MACON COUNTY BOARD OF COMMISSIONERS DECEMBER 10, 2013 AGENDA 1. Call to order Interim County Manager 2.

. Election of chairman Interim County Manager 3. Election of vice-chairman 4. Examination of Official Bond for Public Officials of Macon County 5. Adoption of the 2014 regular meeting schedule 6. Announcements 7. Moment of Silence 8. Pledge of Allegiance 9. Public Hearing(s) NONE 10.Public Comment Period 11.Adjustments to and approval of the agenda 12.Reports/Presentations A. Southwestern Community College (SCC) Macon expansion plans Dr. Don Tomas, SCC President 13.Old Business 14.New Business A. 911 phone controller upgrade project Emergency Management Director David Key and 911 Coordinator Todd Seagle B. Request from Macon County Schools regarding supplemental funds Dr. Chris Baldwin, Superintendent Campus

15.Consent Agenda Attachment #15

All items below are considered routine and will be enacted by one motion. No separate discussion will be held except on request of a member of the Board of Commissioners.

A. Minutes of the November 12th, November 18th and November 26th meetings B. Budget Amendments #59-63 C. Tax Releases D. Monthly ad valorem tax collection report 16.Appointments A. Board of Health (3 seats) B. Planning Board (1 seat) C. Economic Development Commission (1 seat) 17.Closed session to consult with the attorney in order to preserve the attorney/client privilege under NCGS 143-318.11(a)3 18. Adjourn/Recess

MACON COUNTY BOARD OF COMMISSIONERS AGENDA ITEM

MEETING DATE: December 10, 2013 DEPARTMENT/AGENCY: Governing Board SUBJECT MATTER: Election of chairman/vice-chairman DEPARTMENT HEAD COMMENTS/RECOMMENDATION: Per the boards Rules of Procedure, at the first meeting in December of each year, the County Manager may call the meeting to order and may preside until a chairperson is elected. According to the rules, As the first order of business, the Board, with the County Manager presiding, shall elect a chairperson from among its members. As the second order of business, the Board, with the newly elected chairperson presiding, shall elect a vicechairperson. INTERIM COUNTY MANAGERS COMMENTS/RECOMMENDATION:

Attachments ______ Agenda Item 1, 2 and 3

Yes

__X

No

MACON COUNTY BOARD OF COMMISSIONERS AGENDA ITEM

MEETING DATE: December 10, 2013 DEPARTMENT/AGENCY: Governing Board SUBJECT MATTER: Examination of Official Bond for Public Officials of Macon County DEPARTMENT HEAD COMMENTS/RECOMMENDATION: Per the Boards Rules of Procedure, The third order of business for the first meeting in December each year shall be for the Board to approve the Macon County Public Official performance bonds. The Finance Director has reviewed the details of the bonds and a resolution for the boards consideration is attached. INTERIM COUNTY MANAGERS COMMENTS/RECOMMENDATION: Recommend approval.

Attachments ___X__ Agenda Item 4

Yes

___

No

RESOLUTION EXAMINATION OF OFFICIAL BONDS FOR PUBLIC OFFICIALS OF MACON COUNTY WHEREAS, pursuant to North Carolina General Statutes 58-72, the Macon County Board of Commissioners is required each year to examine carefully the bonds of the public officers listed in North Carolina General Statute 58-72-10 and must give bonds with sufficient surety in order for them to qualify for office. The bonds shall be in accordance with varying General Statutes as related to the following positions: 1. County Finance Officer Bond in an amount not less than $50,000 (N.C.G.S. 15929(a)). Current surety is The Ohio Casualty Insurance Company, Bond No. 3792517, in the amount of $250,000. 2. Tax Collector Bond must be given for satisfactory collection of taxes; amount at discretion of Board of Commissioners (N.C.G.S. 105-349(c)). Current surety is The Ohio Casualty Insurance Company, Bond No. 3792517, in the amount of $250,000. 3. Register of Deeds Bond of not less than $10,000 nor more than $50,000, approved by the Board of Commissioners, and payable to the State (N.C.G.S 161-4). Current surety is The Ohio Casualty Insurance Company, Bond No. 3792517, in the amount of $50,000. 4. Sheriff Bond shall be in an amount not more than $25,000 (N.C.G.S 162-8). Current surety is The Ohio Casualty Insurance Company, Bond No. 3932324, in the amount of $25,000. WHEREAS, the Macon County Finance Office has secured from The Ohio Casualty Insurance Company the attached official bonds for the above referenced public officials for the Macon County Board of Commissioners consideration and approval; NOW, THEREFORE, BE IT HEREBY RESOLVED by the Macon County Board of Commissioners that official bonds for the public officials referenced above in the recommended amounts from The Ohio Casualty Insurance Company are hereby approved. Adopted this the 10th day of December, 2013.

Chairman, Macon County Board of Commissioners ATTEST:

(Seal) Clerk to the Board

MACON COUNTY BOARD OF COMMISSIONERS AGENDA ITEM

MEETING DATE: December 10, 2013 DEPARTMENT/AGENCY: Governing Board SUBJECT MATTER: Adoption of the 2014 regular meeting schedule DEPARTMENT HEAD COMMENTS/RECOMMENDATION: The Rules of Procedure call for the board to adopt a schedule of regular meetings for the following calendar year, with that schedule to be posted on the countys website, on its principal bulletin board and to be kept on file by the Clerk to the Board (the County Manager). I have made the assumption that the board will want to continue to have one regular meeting per month on the second Tuesday of each month in the commission boardroom. A proposed schedule is attached, but with a couple of blanks to be filled in on Tuesday. INTERIM COUNTY MANAGERS COMMENTS/RECOMMENDATION: At the boards November 26th meeting, Commissioner Beale announced that he needed to be in Raleigh early on the morning of Wednesday, January 15th and asked for the board to consider changing the date of the January 14th regular meeting. Also, the November regular meeting falls on Veterans Day (the 11th). Per the Rules of Procedure, If a regular meeting day is a holiday on which county offices are closed, the meeting shall be held on the next business day or such succeeding day as may be specified in the motion adjourning the immediately preceding regular meeting.

Attachments ___X__ Agenda Item 5

Yes

___

No

Macon County Board of Commissioners Regular Meeting Schedule 2014

In 2014, the Macon County Board of Commissioners will hold regular meetings beginning at 6 p.m. on the second Tuesday of each month in the Commission Boardroom, located on the third floor of the Macon County Courthouse, 5 West Main Street, Franklin, NC 28734, as follows: January XX February 11th March 11th April 8th May 13th June 10th July 8th August 12th September 9th October 14th *November XX December 9th *(regular meeting falls on Veterans Day, November 11th) Mike Decker Interim County Manager/Deputy Clerk to the Board

MACON COUNTY BOARD OF COMMISSIONERS AGENDA ITEM

MEETING DATE: December 10, 2013 DEPARTMENT/AGENCY: Southwestern Community College SUBJECT MATTER: Macon Campus expansion plans DEPARTMENT HEAD COMMENTS/RECOMMENDATION: Dr. Don Tomas, the president of SCC, has requested time on the agenda to discuss plans for expansion at the campus on Siler Farm Road. INTERIM COUNTY MANAGERS COMMENTS/RECOMMENDATION:

Attachments _____ Agenda Item 12A

Yes

__X

No

MACON COUNTY BOARD OF COMMISSIONERS AGENDA ITEM

MEETING DATE: December 10, 2013 DEPARTMENT/AGENCY: Emergency Management/911 SUBJECT MATTER: 911 phone controller upgrade project DEPARTMENT HEAD COMMENTS/RECOMMENDATION: Emergency Management Director David Key and 911 Coordinator Todd Seagle will be at the meeting to present information and a recommendation regarding the need to purchase a new phone controller system for 911. Mr. Key and Mr. Seagle met with the State 911 Board in Charlotte on Friday (December 6th) and their request for $300,000 in financial assistance from that board was approved. The county will need to spend 80 percent of its accumulated 911 funds to complete the project, but will not have to deplete the entire amount in that line item in order to do so. Both men can provide greater details at the meeting on Tuesday.

INTERIM COUNTY MANAGERS COMMENTS/RECOMMENDATION: With funding in hand, I would recommend that the board authorize our Emergency Management officials to proceed with this project, and to authorize the County Attorney to work out the finer details of the proposed contract with Century Link, the vendor for the controller equipment and maintenance. The Finance Director is preparing the necessary budget amendment for the boards consideration. Mr. Key and Mr. Seagle are to be highly commended for their efforts in securing the funding for this vital piece of equipment.
Attachments ______ Agenda Item 14A Yes _X_ No

MACON COUNTY BOARD OF COMMISSIONERS AGENDA ITEM

MEETING DATE: December 10, 2013 DEPARTMENT/AGENCY: Macon County Schools SUBJECT MATTER: Request regarding supplemental funds DEPARTMENT HEAD COMMENTS/RECOMMENDATION: Macon County Schools Superintendent Dr. Chris Baldwin will be at the meeting to present a request regarding the use of remaining funds that were earmarked for teacher supplements. The county budgeted $430,621 for the supplements this year, and per the Finance Director, $401,501 has been disbursed to the school system to pay the 2 percent teacher supplements. Dr. Baldwin will be asking to use $27,736 of the remaining $29,120 to pay a 2 percent supplement to each of the principals and assistant principals. INTERIM COUNTY MANAGERS COMMENTS/RECOMMENDATION: It is my understanding that, historically, the county has not funded supplements for the principals and assistant principals, and therefore it would be appropriate for the board to act on this, and to also determine whether this is a one-time or continuing event.

Attachments _____ Agenda Item 14B

Yes

_X_

No

MACON COUNTY BOARD OF COMMISSIONERS AGENDA ITEM

MEETING DATE: December 10, 2013 DEPARTMENT/AGENCY: Governing Board SUBJECT MATTER: Consent Agenda DEPARTMENT HEAD COMMENTS/RECOMMENDATION:
A. Minutes Consideration of the minutes from the November 12th, November 18th and November 26th meetings, per attachment 15A. Finance Consideration of Budget Amendments #59 through #63, per attachment 15B. Tax releases Consideration of tax releases in the amount of $5,925.54, per Attachment 15C. The supporting documentation is on file in the Deputy Clerks office. Monthly Tax Collection Report For the boards information, the monthly ad valorem tax collection report is attached as attachment 15D. It does not require board action.

B.

C.

D.

INTERIM COUNTY MANAGERS COMMENTS/RECOMMENDATION:

November 12th Board of Commissioners minutes will be supplied under separate cover prior to the meeting.

Attachments ___X__

Yes

___

No

Agenda Item 15(A)-15(D)

MACON COUNTY BOARD OF COMMISSIONERS CONTINUED SESSION NOVEMBER 18, 2013 MINUTES Chairman Corbin reconvened the meeting at 6:03 p.m. in the commission boardroom as recessed from the November 12, 2013 regular meeting. All board members, the Interim County Manager, Finance Director, County Attorney, members of the news media and interested citizens were present. Chairman Corbin explained that the board would need to meet in closed session, with the County Attorney stating that the purpose would be to consult with the attorney in order to preserve the attorney-client privilege (NCGS 143-318.11(a)3) and more specifically to discuss the acquisition of real property (NCGS 143-318.11(a)5). At 6:04 p.m., upon a motion by Commissioner Beale, seconded by Commissioner Haven, the board voted unanimously to go into closed session for the reasons stated above. Macon County Solid Waste Director Chris Stahl joined the board in the closed session. At 6:19 p.m., upon a motion by Commissioner Haven, seconded by Commissioner Tate, the board voted unanimously to return to open session. No action was taken. Mr. Stahl outlined three potential courses of action concerning the future of solid waste disposal in the county. The first option is continuation of the current program, as the preliminary hydrogeological work is underway on the development of a third landfill cell known as Phase III, which would have a footprint of approximately 22 acres and a capacity of 900,000 cubic yards. Option 2, referred to as ship and tip, would involve abandoning future landfill development and transferring waste out of county to a regional landfill, with the understanding that terms of service and the distance to a receiving landfill would change over time as Minutes 11.18.13 Page 1 of 3

such landfills reach capacity. Option 3 is an expansion of Phase III and would involve the purchase of additional property adjacent to it. However, by expanding the footprint to approximately 36 acres, the capacity would grow to 2.8-million cubic yards. A copy of Mr. Stahls memorandum to the board, including cost estimates associated with each option, is attached (Attachment 1) and is hereby made a part of these minutes. The board members and Mr. Stahl discussed the options in more detail, as well as other options such as incineration or a mixture of landfilling and ship and tip. After a brief discussion regarding the current fee schedule, and upon a motion by Commissioner Beale, seconded by Commissioner Haven, at 7:02 p.m. the board voted unanimously to go back into closed session for two purposes, the first to discuss land acquisition and the second to hold second interviews with two candidates for county manager and discuss personnel matters under NCGS 143-318.11(a)6. During the closed session, Chairman Corbin declared a recess at 7:31 p.m. Chairman Corbin called the closed session back to order at 7:37 p.m., at which time the interviews began. At 9:56 p.m., upon a motion by Commissioner Higdon, seconded by Commissioner Beale, the board voted unanimously to come out of closed session. No action was taken. At 9:57 p.m., upon a motion by Commissioner Higdon, seconded by Commissioner Beale, the board voted unanimously to recess the meeting until November 26, 2013 at 6 p.m. in the commission boardroom on the third floor of the Macon County Courthouse, 5 West Main Street, Franklin, NC 28734.

_____________________________ Mike Decker, Interim County Manager Deputy Clerk to the Board

______________________________ Kevin Corbin Board Chairman

Minutes 11.18.13 Page 2 of 3

Minutes 11.18.13 Page 3 of 3

MACON COUNTY BOARD OF COMMISSIONERS CONTINUED SESSION NOVEMBER 26, 2013 MINUTES Chairman Corbin reconvened the meeting at 6:02 p.m. in the commission boardroom as recessed from the November 18, 2013 continuation meeting. All board members, the Interim County Manager, members of the news media and interested citizens were present. Chairman Corbin summarized the events involved in the search for a new county manager following the retirement of Jack Horton. He said that from 38 applications, four individuals were interviewed, and the final two candidates were then interviewed again. He explained that the board had reached consensus but had not taken a vote. With that, Chairman Corbin said he would entertain a motion to hire Derek Roland as the new County Manager at a base salary of $100,000 per year, along with a $500 per month travel allowance in lieu of a county vehicle, credit for time served with the Town of Franklin toward longevity at Macon County, credit for annual leave in an amount representative to that which Mr. Roland would have accrued had he been a Macon County employee for the past 20 months, and the payment of membership dues on his behalf to national and state manager associations. Commissioner Higdon made the motion to hire Mr. Roland, and it was seconded by Commissioner Haven. During discussion, Commissioner Tate reviewed his thought process and how he came to his decision, explaining how Mr. Roland met his qualifications for the job. Commissioner Beale said he was proud to support Mr. Roland. Commissioner Haven said he wanted a person who would stand for this county, adding that he anticipated Mr. Roland to be the best county manager we could ever have. Commissioner Higdon said he was a strong advocate of hiring local, and that he was looking for someone with youth and a new approach to government. Chairman Corbin pointed out that Mr. Roland would start Minutes 11.26.13 Page 1 of 2

work on December 16th, and the board then voted unanimously to hire Mr. Roland as County Manager under the terms outlined above. Mr. Roland, who was in attendance, said that this was the greatest honor Ive ever received in my life, adding that I look forward to working at the direction of this board. He thanked the board for its unanimous vote and said that he wholeheartedly accepted the job. Chairman Corbin recognized Mr. Rolands uncle, Mickey Duvall, a former Macon County Commissioner and currently the county manager in Pender County, North Carolina. Chairman Corbin also noted that Mr. Horton would be available to assist Mr. Roland. Commissioner Beale noted the dates in March for the National Association of Counties (NACo) conference, and asked the board to consider rescheduling its January 14, 2014 regular meeting, as he had to be in Raleigh at 8 a.m. on January 15th. No action was taken. With no other business, and upon a motion by Commissioner Higdon, seconded by Commissioner Haven, the board voted unanimously to adjourn at 6:29 p.m.

_____________________________ Mike Decker, Interim County Manager Deputy Clerk to the Board

______________________________ Kevin Corbin Board Chairman

Minutes 11.26.13 Page 2 of 2

===================================================================================== =============================================== Tax Collections Detail Transactions by Group RTC020303 12/03/13 Page 1 ===================================================================================== =============================================== Group Number REL*13*11 Abatement Effective Date 11/12/13 Seq Date Account Taxbill Rev Nbr Number Number Number Descriptn 1 *** 2 11/12/13 4974 Tax Transaction Code Amount Levy Penalty Addl Interest Discnt Trn Check Trans Amount Amount Chgs 0.00 0.00 72.000.00 0.00 0.00 R CLERICA Amount Amount Cde

13A6527610275 G01 L01 72.00-

0.00 0.00 0.00 0.00 72.00- 0.00 72.000.00

BATEMAN, MORRIS & ANGELA 11/13/13 47575

13A6574858167 G01 7.537.53- 0.00 F01 0.810.81- 0.00 0.00 L01 72.000.00 72.00- 0.00 80.348.340.00 72.00-

*** 3

ELLIOTT, HAROLD E

0.00 0.00 R APPRAIS 0.00

11/13/13 100447 12A7514950478 G01 95.5395.53- 0.00 F04 14.3814.38- 0.00 0.00 A0 5.000.00 5.00- 0.00 ZACHER, EDWARD F 114.91109.910.00 5.00-

*** 4 *** 5

0.00 0.00 R CLERICA 0.00 0.00 0.00 R CLERICA 0.00

11/13/13 100447 13A7514950478 G01 95.53F04 14.3814.38- 0.00 ZACHER, EDWARD F 109.91-

95.53- 0.00 0.00 109.910.00 0.00

11/15/13 123678 13A6557904080 G01 91.5191.51- 0.00 F07 22.6322.63- 0.00 0.00 L01 72.000.00 72.00- 0.00 CONTE, JUDY ANN 186.14114.140.00 72.00-

*** 6

0.00 0.00 R APPRAIS 0.00

11/19/13 126534 13A7449473246 G01 3437.86- 3437.86- 0.00 F10 110.90110.90- 0.00 0.00 H01 1663.48- 1663.48- 0.00 0.00 L01 72.000.00 72.00- 0.00 SCHENCK PROPERTIES LLC 11/21/13 46612 13A6584265417 L02 5284.2478.0078.005212.24-

*** 7

0.00 72.000.00

0.00 0.00 R CLERICA

0.00 78.000.00

*** WALDROOP, MARILYN P LIFE ESTAT CLERICA

0.00 78.00-

0.00 0.00 R

file:///C|/Documents%20and%20Settings/mdecker/Desktop/REL1311.TXT[12/6/2013 2:48:07 PM]

===================================================================================== =============================================== Tax Collections Detail Transactions by Group RTC020303 12/03/13 Page 2 ===================================================================================== =============================================== Group Number REL*13*11 Abatement Effective Date 11/12/13 Seq Date Account Taxbill Rev Nbr Number Number Number Descriptn Tax Transaction Code Amount Levy Penalty Addl Interest Discnt Trn Check Trans Amount Amount Chgs Amount Amount Cde

Tax Code Totals A0*12 - ADV 5.000.00 0.00 5.00- 0.00 0.00 F01*13- FR FIRE 0.810.81- 0.00 0.00 0.00 0.00 F04*12- CULL FR 14.3814.38- 0.00 0.00 0.00 0.00 F04*13- CULL FR 14.3814.38- 0.00 0.00 0.00 0.00 F07*13- BT FIRE 22.6322.63- 0.00 0.00 0.00 0.00 F10*13- HLDS FR 110.90110.90- 0.00 0.00 0.00 0.00 G01*12- GEN TAX 95.5395.53- 0.00 0.00 0.00 0.00 G01*13- GEN TAX 3632.43- 3632.43- 0.00 0.00 0.00 0.00 H01*13- HLD CITY 1663.48- 1663.48- 0.00 0.00 0.00 0.00 L01*13- RES FEE 288.000.00 0.00 288.00- 0.00 0.00 L02*13- COM FEE 78.000.00 0.00 78.00- 0.00 0.00 Total for Group REL*13*11 5925.545554.540.00 371.000.00 0.00

********** Totals By Tax Cycle ********** Cycle Current Delinquent A 5810.63114.91-

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MACON COUNTY BOARD OF COMMISSIONERS AGENDA ITEM

MEETING DATE: December 10, 2013 DEPARTMENT/AGENCY: Governing Board SUBJECT MATTER: Appointments DEPARTMENT HEAD COMMENTS/RECOMMENDATION: (A) Board of Health (3 seats) Please see the attached e-mails from Health Center Director Jim Bruckner for detailed information. (B) Planning Board (1 seat) Jimmy Goodmans term on the board expired November 1, 2013, and Mr. Goodman has submitted his application seeking reappointment, a copy of which is attached. (C)Economic Development Commission (1seat) Ed Shatleys term on the EDC will expire December 31, 2013.

COUNTY MANAGERS COMMENTS/RECOMMENDATION:

Attachments __X__ Yes __ No

Agenda Item 16(A) 16(C)

MACON COUNTY BOARD OF COMMISSIONERS AGENDA ITEM

MEETING DATE: December 10, 2013 DEPARTMENT/AGENCY: Governing Board SUBJECT MATTER: Closed Session

DEPARTMENT HEAD COMMENTS/RECOMMENDATION: Per the County Attorney, he is requesting that the board go into closed session for purposes related to attorney-client privilege.

COUNTY MANAGERS COMMENTS/RECOMMENDATION:

Attachments ______ Agenda Item 17

Yes

_X_

No