The District of Columbia Public Libraryy

FY 2009 Year-to-Date Report

Wednesday, May 27, 2009

Document #9B
Board of Library Trustees Meeting
 FY 2009 Budget Status
• With 58.1% of the fiscal year elapsed, 56.0% of the Gross personnel services (PS) budget and 89.8%
of the non
non-personnel
personnel services (NPS) have been obligated.
obligated The elevated obligation in NPS remains
associated with the $1.288M projected increase in fixed costs.
• Year-to-Date Local PS obligation are in line with the Gross figures above. The local NPS obligations
of 92.3% out pace the gross numbers due to large book contracts and maintenance contracts being
obligated early in the fiscal year, as well at the fixed costs increase.
• Based upon current obligations, DCPL is projecting a year end net deficit of $445K in local funds.
This represents the $1.288M increase in fixed costs, offset by $488K in personnel services savings
and a transfer of the rent costs of $355K for the Georgetown interim library to the Historical Pool
Intra-District.
• DCPL is proposing to close the remaining local gap of $445K through a combination of additional
personnel services attrition savings and non-personnel savings.
• The OCFO and Facilities Division continue to monitor fixed costs expenditures. In the last quarterly
meeting with the Office of Property Management (OPM), OPM officials acknowledged that based
on actuals-to-date,
actuals to date the current steam projection of $546K appears too high and that a revised
estimate of $228K is more reasonable. This revised estimate would reduce the projected agency-
wide gap from $445K to $217K. We continue to pursue OPM’s conclusions in writing for the
record.
• Federal,, Private,, Other and Intra-District revenue collections will be sufficient to support
pp the
agency’s respective budgets.

Document #9B
Board of Library Trustees Meeting
 FY 2009 Budget Status
(YTD - as of April 30, 2009 - Gross)
Cost Categories Budget Obligations Variance ($) % Oblig
Personnel Service
11 Regular Pay- Cont Full Time 20,583,909 11,613,017 8,970,892 56.4%
12 Regular Pay- Other 3,635,065 1,721,042 1,914,023 47.3%
13 Additional Gross Pay 572,426 351,318 221,108 61.4%
14 Fringe- Benefits- Curr Personnel 4,499,649 2,699,015 1,800,634 60.0%
15 Overtime 617,970 358,433 259,537 58.0%
T t l Personnel
Total P l Service
S i (PS) 29 909 019
29,909,019 16 742 824
16,742,824 13 166 195
13,166,195 56 0%
56.0%

Non-Personnel Service
20 Supplies and Materials 836,683 455,372 381,311 54.4%
30 Energy and Utilities 2,177,063 2,947,107 (770,044) 135.4%
31 Telephone,
Telephone Telegraph
Telegraph, Telegram & Etc 540 871
540,871 526 433
526,433 14 437
14,437 97 3%
97.3%
32 Rentals - Land & Structure 125,059 599,595 (474,536) 479.4%
33 Janitorial Services 8,000 8,000 0 100.0%
34 Security Services 4,000 4,000 0 100.0%
35 Occupancy 18,000 18,000 0 100.0%
40 Other Services and Charges 4,781,641 3,854,584 927,057 80.6%
41 Contractual Services & Other 1,995,814 1,639,257 356,557 82.1%
50 Subsidies and Transfers 55,600 52,048 3,552 93.6%
70 Equipment & Equipment Rental 6,534,665 5,228,024 1,306,640 80.0%
Total Non-Personnel Service (NPS) 17,077,396 15,332,420 1,744,975 89.8%

Grand Total: PS + NPS 46 986 415

46,986,415 32 075 245
32,075,245 14 911 170
14,911,170 68 3%
68.3%

Document #9B
Board of Library Trustees Meeting
3
 FY 2009 Budget
g Status
(YTD - as of April 30, 2009 – Local)
Cost Categories Budget Obligations Variance ($) % Oblig
Personnel Service
11 Regular Pay- Cont Full Time 20,516,541 11,520,277 8,996,264 56.2%
12 Regular Pay- Other 3,198,453 1,540,826 1,657,627 48.2%
13 Additional Gross Pay 572,426 349,451 222,975 61.0%
14 Fringe- Benefits- Curr Personnel 4,404,699 2,651,529 1,753,170 60.2%
15 Overtime ,
617,970 357,270
, 260,700
, 57.8%
Total Personnel Service (PS) 29,310,089 16,419,353 12,890,736 56.0%

Non-Personnel Service
20 Supplies and Materials 808,476 442,430 366,047 54.7%
30 Energy and Utilities 2,177,063 2,947,107 (770,044) 135.4%
31 Telephone,
T l h T
Telegraph,
l h T
Telegram
l & Et
Etc 540 871
540,871 526 433
526,433 14 437
14,437 97 3%
97.3%
32 Rentals - Land & Structure 125,059 599,595 (474,536) 479.4%
33 Janitorial Services 8,000 8,000 0 100.0%
34 Security Services 4,000 4,000 0 100.0%
35 Occupancy 18,000 18,000 0 100.0%
40 Other Services and Charges 4 376 491
4,376,491 3 475 529
3,475,529 900 962
900,962 79 4%
79.4%
41 Contractual Services & Other 1,524,412 1,357,912 166,500 89.1%
50 Subsidies and Transfers 0 0 0 0.0%
70 Equipment & Equipment Rental 6,092,104 5,089,311 1,002,794 83.5%
Total Non-Personnel Service (NPS) 15,674,477 14,468,317 1,206,160 92.3%

Grand Total: PS + NPS 44,984,565 30,887,670 14,096,895 68.7%

Document #9B
Board of Library Trustees Meeting
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