Professional Documents
Culture Documents
Aleksandra Peacock
mobile (757) 746-7715
Thank you for contacting us for information regarding our services. Enclosed you will find a copy of our new client
management package which will provide you with information about us and the services we offer.
Gleason & Associates Property Management has specialized in managing residential real estate for over 20 years. We
currently manage single and multi-family, commercial and corporate properties throughout Hampton Roads
Virginia.
As a full service property management company, we offer complete property management services. All of our services
are provided at one low monthly fee with no hidden costs. Each of our licensed Property Managers is knowledgeable,
professional, prompt, and courteous. As experienced real estate professionals, we realize your property is valuable
investment and we treat it as such.
Please review our management package and call us at 757-746-7715 if you have any questions or concerns. We hope
that we can be of service to you and look forward to hearing from you in the near future.
Kind Regards,
Aleksandra Peacock
Gleason & Associates Realty, Inc.
Property Management Division
Your Property Manager will coordinate the completion of any maintenance or repair items you have
approved using our extensive network of qualified vendors to ensure all work is completed.
Your Property Manager will execute your targeted marketing program utilizing the internet, the
Multiple Listings Service, local newspaper, and property signs.
Your Property Manager will promptly pursue all leads and inquiries and schedule showings of your
property during the week, evenings, and weekends.
Your Property Manager will verify your new tenant’s current employment and stated income.
Your Property Manager will discuss the results of the screening process with you and make our
recommendations.
Your Property Manager will prepare all lease agreements utilizing Virginia Realtor’s Association
approved forms.
Your Property Manager will meet with your new tenant and ensure all agreements have been
properly executed prior to his or her move-in.
Your Property Manager will have your tenant complete and sign a “Statement of Condition” report
verifying the condition of the property at the time of his or her move-in.
Your Property Manager will instruct your tenant regarding rental payment terms and required
property maintenance.
Our Accounting Department will disburse the rental proceeds in the manner instructed by you on a
monthly basis.
Your Property Manager will serve three (3) day notices to “Pay Rent or Quit” if rent has not been paid
by the fifth (5th) day of each month.
Your Property Manager will coordinate the start of unlawful detainer action to evict your tenant in
the event the rent is not paid.
Our Accounting Department will provide you a year-end accounting summary of your account and
1099s.
We minimize the cost of repairs and maintenance using our extensive network of contractors,
vendors, and repair people.
We coordinate property reconditioning, including painting, window coverings, new carpet, and
carpet cleaning.
We arrange for any necessary services such as utilities, gardening, and pool service.
TENANT SCREENING √
PREPARATION OF VACANCIES √
Does your management service stack up? In not, give us a call at (757) 746-7715
EMAIL ADDRESS
EMAIL ADDRESS
NOTE: If you have an investment partner(s) who requires a separate monthly property statement and is entitled to receive portion of the owner
proceeds, please check this box and fill out a separate form for each partner.
If it is necessary for you to receive your owner proceeds as early as possible, we will make a special effort to do so. However, please understand that we must
receive the rent check(s) and wait a few days to ensure that the tenants check(s) has cleared before we can issue your owner proceeds. We do our best to issue
and mail owner proceeds depending on the needs of individual owners.
If you wish, we can send your owner proceeds directly to your bank (this can save you time and effort).
YES, please send owner proceeds to my bank (fill in the blanks below)
NOTE: If in the future there are any changes in the information in this completed form, please notify Gleason & Associates Property Management in writing as
soon as possible. THANK YOU.
Gleason & Associates Property Management will pay your reoccurring bills on your behalf. Below is a list of the most common of these bills. Please review each
item and indicate whether you wish to pay the bill yourself or prefer Gleason & Associates Property Management to pay the bill on your behalf.
1. MORTGAGE PAYMENT
Gleason & Associates Property Management will pay on owner’s behalf from funds in the trust account.
PAYMENT ADDRESS
Gleason & Associates Property Management will pay on owner’s behalf from funds in the trust account.
PAYMENT ADDRESS
Gleason & Associates Property Management will pay on owner’s behalf from funds in the trust account.
PAYMENT ADDRESS
$ ________________________________ 1st installment is due on ______________________ 1st installment is late after _______________________.
$ ________________________________ 2nd installment is due on ______________________ 2nd installment is late after _______________________.
4. INSURANCE PREMIUMS
Gleason & Associates Property Management will pay on owner’s behalf from funds in the trust account.
NAME OF AGENCY
PAYMENT ADDRESS
Gleason & Associates Property Management will pay on owner’s behalf from funds in the trust account.
PAYMENT ADDRESS
Gleason & Associates Property Management will pay on owner’s behalf from funds in the trust account.
NAME OF COMPANY/CONTRACTOR
PAYMENT ADDRESS
7. UTILITIES: WATER
Gleason & Associates Property Management will pay on owner’s behalf from funds in the trust account.
PAYMENT ADDRESS
8. UTILITIES: ELECTRICITY
Gleason & Associates Property Management will pay on owner’s behalf from funds in the trust account.
PAYMENT ADDRESS
8. UTILITIES: GAS
Gleason & Associates Property Management will pay on owner’s behalf from funds in the trust account.
Gleason & Associates Property Management will pay on owner’s behalf from funds in the trust account.
PAYMENT ADDRESS
Gleason & Associates Property Management will pay on owner’s behalf from funds in the trust account.
PAYMENT ADDRESS
Gleason & Associates Property Management will pay on owner’s behalf from funds in the trust account.
PAYMENT ADDRESS
Gleason & Associates Property Management will pay on owner’s behalf from funds in the trust account.
PAYMENT ADDRESS
CROSS STREETS
How many stories has this unit/home? 1 2 3 Is the unit locates upstairs or downstairs? Upstairs Downstairs
Is there a garage? Yes No What size is the garage? 1-Car 2-Car 3-Car : 4-Car
Is the garage attached? Yes No Are there any remote openers? Yes No If so, how many?:
How many stories has this unit/home? 1 2 3 Is the unit located upstairs or downstairs? Upstairs Downstairs
ROOMS
TOTAL BATHS 1 2 3 4 FULL BATHS: ______ ¾ BATHS: ______ ½ BATHS: ______ ¼ BATHS: ______
DINING INFO: Dining Room Formal dining Room Kitchen/Dining Combo Breakfast Nook Counter/Bar
ADDITIONAL ROOMS: Family Room Den Bonus Room Great Room Office Loft
Check all that apply. Sitting Room Sunroom Sunroom Other: _________________________________________________________
KITCHEN
KITCHEN ONFO: Refrigerator Dishwasher Range Oven Is the rangegas or electric? Gas Electric
Check all that apply. Microwave Garbage Disposal Island Trashcompactor Granite Countertop
AMENETIES
WASH & DRYER HOOKUPS: Yes No LOCATION: ______________________________ TYPE: Gas Electric
WASHER & DRYER IN UNIT: Yes No Who is responsible for maintaining the washer/dryer? Owner Tenant
SWIMMING POOL: Yes No Is this a private pool located at the single-family residence? Yes No
SPA / JACUZZI : Yes No Is this a private spa / jacuzzi located at the single residence? Yes No
ADDITIONAL AMENETIES: Tennis Court Club House Fitness Center Gym Beach Private Beach Access
FLOORING
COOLING / HEATING
HEATING: Central Forced Air Wall Unit Base Board Heating Other: _________________________________
Does the home have any ceiling fans? Yes No If so, how many? _______________________
Is the poperty currently under contract with another leasing company? YES NO
Do you want to Gleason & Associates Poperty Management to manage your property? YES NO
If so, what do you want the lease terms to be? 36 months 24 month 12 months 6 months 3 months month-to-month
Do you want your property to be listed in the local Multiple Listings Services? Yes No At a later date: ______________________________
What date is the porperty available for showing? DATE: ____ / ____ / _______ Is smoking allowed? Yes No
What date is the property available for move-in? DATE: ____ / ____ / _______
Are any pets allowed? Yes No What type of pet is allowed? Cat Dog How many are allowed? ________________
What size of dog is allowed? any dog medium dog small dog Must the dog remain outdoors? YES NO
Property Description
Please use the area below to highlight any special features or details of your property. This description will be of help tp us advertising your property when it is
available for rent.
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Special Instructions
Please use the area below to tell us about anything you feel might be of importance, so that we will be able to better manage your property
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SHOWING INFORMATION
What day is the property available for showing? DATE: ____ / ____ / ________
What day is the property available for move-in? DATE: ____ / ____ / ________
SHOWING INSTRUCTIONS:
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DRIVING DIRECTIONS:
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It is a requirement of our company that our property owners name Gleason & Associates Realty as an additional insured party
on your Liability insurance policy.
Please complete this form and return it with the management package.
_________________________________ _______________________________
Signature Signature
MY INSURANCE INFORMATION
_________________________________ _______________________________
Name of Insurance Company Street Address or P.O. Box
_________________________________ _______________________________
Name of Agent City, State and Zip
_________________________________ _______________________________
Policy Number Phone Number
_________________________________ _______________________________
Extent of Liability Coverage Fax Number
Gleason & Associates Realty, Inc. wants to thank you for your cooperation.
Neighborhood based search, intuitive design, and rich listing content made available by our website is a
successful and growing source of renter leads.
We will record and provide an audio description of your property online that visitors will be able to
listen to at their convenience.
We will create brochure that prospective tenants can download, save, forward, and print at their
convenience.
A full Multiple Listings Service ad will be posted where licensed agents will participate in bringing a
tenant for a commission of _______ % of the annual/monthly rent or a flat fee of $200 and up. Your
listing will also be posted on Realtor.com’s For Rent section.
CLIENT INFORMATION
EMAIL ADDRESS
ONLINE PACKAGE