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2009/2010TSTC OrganizationCharter Application

Club Name ____________________________ Advisor’s E-mail AddressPhone # ____________________________ ____________ Officer’s E-mail Address Phone # ____________________________ ____________ Date of approval: ______________________

_______________________

Vincent Taylor Coordinator, Student Activities

Requirements for Student Organizations

Student organizations may be formed by securing the approval of the Supervisor of Student Activities upon the completion of a student charter application. The applicationand guidelines are available in the Office of Student Activities. The approval of theformation of new student organizations will be based on the following criteria:1)The Student Organization Charter Application shall be accompanied by a statement of purpose, the proposed organizations constitution and by-laws, copies of theconstitution and by-laws of any related or parent organization and the names of organization officers;2)Membership in the organization shall be open to all students of Texas State TechnicalCollege Waco without regard to race, color, sex, religion, national origin, age or disability except in cases of designated fraternal organizations which are exempted byfederal law from Title IX regulations concerning discrimination on the basis of sex;3)The organization shall not duplicate the purpose, functions, or particular activities of a previously established student organization;4)Organizations shall agree to adhere to all policies, rules and regulations of Texas StateTechnical College Waco.5)All student organizations must have an advisor who is employed as a faculty or staff member of Texas State Technical College Waco at least on a half time basis.Texas State Technical College Waco reserves the right to refuse the recognition of studentorganizations. No organization will be officially recognized if it is determined that theorganizations activities or actions are detrimental to the educational purpose of theinstitution. If recognition is denied, the designated president and advisor will be notifiedin writing of the denial. Appeals for the denial of recognition will be made to the VicePresident of Student Development. Appeals must be in writing and must be submittedwithin five working days from the date of the denial letter.Approval for activity permits or building use request will be given only to recognizedstudent organizations maintaining an active status. The criteria for maintaining an activestatus is as follows:

Organizations shall file an organizational update within one month of the first day of class each semester. It is the responsibility of the organization president to submit thenecessary documents. Failure to do so will result in the organization being placed onan inactive status until criteria is met.2)Organizations shall demonstrate by their actions that they are working to achieve thegoals as outlined by their statement of purpose, constitution, and by-laws.3)Shall remain in good standing with the institution and shall conduct affairs in a lawfulmanner in accordance with institutional policies, state, local and federal laws.

Recognition of any organization may be withdrawn by the Supervisor of StudentActivities for non-compliance of rules set forth in the Student Handbook and the

Code of Student Conduct. Appeals for the revocation of recognition will be madethrough the Vice President of Student Development. All appeals must be made inwriting and must be submitted within five working days from the date of therevocation letter.

Rules Governing Social Affairs

It is the responsibility of the organization president to keep records updatedAnnually in the Office of Student Activities. Failure to do so will result in theorganization being placed on

inactive status.

2)Organizations desiring to sponsor a fundraiser must complete an Activity Permit andhave it signed by the advisor and the Supervisor of Student Activities.

An Activity Permit must be completed and approved prior to any and allorganizational activities, whether they are to be held on or off campus. TheActivity permit must be submitted to the Office of Student Activities ten daysprior to the desired date of the function

.4)The organization’s activities must not disrupt the college or it’s academic process, andthe organization must be in compliance with Title IX of the Education Amendmentsof 1972 (20.U.S.C.1081 et seq.)5)Attendance at all institutional or organizational activities is limited to Texas StateTechnical College students and their guests.6)Use of alcohol and drugs will not be tolerated at institutional functions held on or off campus. Misconduct in the connection will be sufficient reason for immediatelystopping the activity in question, and suspension of students participating. Eachorganization is responsible for enforcing these regulations at their activities. TexasState Technical College Waco has a zero tolerance policy regarding use of alcohol anddrugs.7)Organizations will be held responsible for property damage in or around any facilitythey use.Failure to comply with any and all institutional regulations may result in, but are notlimited to, disciplinary action.