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Module-1Microsoft Office Word 2007
GOALS
After completing this course you will be able to:
•
Create and save a document.
•
Accept or reject suggested revisions for spelling and grammar as you type.
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Change page margins.
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Adjust spacing by deleting any extra spaces between words or extra lines between paragraphs.
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When you open Word, you see a blank 
 
document. It looks like a sheet of paper, and it takes up most of the space on the screen.
•
You need to get to work, but being new to Word, you may wonder how to get started.
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Where do you begin to type on a page? If you want to indent the first line in a paragraph, how do you dothat? If the page margins aren't how you like them, how do you change them? And how do you savewhat you type so that your work will not be lost when you close Word?
•
Let's begin by helping you get comfortable with some Word basics
.
start typing
The Ribbon at the top of the page.The insertion point.Above the document, the Ribbon spans the top of Word. You use buttons and commands on the Ribbon to tellWord what you want to do.
 
Word waits for you to start typing. The insertion point, a blinking vertical line in the upper-left corner of the page, tells you where the content you type will appear on the page. The blank spaces to the left and above theinsertion point are
margins
, which you'll learn more about later in the course. If you start to type now, the pagewill begin to fill, starting in the upper-left corner.If you'd like to start typing further down the page instead of at the very top, press the ENTER key on your keyboard until the insertion point is where you want to type.If you want to indent the first line you type, press the TAB key on your keyboard before you start to type. Thiswill move the insertion point one-half inch to the right.As you type, the insertion point moves to the right. When you get to the end of a line on the right side of the page, just continue to type. Word will move on to the next line for you as you type.To start a new paragraph, press ENTER.
What's that?
Document with formatting marks.Extra paragraph mark: ENTER was pressed twice.Extra tab mark: TAB was pressed twice, making the second paragraph indented more than the first.Extra space between words: the SPACEBAR was pressed twice instead of once.Imagine that you have typed a few paragraphs. The paragraphs seem very far apart, and the second paragraphstarts farther to the right than the first paragraph.You can see what's going on by looking at the formatting marks Word automatically inserts as you type. Thesemarks are always in documents, but they are invisible until you display them.To see formatting marks, use the Ribbon, at the top of the window. On the
Home
tab, in the
Paragraph
group,click the
Show/Hide
button . Click the button again to hide formatting marks.These marks are not just for show. You can get rid of extra spacing by deleting extra marks.
 
The first time you see these marks, you might wonder, "What's that?" And you might worry that formattingmarks will be printed. These marks do
not
print — they won't be on printed pages, even when you see them onthe screen.So what are formatting marks, and what do they mean? Here are a few examples:Word inserts a paragraph mark each time you press ENTER to start a new paragraph. In the picture, there'san extra paragraph mark between the two paragraphs, which means that ENTER was pressed twice. This createsextra space. Deleting the extra paragraph mark will get rid of the extra space between the paragraphs.One arrow appears each time TAB is pressed. In the picture there is one arrow in the first paragraph and twoarrows in the second paragraph, so TAB was pressed twice in the second paragraph.Dots show how many times you press the SPACEBAR between each word, or if you accidentally press theSPACEBAR between letters in a word. One dot is one space; two dots are two spaces. Normally there should beone space between each word. Dots, by the way, are different from periods at the ends of sentences. Periods(which you always see) are on the bottom of the line. Dots are higher up, toward the middle of the line.In the practice you'll see how to get rid of extra space by deleting extra formatting marks.
What are those underlines in my document?
As you type, Word might on occasion insert a wavy red, green, or blue underline beneath text.
•
Red underline
This indicates either a possible spelling error or that Word doesn't recognize a word, suchas a proper name or place. If you type a word that is correctly spelled, but Word doesn't recognize it, youcan add it to Word's dictionary so that it is not underlined in the future. You'll see how in the practice.
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Green underline
Word thinks that grammar should be revised.
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Blue underline
A word is spelled correctly but does not seem to be the correct word for the sentence. For example, you type "too," but the word should be "to."What do you do about the underlines? Right-click an underlined word to see suggested revisions (every once ina while Word may not have any alternate spellings). Click a revision to replace the word in the document andget rid of the underlines. Note that if you print a document with these underlines, they will not show up on printed pages.A note of caution about green and blue underlines: Word is really good at spelling, which is prettystraightforward (most of the time). But grammar and correct word usage take some judgment. If you think thatyou are right, and Word is wrong, you can ignore the suggested revisions and get rid of the underlines. You'llsee how in the practice.
Tip
If you prefer not to stop every time you see wavy underlines, you can just ignore them as you go. Whenyou are through, you can tell Word to check spelling and grammar all at one time. You'll learn how in the practice.
Change page margins
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