Professional Documents
Culture Documents
TOYO NASIC
TARIQ GLASS INDUSTRIES LTD.
SUBMITTED TO:
CHAIRMAN,
DEPT. OF BUSINESS ADMINISTRATION
SUBMITTED BY:
NADIA SHAHID
ROLL #. P-541991
REG #. 02PLE3648
254-STANTON ROAD RAILWAY COLONY NEAR P.R
HIGH SCHOOL FOR BOYS LAHORE.
TEL #. 042-6857213 MOB #. 0300-4328773
Education does not merely means academic people undertake science, commerce, trade
education, and even that appears to be of a and particularly well-planed industries.
very poor type. What we have to do is to
But do not forget that we have to
mobilize our people and build up the
compete with the world, which is
character of our future generation.
moving very fast in this direction.
There is immediate and urgent need for Also I must emphasize that greater
training of our people in the scientific and attention should be paid to technical
technical education in order to build up our and vocational education.
economic life and we should see that our
FINAL APPROVAL
This is to certify that we have read the report submitted by MISS NADIA SHAHID
Roll No. P-541991 and It is our judgment that this is of sufficient standard to
warrant its acceptance by ALLAMA IQBAL OPEN UNIVERSITY, ISLAMABAD, for MBA-
IT degree.
SIGNATURES: STAMP
VI
ACKNOWLEDGEMENT
I want to acknowledge my deep thanks to our all the Teachers and company
Officials who helped me make my final report.
Preparation of this report has been an unusually enjoyable and exciting experience
for me. Perhaps the most memorable aspects of the project has been the opportunity
to know better a number of people who have provided information for various
portion of the work in the course of the research, I started to collect data from the
very first day, when I start working on this report. The person to whom I would like
to give my regards is the MIS Manager Mr.Ahsan Majeed of TOYO NASIC TARIQ
GLASS INDUSTRIES LIMITED who gave me very useful tips and information.
I am sure that my report will prove to be work in advance for the people to study
later on. I wish all the successes from the core of my heart to all.
VII
CONTENTS:-
CHAPTER # 5. - CONCLUSIONS 90 - 90
CHAPTER # 6. - RECOMMENDATIONS 91 - 92
CHAPTER # 7. - BIBLIOGRAPHY 93 - 94
ANNEXURE / APPENDICES
VIII
BRIEF CONTENTS
CHAPTER # 1. INTRODUCTION 01 - 21
CHAPTER # 5. CONCLUSIONS 90 - 90
5.1 CONCLUSIONS. 90
XIII
CHAPTER # 6. RECOMMENDATIONS 91 - 92
6.1 RECOMMENDATIONS. 91
CHAPTER # 7. BIBLIOGRAPHY 93 - 94
ANNEXURE / APPENDICES
PRODUCTION FACILITY 05
DECORATING FACILITIES 05
WAREHOUSING 06
QUALITY 06
QUALITY ASSURANCE 07
PRESSWARE PRODUCTS 08
PRINT RANGE PRODUCTS 13
PROFIT VOLUME DURING LAST FIVE YEARS. 15
SALES VOLUME DURING LAST FIVE YEARS. 16
PROFIT OF EMPLOYEES 16
ORGANIZATIONAL STRUCTURE CHART 17
MARKETING DEPARTMENT’S STRUCTURE 18
PRODUCTION DEPARTMENT STRUCTURE 19
COORDINATION, PERSONAL RELATIONS & HR DEPARTMENT’S STRUCTURE 21
CHART.
STRUCTURE OF MIS DEPARTMENT 21
INTRODUCTION TO MANAGEMENT INFORMATION SYSTEM 23
STRUCTURE OF MIS DEPARTMENT 24
INFORMATION SYSTEM 40
ORGANIZATIONAL EXISTING MIS SYSTEM. 42
PROBLEM STATEMENT. 43
DFD’S & RISK ANALYSIS. 45
REQUIREMENTS ANALYSIS 46
PROCESS DIAGRAM 47
XIV
EXECUTIVE SUMMARY
The company was established in 1981 as a Public Limited Company. The project
was set up with the Technical Assistance of TOYO NASIC GLASS OF JAPAN is
one of the leading manufacturers of Glass ware in the Pakistan. The entire plant was
designed, erected and commissioned by TOYO NASIC GLASS OF JAPAN on
turnkey basis.
Due to great efforts of the management and staff, the TOYO NASIC TARIQ GLASS
COMPANY getting its ISO 9001 2000 certification on the MAY 15, 2001, which
reflects the company product quality. Now the management plans to increase its
exports of tableware products to a large number of EUROPEAN COUNTRIES.
Over the last twenty years, TARIQ GLASS INDUSTRIES LTD has excelled in the art of
glass manufacturing. Under the popular brand names of TOYO NASIC, OMROC
and NOVA, TARIQ GLASS INDUSTRIES LTD have become a reliable house hold name
in Pakistan and now the market leader in Pakistan. The backbone of TARIQ GLASS
INDUSTRIES LTD.'S is a team of qualified, experienced and dedicated professionals.
TARIQ GLASS INDUSTRIES capture 90% share of the local market in Pakistan and
now exporting its product to other countries. Today TOYO NASIC produces up to
170 TONS of glass per day. The company management hopes to increase its export
of tableware products to number of other EUROPEAN COUNTRIES.
The plant boasts a production capacity of almost 200 METRIC TONS of glass
tableware per day, having a combination of single and double gob press machines
as well as H-28 press and blow machines for light weight product ranges.
TOYO NASIC TARIQ GLASS INDUSTRIES LIMITED is one of the most successful
glass industries in Pakistan I enjoyed my internship period at TOYO NASIC TARIQ
XVI
GLASS INDUSTRIES LIMITED Ferozepur Road Branch. The staff members are very
cooperative and supporting.
MR. AHSAN MAJEED is the Manager MIS and looks after all the functions of the
MIS Department and its activities. Currently a simple database system in Visual
FoxPro is working in the MIS Department of TOYONASIC TARIQ GLASS
INDUSTRIES, which handle accounts department and store department. I apply the
business intelligence rules on this database by creating a data warehouse for the
existing data. The production department of appliances division is handled
manually and there is computerized database management system for the
department. Therefore, there is problem in handling the data and quality check.
XVII
As I know that with the theoretical knowledge, the practical knowledge about the
field also has much more importance that’s why the ALLAMA IQBAL OPEN
UNIVERSITY, ISLAMABAD has given the project to students in which the practical
work is included so that the students can get the knowledge about their relating field
beside the bookish knowledge.
I have chosen TARIQ GLASS INDUSTRIES LIMITED for my final report and emphasis
on one of its factory named TOYO NASIC. I did my level best to analyze the TOYO
NASIC TARIQ GLASS INDUSTRIES LIMITED in order to examine its true position in
the market. I analyzed the various products offered TOYO NASIC TARIQ GLASS
INDUSTRIES LIMITED and I got the information about it that it is improving quickly
from its past position.
TOYO NASIC TARIQ GLASS INDUSTRIES LIMITED is one of the most successful
glass industries in Pakistan I enjoyed my internship period at TOYO NASIC TARIQ
GLASS INDUSTRIES LIMITED Ferozepur Road Branch. The staff members are very
cooperative and supporting. I worked in the MIS Department with MR. AHSAN
MAJEED (MANAGER MIS) and assisting him. I chose MIS Department because of
the requirement of my degree. I thoroughly study different departments their
functions and specifically focus on the functionalities of the MIS Department as per
my requirement for this report I thoroughly study their system and proposed a
system for the betterment of their system. As well as implement that system in their
MIS department.
database by creating a data warehouse for the existing data. The production
department of appliances division is handled manually and there is computerized
database management system for the department. Therefore, there is problem in
handling the data and quality check.
The system will provide services to the higher administration and management of
the departments of the TOYO NASIC TARIQ GLASS INDUSTRIES. The manager or
administrator will put a query and system will automatically execute and display the
reports in more descriptive and comprehensive form. He can also execute the
hidden queries in the queries.
System will facilitate the strategic level management of TOYO NASIC TARIQ
GLASS INDUSTRIES to make decisions, forecasting and better strategies. This system
will also provide the help to the operational level management to entertain queries
generate reporting and maintain stock status.
I had a very learning experience during my internship I had the practical exposure
of the MIS Functions I had been taught at University by the respected teachers &
their guidance and morel support was very helpful for me during all my study
tenure. During my internship I learned a lot about the MIS department and its needs
in the current new era of information technology of the company.
TOYO NASIC TARIQ GLASS INDUSTRIES LTD
CHAPTER NO. 1:- -1-
CHAPTER
INTRODUCTION
This chapter presents an over view of the organization. The history, nature of
organization, vision, mission and objectives, products/services, business volume,
organizational structure, departments, their functions and activities etc.
In the new era of intranet, extranet and internet in the enterprise and their trading
partners become the primary information technology in fracture of many
organizations. Intranet, extranet and other type of networks enables managers, end
users, teams and work groups to electronically exchange data and information in any
past of the global village. Such technology enables managers for quick decision and
supervises in the new era fast business competition, without such network any
organization cannot survive in the global village.
The main objective of the studying this organization is that how the managers make
daily decision making and handle the organization affairs in routine and how much
theoretical knowledge helps the managers. Practical experience is the first step
towards the attainment.
1.2 INTRODUCTION:-
The company was established in 1981 as a Public Limited Company with the Prime
objective of producing quality Glass Tableware and Glass Containers (Bottles etc) for
beverages and food industries.( The production facility is spread over and area of 29
acres.) The project was set up with the Technical Assistance of TOYO NASIC
GLASS OF JAPAN is one of the leading manufacturers of Glass ware in the
Pakistan. The entire plant was designed, erected and commissioned by TOYO NASIC
GLASS OF JAPAN on turnkey basis.
Due to great efforts of the management and staff, the TOYO NASIC TARIQ GLASS
COMPANY getting its ISO 9001 2000 certification on the MAY 15, 2001, which reflects
the company product quality.
Turning closed down industry around into a viable economic unit is not a small
achievement. Management’s and TARIQ BAIG’S knowledge of glass industry, have
helped TOYO NASIC to come back on its feet and to blossom into the leading glass
manufacturers of the country. Now TOYO NASIC has commenced production of very
high quality thin walled tumblers with this machine and will soon be marketing
stemware products as well.
Now the management plans to further increase its exports of tableware products to a
large number of EUROPEAN COUNTRIES.
Over the last twenty years, TARIQ GLASS INDUSTRIES LTD. has excelled in the art of
glass manufacturing. Under the popular brand names of TOYO NASIC, OMROC and
TARIQ GLASS INDUSTRIES basically produce two types of line products in Pakistan.
1. Tableware Product
2. Container (Beverage and Food Product Jar)
TARIQ GLASS INDUSTRIES capture 90% share of the local market in Pakistan and now
exporting its product to other countries. Today TOYO NASIC produces up to 170
TONS of glass per day.TOYO NASIC has commenced production of very high
quality thin walled tumblers with this machine and will soon be marketing stemware
products as well. The company management hopes to increase its export of tableware
products to number of other EUROPEAN COUNTRIES.
ALLAMA IQBAL OPEN UNIVERSITY H 8 ISLAMABAD
TOYO NASIC TARIQ GLASS INDUSTRIES LTD
CHAPTER NO. 1:- -5-
The plant boasts a production capacity of almost 200 METRIC TONS of glass tableware
per day, having a combination of single and double gob press machines as well as H-
28 press and blow machines for light weight product ranges.
For the creative and decorative needs of the clients, TARIQ GLASS INDUSTRIES LTD.
has the facility of a fully automated, state-of-the-art printing machine, with the
capability of printing six color simultaneously, including quality gold and silver
banding.
1.2.3 WAREHOUSING:-
To ensure uninterrupted and consistent supply of goods to the valued clientele, an all
weather warehousing facility caters for raw materials, packing goods as well as
finished products storage.
1.2.4 QUALITY:-
At TARIQ GLASS INDUSTRIES LTD. assuring quality starts with a careful selection of
indigenously available raw materials, which are processed through a most modern
and fully automated plant. Quality Assurance at every step is constantly monitored by
their experts through a fully equipped on site laboratory.
At TARIQ GLASS INDUSTRIES LTD assuring quality starts with a careful selection of
indigenously available raw materials, which are processed through a most modern
and fully automated plant. Quality Assurance at every step is constantly monitored to
achieve the company’s objective.
The main mission of the company is to capture the maximum market share of the
glass industry. Currently TARIQ GLASS INDUSTRIES LTD capture
90%share of the
local market in Pakistan and now exporting its product to other countries. Today
TOYO NASIC produces up to 170 TONS of glass per d a y
. TOYO NASIC has
commenced production of very high quality thin walled tumblers with this machine
and will soon be marketing stemware products as well.
1.5.1 PRESSWARE
1. Accessories
1.1 Jubilee Candy Box.
2. Ash Trays
2.2 Dimple.
2.1 Diamond.
2.4 Sohni.
2.3 Silky.
ALLAMA IQBAL OPEN UNIVERSITY H 8 ISLAMABAD
TOYO NASIC TARIQ GLASS INDUSTRIES LTD
CHAPTER NO. 1:- -9-
2.5 Sparkle.
3. Fruit Sets
4.5 Simba.
5. Jars.
5.1 Jars
6. Jugs.
6.1 Fancy,
6.2 Flora, Pine.
Mehran.
6.3 Galaxy,
6.4 Petal, Silky.
Thumb.
6.5 Tulip,
Chandani.
7. Mugs.
7.6 Orient
7.5 Ocean. Jasmine Tea
Mug.
9.2 Daisy,
9.1 Star.
Omega.
10. Tumblers.
1. Custom Prints.
2. Mugs.
2.3 Happy
2.4 Leemun.
Dolphins.
3. Tumblers.
3.1 Blue
3.2 Daisy.
Flowers.
4. Water Sets.
The project was set up with the technical assistance of TOYO NASIC GLASS OF
JAPAN one of the leading manufacturers of Glassware in the Pakistan. The entire
plant was designed, erected and commissioned by TOYO NASIC GLASS OF JAPAN
on turnkey basis.
In 1993 MR. TARIQ BAIG, Managing Director of TARIQ GLASS INDUSTRIES LTD,not
only rehabilitated the closed project with massive Financial, Technical and Marketing
approach as well as started a balancing modernization and restructuring program. Due
to his great efforts, TOYO NASIC TARIQ GLASS INDUSTRIES got ISO 9001 2000
certification on MAY 15, 2001, which reflects the product quality of the company.
Since 1993, TARIQ GLASS INDUSTRIES has made tremendous growth and increase in
its business volume day by day. In this new era of information technology and
competition TARIQ GLASS INDUSTRIES introduced the quality products. Due to this
matter the net sales volume increases year to year. In 2001 the record profit earned by
TARIQ GLASS INDUSTRIES amounted to 42.468 MILLIONand achieving the highest
production capacity level of 87 MILLION TONS per year. The profit in 2006 was RS.
96.123 MILLION. TARIQ GLASS INDUSTRIES LTD has captured 90% OF LOCAL MARKET
share in Pakistan. In 2006 the earned profit per share was RS. 6.24.
YEAR PROFIT
2006 96.123 Million
YEAR PROFIT
2006 Rs. 799,213,506
2005 Rs. 705,112,327
2004 Rs. 632,054,567
2003 Rs. 568,607,309
2002 Rs. 395,290,863
FI FII TOTAL
DEPARTMENT SANCTIONED SANCTIONED SANCTIONED
Administrative Division 73 4 77
General Office 12 0 12
Production (I-S) 0 53 53
Production (H-28) 0 34 34
Production (M.D.P) 107 0 107
Workshop (I.S) 28 0 28
Workshop (H-28) 0 16 16
Workshop (M.D.P) 37 0 37
Glass Division 349 254 603
Maintenance Division 66 13 79
Management Information 09 06 15
System
TOTAL 681 380 1061
ALLAMA IQBAL OPEN UNIVERSITY H 8 ISLAMABAD
TOYO NASIC TARIQ GLASS INDUSTRIES LTD
CHAPTER NO. 1:- - 17 -
The human resources unit of TOYO NASIC TARIQ GLASS INDUSTRIES works closely
with all departments to ensure the health and happiness of their employees through
benefits administration, rewards and recognition, facilitation of company-wide
events, and the recruitment of new employees. They also act as a liaison between the
employee and the employer.
The promotions unit of TOYO NASIC TARIQ GLASS INDUSTRIES works as a primary
liaison with marketing and publicity directors, by creating effective campaigns to
encourage the sales force, buyers, and consumers. Promotions departments are
responsible for overseeing the creation of all catalogs, point-of-purchase, and
promotional/sales materials.
The MIS Department of TOYO NASIC TARIQ GLASS INDUSTRIES is responsible for
all the company’s technological services, computers, company web site, networking
and data management as well as the everyday technical support of the company
personnel.
CHAPTER
INTRODUCTION TO
ORGANIZATIONS MIS
DEPT
This chapter presents an over view of the organization’s MIS department. In this
chapter we focus on the introduction to MIS department, what actually the MIS
department is, its structure, functions/activities, staff, staff’s responsibilities, MIS
operations, resources & funds allocation and etc.
ALLAMA IQBAL OPEN UNIVERSITY H 8 ISLAMABAD
TOYO NASIC TARIQ GLASS INDUSTRIES LTD
CHAPTER NO. 2:- - 23 -
Information
Systems
Operations Management
Support Support
Systems Systems
A system to convert data from internal and external sources into information
and to communicate that information, in an appropriate form, to managers at all
levels in all functions to enable them to make timely and effective decisions or
planning, directing and controlling the activates for which they are responsible.
Recommends various personnel actions including, but not limited to, hiring,
performance appraisals, promotions, transfers and vacation schedules.
Assigns, supervises and schedules work load of assigned staff, discusses and
evaluates progress of assignments, problems and changes daily with employees,
recommends employee disciplinary actions to the Board of directors when
necessary.
Plans and schedules the long-range work flow to provide the best possible
services, works with other departments to determine their long-range
information systems needs.
Ensures the analytics and technical team members are focused on the right set
of projects that are approved and prioritized by senior management as necessary
to drive key business decisions.
Manages projects and staff to develop strategies, which provide end- users with
an easy-to- use structure containing the strategic information necessary to do
complex analysis, modeling and segmentation.
Leads resolution of system- related issues with internal technology and system
providers. Drive accountability to ensure appropriate resources are secured to
execute the necessary tasks. Analyze issues and recommend technology
solutions as appropriate.
Serve as a liaison with other IS teams and other company departments to define
requirements for and carry out various inter-team projects.
Works with network engineers, technical staff, and vendors to develop and
implement network projects.
Develops data model describing data elements and how they are used,
following procedures and using pen, template or computer software.
Develops standards and guidelines to guide the use and acquisition of software
and to protect vulnerable information.
Writes and codes logical and physical databases descriptions and specify
identifiers of database to management system or direct others in coding
descriptions.
Approves, schedules, plans and supervises the installation and testing of new
products and improvements to computer systems, such as the installation of
new databases.
Advises and works with user departments to resolve specific problems or make
changes in programs, computer applications, capabilities, alternative
programming approaches, limitations, etc.
2.3.6 PROGRAMMER:-
Code instructions into programming languages and test and debug programs to
get intended results.
Converts detailed logical flow charts to language that computers can process.
Prepares flow charts and block diagrams and encode resultant equations for
processing.
Following are the major functions of MIS department of TOYO NASIC TARIQ GLASS
INDUSTRIES LIMITED:
Information gathering
Information utilization.
Find out the requirements of the system to enhance the system ability.
Ensure new system installed on the required place.
Module is the part of the application software which performs the unique purpose. It
consists of:
Pre-sales activity, planning and availability support for the sales personal.
The actual entry of the sales order done by the salesperson at the point of sales.
Master Production Scheduling MPS – The actual plan for the whole production
process.
Warehouse Control where the actual production takes place and is registered
into the system as finished goods.
Payment to vendor.
Accounts Receivables reflects goods billed but not yet paid for.
Time Keeping.
Accounts Payable.
Revenue Management.
Accounts Receivables.
This is the real overview look at the specifications on the sheets to see the wide range
of available features.
Preventative Maintenance.
Production Scheduling.
Daily Production.
Equipment Utilization.
Production Reporting.
In TOYO NASIC TARIQ GLASS INDUSTRIES LIMITED all the employees of the MIS
Department and other interlinked departments have an identified user name one the
operating system level. Following are the main precautionary measures to secure the
data from the illegal user.
Every software module has a different user name defined along with the
password, which can be changed daily. Such precautions make sure that the
authorized person only accesses the data.
Secondly one can only takes the data in the database but can’t edit the data. The
MIS manager only edits the data.
In each system, antivirus is installed to prevent the virus from the network and
systems.
Backup of the database is made to recover the lost data if any occurs.
MIS department extends all the departments and provide the updated information to
other departments which support for effective decision- making and helping to establish
effective plans. Now we narrate briefly how the MIS department supports to the other
departments.
2.6.1 MARKETING:
MIS Department provides the feed back on the effectiveness of the
past
marketing strategies such as product planning, placing planning, promotion of
the product and price of the product.
The main function of the Marketing Department is to deal with the customers.
The MIS Department provides the customers data for effective decision
making.
2.6.2 ADMINISTRATION:
The main task of the Administration Department is to attain the objectives and
goals. The MIS Department provides the periodic and monthly reports to the
Administration / Top Management appraise the organizational performance and
can easily know strengths and weaknesses.
MIS Department provides each employees bio data and their performance and
all the other relevant information about the employees.
2.6.3 ACCOUNTS:
Prepares the financial statements and balance sheets of the organization.
MIS Department also helps the Accounts Department in keeping the accounting
of the business transactions.
r. Accumulates Vacation.
s. Vacation Used This Year.
t. Accumulated Sick Leave Used This Year.
u. Accumulated Personal Time.
v. Personal Time Used This Year.
Provides the information of phase of raw material and the date when reach in
the organization.
Provides information about the finished products, which pass the quality
standards and take place in the warehouse.
Provides the machine efficiency and best way to expand its production.
CHAPTER
SYSTEM
DEVELOPMENT
PROCESS.
This chapter focuses on the System Development Process. What System Development
Process Means, analysis of the current process which is used in the selected
organization, its problems, techniques, problem analysis, requirements analysis, system
design phase as well as its implementations and evaluations & etc.
ALLAMA IQBAL OPEN UNIVERSITY H 8 ISLAMABAD
TOYO NASIC TARIQ GLASS INDUSTRIES LTD
CHAPTER NO. 3:- - 39 -
3.1.1 SYSTEM
A system is an orderly grouping of interdependent components linked together
according to a plan to achieve a specific objective. Its main characteristics are
organization, interaction, interdependence, integration and a central objective.
Any group of components (functions, people, activities, events, and so on) that
interface with and complement one another to achieve one or more predefined
goals.
The term system is derived form the Greek word systems, which means an
organized relationship among functioning units or components exists because it
is designed to achieve one or more objectives.
Data Resources
People Resources
Network Resources
If we conclude that the idea is interesting, on the basis of the initial material in the
TOYO NASIC TARIQ GLASS INDUSTRIES, we will initiate a more thorough analysis in
order to provide the best basis for a decision about a possible investment. Such
preliminary investigation comprises, among other things:
Technical analysis
Marketing analysis
Evaluation of development costs
We discuss the outcome of the preliminary investigation in the TOYO NASIC TARIQ
GLASS INDUSTRIES and decide whether idea has the potential or should be sold to a
third party. If so, we proceed with the so-called initial project within the framework.
The objective is to develop Loan Management System which will maintain the total
system in computerized way and generate required report that is very essential in every
single manner.
3.2.2 SCOPE:
Providing security to the loan information data.
3.2.3 CONSTRAINS:
The system will process lots of transaction. So the calculation part must be
reliable as much as possible.
In this organization, there are so many senior employee, who are not familiar
with computerized system and they are not interested to develop a
computerized system.
Most of the employee does not have good knowledge about computer. That’s
why some of there expectations are unrealistic.
The MIS setup which is currently used in TOYO NASIC is summarized in this figure
below:
The system will provide services to the higher administration and management of the
departments of the TOYO NASIC TARIQ GLASS INDUSTRIES. The manager or
administrator will put a query and system will automatically execute and display the
reports in more descriptive and comprehensive form. He can also execute the hidden
queries in the queries.
It can make the current and historical information easily available for decision
making.
Login DPR
Issue
voucher
creation
Enter data TOYO
NASIC’S
Material
Transaction
Transfer
Processing
GRN
Reports
Warehouse
Department
This approach puts significant emphasis of TOYO NASIC TARIQ GLASS INDUSTRIES on
understanding and interpreting the user needs and then carefully managing those needs
with management perspective and budgetary requirements.
ALLAMA IQBAL OPEN UNIVERSITY H 8 ISLAMABAD
TOYO NASIC TARIQ GLASS INDUSTRIES LTD
CHAPTER NO. 3:- - 46 -
Mission Analysis
Requirements Analysis
Function Analysis
Function Allocation
Design
Verification
Define the system's functional architecture in terms of the operations / events that must
be performed in order to meet the mission goals of the system. This proceeds in a top-
down hierarchical nature and is independent of allocation to hardware, software, or
humans. The goal of the function analysis is to assist in defining and allocating
functions to the human that are best suited to their capabilities and limitations.
Requirements analysis beings when management of the TOYO NASIC TARIQ GLASS
INDUSTRIES LIMITED decides to continue developing the new system on the report of
the analyst. In requirements analysis phase of development of the new proposed
system, traditional approach focusing is on the determining user needs, studying the
application area in depth, assessing the strength and weaknesses of the current system
and work methods and reporting results to the management.
In this report, I shall provide the solution to the running system of the organization
named as TOYO NASIC TARIQ GLASS INDUSTRIES LIMITED. This system uses the data
warehousing techniques and models.
A periodic reporting system on the basis of previous data to higher management will
also be a part of the system, which will helpful to them in strategic decision- making. I
have the basic knowledge of Dot NET framework but advance technologies of database
i.e. OLAP, Data warehousing, Data mining and BI are explored and worked on during
the internship progress.
In the project all the database technologies regarding Business intelligence and front-
end development will explore and implemented:
STEP 1: OLTP
Analysis of Store department
The main concern here is on the system of the MIS Department of TOYO NASIC
TARIQ GLASS INDUSTRIES LIMITED. B y going computerized, TOYO NASIC can
achieve more reliability and accuracy.
A. MAINTAINABILITY
Since I am using .Net Technology therefore it is easy to maintain the whole system
whenever required.
However the scope is flexible and can be extended. Because it is an industrial project
and TOYO NASIC TARIQ GLASS INDUSTRIES LIMITED is such a large company, which
has many departments where we can also implement Business Systems. But we will
meet all the basic requirements of BS in store and production from which a further
useful work is continuing able.
Output Requirements.
Input requirements.
Processing Requirements.
Storage Requirements.
Procedure Requirements.
Personnel Requirements.
R-4
If any of the hardware failure We must replace old or corrupted
Hardware
occur system crashes. component by new one.
Failures
R-5 As the BI technology is new
We have started the implementation
Unawareness in the field of database so its
of the BI on small scale.
of BI implementation may be
ALLAMA IQBAL OPEN UNIVERSITY H 8 ISLAMABAD
TOYO NASIC TARIQ GLASS INDUSTRIES LTD
CHAPTER NO. 3:- - 52 -
technology complex. .
Organizations may develop a system in many ways. One single ideal system
methodology is not working properly in all situations. Because some approaches are
better suite for developing small systems then large ones. During my internship in
TOYO NASIC TARIQ GLASS INDUSTRIES LIMITED the prototyping approach was used.
Basically TOYO NASIC INFORMATION SYSTEM is small in nature due to the expansion
of its business plant, now they needs medium sized Information System which will
develop soon. The MIS Director of TOYO NASIC says, because the company is not in
such a position to develop a system at once so they use Prototyping approach and the
required modifications are made when required. The main benefit of Prototyping
Approach is that you can develop appropriate system in short time without bear heavy
expense. However the main motive of all good approaches is that,
If any one keep in such issues for the development or modification of system ensure
that it reach in its goals.
The main and basic purpose of the Management Information System is to collate,
summarize and present data / information accurately that enables the managers to the
company to control its operations efficiently.
In the perspective of data gathering the ideal Management Information System has five
layers.
A. OPERATIONAL:
This provides the actual values of the metrics that you measure to determine the
success of your business.
B. BUDGETS:
C. FORECASTS:
Represents short term estimates of the future values of the metrics.
3.5.3.2 METRICS.
Define the things that you will measure to monitor the performance of your company.
The values you collect for operations, budget and forecasts provide the raw metric for
the analysis layer of your MIS.
3.5.3.3 ANALYSIS.
Defines how you will transform the raw metric data before presenting it to your
company’s employees. Employees at the lower levels of management in your company
are likely to need access to small subsets of the raw metric data that pertain to their
specific duties. As you move up through the management levels you will need to
summarize a wider range of metric data.
3.5.3.4 PRESENTATION.
Defines how you will present the transformed data to your company’s employees. Most
employees will need a simple dashboard that reflects the scope of their duties. The
dashboard should provide an easy to read display of the values of the key performance
indicators (KPI) for that person. It should be possible for the person to drill down
through any KPI to see the underlying data that determined the displayed value.
3.5.3.5 CONTROL.
Control provides the mechanism by which the employees of the company attempt to
manage the values of the KPLs.
Metric analysis component that provides templates and wizards to help you with the
following:
METRICS:
Defining the metrics that will help you measure the operational performance of
your company.
CONTROLS:
Defining management controls on the values of the metrics.
We can also build pilot management information system to meet your company’s
needs as part of a comprehensive business management solution. Constructing such a
system would include:
Automation of links to your operational data sources to gather raw metric data.
Automation of links to your budgets and forecasts data sourced to gather raw
metric data.
Creating a tailored analysis suite for your metrics.
Use of the budgets and forecasts services to set realistic targets helps to
improve the performance and morals of all of your company’s employees.
Login
Manager
<<Include>>
Database
<<Communicate>> Server
(From Use Cases)
Identificatio
n
UC 2:
CREATE GRN
<<Update
Enter >>
WareHouse
<<include>>
Database Server
<<Update>> (from Use-Case Model)
<<include>>
Enter Supplier
Manager GRN
<<Update>>
<<include>>
Enter Items
ALLAMA IQBAL OPEN UNIVERSITY H 8 ISLAMABAD
TOYO NASIC TARIQ GLASS INDUSTRIES LTD
CHAPTER NO. 3:- - 57 -
UC 3: HANDLE CATEGORY
Handle Category
Manager
<<include>>
Database Server
<<Update>> (from Use Cases)
Enter Category
Handle
Inventory
Manager
View Item
<<include>> <<include>>
Edit Item
Enter Item Enter Category <<include>>
<<include>>
Enter UOM
<<include>>
Edit UOM
ALLAMA IQBAL OPEN UNIVERSITY H 8 ISLAMABAD
TOYO NASIC TARIQ GLASS INDUSTRIES LTD
CHAPTER NO. 3:- - 58 -
Handle Product
Manager
View Product
<<include>> <<include>>
Enter Color
<<include>> <<include>>
<<include>> <<include>>
Enter Type
UC 6: HANDLE SUPPLIER
Handle
Supplier
NewClass3
<<include>>
Enter
Supplier
ALLAMA IQBAL OPEN UNIVERSITY H 8 ISLAMABAD
TOYO NASIC TARIQ GLASS INDUSTRIES LTD
CHAPTER NO. 3:- - 59 -
<<include>>
Database
Server
<<Update>>
Update
Inventory
UC 8:
CREATE WAREHOUSE
Handle Warehouse
Manager
<<include>>
<<include>> <<include>>
Enter Warehouse
Enter Item
<<Updates <<Updates>>
>>
Database
Server
(from Use Cases)
Director
Manager Check Reports
Content.
Form.
ALLAMA IQBAL OPEN UNIVERSITY H 8 ISLAMABAD
TOYO NASIC TARIQ GLASS INDUSTRIES LTD
CHAPTER NO. 3:- - 61 -
Volume.
Timelines
Media.
Format.
3.5.6.1 CONTENT:
Content refers to the actual pieces of data included among outputs provided to users.
System designers generally put too much content into managerial reports instead of too
little. Too much content can waste a lot of time of the managers by making then isolate
from the information that they need, it also diminishes the impact of truly important
information.
3.5.6.2 FORM:
Form refers to the way that content is presented to the users. Content can be presented
in various forms “quantitative” and “non-quantitative”, text, graphics, audio and video.
The reason behind is that managers prefer to the summary and detailed information in
relative rather than absolute form or in charts from such as pie charts, pie lines or bar
charts.
3.5.6.3 VOLUME:
The term volume is commonly used in technology t measure the amount of activity
taking place at a given time. The amount of data output required at any one time is
known as output volume. Heavy volume often suggest a fast frequently used output
device such as a high speed printer or a rapid retrieval display unit.
3.5.6.4 TIMELINES:
Timelines refers to when users needs outputs. Some outputs are required on regular,
periodic basis (weekly, monthly, quarterly or annually). Manager requires the out put
& get it when they need.
3.5.6.5 MEDIA:
Input output media refers to the physical substance or device used for:
Inputs.
Storage.
Outputs.
Output media choices include Paper, Video, Microfilms, Tape, Disk and Voice.
3.5.6.6 FORMAT:
The method or manner in which data are physically arranged is called a format. Such
arrangements are called output format when referring to data output on printed report
or on a display screen.
Content.
Timelines
Media.
Format.
Volume
3.5.7.1 CONTENT:
Firstly the analyst considers the types of data that need to be gathered to generate user
inputs. This is a complicated process because new proposed system means the new
information and the new information often requires new source of data, which can be
expensive. Sometimes the data needed for new proposed system are not available
within the organization but a close substitute might be.
3.5.7.2 TIMELINES:
Exactly when inputs are entered the system is critical because outputs cannot be
produced until certain inputs are available. So a plan is established regarding different
types of inputs entering the system. Timing logistics are usually most complex in
transaction processing and information reporting system.
3.5.7.3 MEDIA:
Another most important input consideration includes the choices of input media and
subsequently, the device on which to enter the data. Such user input alternatives
includes:
Workstations.
Magnetic Disks.
Keyboards.
Pen Based Computers.
And Voice.
3.5.7.4 FORMAT:
After the data content and the media requirements are determined, input formats are
considered. When specifying record formats the type and length of each data field, as
well as any other special characteristics are defined and avoid any error.
3.5.7.5 VOLUME:
Input volume refers to the amount of data that is entered in the computer system at any
time. And it is also considered important to determine the size of the input volume such
as light or heavy.
In this phase the project team decides which types of application software products are
needed and consequently which of the degree of processing the system needs to be
handled. This leads the system developers to decision regarding the system software
and computer hardware that most effectively get output for users.
Number of Data.
Records.
Strengths.
Sets.
Or all such matters are accessible to the users at any time.
ALLAMA IQBAL OPEN UNIVERSITY H 8 ISLAMABAD
TOYO NASIC TARIQ GLASS INDUSTRIES LTD
CHAPTER NO. 3:- - 67 -
Generally system developers determine the total bytes required for the number of
records expected to be stored that byte requirement is double or triple to arrive at total
secondary storage requirements.
3.5.10.3 MEDIA:
Finally the system developers determine the storage media according to the size of
transaction which are as follows:
Diskette.
Hard Drive.
Tape.
Optical Disk / USB etc.
Normally for huge volume data storage the media optical disk is more feasible for ruse.
But in TOYO NASIC TARIQ GLASS INDUSTRIES LIMITED the hard drive is used for the
data storage.
Work Procedure.
Control Procedure.
In TOYO NASIC TARIQ GLASS INDUSTRIES LIMITED control procedure indicates how
work should be controlled. In computerized information system several controls must
be implemented to ensure the secrecy and security and accuracy of the data.
SECURITY CONTROL:-
Security control ensuring to eliminate the risk of unauthorized access of data, for
eliminating such risk we use the password, protection, mechanism etc.
ACCURACY CONTROL:-
PRIVACY CONTROL:-
Work Description.
Personal Qualification.
Training.
In TOYO NASIC TARIQ GLASS INDUSTRIES LIMITED the most critical personal related
specification involves the work that people perform during their job. Total business
operations are divided into well defined goals and then those tasks are combined into
job. Each job must be feasible from the organization point of view as well as
responsible in accordance with the individual’s capabilities.
3.5.12.2 QUALIFICATIONS:
When jobs are defined qualification is another taster for individual who fill those jobs.
For example, for the post of data entry operator the keyboard skill is necessary, etc.
3.5.12.3 TRAINING:
Training of the personnel is a major ongoing cost that is considered when the system is
being designed. For the new system software and hardware the training of the personal
is done for the purpose of getting desired results from the software.
With the increase availability of low cost technology, end user end user development
on of them. In TOYO NASIC TARIQ GLASS INDUSTRIES LIMITED the end user
development, it is the end user not the computer professional who is responsible for
systems development. The number and nature of systems development activities
followed by the end user often differ from those found in more formal approaches.
Three way in which end user development might be implemented, “Traditional
Approach”, “Prototyping” and an intuitive approach”.
Standards exist to maximize divergent efforts by the end users and other danger
to the organization.
High levels of security are not necessary for the system being developed.
The system under development can easily be built and supported by the end
user.
The system under development does not involve high volume transaction
processing.
Scheduling.
Program Coding, Debugging and Testing.
Training.
Conversion.
3.6.2.1 SCHEDULING:-
In TOYO NASIC TARIQ GLASS INDUSTRIES LIMITED to ensure that the system will
work by a certain date the analyst must prepare an implementation timetable. In this
time table, all the activities are desirable as how the implementation must start and
finished.
CODING & DESIGNTOOLS. Three coding and design tools are widely recognized as
potentially making programmers more productive are:
“A set of program design and coding tools developed throughout in 1970 which
provide programmers with a well defined and familiar set of structure.”
The quickly coded 4GL program is called prototype software. The 4Gl product that
facilitates creation of software prototypes is an application generator. Application
generators and software prototypes are useful when users are not exactly sure what
they want and what time is a limiting factor in software development.
An object oriented programming used to developed programs that create and use
objects to perform information processing tasks.
3.6.2.3 TRAINING:
In TOYO NASIC TARIQ GLASS INDUSTRIES LIMITED meteorology, training is when a
successive series of showers or thunderstorms moves repeatedly over the same area,
usually causing some form of flooding, especially flash floods. Often, this happens
when a line of rain or storms forms along a stationary front, and moves down the
length of the front, while the front is stalled. It is named so because this is similar to the
way train cars move down a track in a line, over and over the same point, without the
track moving.
In TOYO NASIC TARIQ GLASS INDUSTRIES LIMITED with the burst of activity in end
user computing and the appearance of new tools for computer professional, training is
becoming a major component of implementation sector.
The main object of training is that the users are well known to operate the program
according to the specification.
3.6.2.4 CONVERSION:
The initial operation of a new computer based system can be a difficult task. Such
operation is usually a conversion process in which the Hardware, Software, People,
Network and data Resources of an old information system must be converted to the
requirements of a new information system. This usually involves a Parallel, Phased,
Pilot or Plunge conversion process from the old to new system. Four major forms of
conversion are as follows:
I. Parallel Conversion.
II. Phased Conversion.
III. Pilot Conversion.
IV. Plunge or Direct Cutover.
I. PARALLEL CONVERSION.
Conversion can be done on a Parallel basis, whereby the old and new system are
operated until the project development team and end user management agree to switch
completely over to the new system. During this time the operation and result of both
systems are compared and evaluated. Errors can be identified and corrected and the
operating problems can be solved before the old system is abandoned.
In pilot conversion where one department or other serves as test site. A new system can
be tried out at this site until developers feel it can be implemented throughout the
organization.
The installation of the new system can be accomplishes by a direct cutover plunge to
the new developed system.
3.8.6 CATEGORY
3.8.12 UOM
3.8.15 WAREHOUSE
3.8.16 WORKSHOP
CHAPTER
SWOT ANALYSIS.
In this chapter the System Design, SWOT (Strengths, Weaknesses, opportunities and
Threats) Analysis of TOYO NASIC TARIQ GLASS INDUSTRIES LIMITED.
TOYO NASIC TARIQ GLASS INDUSTRIES LTDis the leading organization of Glass
products in PAKISTAN. TARIQ GLASS INDUSTRIESis the only organization in ASIA
which has H-28 latest glass manufacturing machine which produces thin wall light
tableware products.
Over the last twenty years, TARIQ GLASS INDUSTRIES LTD.has excelled in the art of
glass manufacturing. Under the popular brand names of TOYO NASIC, OMROCand
NOVA, TARIQ GLASS INDUSTRIES LTD. has become a reliable house hold
name in
Pakistan. By fulfilling the needs of quality glass tableware and nurturing the basic
ingredients of Quality, Variety, Reliability and above all having a Competitive Edge,
TARIQ GLASS INDUSTRIES LTD. is now the market leader in Pakistan. This success is
now fast spreading to international markets across Europe, Middle East, Africa, Asia
and the Far East. The backbone of TARIQ GLASS INDUSTRIES LTD'S is a
team of
qualified, experienced and dedicated professionals with a proven expertise along with a
staunch backing through technical collaboration with TOYO GLASS OF JAPAN.
Now if we have a critical look on all the situation and circumstances then we came to
know that this industry has a Monopoly in the Pakistani glass market. No other
company is there who can be able to become a challenge for TOYO NASIC TARIQ
GLASS INDUSTRIES LTD in the market. According to this we can say that TOYO NASIC
TARIQ GLASS INDUSTRIES LTD just has opportunities and strengths in the glass market
of Pakistan and to some extent have the weaknesses & threats as well. But most of
times these type of industries that have the monopoly in the market create hurdles for
upcoming related industries. In this context we can say that TOYO NASIC TARIQ
GLASS INDUSTRIES LTD currently have no fear of loosing the market share in its current
position in the market.
ALLAMA IQBAL OPEN UNIVERSITY H 8 ISLAMABAD
TOYO NASIC TARIQ GLASS INDUSTRIES LTD
CHAPTER NO. 4:- - 85 -
4.1.1 STRENGTHS:-
TOYO NASIC TARIQ GLASS INDUSTRIES LTD is financially strong and it owns largest
assets in Pakistan as compared to others and has earned 96.123 MILLION of profit last
year.
The service of transferring products either with in the country or outside the country is
the fastest as compared to others. Almost 15000 employees are working in the
organization.
TOYO NASIC TARIQ GLASS INDUSTRIES LTD is captures 90% OF LOCAL GLASS
MARKET share in the Pakistani market.
TOYO NASIC TARIQ GLASS INDUSTRIES got ISO 9001 2000 certification on
MAY 15, 2001,
Only TOYO NASIC TARIQ GLASS INDUSTRIES LTD is captures H-28 machine is
erected this machine is only in the Asia which produce the light and thin wall
glass products.
Three main glass production company’s of Pakistani market are running under
the name of TARIQ GLASS INDUSTRIES LTD.
Now the management of TARIQ GLASS INDUSTRIES plans to further increase its
exports of tableware products to a large number of EUROPEAN COUNTRIES.
The plant of TOYO NASIC TARIQ GLASS INDUSTRIES LTD boasts a production
capacity of almost 200 METRIC TONS of glass tableware per day.
Given the scope of the TOYO NASIC TARIQ GLASS INDUSTRIES LTD activities
and the existing level of impairment in assets, capital base of the company
requires further strengthening.
The department of MIS is handling all kind of software’s as per the TOYO
NASIC TARIQ GLASS INDUSTRIES LTD departmentsal reuirements.
Major staff of the TOYO NASIC TARIQ GLASS INDUSTRIES LTD is experienced.
4.1.2 WEAKNESSES:-
Over burden on staff.
There is lack of proper advertising like sponsoring of any festival or any event
like sports etc.
The role of personal and relationship managers may increase its market share.
Lack of resources.
Lack of volunteers.
TOYO NASIC TARIQ GLASS INDUSTRIES LTD has third class infrastructure like
furniture fixture etc.
INDUSTRIES LTD.
There is lack of coordination among different departments in TOYO NASIC
4.1.3 OPPORTUNITIES:-
“The Future belongs to those who see the possibilities before they become obvious”
With renewed focus towards expanding the portfolio, efforts have been directed
towards consumer.
Employees having professional thinking and attitude toward their work as well
as having good industry experience should be hired by giving them special
salaries.
TOYO NASIC TARIQ GLASS INDUSTRIES LTD should try to increase their
branches in foreign countries.
4.1.4 THREATS:-
The main threat which TOYO NASIC TARIQ GLASS INDUSTRIES LTD has t o
face now days that is the products of china. China has a much enhanced
industry and growing day by day. Chinas capture all the markets of the world
due to the low cost and high quality. Now in these days the major competitor of
TOYO NASIC TARIQ GLASS INDUSTRIES LTD is China which provides the high
quality products in a very low price as compare to the market.
The main short fall is that the information system processed the information
very slowly due to overloading.
The information system is based on COBOL so it’s very difficult to end users
to retrieve the required data easily as they are not receiving proper training.
Lack of speeding printer such as laser jet currently the organization uses the
Dot matrix printers.
CHAPTER
CONCLUSION
TOYO NASIC TARIQ GLASS INDUSTRIES LIMITEDhas still some short falls in its
system. The Managing Director of the firm is determined to overcome such short
comes and develop the organization as MODEL ORGANIZATION. Employees
believe that management takes action in span time for job satisfaction. The channel of
the communication and other information are not followed properly by different
departments which is the main cause of reducing the end user’s productivity.
CHAPTER
RECOMMENDATIONS
Following are the suggestions to further enhance and update the quality of the MIS
department of TOYO NASIC TARIQ GLASS INDUSTRIES LIMITED.
The immediate need is to modify or develop the new system as per demand of
the time so that further requirements are met accordingly.
Provide high quality services and system documentation for all end users.
Improve the user interface and user training program in order to enhance end
user productivity.
Recruit new and trained employees to decrease the work load on current
employees.
Use the high speed technology which is basic need of a good information
system.
The staff must be properly trained and skilled. Secondly, the right person
should be put to the right job so that the customer may be satisfied with the
conduct and performance of the staff.
Appointment on key post should not be made on political basis because people
appointed in this way are not only capricious minded but they also cast bad
reflection upon the reputation of the organization.
Maximum incentive in the form of profit and counter services should be offered
to the customers. Consequently, such incentives would bring more and more
business in return.
Customer satisfied with the counter service proves an asset to the organization.
Therefore, utmost care should be taken while dealing with the customers at the
counter. The staff at the counter must be highly skilled and trained according to
the changing trends of the world.
Every eligible employee should be rewarded according to his merit. All the
above suggestions will earn a good reputation and goodwill for the
organization.
CHAPTER
BIBLIOGRAPHY.
In this chapter all sources are mentioned through which all the data for the preparation
of this internship report is gathered for the MIS department of TOYO NASIC TARIQ
GLASS INDUSTRIES LIMITED. All of the sources, web sites, books are mentioned.
All of the references and sources from where the data gathered for this report are
mentioned herewith for your kind concern.
7.1.1 ORGANIZATION
www.tariqglass.com
http://dictionary.reference.com
www.m-w.com/cgi-bin/dictionary
7.1.3 BOOKS
System Analysis and Design 2nd Edition Elias M Awad GAL GOTIA.