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Kentucky Proposal Amended FINAL 12-13 (2) (1)

Kentucky Proposal Amended FINAL 12-13 (2) (1)

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Published by: josephlord on Dec 11, 2013
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7700 East First Place Denver, Colorado 80230 Phone 303.364.7700
Fax 303.364.7800
444 North Capitol Street, N.W. Suite 515 Washington, D.C. 20001 Phone 202.624.5400
Fax 202.737.1069 www.ncsl.org
Legislative Research Commission: NCSL Study Proposal
December 2013
Overview and Discussion of Options
The Kentucky Legislative Research Commission (LRC) voted unanimously on October 2, 2013 to consider engaging the National Conference of State Legislatures as a consultant to study the operations of the LRC staff and to assist the General Assembly in hiring a new LRC director. NCSL representatives met with Kentucky legislative leaders and key staff on October 14 -15 to explore opportunities for NCSL assistance and to develop a plan for this engagement. NCSL staff also presented a range of study options to the Commission at its meeting on November 6, 2013. This revised proposal incorporates changes proposed by the General Assembly after the November meeting.  NCSL proposes to assist the LRC in two areas: 1) conduct a review of LRC staff operations and; 2) provide documents to assist in the hiring of a new LRC director. 1)
Review of LRC Staff Operations
. NCSL has conducted studies of legislative staff organizations in many states using a proven methodology and drawing on our knowledge of comparative legislative operations. The review of Kentucky LRC staff will compare LRC practices to staff operations and  practices in other state legislatures with similar characteristics. The review will include:
Extensive interviews of LRC staff and Kentucky legislators conducted by NCSL staff.
Collection of LRC documents relevant to management, processes and practices.
Distribution of opinion surveys to all Kentucky legislators and LRC staff.
Comparison of the LRC to similar operations in other state legislatures and review best practices.
Review of relevant managerial and operational aspects of the LRC senior staff including staff structure. and interconnection with legislative leadership and members.
Review of LRC employee personnel policies and management practices. 2)
Director Recruitment and Hiring
. NCSL has assisted several legislatures in their efforts to recruit and hire senior-level staff directors and managers. NCSL will help the LRC on the following recruitment tasks:
Development of job qualifications, announcement and recruitment criteria.
 National distribution of the job announcement to state legislatures.
Review of LRC Staff Operations
The National Conference of State Legislatures (NCSL) proposes to work with the Kentucky General Assembly to review the management practices and structure of the Legislative Research Commission (LRC). The NCSL study team will begin this project in January 2014 and conclude its work by April 25, 2014. The proposed study has the following objectives:
Review relevant managerial and operational aspects of the Legislative Research Commission staff including staff structure, communication and employee personnel policies and practices.
Compare the LRC to similar operations in other state legislatures and review best practices.
Study Methodology: LRC Staff Review
 NCSL has developed a proven methodology for the conduct of legislative studies. In this project, NCSL will combine several assessment tools and activities to analyze LRC staffing and operations. These tools and activities will include:
Clarification of study goals and objectives
: The study team will meet with legislative leaders and senior staff at the outset of the project to ensure that planned activities are aligned with legislative goals for the work. The team will continue close consultation with these stakeholders throughout the project, including submission of an interim report outlining project progress and preliminary findings.
In-depth, structured in-person Interviews
: NCSL's methodology depends heavily on information and opinion gathered through structured interviews with members and staff. The study team will spend the bulk of its on-site time conducting these confidential interviews.
Member and staff surveys
: NCSL will distribute, compile and analyze two surveys. An all-legislator
survey will measure members’ satisfaction with LRC staff services and identify areas that ne
ed improvement. A survey of all staff will gather information on management practices and related issues. In addition to gathering valuable information, these surveys will ensure that all legislators and staff will have an opportunity to provide input on the study, even though we will not be able to interviews all of them.
Collection of relevant data, products and policies
: The study team will collect staffing data, reports, manuals and other materials relevant to the project. NCSL's unique expertise on state legislatures allows it to compare these items to products, policies and practices in other states and to accepted standards of practice.
Proposed Project Time Line: LRC Staff Review
This project can begin in January 2014 with a final report submitted on or before April 25, 2014.
January 2014
Travel to Frankfort to meet with legislative leaders and legislative staff managers to conduct initial interviews and to brief all staff of the LRC about the project.
Gather data and materials on current staff organization, policies and practices.
February 2014
Collect comparable, relevant data from other state legislatures.
Review results of initial interviews and data collection and revise, as necessary, planned  project activities and strategies.
Develop and distribute surveys to Kentucky legislators and staff.

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