi m p l e m e n t s e c t i o n2 7 B ,i n c l u d i n gs t a n d a r d st od e t e r m i n ew h i c hd a t as e t sa r e a p p r o p r i a t ef o ro n l i n ed i s c l o s u r ea sp r o v i d e di ns e c t i o n2 7 B ; p r o v i d e dt h a tt h es t a n d a r d ss h a l ln o tr e q u i r et h ed e p a r t m e n t st o p o s ti n f o r m a t i o nt h a ti so t h e r w i s er e q u i r e dt ob ed i s c l o s e du n d e r c h a p t e r9 2 F ,b u ti sp e r s o n a l l yi d e n t i f i a b l ei n f o r m a t i o n , i n f o r m a t i o nt h a tm a yp o s eap e r s o n a lo rp u b l i cs e c u r i t yr i s k ,i so f m i n i m a lp u b l i ci n t e r e s t ,o ri so t h e r w i s ei n a p p r o p r i a t ef o ro n l i n e d i s c l o s u r ea sp a r to fad a t as e t . ( b ) T h ep o l i c ya n dp r o c e d u r e ss h a l li n c l u d et h ef o l l o w i n g : (1) Technical requirements with the goal of making data sets available to the greatest number of users and for

the greatest number of applications, including whenever practicable, the use of machine readable, nonproprietary technical standards for web publishing; and (2) Guidelines for departments to follow in making data sets available." S E C T I O N3 . T h e r ei sa p p r o p r i a t e do u to ft h eg e n e r a lr e v e n u e s o ft h eS t a t eo fH a w a i it h es u mo f$ 1 0 0 , 0 0 0o rs om u c ht h e r e o fa s m a yb en e c e s s a r yf o rf i s c a ly e a r2 0 1 3 2 0 1 4a n dt h es a m es u mo rs o m u c ht h e r e o fa sm a yb en e c e s s a r yf o rf i s c a ly e a r2 0 1 4 2 0 1 5f o rt h e o f f i c eo fi n f o r m a t i o np r a c t i c e st oe s t a b l i s ho n ef u l l t i m e e q u i v a l e n t( 1 . 0F T E )p o s i t i o n ,t op r o m o t eo p e nd a t ap u r s u a n tt o t h i sA c ta n dc h a p t e r9 2 F ,H a w a i iR e v i s e dS t a t u t e s ,t h eU n i f o r m I n f o r m a t i o nP r a c t i c e sA c t( M o d i f i e d ) . T h es u m sa p p r o p r i a t e ds h a l lb ee x p e n d e db yt h eo f f i c eo f i n f o r m a t i o np r a c t i c e sf o rt h ep u r p o s e so ft h i sA c t . S E C T I O N4 . I nc o d i f y i n gt h en e ws e c t i o n sa d d e db ys e c t i o n2 o ft h i sA c t ,t h er e v i s o ro fs t a t u t e ss h a l ls u b s t i t u t ea p p r o p r i a t e s e c t i o nn u m b e r sf o rt h el e t t e r su s e di nd e s i g n a t i n gt h en e w s e c t i o n si nt h i sA c t . S E C T I O N5 . N e ws t a t u t o r ym a t e r i a li su n d e r s c o r e d . S E C T I O N6 . T h i sA c ts h a l lt a k ee f f e c to nJ u l y1 ,2 0 1 3 . R e p o r tT i t l e : O p e nD a t a ;O f f i c eo fI n f o r m a t i o nM a n a g e m e n ta n dT e c h n o l o g y ; A p p r o p r i a t i o n D e s c r i p t i o n : R e q u i r e se x e c u t i v eb r a n c hd e p a r t m e n t st om a k ee l e c t r o n i cd a t as e t s a v a i l a b l et ot h ep u b l i c . A b s o l v e st h eS t a t ef r o ml i a b i l i t yf o r c e r t a i nd e f i c i e n c i e so ri n c o m p l e t ed a t a . R e q u i r e st h eC h i e f I n f o r m a t i o nO f f i c e rt od e v e l o pp o l i c i e sa n dp r o c e d u r e st oi m p l e m e n t t h eo p e nd a t ai n i t i a t i v e . A p p r o p r i a t e sf u n d s . E f f e c t i v eJ u l y1 , 2 0 1 3 . ( H B 6 3 2C D 1 )

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